36C26125Q0196.pdf

PDF 671 KB Posted Jan 22, 2025

Attached to: Water Station Leasing and Maintenance Service
Solicitation number: 36C26125Q0196
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21

About this file

Written by GovTribe AI · Jan 22, 2025

This is a Request for Quote (RFQ) issued by the Department of Veterans Affairs (VA) Southern Nevada Healthcare System for water station leasing and maintenance services. The solicitation number is 36C26125Q0196 with quotes due by January 28, 2025 at 14:00 PST.

The contract requires providing industrial ice machines, drinking stations and filtration systems on a monthly lease program, covering installation, cleaning, disinfection and maintenance services across multiple VA facilities. The scope includes 79 Quench 956 units, 5 Quench 980-50 units, 6 Quench 985-12 units, 1 Quench 985-50 unit, and 38 Quench Q75 units. The period of performance consists of a base period from February 1, 2025 to January 31, 2026, plus three one-year option periods. The NAICS code is 532420 with a size standard of $40 million. The contractor must provide 24-hour response time and service equipment within 48 hours, with normal work hours being 7:30 AM to 4:00 PM Monday through Friday. Each ice/cold-water dispenser requires a nine-stage filter system including sediment removal, pre-carbon, reverse osmosis membrane, and other filtering components down to 0.0001 microns.

View the file

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C261-25-AP-0388

593-25-1-523-0008

36C26125Q0196 01-22-2025

Derek Brown 650-849-1904 01-28-2025

14:00 PST

Department of Veterans Affairs

Network Contracting Office (NCO) 21

532420

$40 Million

N/A

See Statement of Work

FMS-VA-2(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

Water Stations Lease and Filter Services

Base: 2/1/2025 - 1/31/2026

OY 1: 2/1/2026 - 1/31/2027

OY 2: 2/1/2027 - 1/31/2028

OY 3: 2/1/2028 - 1/31/2029

Please review 52.212-1 Addendum and 52.212-2 for required items to be submitted with your quote.

See CONTINUATION Page

X 1

Mohammed Hussain

Contracting Officer

36C26125Q0196

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 33

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.5 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

C.6 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.7 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 38

C.10 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.11 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.12 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.6 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

E.9 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.11 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.12 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Veterans Affairs Southern Nevada Healthcare System

Monthly Lease Contract for Water Filtration Systems

1. REQUIREMENTS/SCOPE: Contractor shall provide industrial ice machine, drinking stations and filtration system on a monthly lease program. All equipment will be installed and service yearly to provide safe and quality water to the VA Medical Center.

2. PERIOD OF PERFORMANCE/SCHEDULE

Base 2/1/2025 – 1/31/2026 Option Year 1 2/1/2026 – 1/31/2027 Option Year 2 2/1/2027 – 1/31/2028 Option Year 3 2/1/2028 – 1/31/2029

Normal daytime working hours will be adhered to. Normal daytime work hours are 0730 to 1600 Monday through Friday. If the contractor wishes to work at nighttime or during other unscheduled times, they must first get permission from the Contracting Officer.

3. SPECIFIC REQUIREMENTS

The contractor shall provide a full service of removing/replacing and adding ice machines and drinking stations located in the VA Medical Center. The Contractor shall provide cleaning, disinfection, and maintenance of all machines. Each ice/cold-water dispenser will have a nine-stage filter system to be installed at the same location with a professional aesthetic appearance and servicing access. The ice machine filter system must provide a filtering process for the removal of sediments, pre-carbon, reverse osmosis membrane to .0001 micron, UF filter size to .01-micron, bio-sure plus filter and TCR filter for final polishing of taste and chlorine. This filtering system must filter to .0001 microns to provide safe quality water to patient care and clinical areas. Furthermore, all equipment will be tested periodically for safe operations and comprehensively serviced twice per year to include filter replacement.

The Contractor shall provide all equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the Statement of Work (SOW) and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this SOW.

The Contractor shall perform the following tasks at a minimum:

Service one will be included.

1. Unplug unit from power and turn water off

2. Remove ice from ice bin during cleaning process.

3. Remove front top panels.

4. Mix 3.4 oz of cleaning fluid with half a gallon of warm water and pour slowly into the water reservoir, this could allow the cleaning solution to enter the air filter.

5. Allow the solution to sit for 30 minutes to remove the scale.

6. Clean and rinse the augers and divider. Connect drain hose to drain ports and drain unit. Disconnect hose once done draining.

7. Remove water distribution tubes and soak them in ice machine cleaner;

manually clean and rinse the tubing.

8. Slowly pour half a gallon of clean warm water into the water reservoir, being careful not overflow the reservoir.

9. Connect drain hose to drain unit. Disconnect hose once done draining.

10. Using a 1:4 ratio of hydrogen peroxide to water in a bottle, spray all surfaces inside the ice bin, augers, ice bin lid, water reservoir lid, divider, and water reservoir.

11. Let solution sit 5 minutes and wipe clean.

12. Spray small amount back into the reservoir and ice bin.

13. Reassemble ice bin and water reservoir.

14. Clean and sanitize the water nozzle, drip tray and ice chute.

15. Reassemble and test unit.

16. Contractor shall work with HVAC and Pipefitting Shop personnel to verify proper operation of ice machines before acceptance.

17. The contractor, their personnel, and their subcontractors shall be subject to all Federal Laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. VA sensitive data will be protected in accordance with the guidelines spelled out in VA Handbook 6500 rules of behavior. Contractor shall work with HVAC and Pipefitting Shop personnel to verify proper operation of ice machines before acceptance.

18. The contractor, their personnel, and their subcontractors shall be subject to all Federal Laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. VA sensitive data will be protected in accordance with the guidelines spelled out in VA Handbook 6500 rules of behavior.

Service two will included:

1. Yearly Filter change and an overall inspection of unit to ensure unit is working probably.

2. Service report will be provided for documentation of service and filter change.

Contactor will provide 24-hour response time and service equipment within 48 hours. Attached is a spreadsheet with the location of all units to include the department, room, and unit type.

Lastly any modification to this contract must be submitted to the contracting officer for any equipment changes, additional features, added cost for services or repairs estimate.

4. SERVICE RESPONSE TIMES:

The following service response times shall be adhered to at all times identified below. Polar Leasing assumes all costs associated with any service or maintenance performed during or after hours or on the weekends. Hours cited below are Pacific Standard Time.

a. Two-hour maximum callback for service calls made during normal work hours, Monday through Friday. Normal work hours are between the hours of 7:30AM and 4:00 PM.

b. Two-hour maximum callback for service calls made after 4:00PM, Monday through Friday.

c. Two-hour telephone callback required for calls made on weekends or national holidays (Friday after 4:00PM through 7:30AM of the next working day).

d. On site response shall be within 12 hours of first call for service, Monday through Friday, including after 4:00PM.

e. On site response for calls received during weekend hours and holidays shall be within 12 hours.

5. NATIONAL HOLIDAYS:

The Contractor is not required to provide delivery or pick up services on the following National Holidays.

New Year’s Day January 1

Martin Luther King‘s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government agencies. Also included would be any other day specifically declared by the President of the United States as a National Holiday.

6. EQUIPMENT LOCATION

Quench 956: 79 Qty

Quench 980-50: 5 Qty

Quench 985-12: 6 Qty

Quench 985-50: 1 Qty

Quench Q75: 38 Qty

Address Department Room Room Type

Unit Type