36C26126Q0791 0001 Questions and Answers.xlsx
XLSX spreadsheet 18 KB Posted
- Attached to
- SNVHCS Exterior Campus Signage & Wayfinding
- Solicitation number
- 36C26126Q0791
About this file
This is a Questions and Answers document for solicitation 36C26126Q0791, the SNVHCS Exterior Campus Signage & Wayfinding project. The document addresses 38 clarifications regarding contract scope, technical requirements, installation logistics, compliance, and administrative procedures for exterior signage work at the North Las Vegas VA Medical Center.
The project requires installation of multiple sign types including a large backlit programmable building logo, an illuminated emergency entrance sign, and three programmable digital signs visible from three site gates. Key technical requirements include LED digital displays with a Content Management System (CMS) supporting three to five-year subscriptions and two to five user licenses, wireless bridge connectivity for remote programming, wind and structural analysis per ASCE 7 standards with Professional Engineer calculations, and compliance with VA Signage Design Guide PG-18-10 (February 19, 2025 version). Installation must be completed within 20 calendar days from on-site work start, with weekend and after-hours work permitted. The contract classifies as a supplies/products contract under NAICS 339950 with Service Contract Labor Standards (wage determination 2015-5593) applicable. The project is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with no bonding requirements. Existing sign removal (approximately three signs with concrete footings) and disposal are included. Payment will be made after installation completion with phased invoicing permitted as individual signs are installed and accepted. A one-year warranty on workmanship and materials and a five-year warranty on LED display components are required, including labor, parts, and CMS support. The amended quotation response deadline is July 6, 2026 at 11:00 AM PDT, with post-site-visit questions due by 11:00 AM PDT on June 29, 2026. The site visit on June 26, 2026 is recommended but not mandatory.
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Sheet1
| No. | Topic | Question | Answer | |
| 1 | Site Visit Requirement | Please confirm whether attendance at the June 26, 2026 site visit is mandatory for quote eligibility or whether it is recommended but not mandatory. | The site visit is recommended but not mandatory. | |
| 2 | Post-Site-Visit Questions | The solicitation states that questions are due before the scheduled site visit. Will the Government accept and respond to questions generated from the site visit after June 26, 2026? If so, please provide the deadline for post-site-visit questions. | Post site visit questions will be due by 1100 am PDT, Monday, June 29th, 2026. | |
| 3 | Site Visit Logistics | Please confirm site visit meeting location, parking instructions, security/check-in requirements, attendee limit per company, PPE requirements, photography restrictions, and whether subcontractors may attend on behalf of, or together with, the prime contractor. | Site visit meeting location, parking instructions, and security/check in requirements will be emailed to contractors that have confirmed their attendance by email. No PPE required.Photography is allowed of signage locations. Subcontractors may attend on behalf of or together with prime contractor. | |
| 4 | Contract Classification / | |||
| Limitations on Subcontracting | For purposes of VAAR 852.219-76 and limitations on subcontracting, should offerors treat this requirement as a supplies/products contract under NAICS 339950, or does the Government intend to apply a construction or special trade construction limitation due to installation, electrical, trenching, and footing requirements? | Offerors should treat this requirement as a supplies/products contract under NAICS 339950. | ||
| 5 | Use of Specialty Subcontractors | Please confirm whether the SDVOSB prime contractor may utilize qualified specialty subcontractors for local site survey, removal/disposal, installation, electrical work, trenching, concrete footings, structural engineering, and digital LED/CMS setup, provided the prime contractor remains responsible for contract performance and complies with applicable limitations on subcontracting. | Speciality subcontractors can be utilized provided the prime contractor remains responsible for contract performance and complies with applicable limitations on subcontracting. | |
| 6 | Licensing Requirements | Please identify any Nevada state, local jurisdiction, VA, electrical, sign contractor, excavation/trenching, or other licensing requirements that must be held by the prime contractor or its subcontractors before award or before performing on-site work. | The only certification needed is for a crane operator for the large and medium building signs. | |
| 7 | Bonding Requirements | Please confirm whether payment bond, performance bond, bid bond, or any other bonding is required for this solicitation, given the project magnitude and installation/electrical/concrete scope. | There are no bonding requirements. | |
| 8 | Wage Determination | Please confirm whether any wage determination applies to this requirement, including Davis-Bacon/DBRA, Service Contract Labor Standards, or other applicable wage requirements. If applicable, please provide the controlling wage determination. | Service Contract Labor Standards apply; FAR 52.222-41 Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025) has been incorporated by reference. Service Contract Act wage determination 2015-5593 applies to this location. | |
