36C26125R0040_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26125R0040 X 05-14-2025 593-25-2-5925-0007 593-23-308 36C261 Contracting Officer Department of Veterans Affairs Network Contracting Office 21 VA Southern Nevada Healthcare System

Offerors are authorized to send offer proposals via email. Offers should be emailed to christopher.whipple@va.gov and Cc daniel.jhun@va.gov.

Christopher Whipple 702-791-9000 13957 A. Project 593-23-308. NAICS Code 236220, Commercial and Institutional Building Construction $45M. In accordance with (IAW) VAAR 836.204(f) Disclosure of the magnitude of construction projects between $1,000,000 to $2,000,000.

B. This requirement is IAW Federal Acquisition Regulation (FAR) parts 15 & 36 . Offerors shall furnish all labor, material, transportation required engineering services, overhead, and profit to install campus fall protection at VA Southern Nevada Healthcare System (VASNHCS), per the Statement of Work (SOW), specifications, and drawings.

C. This requirement is a total set-aside for all eligible Service-Disabled Veteran Owned Small Business (SDOVSB).

D. Project completion date is 210 calendar days after the Notice to Proceed (NTP) is issued.

E. Place of performance is at VA Southern Nevada Healthcare System (VASNHCS), 6900 N. Pecos Rd, N. Las Vegas, NV 89086.

F. An offer guarantee is required in the form of a bid bond, which may be submitted electronically by the proposal due date/time to the Contract Specialist, Christopher Whipple by email at christopher.whipple@va.gov.

Note: Performance and payment bonds will be required by the successful offeror within ten (10) days of notice of award.

G. The Government intends to award one (1) firm-fixed priced construction contract without conducting discussions with offerors; however, the Government reserves the right to conduct discussions if later determined to be in the best interest of the Government. The Government may reject any or all offers if such action is in the public interest; and waive informalities and/or minor irregularities in offers received. ALL OFFERORS MUST HAVE CURRENT REGISTRATION ON SAM.GOV AND THE U.S. SMALL BUSINESS ADMINISTRATION (SBA)VETERAN SMALL BUSINESS CERTIFICATION (VETCERT) AND/OR THE DYNAMIC SMALL BUSINESS SEARCH WEBSITE AS AN CERTIFIED ELIGIBLE SDVOSB PRIOR TO RFP EVALUATION AND PRIOR TO AWARD.

H. Questions and/or Requests For Information (RFI) must be submitted using the RFI form attachment and are due No Later Than (NLT) 05-29-2025 at 14:00 P.M. PST. to the Contract Specialist, Christopher Whipple, by email at christopher.whipple@va.gov, and Cc: daniel.jhun@va.gov.

I. All certified SDVOSB holders are afforded the opportunity to submit an offer for this RFP. All interested SDVOSB holders shall submit a proposal IAW the instructions and terms as stated in this solicitation.

J. A pre-proposal site visit is scheduled IAW the date and time listed in solicitation provision FAR 52.236-27 Alternate I (1995) Site Visit (Construction). Meet up location is the Administration Building #6 police counter/waiting area. VASNHCS, 6900 N. Pecos Rd., N. Las Vegas, NV 89086.

x x 52.211-10 X 14:00

PDT

06-16-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00261 Department of Veterans Affairs Network Contracting Office 21 Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas

NV

89086 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-9971

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

CONSTRUCTION SCOPE OF WORK

Project 593-18-302

INSTALL CAMPUS FALL PROTECTION

VA Southern Nevada Healthcare System

DATE: March 6, 2025

PROJECT IDENTIFICATION

Project Title: Install Campus Fall Protection Project Location: VA Southern Nevada Healthcare System (VASNHS) 6900 N. Pecos Rd., North Las Vegas, NV. 89086

PROJECT BACKGROUND

Project Purpose: During construction of the hospital, fall protection on the roof was not installed in all needed areas and therefore has left portions of the buildings on the VASNHS campus deficient. The omission of compliant fall protection devices in specific fall hazard areas causes increased danger to employees and contractors. The lack of fall protection violates OSHA standards. The purpose of this project is to augment existing fall protection devices by adding additional devices where such danger exists, and none have been previously provided. The intent is to make fall protection safeguards available to persons working or otherwise occupying the specified areas where such dangers exist. The Fall Protection System is to provide ease of access for maintenance not limited to the HVAC equipment, roof drains, PV inverters, skylights, windows, and unprotected access thru roof access ladders and hatches except where such features are accessible by ground based mobile lifts. In addition, this project will address issues found on the FCA.

