36C26126Q1139.docx
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- Solicitation number
- 36C26126Q1139
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Network Contracting Office for architectural and engineering (A/E) services. The Palo Alto VA Medical Center seeks design services to replace and upgrade patient lift systems at the VA Menlo Park Division (Buildings 331, 348, and 360). The project scope includes installing 141 new 600-pound capacity X-Y traverse track lift systems with scales and continuous charging, extending 24 existing lifts for bathroom coverage, and replacing 30 aging motors to comply with current VA Safe Patient Handling standards. The A/E scope encompasses full site investigation, engineering assessment, and construction documents across all disciplines (architectural, structural, electrical, fire protection, etc.) with phased construction planning to maintain facility operations.
Responses are due by August 20, 2026, at 12:00 PM Pacific Standard Time, submitted via email to Contract Specialist Alex Arter at alex.arter@va.gov. The solicitation number is 36C26126Q1139, with NAICS code 541330 and a corresponding size standard of $25.5 million. The Government is actively seeking qualified firms from socio-economic categories including Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), small disadvantaged businesses (SDB), Women-owned Small Businesses (WOSB), HUBZone small businesses, and 8(a) small businesses. Respondents must provide evidence of experience with A/E services in complex, active healthcare environments with seismic design requirements in the San Francisco area, capability to design parking lot structures, and ability to respond on-site within four hours. The place of performance is Palo Alto VA Medical Center, 3801 Miranda Avenue, Palo Alto, California 94304-1207.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| A/E Services Replace Patient Lifts B331, B348 & B360 MPD |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 95652 |
| SOLICITATION NUMBER* |
| 36C26126Q1139 |
| RESPONSE DATE/TIME/ZONE |
| 08-20-2026 12PM PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| C1DA |
| NAICS CODE* |
| 541330 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 21
POINT OF CONTACT*
Contract Specialist Alex Arter alex.arter@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Palo Alto VA Medical Center |
3801 Miranda Ave
Palo Alto, CA
94304-1207
USA
DESCRIPTION
This is a sources sought notice for information and planning purposes and shall not be construed as an obligation on the part of VA. The purpose of this sources sought is to identify qualified businesses, including Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), small disadvantaged businesses (SDB), Women-owned Small Business (WOSB), Historically Underutilized Business Zone (HUBZone) Small Business, 8(a) Small Business, and small business concerns that are interested in and capable of performing the work described herein. The NAICS code is 541330, and the corresponding size standard is $25.5 million. Your responses to the sources sought will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible.
The Palo Alto VA Medical Center has a requirement to hire an architectural firm to provide design services to replace and upgrade patient lifts at the VA Menlo Park Division (Buildings 331, 348, and 360). The project will install 141 new 600-lb capacity X-Y traverse track lift systems with scales and continuous charging, extend 24 existing lifts for bathroom coverage, and replace 30 aging motors to bring all Community Living Center resident rooms up to current VA Safe Patient Handling standards. The AE scope includes full site investigation, engineering assessment, and construction documents for all disciplines (architectural, structural, electrical, fire protection, etc.) with phased construction planning to keep the facility operational.
Interested firms fitting one or more of these Socio-economic categories should send their information by email to alex.arter@va.gov no later than 12:00 PM Pacific Standard Time, August 20, 2026. The following information is requested in response to this notice: (1) Type of socio-economic category (e.g. SDVOSB, Small Business, etc.), if firm is a SDVOSB or VOSB, evidence of verification in VetBiz as a SDVOSB or VOSB (SDVOSB and VOSB firms must be verified on SAM and SBA VetCert); (2) A positive statement of your intention to submit a proposal in response to a solicitation for this project; (3) Evidence of your firm’s experience in A/E services for parking lot structures (please provide contract descriptions and contract dollar amounts); (4) Evidence of your firm’s ability to design and administer projects within a complex, active healthcare environment with stringent seismic requirements in San Francisco, California (please provide contract descriptions and contract dollar amounts); (5) Evidence that your firm can respond to and be on site at the San Francisco VA Health Care System within a four-hour window. All information must be submitted in sufficient detail for a decision to be made on the availability of interested firms fitting in one or more socio-economic categories. If adequate interest is not received, this action will not be set aside for SDVOSB, VOSB, WOSB, HUBZone, 8(a) small business, or small business firms.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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