36C26126Q0098 Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Ground Ambulance Transportation Services for VASFHCS

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C26126Q0098

RESPONSE DATE/TIME/ZONE 10-27-2025 15:00 PACIFIC TIME, LOS ANGELES,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* V225

NAICS CODE* 621910

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 21

POINT OF CONTACT*

Contract Specialist

Joshua Barrios joshua.barrios@va.gov

PLACE OF PERFORMANCE

ADDRESS Northern California Counties - Multiple

CA

DESCRIPTION

This is a Sources Sought only. The purpose of this Sources Sought Notice is to assist in our decision-making process for a service procurement. This is not a solicitation, nor a request for quotes or proposals. Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions.

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the

Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach.

The Department of Veterans Affairs, Network Contracting Office (NCO) 21, is conducting market research to identify potential vendors determine if there are any vendors, regardless of business size, that can provide the general requirements below.

GENERAL REQUIREMENTS

The San Francisco VA Healthcare Center (hereafter SFVAHCS), its associated Community-Based

Outpatient Clinics (CBOCs), and affiliated healthcare clinics require contracted non-emergency ambulance transportation services. The contractor shall provide all vehicles, personnel, management, supplies, equipment, and necessary reporting for the provision of Stretcher Transports, Basic Life Support

(BLS), Advanced Life Support (ALS), Specialty Care Transport (SCT) or Critical Care Transport (CCT) services. The contactor shall make these ambulance services available to the VA as needed, 24 hours a day, seven days a week (24/7), including weekends and holidays.

Place of Performance: Northern California Counties, please see Draft PWS for details.

Period of Performance: The intended period of performance will be for 5 years, which may begin around

April 1, 2026.

RESPONSE METHOD

Interested capable vendors are encouraged to submit a response to this Sources Sought Notice. Any inquiries are to be made in writing to the point of contact, Joshua Barrios, Contract Specialist. Responses shall be sent to the below email by the specified due date and time.

• Email: joshua.barrios@va.gov

• Response Due Date: October 27, 2025, 3:00PM PST

• Email Subject Line: 36C26126Q0098 Sources Sought – Company Name

If interested, please provide the following information in response to this Sources Sought Notice:

• Company Information

Company Name

Company Address

Point of Contact

Phone Number

Email Address

Unique Entity Identifier (UEI)

Socio-Economic status as it relates to NAICS 621910

Select all that apply:

☐ Small Business

☐ Emerging Small Business

☐ Small Disadvantaged Business

☐ Certified under Section 8(a) of the Small Business Act

☐ HubZone

☐ Woman Owned

☐ Certified Service-Disabled Veteran Owned Small in veterans.certify.sba.gov

☐ Certified Veteran Owned Small Business in veterans.certify.sba.gov

☐ Large Business

☐ Other: ____________

• Please complete the Draft Schedule below.

o Identify the estimated pricing for the requested services. This is not a request for quote.

This is a request for pricing information for market research purposes only.

• Submit a capability statement stating the types of services your company is able to provide within the counties listed in the Performance Work Statement. Identify where your company is licensed for the required services. Please include any planned subcontracting and the services the subcontractor will provide.

o PWS Counties: San Francisco, Alameda, Sonoma, Humboldt, San Mateo, Marin, Lake, Mendocino, Contra Costa, Santa Clara, Napa, and Solano.

• Include additional comments regarding performance work statement, industry practices, etc., if any.

DRAFT SCHEDULE

AMBULANCE (Ground)

SCHEDULE OF SERVICES – PRICE SCHEDULE

BASE PERIOD:

Line Item

Description of Services

12-Month Quantity

(Estimated Maximum)

Unit of Issue

Unit Price Total Price

(Maximum

NTE)

Base Rate Transport

(Using Bing Maps)

One-Way

Trip

0001 (A0427) Advanced Life Support Urgent Transport, Level 1 (ALS 1) Advanced Life Support (ALS) ambulances transport patients who need a higher level of care during transport above those services provided by a BLS ambulance. The unit is staffed by at least one paramedic who has more than 1,000 hours of education and training and are qualified to render advanced life support to patients such as advanced airway management, drug administration and cardiac monitoring under the direction of a hospital. (base rate to include first 25 miles) One-way trip is equivalent to one each for the unit of issue

30 Maximum

(One-Way Trips)

Per Trip

(One-Way)

0002 (A0428) Basic Life Support, Non- Emergency Transport, Basic Life Support (BLS) ambulances provide transport to patients who do not require extra support or cardiac monitoring. A BLS ambulance is staffed by two emergency medical technicians (EMTs) who have training in basic emergency medical care such as basic airway management, use of an automated external defibrillator and basic drug administration. (base rate, to include first 25 miles) One-Way trip is equivalent to one each for the unit of issue

900 Maximum

(One-Way Trips)

0003 (A0426) Non-Emergent Advance Life Support Transport, Level 1 (ALS 1) ((base rate to include first 25 miles) One-way trip is equivalent to one each for the unit of issue

30 Maximum

(One-Way Trips)

0004 (A0434) Critical Care Transport (Upper- Level Care) Specialty Care Transport (SCT) – As defined by the Centers for Medicare & Medicaid Services (CMS) — is IFT of a critically injured or ill beneficiary by a ground ambulance vehicle including the provision of medically necessary supplies and services, at a level of service beyond the scope of the EMT-Paramedic SCT is necessary when a beneficiary’s condition requires ongoing care that must be furnished by one or more health professionals in an appropriate specialty area, for care.

25 Maximum

(One-Way Trips)

CO’s ADD OTHER NECESSARY LINE

ITEMS, I.E. STRETCHER

TRANSPORTS, ETC. ALL MUST HAVE

BASE RATE. CO’S AND COR’S MUST

ESTABLISH APPROPRIATE BASE RATE

0005 (A0425) Mileage Trip Outside the Base Rate

Price Per Mile

0006 (A0420) Waiting Time (more than 30 minutes shall be paid in 30-minute increments).

$____Each

(15-minute Increment)

Base Period (Total Price)

There is no solicitation document as this time. The NAICS is 621910 with Small Business size of $22.5 million. NOTE: Please ensure that System for Award Management (SAM -www.sam.gov) indicates this

NAICS code if you are interested in the requirement.

Before responding please carefully read and consider the following:

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and

VOSB, “Services (except construction), [the Contractor agrees] it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded.” See FAR 52.219-14 and FAR

52.219-27 available in full text at Part 52 - Solicitation Provisions and Contract Clauses |

Acquisition.GOV.

DISCLAIMER

This Sources Sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request that is marked proprietary will be handled accordingly. The Government will not compensate an offeror for providing information in response to this Sources Sought. Furthermore, the Government reserves the right to cancel this requirement at its discretion. This is simply a Sources Sought notice.

See attached document: DRAFT PWS Ambulance_Ground SFVAHCS.

See attached document: DRAFT Schedule Ambulance_Ground SFVAHCS.

https://www.acquisition.gov/far/part-52#FAR_52_219_14 https://www.acquisition.gov/far/part-52#FAR_52_219_14