PROJECT SCOPE

The Contractor shall provide all labor, materials, equipment, and supervision for the construction of Install Campus Fall Protection, per Construction Document Plans and Specification, Project Number 593-23-308, dated March 28, 2024, designed by Valhalla Engineering Group.

Contractor will follow the A-E Design Specifications, which includes the Construction Document Submission Report, Construction General Requirements as well as the Construction Drawings.

Location of work shall include the following:

a. Buildings 1-7 Roof tops

b. Building 1 Basement Mezzanine

c. Loading Dock Retaining Walls

PRE-BID VISIT

Bidders are strongly urged to conduct a site visit prior to submitting their bids to evaluate the extent of the required repairs. Coordination for the site visit should be arranged with the Contracting Officer (CO) and the Contracting Officer's Representative (COR).

Drones are prohibited and not permitted during the pre-bid site visit.

INNOVATION

Requirements indicated are not intended to limit innovative service delivery of the Contractor. The Government will consider variations from the Statement of Work, if the proposed change is within the schedule and budget limitations, meets the objectives for the project, and results in an improved outcome. The Government may approve all proposed changes in the Statement of Work.

GOVERNMENT PERSONNEL

Contracting Officer Representative

Alternate Contracting Officer Representative

GOVERNMENT FURNISHED MATERIALS

The Government will provide the following materials to the contractor after contract award to assist with the project.

VASNHS Contract Number 36C26124C0027.

Combined Drawings for Install Campus Fall Protection, VASNHS Contract Number, 36C26124C002

CONTRACTOR’S QUALITY ASSURANCE/QUALITY CONTROL

To reduce construction errors and omissions, the construction team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

Within 10 business days after receipt of Notice to Proceed (NTP), the Contractor shall submit a QA/QC plan describing each task that will be taken during construction.

RISK CONTROL

The VASNHS is an active hospital and therefore will require consideration to those areas with patients and staff.

The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

Contractor’s personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA grounds. I.D. badges shall have an identification picture and shall state the name of the individual and the company they represent. The VA will issue an ID badge upon the completed fingerprinting process.

The parties agree that the Contractor’s personnel working, due to the execution of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

PRIOR TO START OF WORK

a. OSHA certifications

b. Non-Personal Identity Verification (PIV) access

c. Tuberculosis screening

d. Security Plan

e. Comprehensive Work Plan

f. Safety Plan

g. Davis-Bacon Act compliance

h. Infection Control Risk Assessment (ICRA)

i. Pre-Installation Construction Risk Assessment (PCRA)

j. Interim Life Safety Measures (ILSM)

k. Scaffolding Plan

l. Crane Pick/Lift Plan

SECURITY

Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

VIII. CONTRACTOR EMPLOYEES. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

IX. ESCORT AND VETERAN’S HOSPITAL SECURITY POLICE CHECK-IN. All Contractor personnel working onsite at the VA facility shall check in and out with VA Police dispatch located in the front Northeast entrance of the main hospital building. Access to work areas and performance monitoring will be provided by VA Engineering personnel.

A. The Certification & Accreditation (C&A) requirements do not apply, and that a Security Accreditation Package is not required.

B. Contractors shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

C. Contractors, contractor personnel, subcontractors and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

D. All contractor’s and subcontractor’s personnel shall be subject to VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, Federal laws, regulations, standards, and VA Handbooks similar to VA personnel regarding information and information system security.

E. Non-Personal Identity Verification (PIV) Card requests shall be submitted to VA COR by the contractor. PIV request submission is the contractor’s responsibility to properly fill out the documents identified below. These documents will become a package for submission of Non-PIV Card application:

I. VA Fingerprinting form II. Declaration for Federal Employment (OF306), if there are any questions that were answered “yes” on item 9-13 on this form, fill out the appropriate addendum and include in the package.

III. Authorization for Release of Information (VA Form 0710) IV. Self-Certification of Continuous Service V. Contractor Background Investigation Request

F. Non-PIV Card process may take 30-45 days, depending on the contractor’s personnel background check, Special Agreement Check (SAC). SAC is an automated records check conducted by the Federal Bureau of Investigation in collaboration with the Office of Personnel Management (OPM).

