Sources Sought Notice pdf.pdf
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- Attached to
- AMENDMENT 0002 | Sources Sought Notice | G099 HUD-VASH Housing Support Specialist Services at SFVAHCS
- Solicitation number
- 36C26125Q0428
About this file
This Sources Sought Notice is for HUD-VASH Housing Support Specialist Services for the San Francisco VA Health Care System. The Department of Veterans Affairs is conducting market research to identify potential vendors, specifically Service-Disabled Veteran-Owned, Veteran-Owned, and other Small Businesses, to provide housing support services. The contractor will be responsible for delivering personnel, equipment, tools, and management necessary to perform Housing Support Services (HSS) in partnership with local non-profit and private grantees.
Key details include a 5-year performance period starting approximately October 1, 2025, with services to be provided at 250 Kearny St. in San Francisco County, CA. The solicitation (Number 36C26125Q0428) requires 24/7/365 staffing and seeks vendors to submit a capability statement, experience with HUD-VASH services, staffing plans, and pricing information. Responses are due by April 11, 2025, at 12:00 PM PST, to be emailed to Austin Mitts, the Contract Specialist. The notice emphasizes that this is not a formal solicitation but a market research effort to inform future acquisition decisions.
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Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* HUD-VASH Housing Support Specialist Services for the San Francisco VA Health Care System (SFVAHCS)
GENERAAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 95652
36C26125Q0428
04-11-2025 12:00PM PACIFIC TIME, LOS ANGELES, USA
15 DAYS AFTER THE RESPONSE DATE
N
G099 624229 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan Park CA 95652
Contract Specialist Austin Mitts Austin.Mitts@va.gov
SOLICITATION NUMBER*
RESPONSE DATE/TIME/ZONE
ARCHIVE
RECOVERY ACT FUNDS
SET-ASIDE
PRODUCT SERVICE CODE*
NAICS CODE*
CONTRACTING OFFICE ADDRESS
POINT OF CONTACT*
PLACE OF PERFORMANCE
ADDRESS Services will be provided within
San Francisco County in CA specifically 250 Kearny Street San Francisco, CA 94108
San Francisco CA 94108
USA
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
mailto:Austin.Mitts@va.gov
DESCRIPTION
Sources Sought Synopsis
The purpose of this Sources Sought Synopsis is to assist in our decision-making process for a service procurement. This is not a solicitation, nor a request for quotes or proposals. Responses to this sources sought synopsis will be used by the Government to make appropriate acquisition decisions.
The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach.
The Department of Veterans Affairs, Network Contracting Office (NCO) 21, is conducting market research to identify potential vendors with economic status of Service-Disabled Veteran-Owned, Veteran- Owned, and other Small Businesses that can provide the general requirements below.
General Requirements
The contractor shall ensure delivery of all personnel, equipment, tools, materials, transportation, management, supervision, quality control and labor necessary to perform Housing Support Services (HSS) services in accordance with this Performance Work Statement (PWS). Contractor shall ensure these services in partnership with local non-profit and private grantees as needed.
Place of Performance: 250 Kearny St. San Francisco County, CA
Period of Performance: The intended period of performance will be for 5 years, which may approximately begin around October 1, 2025.
Response Method
Responsible and capable vendors are encouraged to submit a response to this sources sought synopsis.
Any inquiries are to be made in writing to the point of contact, Austin Mitts, Contract Specialist.
Responses shall be sent to the below email by the specified due date and time.
- Email: Austin.Mitts@va.gov
- Response Due Date: April 11, 2025 12:00PM PST
- Email Subject Line: SAM – HUD-VASH Housing Support Specialists
In response to this sources sought synopsis, please complete the information below.
1. Company Information Company Name Company Address Point of Contact Name Phone Number Email Address Unique Entity Identifier
(UEI)
Socio-economic status as it relates to NAICS 624229 Other Community Housing Services
Select all that applies:
☐ Small Business ☐ Emerging Small Business ☐ Small Disadvantaged Business ☐ Certified under Section 8(a) of the Small Business Act ☐ HubZone ☐ Woman Owned ☐ Certified Service-Disabled Veteran Owned Small in veterans.certify.sba.gov ☐ Certified Veteran Owned Small Business in veterans.certify.sba.gov ☐ Large Business ☐ Other:
2. Submit a capability statement that explains the company’s capability to provide qualified Housing Support Services for beneficiaries of the San Francisco VA Health Care System
3. Does the company have experience with providing HUD-VASH Housing Support Specialist services to Homeless Veterans?
If yes, please provide the following:
a. City, State of where HUD-VASH Housing Support Specialist Services were provided.
b. Contract number (if applicable).
c. Number of Veterans served annually.
If no, please provide the company’s experience with providing Housing Support Specialist services to homeless individuals with medical, mental health, and substance abuse issues.
4. Provide the manager to client caseload ratio.
5. Can vendor provide 24/7 staffing in accordance with the PWS? How many clinical and non-clinical staff will be present on-site over the course of the 24-hour day?
6. Describe specific experience using the Housing First Approach to provide housing supportive services.
7. What are standard/customary practices for providing Housing Support Specialist services?
8. To meet the requirement, does the company plan on subcontracting? If yes, please indicate what actions the subcontractor will perform.
9. Identify the estimate pricing for housing support specialist services. This is not a request for quote. This is a request for pricing information for market research purposes only.
Description Period of Performance Unit Market Research Unit Price
HUD-VASH Housing Support Staff Services - 24/7/365
10/01/2025 – 09/30/2026 Per Day/365
HUD-VASH Housing Support Staff Services - 24/7/365
10/01/2026 – 09/30/2027 Per Day/365
HUD-VASH Housing Support Staff Services - 24/7/365
10/01/2027 – 09/30/2028 Per Day/365
HUD-VASH Housing Support Staff Services - 24/7/365
10/01/2028 – 09/30/2029 Per Day/365
HUD-VASH Housing Support Staff Services - 24/7/365
10/01/2029 – 09/30/2030 Per Day/365
10. Additional comments regarding performance work statement, industry practices, etc.
Before responding, please carefully read and consider the following:
1. As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” See FAR 52.219-14 available in full text at https://www.acquisition.gov/far/part-52
2. The Service Contract Act will apply.
3. Invoices will only be accepted on a monthly basis. Weekly invoices will not be accepted.
4. All vendors who provide goods or services to the United States Federal Government must be registered in the System for Award Management at www.SAM.gov.
5. Please see the attached DRAFT performance work statement for further details.
See attached document: DRAFT Performance Work Statement - HUD-VASH Housing Support Specialists .
https://www.acquisition.gov/far/part-52 http://www.sam.gov/
| Sources Sought Synopsis |
| General Requirements |
| Response Method |
| Before responding, please carefully read and consider the following: |
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