36C26125Q0042_1.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

640-25-2-5054-0004

36C26125Q0042 01-15-2025

Kulvinder Brar 559-225-6100 01-30-2025

10AM PST

Department of Veterans Affairs

Network Contracting Office 21

VA Central California Health Care System

855 M Street, Suite 1020

Fresno CA 93721

X 100

X

561730

$9.5 Million

N/A

X

Department of Veterans Affairs

VA Palo Alto Health Care System

3801 Miranda Ave.

Palo Alto CA 94304

Department of Veterans Affairs

Network Contracting Office 21

VA Central California Health Care System

855 M Street, Suite 1020

Fresno CA 93721

SEE PERFORMANCE WORK STATEMENT

Department of Veterans Affairs

FMS-VA-2(101) Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page

Landscape and Grounds Maintenance Service for

VA Palo Alto CBOC locations.

Note 1: Offerors shall follow the submission instructions specified in FAR Provisions 52.212-1 and 52.212-2, and their addendums included in this solicitation. Failure to follow the instructions will result in an unfavorable evaluation and may not be considered for award.

NOTE 2: This solicitation is set-aside 100% for SDVOSB.

Offerors must be registered and "Verified" as an SDVOSB concern in https://veterans.certify.sba.gov/ on the date quotes are due and at time of award.

NOTE 3: Certification from VAAR Clause 852.219-75 shall be completed and included with quote.

Submit all proposals electronically to:

kulvinder.brar@va.gov

See CONTINUATION Page

640-3650162-5054-853300-2549-0100501X3

X

36C26125Q0042

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 49

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 55

C.10 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.11 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION (APR 1984)

C.12 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261

Department of Veterans Affairs

Network Contracting Office 21

VA Central California Health Care System

855 M Street, Suite 1020

Fresno CA 93721

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] monthly

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA's Electronic Invoice Presentment and Payment System - The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission.

Please go to this website:

http://www.tungsten-network.com/US/en/veterans-affairs/ to register and begin submitting electronic invoices, free of charge. The Department of Veterans Affairs Tungsten Number is:

AAA544240062 (this allows you to file invoices online for free.)

More information on the VA Financial Services Center is available at:

http://www.fsc.va.gov/einvoice.asp.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

12.00 MO ________________

Grounds Maint. Services - 1729 18th Ave, Menlo Park, CA 94025 Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

MANUFACTURER PART NUMBER (MPN): NA

Grounds Maint. Services - 556 Gilbert St., Menlo Park, CA 94025 Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – 3401 Engineer Lane, Seaside, CA 93955 Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

4.00 JB ________________

Quarterly Pressure Washing – 3401 Engineer Lane, Seaside, CA 93955

Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint – 1776 Old Middlefield Rd., Mountain View, CA 94043 Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing - 1776 Old Middlefield Rd., Mountain View, CA 94043 Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – 1080 Innovation Way, Sunnyvale, CA 94089

Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing - 1080 Innovation Way, Sunnyvale, CA 94089 Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026

PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – Technology Court, Fremont, CA 94538 Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint & Porter Services – 4168 Technology Drive, Fremont, CA 94538 Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

1.00 EA ________________

Tree Removal - Small Tree/Stump Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Medium Tree/Stump Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Large Tree/Stump Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint. Services - 1729 18th Ave, Menlo Park, CA 94025 Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint. Services - 556 Gilbert St., Menlo Park, CA 94025 Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – 3401 Engineer Lane, Seaside, CA 93955 Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing – 3401 Engineer Lane, Seaside, CA 93955

Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services

PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint – 1776 Old Middlefield Rd., Mountain View, CA 94043 Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing - 1776 Old Middlefield Rd., Mountain View, CA 94043 Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – 1080 Innovation Way, Sunnyvale, CA 94089

Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing - 1080 Innovation Way, Sunnyvale, CA 94089 Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