I. Non-PIV Card Applicant is subject to National Agency Check with written Inquiries (NACI) conducted by OPM. This investigation covers a period of 5 years and a review of current records in the OPM Security Investigation Index (SII), DOD Defense Central Investigations Index (DCII), FBI name check, and FBI fingerprint check as well as written inquiries from previous employers and references on the application for employment. It is used for non-sensitive or Low Risk positions in VA.

G. Once all documents are completely and properly filled out, hand carry and submit to VA COR. Do not send completed forms through email due to Personal Identifiable Information.

H. VA COR will then provide all documents to Engineering Service’s VA PIV Sponsor/Manager to initiate the Non-PIV process.

I. PIV Sponsor/Manager will notify each applicant when to proceed for fingerprinting appointment.

J. Each applicant shall be fingerprinted at VA Southern Nevada Healthcare System’s PIV Office, located first floor in Building 6 (Administration Building), 6900 N. Pecos Road, N. Las Vegas, NV 89086. Each applicant shall sign in at the Security Desk.

K. VA COR or PIV Sponsor/Manager will provide status of each applicant’s Non-PIV Card.

L. Non-PIV Card is critical for the construction start date, as the contractor’s personnel without Non PIV Card may result with a restricted, limited, or no access to the job site.

See attached blank forms/documents that is required for submission of Non PIV Card application for each of contractors/sub-contractors.

SITE VISITS

The Contractor shall visit the site prior to commencing the construction to meet with the VASNHS. The Contractor shall survey the existing facility to the extent required to confirm existing products and equipment currently installed and when approved by the VA will reference existing materials.

and equipment to be matched in new construction.

The contractor shall perform a site visit to verify existing conditions, take measurements, and survey the construction area. The contractor shall coordinate with the VA Contracting Officer Representative (COR) to schedule the site visit. The site visit shall take place within seven (7) calendar days of the contractor receiving a NTP from the VA Contracting Officer. This site visit may be scheduled in conjunction with the Kick-off meeting.

During this visit, contractors are required to have the following items and documentation:

Appropriate fall protection harnesses and equipment that are not expired.

a) Safety vests.

b) Hardhats.

c) Closed-toe shoes.

d) Certifications of fall protection competence for each person.

e) An up-to-date contractor's safety policy manual.

Due to certain areas being inadequate to walk without fall protection, VA safety officer will need to evaluate these items before proceeding with the roof walk. Therefore, having these items and information is critical before the scheduled walk. Additionally, some parapet areas do not have direct access, so contractors are to bring their own ladders if needed, as the VA cannot provide ladders due to liability concerns.

Drones are not permitted on our property unless the contractor has obtained prior authorization from Nellis Air Force Base. The contractor must present this authorization to the COR, including any written approval and contact information of the approver from Nellis Air Force Base.

Contractors and subcontractors are prohibited from parking in patient parking areas They must use parking lots I or J, located at the far southeast of the facility.

Laydown area to be provided upon award.

Contractors are responsible for implementing any and all necessary safety precautions for navigating near biohazard vents, active radio antennas, and any other hazards present within work area.

Drones are not permitted on our property unless the contractor has obtained prior authorization from Nellis Air Force Base. The contractor must present this authorization to the COR, including any written approval and contact information of the approver from Nellis Air Force Base.

Contractors and subcontractors are prohibited from parking in patient parking areas. They must use parking lots I or J, located at the far southeast of the facility.

Laydown area to be provided upon award.

Contractors are responsible for implementing any and all necessary safety precautions for navigating near biohazard vents, active radio antennas, and any other hazards present within work area.

Coordination and Planning The contractor shall coordinate all work with COR in accordance with the Specifications 01 00 00, General Requirements.

Scaffolding Plan:

a) Design and Layout: Provide detailed drawings and specifications of the scaffolding structure, including dimensions, materials, and load capacities.

b) Erection and Dismantling Procedures: Describe the step-by-step process for safely erecting and dismantling the scaffolding, including the sequence of operations and the personnel involved.

c) Inspection and Maintenance Schedule: Outline the schedule for regular inspections and maintenance of the scaffolding to ensure its continued safety and compliance with the standards issued by the Secretary of Labor at 29 CFR part 1926.

Scaffolding Certification Procedure:

a) Certification Requirements: Specify the qualifications and certifications required for personnel involved in the erection, inspection, and maintenance of the scaffolding.

b) Inspection Protocols: Detail the procedures for initial and periodic inspections, including the criteria for certification and the documentation required.

c) Compliance with Standards: Ensure that all scaffolding activities comply with relevant safety standards, such as those issued by the Secretary of Labor at 29 CFR part 1926 and 29 CFR part 1910.

