36C26126Q0065_2.docx
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- Attached to
- Heart Patient Lodging Services
- Solicitation number
- 36C26126Q0065_2
About this file
This is a Sources Sought Notice for Heart Transplant Patient Lodging Services issued by the Department of Veterans Affairs (VA) Sierra Pacific Network (VISN 21). The solicitation seeks contractors to provide lodging services within 10 miles of VA Palo Alto Health Care System, with a requirement to maintain two rooms capable of housing up to 5 guests (including patients) and accommodate up to two pets per room. The contract will have a base year and four option years, with an estimated 790 room-nights per year, and uses NAICS code 721110 with a small business size standard of $40 million.
Interested contractors must submit a detailed capability statement by November 19, 2025, at 10:00 AM Pacific Time, responding to specific questions about their socioeconomic status, company details, experience, subcontracting plans, and pricing. The solicitation encourages small businesses, including Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB), to apply. Contractors must be registered in the System for Award Management (SAM) and provide a comprehensive response addressing company capabilities, similar project experiences, and a price estimate for the base and option years.
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| File | Type | Posted |
|---|---|---|
| VAPAHCS Heart Transplant Lodging - FY26 - PWS - 12NOV2025.docx | DOCX document |
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Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Heart Transplant Patient Lodging |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 93721 |
| SOLICITATION NUMBER* |
| 36C26126Q0065 |
| RESPONSE DATE/TIME/ZONE |
| 11-19-2025 10AM PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 14 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| V231 |
| NAICS CODE* |
| 721110 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VA Sierra Pacific Network (VISN 21) VA Central California Health Care System 855 M Street, Suite 1020 Fresno CA 93721
POINT OF CONTACT*
Contracting Specialist Kulvinder Brar kulvinder.brar@va.gov N/A
PLACE OF PERFORMANCE
| ADDRESS |
| VA Palo Alto Health Care System |
3801 Miranda Ave.
Palo Alto CA
| POSTAL CODE |
| 94304 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available.
All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.
The applicable North American Industry Classification System (NAICS) Code is 721110, Hotel & Motel Services, and the small business size standard is $40 Million.
The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information from contractors that can provide Heart Patients Lodging Services at VA Palo Alto Health Care System (VAPAHCS). A draft copy of the Performance Work Statement (PWS) is attached.
Brief Description of Services See attached PWS.
Capability Statement All interested contractors must respond by email to Kulvinder.brar@va.gov before 10:00 A.M. PST on November 19, 2025.
Please answer the following questions when responding:
1. What is your company’s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.)
a. If SDVOSB or VOSB, are you registered with the Small Business Administration?
Veteran Small Business Certification (sba.gov)
2. Provide Company’s legal name along with Unique Entity ID (SAM) number.
3. Primary point of contact, including phone number and e-mail address.
4. Capabilities Statement.
5. Describe experience in providing Hotel Lodging services as described in the Draft PWS.
6. List other Projects (Government and Commercial) that are similar in scope and size.
7. As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html
7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?
7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company’s own personnel?
7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?
8. GSA Contract Number, if applicable.
9. Fill out the PRICE ESTIMATE (Base plus 4 Option Years) below.
*Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source.
RFQ number 36C26126Q0065 has been assigned and should be referenced on all correspondence regarding this announcement.
The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/ SDVOSB and VOSB firms should be registered at the time of submission and verified at Veteran Small Business Certification (sba.gov)
| CLIN |
| Description |
| Estimated Quantity |
| Unit |
| Price Per Unit |
| Total Estimated Cost |
| 0001 |
| Heart Patient Lodging services within 10 miles from VAPAHCS in accordance with the PWS. Price is nightly rate per room inclusive of taxes and fees. (MUST BE ABLE TO PROVIDE 2 ROOMS AT ALL TIMES TO HOUSE UP TO 5 GUESTS INCLUDING PATIENT PER ROOM). |
Contractor must delegate only one lodging facility for this requirement.
SEE PWS FOR MORE DETAILS
EA = Estimated Rooms/Nights Base Year
| 790 (395 nights per room) |
| EA |
| $ |
| $ |
| 0002 |
| Up to 2 dogs or cats per room |
| 4 (2 pets per room) |
| EA |
| $ |
| $ |
| 1001 |
| Heart Patient Lodging services within 10 miles from VAPAHCS in accordance with the PWS. Price is nightly rate per room inclusive of taxes and fees. (MUST BE ABLE TO PROVIDE 2 ROOMS AT ALL TIMES TO HOUSE UP TO 5 GUESTS INCLUDING PATIENT PER ROOM). |
Contractor must delegate only one lodging facility for this requirement.
SEE PWS FOR MORE DETAILS
EA = Estimated Rooms/Nights Option Year 1
| 790 (395 nights per room) |
| EA |
| $ |
| $ |
| 1002 |
| Up to 2 dogs or cats per room |
| 4 (2 pets per room) |
| EA |
| $ |
| $ |
| 2001 |
| Heart Patient Lodging services within 10 miles from VAPAHCS in accordance with the PWS. Price is nightly rate per room inclusive of taxes and fees. (MUST BE ABLE TO PROVIDE 2 ROOMS AT ALL TIMES TO HOUSE UP TO 5 GUESTS INCLUDING PATIENT PER ROOM). |
Contractor must delegate only one lodging facility for this requirement.
SEE PWS FOR MORE DETAILS
EA = Estimated Rooms/Nights
Option Year 2
| 790 (395 nights per room) |
| EA |
| $ |
| $ |
| 2002 |
| Up to 2 dogs or cats per room |
| 4 (2 pets per room) |
| EA |
| $ |
| $ |
| 3001 |
| Heart Patient Lodging services within 10 miles from VAPAHCS in accordance with the PWS. Price is nightly rate per room inclusive of taxes and fees. (MUST BE ABLE TO PROVIDE 2 ROOMS AT ALL TIMES TO HOUSE UP TO 5 GUESTS INCLUDING PATIENT PER ROOM). |
Contractor must delegate only one lodging facility for this requirement.
SEE PWS FOR MORE DETAILS
EA = Estimated Rooms/Nights
Option Year 3
| 790 (395 nights per room) |
| EA |
| $ |
| $ |
| 3002 |
| Up to 2 dogs or cats per room |
| 4 (2 pets per room) |
| EA |
| $ |
| $ |
| 4001 |
| Heart Patient Lodging services within 10 miles from VAPAHCS in accordance with the PWS. Price is nightly rate per room inclusive of taxes and fees. (MUST BE ABLE TO PROVIDE 2 ROOMS AT ALL TIMES TO HOUSE UP TO 5 GUESTS INCLUDING PATIENT PER ROOM). |
Contractor must delegate only one lodging facility for this requirement.
SEE PWS FOR MORE DETAILS
EA = Estimated Rooms/Nights Option Year 4
| 790 (395 nights per room) |
| EA |
| $ |
| $ |
| 4002 |
| Up to 2 dogs or cats per room |
| 4 (2 pets per room) |
| EA |
| $ |
| $ |
See attached document: VAPAHCS Heart Transplant Lodging - FY26 - PWS - 12NOV2025.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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