36C26126Q0122 Sources Sought Notice VAPAHCS HCHV Services.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Enhanced Geriatric HCHV Services for VAPAHCS

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C26126Q0122

RESPONSE DATE/TIME/ZONE 11-06-2025 15:00 PACIFIC TIME, LOS ANGELES,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE None

PRODUCT SERVICE CODE* G005

NAICS CODE* 623990

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 21

POINT OF CONTACT*

Contract Specialist

Joshua Barrios joshua.barrios@va.gov

916-923-4559

PLACE OF PERFORMANCE

ADDRESS Northern California - Please See Draft PWS

CA

DESCRIPTION

This is a Sources Sought only. The purpose of this Sources Sought Notice is to assist in our decision-making process for a service procurement. This is not a solicitation, nor a request for quotes or proposals. Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions.

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the

Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach.

The Department of Veterans Affairs, Network Contracting Office (NCO) 21, is conducting market research to identify potential vendors determine if there are any vendors, regardless of business size, that can provide the general requirements below.

GENERAL REQUIREMENTS

The Department of Veterans Affairs Palo Alto Health Care System (VAPAHCS) located at 795 Willow

Rd. Menlo Park, CA 94025 requires a contractor to provide geriatric services as part of its Community

Based Health Care for Homeless Veterans (HCHV) program. The goal of the HCHV program is to remove homeless Veterans from the street or habitation unfit for Veterans and place them in community-based, residential environments with sufficient supportive services to meet their needs and ultimately facilitate the improvement of their housing situation. The period of performance of the resulting contract will be for a one year and no option periods. This contract represents a Firm Fixed-Priced, Indefinite

Delivery-Indefinite Quantity contract. Costs not incorporated into the Contractor’s price will NOT be reimbursed by the Government. This contract is specifically for the geriatric population.

Place of Performance: Contractor Facility, VAPAHCS Catchment Area (Santa Clara, Santa Cruz or

Monterey County), please see Draft PWS for details.

Period of Performance: The intended period of performance will be for 5 years, which may begin around

February 14, 2026.

RESPONSE METHOD

Interested capable vendors are encouraged to submit a response to this Sources Sought Notice. Any inquiries are to be made in writing to the point of contact, Joshua Barrios, Contract Specialist. Responses shall be sent to the below email by the specified due date and time.

• Email: joshua.barrios@va.gov

• Response Due Date: November 06, 2025, 3:00PM PST

• Email Subject Line: 36C26126Q0122 Sources Sought – Company Name

If interested, please provide the following information in response to this Sources Sought Notice:

• Company Information

Company Name

Company Address

Point of Contact

Phone Number

Email Address

Unique Entity Identifier (UEI)

Socio-Economic status as it relates to NAICS 621910

Select all that apply:

☐ Small Business

☐ Emerging Small Business

☐ Small Disadvantaged Business

☐ Certified under Section 8(a) of the Small Business Act

☐ HubZone

☐ Woman Owned

☐ Certified Service-Disabled Veteran Owned Small in veterans.certify.sba.gov

☐ Certified Veteran Owned Small Business in veterans.certify.sba.gov

☐ Large Business

☐ Other: ____________

• Please complete the Draft Schedule below.

o Identify the estimated pricing for the requested services. This is not a request for quote.

This is a request for pricing information for market research purposes only.

• Submit a capability statement for the services your company can provide in relation to the

Performance Work Statement. Please include any planned subcontracting and the services the subcontractor will provide.

• Include additional comments regarding performance work statement, industry practices, etc., if any.

DRAFT SCHEDULE

SCHEDULE OF SERVICES – PRICE SCHEDULE

BASE PERIOD:

Line Item

Description of Services

12-Month Quantity

(Estimated Maximum – 365 Days x 12 Veterans per Day)

Unit of Issue

Unit Price Total Price

(Maximum

NTE)

0001 Provide 24x7 Geriatric Case Management Services in Accordance with the Performance Work Statement for up to 12 Veterans

4,380

Days

1001 Provide 24x7 Geriatric Case Management Services in Accordance with the Performance Work

2001 Provide 24x7 Geriatric Case with the Performance Work

3001 Provide 24x7 Geriatric Case with the Performance Work

4001 Provide 24x7 Geriatric Case with the Performance Work

Base Period (Total Price)

There is no solicitation document as this time. The NAICS is 623990 with Small Business size of $14.0 million. NOTE: Please ensure that System for Award Management (SAM -www.sam.gov) indicates this

NAICS code if you are interested in the requirement.

Before responding please carefully read and consider the following:

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and

VOSB, “Services (except construction), [the Contractor agrees] it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded.” See FAR 52.219-14 and FAR

52.219-27 available in full text at Part 52 - Solicitation Provisions and Contract Clauses |

Acquisition.GOV.

DISCLAIMER

This Sources Sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request that is marked proprietary will be handled accordingly. The Government will not compensate an offeror for providing information in response to this Sources Sought. Furthermore, the Government reserves the right to cancel this requirement at its discretion. This is simply a Sources Sought notice.

See attached document: HCHV Enhanced Geriatric Services Only PWS - DRAFT.

https://www.acquisition.gov/far/part-52#FAR_52_219_14 https://www.acquisition.gov/far/part-52#FAR_52_219_14