Securing and Restricting Access to Scaffolding:

a) Access Control Measures: Describe the methods for controlling access to the scaffolding, such as the use of barriers, gates, and signage to prevent unauthorized entry.

b) Security Protocols: Outline the security measures in place to monitor and restrict access to the scaffolding, including the use of security personnel, surveillance systems, and access logs.

c) Safety Signage: Ensure that appropriate safety signs are posted around the scaffolding to warn of potential hazards and to provide instructions for safe access and use.

Comprehensive Work Plan Prior to the start of work, the contractor shall develop and submit a comprehensive work plan detailing the procedures for the delivery, removal, and disposal of materials associated with the replace roofing project. The contractor is responsible for managing all debris generated during the project. They shall provide a dedicated dumpster for waste disposal and a separate recycling dumpster. Additionally, the contractor must furnish a copy of the bill of lading for the recycled materials.

Material Delivery:

a) Describe the methods and equipment to be used for transporting materials to the roof.

b) Specify the designated delivery times to minimize disruption to ongoing operations.

c) Outline safety measures to be implemented during the delivery process.

Material Removal:

a) Detail the procedures for removing old or unused materials from the roof.

b) Identify the equipment and methods to be used for safe and efficient removal.

c) Include a schedule for material removal that aligns with the project timeline.

Material Disposal:

a) Provide a plan for the disposal of waste materials in compliance with local, state, and federal regulations.

b) Specify the types of waste materials and the designated disposal sites.

c) Include measures for recycling or repurposing materials where applicable.

Deliverables:

a) A written Material Delivery, Removal, and Disposal Plan submitted to the Contracting Officer for approval prior to the commencement of work.

b) Regular updates on the implementation of the plan, including any deviations and corrective actions taken.

Compliance:

a) The contractor shall ensure that all activities related to material delivery, removal, and disposal are conducted in accordance with the approved plan and relevant regulations.

b) The contractor shall maintain a clean and safe work environment, promptly addressing any issues related to material handling.

Utility Shutdowns

6. Meetings and Communication Contractor shall schedule weekly project meetings.

Contractor to arrange meetings among its consultants, VA, and/or other agencies or parties required for the execution and completion of the project.

Contractor shall prepare meeting minutes for each formal meeting with the VA and submit such minutes within three (3) federal workdays.

Pre-Construction Meeting:

a) The contractor shall attend, in person, a Pre-Construction meeting at the Las Vegas VA Medical Center, Building 1, room 1H112. This meeting shall occur no later than seven (7) calendar days after contract award. The meeting will review the requirements of the Scope of Work (SOW) and discuss roles, responsibilities, expectations and deliverables for the project. The contractor shall also identify to the Government any issues or concerns they have with the Drawings and Specifications. The contractor shall coordinate with the Contracting Officer Representative (COR) via e-mail to establish the date and time of this meeting.

Weekly Construction Progress Meetings:

a) During construction, the contractor shall attend weekly Construction Progress Meetings at the site or Microsoft Teams.

b) The contractor shall coordinate and schedule the day and time of the weekly meeting with the VA COR.

c) The contractor shall provide meeting agenda, schedule updates/coordination, RFIs, Submittals, Quality Control, Safety, and other items needed no later than three (3) federal workdays before the meeting.

d) Contractor shall take meeting minutes and distribute those minutes to all attendees no later than three (3) federal workdays after the meeting. If necessary, the contractor will make corrections to the minutes and re-issue within three (3) federal workdays of receiving comments.

7. Submittals Prior to installation, the contractor shall submit shop drawings, product data, product samples, and product submittals per attached specifications 01 33 23 and submittal register. Contractor shall provide other submittal as required by this scope of work, specifications, and submittal register.

8. Government review of Submittals and RFIs

a) VA review period for all contractor submittals is fifteen (15) federal working days.

b) VA review period for all RFIs is ten (10) federal working days.

9. Punch List / Final Inspections A punch list inspection is a critical step in the project closeout process. It involves a detailed inspection of the completed work to identify any items that do not meet the contract specifications, standards, or quality requirements. The punch list is essentially a document that lists all the tasks, repairs, or adjustments that need to be completed before the project can be considered fully finished and accepted by the owner.

The contractor shall be responsible for performing the following tasks, including but not limited to:

1. Preparation of the Punch List:

· As the construction project nears completion, the contractor shall conduct a thorough inspection of the work performed. This inspection should identify any items that are incomplete, defective, or not in compliance with the contract documents.

