Amendment-CLC Food Service 36C26126Q0064 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0001 11-06-2025

00261

Department of Veterans Affairs Network Contracting Office 21

00261

Department of Veterans Affairs Network Contracting Office 21

To all Offerors/Bidders

36C26126Q0064

X

X X

See CONTINUATION Page x 1

The purpose of Amendment (0001) is to address the following:

1.) Corrections to the Price/Cost Schedule's period of performance.

2.) Respond to Questions received from vendors.

No other portion of the RFQ is changed. Offerors are reminded that all Amendments must be acknowledged in their quote submission.

James Postell Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVIC

ES QUANTITY UNIT UNIT PRICE AMOUNT

0001 65,700.00 ME _____________

The contractor shall provide all labor, subsistence, equipment, materials, supplies, supervision, and services which include preparing, serving and cleaning up three meals a day to the following facilities:

1) Community Living Center (CLC) and 2)Psychosocial Residential Rehabilitation Program (PRRP) Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 624210 - Community Food Services PRODUCT/SERVICE CODE: S203 - Housekeeping - Food MANUFACTURER PART NUMBER (MPN): None

0002 12.00 MO _____________

The contractor shall be responsible for providing, installing, and maintaining vending machines stocked with various meal options, snacks, and beverages suitable for veterans.

Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 624210 - Community Food Services PRODUCT/SERVICE CODE: S203 - Housekeeping - Food MANUFACTURER PART NUMBER (MPN): None

1001 65,700.00 ME _____________

The contractor shall provide all labor, subsistence, equipment, materials, supplies, supervision, and services which include preparing, serving and cleaning up three meals a day to the following facilities:

1) Community Living Center (CLC) and 2)Psychosocial Residential Rehabilitation Program (PRRP) Contract Period: Option 1 POP Begin: 01-01-2027 POP End: 12-31-2027 PRINCIPAL NAICS CODE: 624210 - Community Food Services PRODUCT/SERVICE CODE: S203 - Housekeeping - Food MANUFACTURER PART NUMBER (MPN): None

1002 12.00 MO _____________

The contractor shall be responsible for providing, installing, and maintaining vending machines stocked with various meal options, snacks, and beverages suitable for veterans.

Contract Period: Option 1 POP Begin: 01-01-2027 POP End: 12-31-2027 PRINCIPAL NAICS CODE: 624210 - Community Food Services PRODUCT/SERVICE CODE: S203 - Housekeeping - Food MANUFACTURER PART NUMBER (MPN): None

2001 65,700.00 ME _____________

The contractor shall provide all labor, subsistence, equipment, materials, supplies, supervision, and services which include preparing, serving and cleaning up three meals a day to the following facilities:

1) Community Living Center (CLC) and 2)Psychosocial Residential Rehabilitation Program (PRRP) Contract Period: Option 2 POP Begin: 01-01-2028 POP End: 12-31-2028 PRINCIPAL NAICS CODE: 624210 - Community Food Services PRODUCT/SERVICE CODE: S203 - Housekeeping - Food MANUFACTURER PART NUMBER (MPN): None

2002 12.00 MO _____________

The contractor shall be responsible for providing, installing, and maintaining vending machines stocked with various meal options, snacks, and beverages suitable for veterans.

Contract Period: Option 2 POP Begin: 01-01-2028 POP End: 12-31-2028 PRINCIPAL NAICS CODE: 624210 - Community Food

Services PRODUCT/SERVICE CODE: S203 - Housekeeping - Food MANUFACTURER PART NUMBER (MPN): None

3001 65,700.00 ME _____________

The contractor shall provide all labor, subsistence, equipment, materials, supplies, supervision, and services which include preparing, serving and cleaning up three meals a day to the following facilities:

1) Community Living Center (CLC) and 2)Psychosocial Residential Rehabilitation Program (PRRP) Contract Period: Option 3 POP Begin: 01-01-2029 POP End: 12-31-2029 PRINCIPAL NAICS CODE: 624210 - Community Food Services PRODUCT/SERVICE CODE: S203 - Housekeeping - Food MANUFACTURER PART NUMBER (MPN): None

3002 12.00 MO _____________

The contractor shall be responsible for providing, installing, and maintaining vending machines stocked with various meal options, snacks, and beverages suitable for veterans.