| 9 | CLIN 0062 and CLIN 0063 LED Sign | |||
| Quantity | Please clarify whether CLIN 0062 (2 EA Marquee Sign LED Digital) and CLIN 0063 (3 EA Digital Outdoor LED Sign) are separate requirements, resulting in five total digital signs, or whether one CLIN duplicates or overlaps the other. | There is a requirement for a large backlit programable color changing Building Logo, an illuminated emergency entrance sign and three programable digital signs | ||
| 10 | CLIN 0062 Technical Requirements | If CLIN 0062 is separate from CLIN 0063, please provide the minimum technical requirements, display size, cabinet/header requirements, CMS requirements, electrical/ data requirements, installation location(s), and warranty requirements for the two marquee | ||
| LED digital signs. | The 3 digital signs should have VA Medical center as a heading and be visible to drivers entering the site thru the 3 gates at the site | |||
| 11 | Digital LED Network Connection | The SOW references approved wireless bridge connectivity, while another SOW section references fiber, CAT6, or approved wireless bridge. Please confirm which data connection methods are acceptable and whether VA IT approval, cybersecurity review, or specific network hardware is required. | The intention is to be able to program the 3 digital signs from a phone or computer. There is no fiber or CAT6 available at the locations. | |
| 12 | Digital LED Power Sources | Please confirm whether dedicated electrical power is available near each proposed digital LED sign location. If power is not available, please identify the approximate panel/tie-in locations and whether trenching, conduit, panel work, permits, and inspections are to be included in the base price. | There is a Electrical handhold near the proposed location of the 3 Digital signs. | |
| 13 | Digital LED CMS Requirements | Please clarify CMS requirements, including required subscription term, user licenses, hosting method, remote access requirements, training, content handoff, diagnostics, warranty response time, and whether ongoing CMS service fees beyond installation are to be included in the base price. | The contractor shall provide a Content Management System (CMS) with a subscription term of three to five years and a minimum of two to five user licenses. The contractor shall propose the most suitable hosting method and ensure the CMS supports remote access for content programming and management. The contractor shall also provide comprehensive training for both the CMS and associated hardware. A warranty period covering all equipment and installation shall be included. All associated costs for these requirements shall be consolidated and presented as an optional, separately priced line item. | |
| 14 | Engineered Footings and | |||
| Structural Criteria | Please confirm which sign types require PE-stamped footing/structural drawings and calculations. Please provide applicable wind-speed/design criteria, soil/geotechnical information if available, footing inspection requirements, and any VA or local authority approval requirements. | Wind and structural connections: Must be analyzed per ASCE 7 (Section 29.3), and verified by PE calculations ensuring designs are fail-safe under code wind conditions. | ||
| 15 | Permits and Utility Locates | Please confirm whether the contractor is responsible for permits, utility locates, excavation approvals, electrical inspections, structural inspections, traffic control approvals, and any required coordination with local authorities having jurisdiction. | This project is on federal lands so only VA approval is required. Traffic control will be required as needed. | |
| 16 | PG 18-10 Version | The SOW references VA Signage Design Guide PG-18-10 dated February 19, 2025, while the solicitation package includes a PG 18-10 Signage Design Manual dated May 16, 2023. Please confirm which version controls, and whether any facility-specific signage standards or supplemental specifications apply. | The latest version is to be followed. | |
| 17 | Samples with Bid | SOW Section 11 states that samples for all sign types must be submitted with the bid. Please confirm whether the Government requires full physical samples for every sign type by the quote deadline, or whether a representative material/color/finish sample board and relevant product literature will satisfy this requirement. | A representative material/color/finish sample board and |
relevant product literature will satisfy this requirement.
| 18 | Mockups | The SOW requires mock-up of each signpost type before full fabrication. Please confirm whether mockups are required with the quote or only after award as part of the submittal/approval process | design are only required during the submital pr+D19:D25ocess. | |
| 19 | Final Sign Locations and Message | |||
| Schedule | Please confirm whether the Government will provide a final sign location plan and message schedule before award, or whether the awarded contractor is responsible for field-verifying and developing final location plans and message schedules after award for Government approval. | the awarded contractor is responsible for field-verifying and developing final location plans/drawings and message schedules after award for |
Government approval.