12.00 MO ________________ ________________

Grounds Maint Services – Technology Court, Fremont, CA

94538 Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint & Porter Services – 4168 Technology Drive, Fremont, CA 94538 Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Small Tree/Stump Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Medium Tree/Stump Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Large Tree/Stump Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint. Services - 1729 18th Ave, Menlo Park, CA 94025 Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint. Services - 556 Gilbert St., Menlo Park, CA 94025 Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – 3401 Engineer Lane, Seaside, CA 93955 Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing – 3401 Engineer Lane, Seaside, CA 93955

Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint – 1776 Old Middlefield Rd., Mountain View, CA 94043 Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing - 1776 Old Middlefield Rd., Mountain View, CA 94043 Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – 1080 Innovation Way, Sunnyvale, CA 94089

Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing - 1080 Innovation Way, Sunnyvale, CA 94089 Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – Technology Court, Fremont, CA 94538 Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028

PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint & Porter Services – 4168 Technology Drive, Fremont, CA 94538 Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Small Tree/Stump Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Medium Tree/Stump Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Large Tree/Stump Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint. Services - 1729 18th Ave, Menlo Park, CA

94025 Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint. Services - 556 Gilbert St., Menlo Park, CA 94025 Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – 3401 Engineer Lane, Seaside, CA 93955 Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing – 3401 Engineer Lane, Seaside, CA 93955

Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint – 1776 Old Middlefield Rd., Mountain View, CA 94043 Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing - 1776 Old Middlefield Rd., Mountain View, CA 94043 Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – 1080 Innovation Way, Sunnyvale, CA 94089

Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing - 1080 Innovation Way, Sunnyvale, CA 94089 Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – Technology Court, Fremont, CA 94538 Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

12.00 MO ________________ ________________

Grounds Maint & Porter Services – 4168 Technology Drive, Fremont, CA 94538 Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Small Tree/Stump Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Medium Tree/Stump Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Large Tree/Stump Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint. Services - 1729 18th Ave, Menlo Park, CA 94025 Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030

PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint. Services - 556 Gilbert St., Menlo Park, CA 94025 Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – 3401 Engineer Lane, Seaside, CA 93955 Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing – 3401 Engineer Lane, Seaside, CA 93955

Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint – 1776 Old Middlefield Rd., Mountain View, CA 94043 Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing - 1776 Old Middlefield Rd., Mountain View, CA 94043 Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – 1080 Innovation Way, Sunnyvale, CA 94089

Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Quarterly Pressure Washing - 1080 Innovation Way, Sunnyvale, CA 94089 Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint Services – Technology Court, Fremont, CA 94538 Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Grounds Maint & Porter Services – 4168 Technology Drive, Fremont, CA 94538 Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030

PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Small Tree/Stump Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Medium Tree/Stump Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

Tree Removal - Large Tree/Stump Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping -

GRAND TOTAL ________________

Performance Work Statement

Grounds Maintenance Services – CBOC and other sites

Veterans Affairs Palo Alto Healthcare System (VAPAHCS)

1. General Information

1.01 General Description of Grounds Maintenance Services

The Contractor shall supply all required labor, materials, tools, equipment, supplies and permits necessary to provide grounds maintenance at the Veterans

Affairs (VA) Palo Alto Health Care System (VAPAHCS).

1.02 Location of Work

Grounds maintenance services will be provided at the following facilities. See

Attachment I, for campus maps and site plans.

A. Menlo Park Residence at:

1729 18th Avenue

Menlo Park, CA 94025

B. Menlo Park Residence at:

556 Gilbert Street

Menlo Park, CA 94025

C. Monterey Community Based Outpatient Clinic (CBOC)

3401 Engineer Lane

Seaside, CA 93955

D. Mountain View Center (MVC)

1776 Old Middlefield Road

Mountain View, CA 94043

E. Sunnyvale Center (SVC)

1080 Innovation Way

Sunnyvale, CA 94089

F. Fremont Property

4168 Technology Drive

Fremont, CA 94538

G. Fremont Property

Technology Court

Fremont, CA 94538

1.03 Changes to Grounds and Facility

Work will be performed for the areas listed in Table A below. The acreages are approximate and for information purpose only as the Contractor will be required to perform the ground maintenance for the entire site, except for the building areas. Contractor shall be responsible for measuring and verifying site dimensions for the service areas of each location for the purpose of his quote.