· The contractor shall document these items in a punch list, which is a detailed list of all the deficiencies that need to be addressed before the project can be considered complete.

2. Submission to the CO and COR:

· The contractor should submit the punch list to the contracting officer or the designated representative, such as the contracting officer representative. This submission should be done in a timely manner or at the discretion of the CO to allow for review and coordination of the necessary corrective actions.

3. Review and Verification:

· The CO or COR will review the punch list and may conduct their own inspection to verify the items listed. They may also identify additional deficiencies that need to be addressed.

· The CO or COR will then provide the contractor with an official punch list that includes all the items that need to be corrected.

4. Correction of Deficiencies:

· The contractor is responsible for correcting all the deficiencies listed on the punch list. This includes completing any unfinished work, repairing defective work, and ensuring that all work complies with the contract documents.

· The contractor should coordinate with the CO and COR to schedule inspections of the corrected items.

5. Final Inspection:

· Once the contractor believes that all punch list items have been addressed, they should request a final inspection from the CO and COR.

· The CO or the COR will conduct a final inspection to verify that all punch list items have been satisfactorily completed.

6. Final Acceptance:

· If the final inspection confirms that all punch list items have been addressed and the work meets the contract requirements, the CO will issue a notice of final acceptance.

· The contractor can then proceed with the final steps of contract closeout, including submission of final documentation and request for final payment.

It is important to note that the punch list process is governed by the terms and conditions of the contract, including any specific clauses related to inspections and acceptance. For example, FAR 52.246-12, "Inspection of Construction," outlines the government's rights to inspect and test the work to ensure compliance with contract requirements.

By following this process, the contractor can ensure that all work is completed to the satisfaction of the government and that the project can be successfully closed out.

PERIOD OF PERFORMANCE

The Government expects to award a task order and issue a notice to proceed upon task order award. The project requires the tasks to be completed within 210 calendar days after issuance of Notice to Proceed (NTP).

The Government requires a minimum of fourteen (14) federal working days to review the contractor’s submittal(s) inclusive of all requirements (tasks) specified in this scope of work. Contractor will need to submit a schedule within 14 days of notice to proceed (NTP).

WORKING HOURS, FEDERAL HOLIDAYS

1. HOURS OF OPERATION

The Contractor shall perform daytime services required by this contract five (5) days a week. The Contractor Officer Representative (COR) must approve any changes to the Contractor’s schedule in advance. The Contractor’s employees should be available, Monday through Friday on dayshift, from (07:30 am to 04:00 pm)

1. NATIONAL HOLIDAYS

Holidays observed by the Federal Government:

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government agencies. Also included would be any other day specifically declared by the President of the United States as a National Holiday. Reference (Federal Holidays (opm.gov))

The Contractor shall not be required to provide service on National Holidays, nor shall the Contractor be paid for these holidays.

If a holiday falls on a Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included would be any day specifically declared by the President of the United States of America, as a national holiday

PRICING

The Contractor shall provide a fee for the required services using the format applicable to the Request for Proposal document issued by the Government Contracting Officer. The contractor must bid at least 90% of the primary detail per the drawing AE501.

The contractor shall describe how they will structure a team, the approach to manage and accomplish the work, and list professional experience of team members to include a Project Management Plan.

APPLICABLE REFERENCES

The references listed below are not intended to be all inclusive. The Contractor shall ensure that all applicable references and/or standards are followed.

|X| TASK A: PROJECT CONSTRUCTION SCHEDULE

With each period of performance during the duration of the project, the Contractor shall provide a detailed Critical Path Method (CPM) or similar, estimated project construction schedule within 10 business days of being issued the Notice to Proceed (NTP). The schedule shall include the tasks listings aligning with specifications to be performed during the construction phase and can include an estimated procurement schedule based on product lead times and project/installation requirements, if needed. Each task will be assigned a duration. When developing the schedule, the contractor should account for conditions that would impede conventional construction means and methods such as alternate work hours and coordination requirements with the VASNHS. Typical task durations should be adjusted as necessary for working in a fully operational hospital. Every effort should be made to minimize the impact to patient services. The estimated construction schedule should be developed and provided to the COR as a MS Project document.