Contract Period: Option 3 POP Begin: 01-01-2029 POP End: 12-31-2029 PRINCIPAL NAICS CODE: 624210 - Community Food Services PRODUCT/SERVICE CODE: S203 - Housekeeping - Food MANUFACTURER PART NUMBER (MPN): None

4001 65,700.00 ME _____________

The contractor shall provide all labor, subsistence, equipment, materials, supplies, supervision, and services which include preparing, serving and cleaning up three meals a day to the following facilities:

1) Community Living Center (CLC) and 2)Psychosocial Residential Rehabilitation Program (PRRP) Contract Period: Option 4 POP Begin: 01-01-2030 POP End: 12-31-2030 PRINCIPAL NAICS CODE: 624210 - Community Food Services PRODUCT/SERVICE CODE: S203 - Housekeeping - Food

MANUFACTURER PART NUMBER (MPN): None

4002 12.00 MO _____________

The contractor shall be responsible for providing, installing, and maintaining vending machines stocked with various meal options, snacks, and beverages suitable for veterans.

Contract Period: Option 4 POP Begin: 01-01-2030 POP End: 12-31-2030 PRINCIPAL NAICS CODE: 624210 - Community Food Services PRODUCT/SERVICE CODE: S203 - Housekeeping - Food MANUFACTURER PART NUMBER (MPN): None

GRAND TOTAL _____________

Questions and Answers-CLC Food Services-36C26126Q0064

1. Is there a planned site visit. If not, can we schedule a way to view the facility kitchen and dining area? A site visit is not currently scheduled. However, coordination is tentative due to ongoing kitchen renovations. The goal is to have the kitchen ready by January 1, 2026. Further details will be provided if a site visit becomes feasible.

2.The solicitation mentions serving trays. Are these trays part of the government provided equipment or will the contractor be responsible for their purchase. Serving trays will be provided by the Government.

3. Are hard plates cups, glasses and eating utensils the contractor's responsibility. If not, will the food items be served on disposable serving ware? The Government will provide hard plates, cups, glasses, and eating utensils. Disposable ware is used only during emergency operations and must be supplied by the contractor.

4. The solicitation requires vending machines for snacks. How many vending machines are required and how are the items paid for? The contractor is responsible for providing vending machines and stocking them. The quantity is currently unknown. Items are purchased directly by consumers/patrons at the Community Living Center (CLC).

5. Who has responsibility for repairs of Government provided equipment? The Repairs for Government-furnished equipment are the responsibility of the VA/Government

6. Does the facility fall under the Hawaii State Department of Health (HDOH) Food Safety Branch? The facility does not fall under the Hawaii State Department of Health (HDOH) Food Safety Branch. If yes, who is responsible for the permit? N/A

7. Who is responsible for utilities, grease trap maintenance, fire suppression system maintenance and trash removal? The VA/Government is responsible for utilities, grease trap maintenance, fire suppression system maintenance, and trash removal.

8. Are the patients at the facility considered HSP or an At-Risk Population? Yes, patients at the facility are considered High Sensitivity Population (HSP) or At-Risk.

9. Will patients have dietary restrictions that the contractor will be made aware of such as allergies or calorie limits? Yes, patients may have dietary restrictions such as allergies or calorie limits. The contractor will be made aware of these requirements.

10. The SAM.gov posting lists the due date as November 28, 2025, at 12:00 PM EST, while the uploaded solicitation document states November 28, 2025, NLT 9:00 AM PST. Could you please confirm which time applies? Both due date/times refer to the same exact moment in time, expressed in different time zones.