Areas under construction by others will not be the responsibility of the Contractor to maintain.

Changes to the landscape maintenance areas may result from new landscape improvements, new facilities, and other site changes.

The scope of work is anticipated to increase or decrease by as much as 30% over the course of this contract and will be considered to be within scope of this contract. Increases or decreases can be attributed to a change in site location, new locations being acquired, or existing locations being abandoned. See below

Table reference.

Location Total Site

Acres Facilities

Paved Areas

Improved Grounds

Unimproved Grounds

MP Residence #1 0.2 0.07 0.05 0.008 0

MP Residence #2 0.15 0.05 0.02 0.08 0

Mountain View Center 6.97 0.82 3.54 0.92 1.69

Monterey CBOC 6.44 1.01 2.25 0.81 2.37

Sunnyvale Center 4.2 0.96 2.8 0 0.44

Fremont (empty lots) 7.9 - - - -

Total 18.88 3.12 9.03 2.24 4.5

Table A: Grounds Facilities = footprint of buildings

Paved Areas = roadways and Parking Lots Improved Grounds = landscaped areas, courtyards, walkways, etc.

Unimproved Grounds = non-irrigated / non-landscaped areas, construction sites Total Site = Facilities + Paved Areas + Improved Grounds + Unimproved Grounds

1.04 Additional Services

Additional services may be required to address specific needs of the VA.

Additional services are listed as Estimated Quantities on the price schedule and will be utilized if requested by the Contracting Officer Representative (COR).

The VA reserves the right to remove or add areas/sites to this scope.

Additional/Subtractions will be negotiated with the contractor on a case by case basis.

2. Definitions

2.01 Additional Services - “Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing.

These services may be provided during or after normal working hours. The

Contracting Officer (CO) will issue a separate task order before work may proceed.

2.02 Contracting Officer - “Contracting officer” is the person with the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. Additionally, he/she may delegate certain other responsibilities to his/her authorized representatives.

2.03 Contracting Officer Representative (COR) - “Contracting officer’s representative” is the person designated by the CO at time of award and if necessary revised by letter during the contract period to assist him/her in discharging his/her responsibilities. The responsibilities of the COR include, but are not limited to: Evaluating Contractor performance with the Government's representative at the work site; advising the Contractor of proposed deductions for nonperformance or unsatisfactory performance; compliance with contract requirements insofar as the work is concerned; and advising the CO of any factors which may cause delay in work performance.

2.04 Federal Holidays - “Federal holidays” for the purposes of this contract are

New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday.

2.05 Indefinite Quantity - “Indefinite quantity” provisions permit the Government to order additional work, in addition to the basic services, and upon acceptance permit additional payment to the Contractor.

2.06 Modification - Modification is a bilateral or unilateral change in the terms of a contract.

2.07 Predictive Maintenance - “Predictive maintenance” is a program of maintenance activities in which scheduling of maintenance derives from monitoring the operating condition, or changes in the operating condition, of equipment being maintained.

2.08 Quality Assurance Surveillance Plan (QASP) - The QASP is the

Government’s surveillance method of monitoring and evaluating the Contractor's performance under a Performance Work Statement (PWS).

2.09 Quality Control Program - The Contractor’s complete system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. Preparation of the written plan is the responsibility of the Contractor.

2.10 Standard Service - A standard service is defined as grounds maintenance and related services that are included in the monthly price or as defined in the

Contract document. Prices are to include all applicable labor, materials, supplies, equipment (except as otherwise provided), supervision, and management.

3. Transition Phase

3.01 Transition Phase Startup – There is no startup transition since this is a new requirement.

3.02 Phaseout Transition Period - When this contract expires or is otherwise terminated, the Contractor must cooperate with the incoming contractor during a phaseout period. For planning purposes, the Contractor must assume a phaseout period of 30 days.