Deliverable

The project construction schedule submittal shall include two (2) hardcopies and an electronic version with the schedule tasks. The contractor shall develop a format for the schedule and submit for government approval before completing the task.

|X| TASK B: PROJECT CONSTRUCTION COST PROPOSAL

The Contractor shall provide a project construction cost proposal to be submitted concurrently with each period of performance indicated above. The proposal shall follow requirements indicate in the VA Manual for Preparation of Cost Estimates. At a minimum, the cost shall include:

1. Labor, materials and equipment costs

1. Material installation, handling and shipping costs

1. Equipment product costs, as applicable

1. Equipment installation, handling and shipping costs, as applicable

1. Ground area finishes selections, as applicable

1. Quantity Estimates for each equipment type, as applicable

When developing the cost proposal, the Contractor should account for conditions that would impede conventional construction means and methods such as alternate work hours and coordination requirements with the VASNHS. Costs should be adjusted as necessary for working in a fully operational hospital. Every effort should be made to minimize the impact to patient services. Cost estimates should be provided to the COR as a MS Excel workbook.

Deliverable

The project construction cost proposal submittal shall include two (2) hardcopies and an electronic spreadsheet with the estimate items. The Contractor shall reference sources for the costs. The Contractor shall develop a format for the estimate and submit for Government approval before completing the task.

(End of Statement of Work)

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Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

1 CONSTRUCTION: VASNHS is soliciting construction implementation per Construction Document Plans and Specifications, Project Number 593-23-308,Valhalla Consulting Group. Work is to include the installation of fall protection at following locations: Buildings 1-7 roof tops, Building 1 Basement Mezzanine, and the Loading dock retaining walls.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTION TO OFFERORS

INTRODUCTION

a) This Request for Proposal (RFP) is a solicitation for a firm-fixed price contract in accordance with (IAW) Federal Acquisition Regulation (FAR) parts 15 & 36. This procurement action is a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). An award will be made to the offeror with the lowest priced proposal that is responsive to the terms of the RFP. The Government will consider only price as the proposal selection criteria for the contract award. One (1) firm-fixed price construction contract will be awarded to a qualified SDVOSB offeror with the lowest priced proposal as a response to this solicitation.

b) The Government intends to generate an award without conducting discussions with offerors; however, the Government reserves the right to conduct discussions if later determined to be necessary by the Contracting Officer. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

c) This requirement is a total set-aside for SDVOSB.

d) The Wage Determination General Decision Number: NV20250038 05/02/2025 is applicable for this solicitation.

e) An offer guarantee is required in the form of a Bid Bond, which may be submitted electronically by the proposal due date/time to the Contract Specialist, Christopher Whipple, by email at christopher.whipple@va.gov and Cc daniel.jhun@va.gov Note: Performance and payment bonds will be required by the successful offeror within ten (10) days of Notice of Award.

f) Offeror shall be verified as a SDVOSB to be eligible for an award in the U.S. Small Business Administration Veteran Small Business Certification (VetCert) website https://veterans.certify.sba.gov/ and/or the Dynamic Small Business Search (DSBS) website https://dsbs.sba.gov/ in accordance with (IAW) VA Acquisition Regulation (VAAR) 819.7003 – Eligibility. A proposal will be rejected and will not be considered for an award if offeror’s SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

g) System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

h) Attachments (included with this solicitation):

SOW 03-06-2025

Drawings Specifications Price Breakdown

REQUEST FOR INFORMATION FORM

Wage Determination NV20250038 05-02-2025 Pre-Solicitation Site Visit Presentation

i) Any questions may be directed to Christopher Whipple at christopher.whipple@va.gov

PROPOSAL PACKAGE REQUIRED SUBMITTALS:

j) All proposals shall be submitted and include the following:

1. Price Proposal.

2. Bid Guarantee.

3. VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting- Certificate of Compliance for Services and Construction, must be completed and signed.

k) Price Proposal part shall include completed SF1442, any amendments, price breakdown sheet (Attachment Price Breakdown). Ensure the following is included:

1. Completed SF1442 with total price proposal dollar amount entered in Block 17 of SF1442.

2. Completed Price Breakdown using the RFP form (Attachment- Price Breakdown).

l) Bid Guarantee part shall include an electronic copy of the bid guarantee scanned in a manner that the raised seal is clearly visible. Hard copies of the Bid Guarantees with wet signatures will be requested as necessary.

m) VAAR Clause 852.219-75 Limitations on Subcontracting part shall include the attach signed certification from solicitation clause VAAR 852.219-75 VA Notice of Limitations on Subcontracting- Certificate of Compliance for Services…