| 20 | 35% Site Map / Placeholder Items | The site map package appears to contain 35% submittal information and placeholder items. Please confirm whether the provided quantities, sign types, and locations are final for pricing purposes, and whether additional signs identified after award will be handled through a contract modification/equitable adjustment | Additional sugested by the contractor shall be a bid item by square foot of sign required. | |
| 21 | Existing Sign Removal | Please provide additional information regarding existing signs to be removed and disposed of, including quantity by location, approximate dimensions, mounting/footing conditions, electrical connections, and whether landscape/concrete/asphalt restoration is required after removal. | There are at most 3 signs to be removed and there are metal posts in a concrete fooring aproxmately 1 foot for each post the signs have 2 posts and are about 3' X 5'. | |
| 22 | Installation Duration | SOW Section 4.1 states installation must be completed within 20 calendar days from the start of on-site work, while SOW Section 4.4 states installation completion within 10 calendar days of installation start. Please confirm which duration controls. | The duration is 20 days with 2 offsite signs requiring longer due to leasing issues. | |
| 23 | Installation Hours / After-Hours | |||
| Work | The SOW states normal work hours are 7:30 AM to 4:30 PM, Monday through Friday, with no federal holidays or weekends unless authorized. If the controlling installation duration is 10 calendar days, will weekend or after-hours work be permitted if required to meet the schedule? | Yes, this is outside of the physical buildings so work can be performed as required. | ||
| 24 | Fabrication and Approval | |||
| Schedule | Please clarify whether the 45-working-day period before installation includes Government review/approval time for shop drawings, material samples, engineered drawings, and mockups, or whether the period is adjusted if Government approvals extend beyond | |||
| anticipated durations | This peroid can be adjusted as view/approval time for shop drawings, material samples, engineered drawings, mockups, and sign type can cause extension of the peroid. | |||
| 25 | Manufacturer-Trained Personnel | SOW Section 16 states installation shall be performed by manufacturer-trained personnel. Please confirm whether this requirement may be satisfied by trained/certified subcontractor installation personnel rather than direct employees of the sign manufacturer. | Trained/certified subcontractors are acceptable | |
| 26 | Temporary Signage and Traffic | |||
| Control | Please clarify the anticipated quantity, type, duration, and placement of temporary signage and traffic control measures. If the VA requires additional temporary signage during performance, will those additional requirements be handled as changes if not included in the original scope? | No temporary signs should be required, it necessary then this can be negotiated. | ||
| 27 | Buy American / Nonmanufacturer | |||
| Rule | Please clarify how the Buy American Certificate and nonmanufacturer/manufacturer requirements apply to the digital LED signs, LED display modules, controllers, CMS hardware/software, and other electronic components. | For the referenced list, the Buy American Act exception FAR 25.103 (e) would apply and Buy American Act would not be applicable to those electronic components. | ||
| 28 | Payment and Invoicing | The solicitation indicates invoicing upon delivery and Government acceptance. Given the project value and long-lead digital LED components, will partial/progress invoicing be permitted for approved milestones such as material procurement, fabrication completion, delivery, installation completion, and final acceptance | Payment will be made after completion of installation, each sign/signs can be invoiced seperately for payment as they are installed and accepted if installation is made in phases. | |
| 29 | Warranty Requirements | Please confirm required warranty periods by sign type. The SOW references a minimum one-year workmanship/material warranty for signage and a minimum five-year warranty for LED display/components. Please confirm whether labor, travel, parts, CMS support, and on-site service are required during the warranty period. | Yes. | |
| 30 | Closeout Deliverables Format | Please confirm required closeout formats for as-built sign location plans, message schedule, maintenance instructions, warranty certificates, QC reports, CAD files, PDF files, Excel files, and CMS/login documentation | yes all are required | |
| 31 | Are existing posts, foundations, monument structures, electrical 3connections, and support systems to remain in place? | Except for the signs requirng demolition. | ||
| 32 | For the BL, BM, and BS building signs, can you confirm whether existing mounting hardware and raceways may be reused? | Yes | ||
| 33 | For illuminated signs, is existing electrical service available and reusable, or should electrical modifications be included? | modification is required. | ||
| 34 | Can you provide the approved VA branding standards, logo files, colors, and artwork package to be incorporated into the signage? | This is included in the VA Signage Design Guide PG-18-10 dated February 19, 2025 | ||
| 35 | For installation of the Large Building Sign (BL), how is the contractor expected to access the installation location? Please confirm whether roof access, boom lifts, cranes, or other specialized equipment will be required and whether any site restrictions apply | The contractor shall be fully responsible for determining and implementing the appropriate means and methods required to safely access the existing sign for its removal and for the installation of the new sign. | ||
| 36 | Please confirm the building wall construction at each sign location (BL, BM, and BS) so appropriate mounting methods and hardware can be determined. | The BL and BM are bolted into concrete block, the BS sign is mounted at the base. | ||
| 37 | Is the project anticipated to remain a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, or is there a path for non-SDVOSB sign contractors to participate as subcontractors? | The project is a Service Disabled Veteran Owned Small Business set aside. The VA does not have a path/does not coordinate subcontractor participation. | ||
| 38 | Does the VA maintain a preferred list of SDVOSB prime contractors that may be seeking qualified signage subcontractors? | No. The VA does not have preferred SDVOSB prime contractors. |
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