11. Is there an incumbent contractor currently performing this work, or is this a new requirement? This is a new requirement

12. Are photos or floor plans of the facility/site available for review? No due to ongoing renovation

13. How many current staff are supporting this requirement, and is there a transition plan in place with the incumbent? None, this is a new requirement

14. Will a site visit be conducted prior to proposal submission? A site visit is not currently scheduled. However, coordination is tentative due to ongoing kitchen renovations, interested vendors are encouraged to notify the Contracting officer, James Postell at james.postell@va.gov no later than 11/12/2025 10AM PDT, if interested in attending a tentative site visit on November 21, 2025.

15. B.2 PRICE/COST SCHEDULE appears to have errors in POP dates for Item Numbers 2001-4001. Please confirm that contractors are permitted to modify the POP in the schedule as follows: The Price/Cost Schedule will be updated with the correct period of performance in this amendment.

16. J.1.3. Employee Background Investigations (a) Will contractor employees be using the Government’s tray card system and computers, which requires contractor personnel to obtain CAC cards and security clearance? Contractor personnel will not be required to use Government tray card systems or computers. Therefore, CAC cards and security clearances are not required.

(b) Please provide estimated costs for contractor to complete employee background investigations for CAC card and related security clearance. Estimated cost for background investigations is approximately $200 per person for FPS and Tier 1 clearance, per the Personnel Security Specialist. This is provided for planning purposes only.

17. C. Contract Clauses/(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties. Please confirm whether this contract is exempt from the Hawaii State General Excise Tax (GET). The contract price should include all applicable Federal, State, and local taxes and duties. Please consult with your tax advisor to determine applicability of Hawaii GET to your business operations.

18. Paragraph (c) Instructions for Preparation and Submission of Quotes Please clarify the Volume One-Technical requirement for “certificates and resumes.” Is this a requirement for a sample resume for the General Manager position? Offerors are required to submit certifications and resumes for the actual personnel who are expected to perform under this contract. This includes, but is not limited to, the General Manager and any other key personnel identified in the proposal.

Sample or generic resumes are not acceptable. The submitted resumes should reflect the qualifications, experience, and certifications of the proposed staff members who will be assigned to this contract upon award.

This information will be used to evaluate the offeror’s ability to meet the technical requirements and ensure qualified personnel are in place to support contract performance.

19. Q) Who is the current incumbent contractor performing the service currently and what is their contract number? This is a new requirement.

20. Q) Is this a tax-exempt contract, or does HI State GET taxes apply to total sales of this program?

Please consult with your tax advisor to determine applicability of Hawaii GET to your business operations.

3. Ref) RFQ Pg 46, EVALUATION CRITERIA AND BASIS OF AWARD, 1. Volume One – Technical:

This volume should not exceed 12 pages total (certificates and resumes are excluded from count toward this limit).

21.Q) Since the paragraph above this one requires a title page, page count is limited to 12 and historically proposal title page, TOC, glossary, and list of tables and drawings are normally exempt from page count, will the government exclude these also from page count for this proposal? The Government will exclude the title page, table of contents, glossary, and list of tables/drawings from the 12-page limit. The 12-page limit applies strictly to the technical narrative. As stated, certificates and resumes are also excluded from the page count.

4. Ref) RFQ, Pg. 14, K.1. SAFETY REQUIREMENTS: Offerors shall submit with their proposal their written procedures concerning their safety program.

22.Q) Since this requirement is not required in the Instructions to Offerors or the Evaluation Criteria and if the government still requires this with our proposal, will the government exempt this from page count and allow this as an appendix? Yes, the written safety program may be submitted as an appendix and will not count toward the 12-page limit for Volume One – Technical.

23. Is the contractor required to provide food and all ingredients as part of our cost or does the government provide this for this program? The Government will not furnish food supplies under this contract.