Questions and Clarifications.docx

OFFICIAL QUESTION & ANSWER SUBMISSION SHEET

Solicitation: 36C26126Q0841 Title: After-Hours Emergency HVAC & Refrigeration Services Agency: Department of Veterans Affairs, NCO 21 Amendment: To be issued (e.g., Amendment 0002)

Q1. Limitation on Subcontracting Question:

Please confirm which limitation on subcontracting applies to this requirement and whether the VA considers the work primarily services or specialty‑trade construction under NAICS 238220.

Government Response:

The solicitation identifies NAICS 238220 with a 1,250‑employee size standard and describes the requirement as emergency HVAC and refrigeration services. This requirement is categorized as services, not construction. Therefore, the service‑contract limitation on subcontracting applies.

Q2. Guaranteed Minimum Question:

The solicitation appears to identify a guaranteed minimum of $0.00. Please confirm whether the resulting IDIQ will include a minimum guaranteed order amount.

Government Response:

Yes. The Government guarantees a minimum obligation of $0.00 for the ordering period, as stated in the solicitation.

Q3. Two-Year Pricing Quantities Question:

The pricing schedule appears to include quantities for one year, while the anticipated contract term is two years. Should bidders price the listed quantities as the estimated total for the full two‑year period, or will a revised schedule be issued for the second year?

Government Response:

The listed quantities represent estimated annual usage for the base year only. A separate pricing schedule for the option year may be provided through amendment or at the option exercise.

Q4. Parts and Materials Question:

The performance work statement indicates that parts may be separately authorized and invoiced, while the pricing instructions appear to require materials to be included in the hourly rates. Please clarify how emergency replacement parts and materials should be priced and billed.

Government Response:

Emergency replacement parts and materials must be priced and billed separately when specifically authorized under a task order. Materials should not be included in hourly labor rates.

Q5. Regular-Hours Service Question:

The solicitation references regular-time billing, but we did not identify a regular-hours line item in the pricing schedule. Please confirm how authorized work performed during regular business hours should be priced.

Government Response:

The pricing schedule does not contain a CLIN for regular-hours labor. Clarification and additional pricing instructions will be provided if regular-hours work is required.

Q6. Technician Licensing Question:

Please confirm whether the requirement is for the contractor to hold the applicable California C‑20 license, with technicians holding appropriate trade qualifications and EPA certifications, or whether each individual technician must hold a separate California contractor license.

Government Response:

The contractor must hold the applicable California C‑20 license. Individual technicians are required to hold appropriate California HVAC trade licenses and EPA Section 608 certification, but are not required to hold individual contractor licenses.

Q7. Size Standard Question:

Please confirm the applicable small-business size standard for NAICS 238220, as the solicitation appears to reference a 1,250‑employee standard.

Government Response:

The applicable small-business size standard for NAICS 238220 is 1,250 employees.

Q8. Amendment Acknowledgment Question:

Please confirm that bidders should acknowledge Amendment 0001 in the pricing volume or on the completed SF 1449.

Government Response:

Offerors must acknowledge Amendment 0001 either in the pricing volume or within the SF 1449 amendment acknowledgment section, as provided in the solicitation.