P03_FAR 6 LSJ_OVER SAT_Olympus GI Suite Video System_05122026_Final__.pdf

VHAPG Part 806.3 JOFOC Page 1 of 6 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C261-26-AP-2884

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C261-26-AP-2884

RPOW JOFOC Tracker: FY26-NCO 21-1081

1. Contracting Activity: Department of Veterans Affairs (VA), Network Contracting

Office 21 on behalf of Veterans Integrated Service Network (VISN) 21, VA Northern California Health Care System (VANCHCS).

Purchase Request: 612-26-2-145-0170.

2. Nature and/or Description of the Action Being Approved:

This procurement is for replacing existing Gastrointestinal (GI) suite video routing system with a new, updated system within VANCHCS in accordance with FAR

12.102 Restricting Competition for the Acquisition of Commercial Products and Commercial Services, where acquisitions conducted are exempt from the requirements of FAR Part 6, but still requires a justification using the format of FAR 6.104-1.

The action will not be competed and will be procured as a sole source. The contract will be a firm fixed price Open Market contract. This is a new requirement.

3. :

The VANCHCS requires replacement of existing GI suite video routing system that is currently running on an unsupported operating system. The scope of work includes replacing outdated GI suite video routing system, installing new compatible GI suite video routing system and integrating system within VA infrastructure.

Qty Item Number Product Description

7 ISM-1200223 ES-IP BASE SYSTEM, IN ROOM

7 ISM-1200484 ES-IP DIGITAL HUB

7 ISM-1200299 ES-IP FIBER SWITCH 28 PORT

18 ISM-1200237 ES-IP OEV321UH BOOM KIT

18 OEV321UH UH UHD 4K 32-inch Monitor 18 AC-300MD AC Adapter - Power cable for LM

7 ISM-1200491 ES-IP AUDIO OPTION (W/O MNA)

7 ISM-1200273 ES-IP TOUCH PANEL (MEDICAL) KIT

7 ISM-1200253 ES-IP CV-1500 BASE CXN

10 ISM-1200259 ES-IP OPTION WIRE ONLY

7 ISM-1200226 ES-IP PC INPUT KIT

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Acquisition ID#: 36C261-26-AP-2884

3 ISM-1200262 ES-IP HD-SDI CXN

7 ISM-1200263 ES-IP HD-DVI CXN

7 ISM-1200264 ES-IP 4K-DVI/HDMI CXN

7 ISM-1200322 ES-IP HD/4K HDMI ACTIVE WALL PLATE

14 ISM-1200323 ES-IP MVDFI ACTIVE WALL PLATE

7 ISM-1200324 RACK POWER FOR ACTIVE WALL PLATE

7 ISM-1200378 ES-IP SDI CABLE AND PLATE - BACKUP

7 ISM-1200435 ES-IP TRIGGER PLATE AND CABLE

7 ISM-1200460 ES-IP OLYMPUS TRIGGER CABLE-15'

7 ISM-1200021 REUSE: ES SW USER INTERFACE: ES-IP

7 ISM-1200023 REUSE STREAMING CHANNEL: ES-IP

ISM-1200026 REUSE VAULTSTREAM CONTENT MGMT:

ES-IP

7 ISM-1200027 REUSE VAULTSTREAM INTERFACES: ES-IP

7 ISM-1200267 ES-IP HD PTZ CAMERA KIT

VSS-ID-KEY VAULTSTREAM SERVER IDENTIFICATION

KEY

1 VSS-UPGR-IN-

PLACE Upgrade VSS on existing server

1 VSS-UPGR-IN-

PLACET Upgrade VSS on existing test server

7 ISM-1200615 ES-IP PROJECT MGMT, SMALL RM

7 ISM-1200643 ES-IP DESIGN DOCUMENTS, SMALL RM

7 ISM-1200646 ES-IP HIGH LEVEL DRAWINGS, SMALL RM

7 ISM-1200609 ES-IP INSTALL CS, SMALL RM

7 ISM-1200641 ES-IP CS DE-INSTALLATION

10 ISM-1200334 ES-IP CABLING, EXTENDED LENGTH

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will

Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by

RFO 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by RFO 6.103-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by RFO 6.103-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6;

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( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by RFO 6.103-7;

5.

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The current infrastructure for VANCHCS video and image capturing, and integration system in several departments are Olympus EasySuite-Integration Platform (ES-IP).

To maintain consistency and compatibility throughout VANCHCS, additional integration systems purchased for procedure rooms must be compatible with Olympus America Inc equipment.