During this phaseout period, the Contractor must assist the COR or designee and incoming contractor for a seamless transition in operations and maintenance with no adverse affect on the building tenants; provide the successor contractor with access to all records and official documentation (both hard copies and electronic as applicable) required by this contract; provide training to the successor contractor on methods of accessing any control systems; and show the successor contractor where all archived programs and systems literature are maintained. The Contractor will provide the incoming contractor a list of employees and their start of service dates. On the last performance day of the contract, the Contractor must turn over to the COR or designee all keys and identification badges or cards.

4. Grounds Maintenance

The contractor shall perform grounds maintenance Standard Services.

4.1 General - Maintain all plants, trees, shrubs, ground cover, and lawns in a manner that prolongs life and sustains a healthy appearance. The Contractor shall seek to prevent pollution by, among other things, reducing fertilizer and pesticide use, using integrated pest management techniques, recycling green waste, and minimizing runoff. Grounds maintenance services in the standard services and above standard services requirements shall benefit the environment and generate cost savings to the Federal Government by preserving and protecting the native plants and wildlife habitat entrusted to us.

4.2 Tree Maintenance

4.2.1 Maintenance: Tree supports should be kept in good condition and functioning at all times and removed when no longer needed. All trees and shrubs should be fully protected. Tree stakes, tree ties, and guy wire shall be of materials that comparable to those existing on site, and shall be replaced or repaired by the Contractor as needed. Supports or braces are to be repositioned as often as necessary to prevent damage to the tree or shrub trunk. Sand pans can be used for trees and shrubs to protect the plant trunk from the mower, and help to avoid over-watering. Keep shrubs and trees trimmed to present an attractive appearance.

4.2.2 Pruning: To promote optimum efficiency and safety for all foot and vehicular traffic, trees and shrubs shall be kept pruned to clear all roads, drives, and walking areas. Any limbs and branches touching or brushing buildings or other structures are also to be pruned to provide clearance and free air circulation around the plant. The Contractor shall remove all dead or diseased foliage or branches after pruning.

4.3 Mulching

4.3.1 Contractor shall maintain and replace existing mulch as necessary.

Replacement mulch shall be commercial grade shredded hardwood bark, synthetic composite (such as Rubberific), or equivalent. It shall be free of sticks, stones, clods, or other foreign material. A sample of proposed mulch and chips shall be submitted to and approved by the COR prior to use. All areas to be mulched shall be raked, debris removed, edge reestablished, and any excessive mulch buildup worked into existing soil or removed, at the discretion of the COR, prior to mulch application.

4.4 Mowing and Edging

4.4.1 Contractor shall mow and edge all turf areas at a frequency and method that ensures that all areas present an attractive appearance at all times.

Mulching mowers are to be used; however, non-mulching mowers are permitted at some sites and shall be approved by the COR. Grass clippings shall be cleared from walkways and roadways, and disposed of properly.

4.5 Leaf Removal

4.5.1 The Contractor shall remove leaves, as necessary, to maintain a neat and clean appearance. Throughout the year, the Contractor shall remove minor accumulations due to isolated leaf drop and shall check all storm drain openings on the premises and remove any leaves or debris that have accumulated. Care shall be taken to remove leaves in existing mulched areas to maintain a neat and clean appearance without substantial reduction in mulch depth or damage to herbaceous or woody plant material.

4.6 Over Seeding, Dethatching, and Plugging

4.6.1 Over-seed, dethatch, and plug as necessary to prevent bare areas and promote even growth of turf areas following common and local landscaping practices.

4.7 Fertilization

4.7.1 All lawn, trees, and ground cover shall be fertilized consistent with common local landscaping practices. Fertilizer used shall be of a balanced type that supplies all nutrients required for providing sustainable growth and development.

The fertilizer application rate for the trees will be determined by tree type, girth, and height. Prior to application, the Contractor shall schedule time of application with the COR.

4.8 Flowerbeds and Plants

4.8.1 Flowerbeds are to be free from weeds and debris. Replacement plants shall be supplied by the Contractor and approved by the COR and shall be arranged in an attractive and professional manner.

4.9 Soil and Ground Cover

4.9.1 Aeration: Soil shall be aerated (frequency is dependent on the type of soil and grass but no less than one aeration-per year) by manual or mechanical methods of piercing the ground to provide an adequate air supply to the soil and promote sustained plant life.

