36C26125Q0606.docx

VA Northern California Health Care System

GENERAL INFORMATION

Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813

POINT OF CONTACT*

Christopher Aguon Contract Specialist christopher.aguon@va.gov Network Contracting Office 21

PLACE OF PERFORMANCE

Mather, California

ADDITIONAL INFORMATION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

Subject: Sources Sought, Repair Fire Pumps for Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West, Network Contracting Office 21 (NCO 21) on behalf of VA Northern California Health Care System.

The purpose of this sources sought is to conduct market research to support the procurement of the repairing leaky transformer requirement located at the VA Northern California Health Care System. This notice serves to survey the market to ascertain whether sources can provide the requested services. This notice allows potential contractors to submit a non-binding statement of interest and documentation demonstrating their capability. The sources sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. NCO 21 is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 238220 – Plumbing, Heating, and Air-Conditioning (Waterless Fire Suppression system installation and repair) and Product Service Code of J012 – Maintenance, Repair, and Rebuilding of Equipment – Fire Control Equipment This sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 238220. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice. A Request for Proposal (RFP) is anticipated to be released late June 2025.

Background: The Department of Veterans Affairs is seeking contractors to perform the required services for the completion of the project identified as repairing leaky transformers per the attached draft statement of work (SOW). Contractors must demonstrate their ability to meet all requirements listed in this notice. See attached draft SOW & Support Documentation for additional information.

The estimated magnitude of this construction project is between $25,000.00 - $100,000.00. This information is provided per FAR 36.204.

Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See https://www.sam.gov/SAM/pages/public/index.jsf ). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM. Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses shall have their ownership and control verified by the Department of Veterans Affairs (VA) and be listed in the Veteran Small Business Certification (VetCert) Veteran Small Business Certification (sba.gov). *In addition to or in place of (VetCert), VA may use the SBA Dynamic Small Business Search (DSBS) as another official source for SDVOSB verifications.

Information Requested: The Government requests that interested parties review the attached SOW & Support Documentation and to provide the following capability information identified below to the Contracting Specialist, Christopher Aguon, at christopher.aguon@va.gov by 15:00 PM PDT on May 6, 2025. Please place “Attention: Repair Fire Pump for VA Northern California Health Care System” in the subject line of your email.

NOTE: Interested parties are encouraged to provide complete and accurate response to all items, a through m below.

a) Business Size (Large/Small)

b) Business Socio-Economic Status (SDVOSB, WOSB, 8(a), HUBZone, etc.)

c) Identify if you are the Prime contractor or Subcontractor

d) SAM Unique Entity ID (UEI)

e) DUNS number

f) Bonding Capability; per contract and aggregate. Provide amount of aggregate bonding currently available (i.e., amount not committed).

g) Anticipated Teaming Arrangements (if applicable).

h) Is the anticipated period of performance realistic for this project?

i) Experience in managing Construction projects between $25,000.00 - $100,000.00. Include general information and technical background describing your firm's experience on contracts requiring similar efforts to meet the program objectives.

j) Experience. Past and present corporate experience on public works (Federal, State, County, or City) major repairs/remodel(s) and/or included major repairs to transformers as appliable with the Draft SOW. Qualifying project[s] must also fall within the same magnitude or greater and be of similar scope and complexity. Similar magnitude is defined as project with award value of less between $25,000.00 - $100,000.00. Similar scope and complexity are defined as projects that consist of a major repairs/remodel and/or major that demonstrates repairs for leaky transformers in public works building and/or medical facility and involved the supervision of multiple trades.

k) Average price per square foot for each project identified under paragraph (i) above, using the total modified value of the contract.

l) List of Sub-Contractors you intend to use on this project, including but not limited to: Mechanical, Plumbing, Electrical, Controls, and Air-Balance.

m) If applicable, how does your company intend to meet the Limitations on Subcontracting as per 13 CFR 125.6?

n) Are your Sub-Contractors from the local area or will they be coming from out of the area, if so, from where?

The Government requests that interested party submissions in response to this source sought notice be no more than 10 single-sided, type-written pages using Times New Roman 12-point font or larger. Published literature may be any number of pages.

NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exist at this time. The Department of Veterans Affairs is neither seeking proposals nor accepting unsolicited proposals, and responses to this notice cannot be accepted as offers. Any information the contractor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this sources sought notice.

Sources Sought Notice (End of Document) Page 1 of

Statement of Work Rebuild of Building 702 Fire Pump at Mather Project #

General Intention:

1. This contract is to provide a rebuild of the existing fire pump in Bldg. 702 located at the Mather Medical Center.

1. Contractor shall furnish all labor and materials needed to perform all demolition, replacement, installation, and commissioning required by this scope located at the Mather Medical Center located 10525 Hospital Way, Mather, CA.

1. Visits to the site by bidders may be made only by appointment with the Contracting Officer for the project.

1. This work is to take no longer than 45 calendar days from notice to proceed.

1. The Contractor shall properly dispose of all material appropriately and within requirements of regulatory agencies.

1. All construction work shall be during normal work hours from 7:30 AM to 4:00 PM Monday through Friday.

1. BRAND NAME OR EQUAL: Fire Pump is Manufactured by Patterson and model # 5X3 MAC.

Scope of Work:

Contractor/vendor shall rebuild the existing Fire pump in Building 702. This work involves replacements of all case gasket, Inner & Outer Bearings, Bearing Seals, Sleegers, Lantern Rings, Shaft Sleeves, Packing Glands, Packing Gland Swing Bolts and Washers, packing Clean and inspect pump casing, Shaft, and Impeller. The contractor/vendor shall test and commission the unit after repairs are completed to ensure the operation to the facility is returned. This testing shall include a fire pump test including a flow test of the unit to ensure it meets the pressure required by the unit.

The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, Subcontractors, Agents, and anyone acting for or on behalf of the Contractor.

The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

Records Management Obligations:

A. The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes, and regulations such as 44 U.S.C. Chapters 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create nor maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, nor disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create nor maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contact.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

i. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format (paper, electronic, etc.) or mode of transmission (e-mail, fax, etc.) or state of completion (draft, final, etc.).

j. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

k. Contractor is required to obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (Subcontractor) in supports of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, this contract. The Contractor (and any Subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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