Requested equipment is highly specialized in being compatible with existing Olympus America Inc ES-IP and VaultStream software. Olympus America Inc, does not currently have authorized distributors for all the requested equipment.

Replacement of any component with a non proprietary alternative would break interoperability, void warranties, and compromise patient safety and regulatory compliance.

Olympus America Inc was the only vendor identified that could satisfy the VA requirements. Using a different GI suite video routing system would prevent clinical staff and physicians from using the already invested in equipment and features of existing EasySuite infrastructure to improve patient care and outcomes. To consider another manufacturer would create substantial duplication of cost to the government that is not expected to be recovered through competition.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies):

Market research was conducted, and no other distributors meet VA requirement for GI suite video routing system. The equipment and software requested are proprietary to the Original Equipment Manufacturer (OEM), it is not possible to procure the items needed from alternative sources.

7. Determination by the CO that the Anticipated Cost to the Government will be

Fair and Reasonable:

Fair and reasonable pricing will be compared to the Independent Government Cost Estimate, and Past procurement history.

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Acquisition ID#: 36C261-26-AP-2884

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted

The Contract Specialist (CS) reviewed the following sources: The Small Business Administration (SBA) Small Business Search database, General Services Administration (GSA) Advantage, SAM.GOV and Space Administration (NASA) Solutions for Enterprise-Wide Procurement (SEWP).

The CS reached out to the OEM Olympus America Inc via email on March 13, 2026, requesting a list of potential distributors and confirmation of the Country of Origin.

The OEM responded via email on March 13, 2026, stating that all requested equipment was not available on their GSA Contract or through their authorized distributors but are in the process of working on a new agreement.

The CS reviewed Past Procurements on SAM.GOV:

-Award ID: 36C26123P0455 was found, awarded to Alliant Enterprises LLC on January 27, 2023, in the amount of $686,093.85 for Olympus Video Routing System via Open Market. The action was procured as a Brand Name Only, unrestricted with only 1 offer received by Alliant Enterprises LLC. Alliant Enterprise LLC is no longer an authorized distributor for Olympus America Inc. Modification P00004 was signed on March 2, 2026, which de-obligated the funding in the amount of $686,093.85 due to Alliant Enterprise not being an authorized distributor for Olympus America Inc.

-Award ID: 36C24625F0209 was found, awarded to Olympus America Inc on September 1, 2025, in the amount of $197,394.85 for Olympus video system via Federal Supply Schedule. The action was procured as a full and open competition under GSA with only 1 offer received by Olympus America Inc.

resulted in an award to Olympus America Inc and Alliant Enterprises LLC within January 1, 2020 - April 1, 2026.

SBA database for North American Industry Classification System (NAICS): 339112 Surgical and Medical Instrument Manufacturing; produced 84 Service-disabled Veteran-owned Small Businesses (SDVOSBs) and 90 Veteran-owned Small Businesses (VOSBs). Olympus America Inc products are proprietary to Olympus America Inc. Existing VA infrastructure requires compatibility with Olympus Vaultstream servers currently in use within VANCHCS.

SBA Search using keywords Surgical and Medical Instrument Manufacturing; produced 0 SDVOSBs and VOSBs.

Olympus America Inc business size is a Large Business according to NAICS:

339112 Surgical and Medical Instrument Manufacturing.

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Acquisition ID#: 36C261-26-AP-2884

GSA Advantage was reviewed, with only 2 of the 34 requested equipment listed on Olympus America Inc GSA Contract 36F79721D0168. Part Number: OEV321UH and VSS-ID-KEY are listed on GSA Advantage with only Olympus America Inc as the sole distributor and manufacturer.

NASA SEWP was reviewed, with 6 Small Businesses in Group A and 28 Small Businesses in Group B, C, D identified as Olympus America Inc distributors. A refined search utilizing the requested Part Numbers produced 0 distributors in all groups.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

There are no other facts.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Olympus America Inc (FLWQVLFLMEL3); 3500 Corporate Parkway Center Valley, PA 18034-8229

11. A Statement of the Actions, if any, the Agency May Take to Remove or

Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Market research will be conducted in the future as the need arises. Additionally, the existing GI suite video routing system will be reviewed during its lifecycle for any opportunities for changes in authorized distributors.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Andrew Yen GI Section Chief Veterans Health Administration

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13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Mathew B. Czeshinski Contracting Officer Network Contracting Office 21

b. One Level Above the Contracting Officer

I certify the justification meets requirements for other than full and open competition.

Amanda J. Hildreth Branch Chief, Supply Network Contracting Office 21