4.9.2 Cultivation: Soil shall be cultivated to ensure the topsoil is loose for the purposes of gas exchange, water penetration, and soil aeration.

4.9.3 Groundcover: All areas shall be maintained to promote healthy and sustained growth. Ground cover must present a neat appearance.

4.10 Fence Lines

4.10.1 Maintenance: Grass, native grass, weeds, and other growth at the fence lines at border stations, shall be controlled and not exceed 6 inches in height.

Any chemical treatment used must be approved by the COR prior to use.

Application of any chemicals must be accomplished by a Licensed Pest Control

Operator.

4.11 Weeds

4.11.1 Maintenance: All areas (excluding unimproved grounds) are to be free of weeds and unwanted growth.

4.12 Watering

4.12.1 Watering: All watering cycles shall be conducted at times that minimize inconvenience to the building occupants and visitors, and maximize percolation.

Entrances and Exits shall not be wet during the arrival and departure of occupants and visitors. Watering shall be accomplished using a drip, soaker hose, or other water-saving irrigation system devices. The Contractor shall operate watering systems that use automatic timers coupled with rain/freeze sensors, in an efficient manner that considers local weather and local mandates.

During periods of water restrictions, watering guidelines by the local water district shall apply. The Contractor shall not be responsible for the replacement of landscaping materials that die as a result of a lack of proper access to water during these periods of mandated water restrictions by municipalities.

4.12.2 Hand Watering: When mechanical irrigation is not available or is malfunctioning, Contractor shall use alternative hand watering methods such as gator bags, or equivalents to ensure, promote, and maintain healthy growth.

4.13 Adjust, Clean and Set Automatic Controllers

4.13.1 Maintenance: Irrigation systems on automatic controllers shall be adjusted, cleaned, and set for the most energy efficient watering periods. When watering lawns, the Contractor must make sure that the sprinklers and drip heads are clean and adjusted so that the water ejects evenly and covers all lawn areas and shrubs.

4.13.2 Irrigation systems that are damaged by the Contractor due to neglect shall be repaired by the Contractor. The Contractor shall be responsible for all costs incurred to repair and test the system. Repairs shall be performed by the

Contractor or the Contractor’s sub-contractor. All repairs shall be performed by qualified individuals using industry practices.

4.13.3 Notifications: The Contractor shall be responsible to notify the

Government in the event of operational malfunctions, breakages, or failures to the irrigation system, which affect the Contractor's ability to provide proper irrigation to building(s) landscaping. Failure to make timely notification to the

COR shall result in the Contractor replacing damaged landscaping.

4.14 Integrated Pest Management Plan

4.14.1 The Contractor shall utilize the Integrated Pest Management Plan for controlling pests and disease to ensure that landscape, trees, and shrubs are free of disease and infestation.

4.15 Plant Replacements

4.15.1 The Contractor shall be responsible for all costs associated with the replacement of all planted materials that have been damaged as a direct result of the Contractor’s lack of oversight, neglect, or lack of proper care and maintenance.

4.16 Pressure Washing

4.16.1 The Contractor shall remove all dirt, debris, residue, gum, grease, and tar within the exterior areas of the building(s) with the approval of the COR. Clean-up shall be done in an environmentally sound manner to minimize the amount of waste washed into the storm sewers or onto the ground.

4.17 Tree Thinning

4.17.1 Tree thinning shall reduce the density of live branches towards developing the natural branching structure. Thinning shall result in an even distribution of branches on individual limbs and throughout the crown to provide free air circulation through the remaining limbs and branches. Not more than 25 percent of the crown should be removed within an annual growing season.

4.17.2 Tree maintenance shall be performed only by arborists or arborist trainees who, through related training or on-the-job experience, or both, are familiar with the practices and hazards of arboriculture and the equipment used in such operations. This standard shall not take precedence over arboricultural safe work practices. Operations shall comply with applicable Occupational Safety and

Health Administration (OSHA) standards, ANSI Z133.1, as well as State and local regulations.

4.17.3 Climbing spurs shall not be used when climbing and pruning trees. Tree branches shall be removed in such a manner so as not to cause damage to other parts of the tree or to other plants or property. Branches too large to support with one hand shall be precut to avoid splitting of the wood or tearing of the bark.

Where necessary, ropes or other equipment shall be used to lower large branches or portions of branches to the ground.

4.18 Trash and Solid Waste Disposal and Removal (Does not apply to

Menlo Park Residences #1 and #2)

4.18.1 The Contractor shall collect and transport all solid waste, trash, and debris to designated locations on the loading dock or other areas (holding areas) for removal from the premises. Holding areas for solid waste accumulation shall be identified by the COR.

4.18.2 Contractor shall remove and properly dispose of pet waste from landscaped areas and paved pedestrian areas.

4.18.3 Contractor is not responsible for the cleanup of bodily fluids, consisting of vomit, blood or any material deemed to be a biohazard, from the grounds. VA

Environmental Management Service (EMS) will be responsible for the cleanup of bio hazardous materials.

4.19 Paved Pedestrian Areas (Does not apply to Menlo Park Residences #1 and #2)

4.19.1 All pedestrian areas, including sidewalks, walkways, building entrances, courtyards and plazas, shall be kept clean and free from litter per the

Contractor’s schedule established for the work and approved by the Contracting

Officer’s Representative.

4.19.2 Contractor shall use effective and appropriate means to clean and remove stains, such as soda, coffee, food and bird droppings, from these areas.

4.20 Canopies/Overhangs

4.20.1 Cleaning: All canopies and anything affixed to, or included in the surfaces of canopies shall be clean and free of all dirt, dust, cobwebs, nests, bird excrement, trash, and debris.

4.21 Hard Surface Areas

4.21.1 Cleaning: All areas (sidewalks, brick areas, hard surfaces, parking areas, garages, docks, moats, platforms, driveways, ramps, lanes, etc.) shall be clean and free of dirt, debris, gum, litter, gravel, weeds, oil, and grease. No residual dirt shall remain after the removal of the debris. Spill residue and clean-up materials shall be disposed in accordance with the Environmental Protection Agency

(EPA), and State and local regulatory agency requirements.

4.21.2 Power washing effluent must be captured and recycled, residual water cannot be disposed in the storm water systems.

4.22 Ash Receptacles and Trash Containers

4.22.1 Cleaning: All trash shall be collected and removed to a location designated by the COR. Trash containers and ash receptacles shall be emptied and kept clean, odor-free, and free of dirt, dust, ash, cigarette butts, debris, residue, and spilled material. Sand in ash receptacles shall be replenished as necessary. Plastic liners for all trash containers shall not be torn, worn, or contain residue.

4.23 Surfaces (signs, tables, etc.)

4.23.1 Cleaning: Surfaces shall be clean, with no dirt, dust, residue, streaks, spots, soil substances, discoloration, or cloth streaks. Spill residue and clean-up materials used shall be disposed of properly.

4.24 Parking Structures, Parking Lot(s), and Dock Areas

4.24.1 Cleaning: Areas shall be cleaned and free of dirt, water, streaks, mop marks, and oil spill(s). Spill residue and clean-up materials shall be disposed in accordance with the Environmental Protection Agency (EPA), and State and local regulatory agency requirements.

4.24.2 Vehicular areas shall be swept once a month. Power washing to deep clean the parking lot stall shall occur annually. Power washing pedestrian walkways and stairwells shall occur on a needed basis.

4.24.3 Sweeping and washing of the parking stalls and vehicular circulation areas should take place during the weekends or Federal holidays, when the parking structure is minimally utilized.

4.25 Excrement Removal (Human, Avian and Rodent)

4.25.1 Cleaning: All steps and stairs, entrances, sidewalks, arcades, landings, balconies, and ledges shall be cleaned of all excrement while following established safety precautions as outlined in the Center of Disease Control protocols. Knowledge of cautionary requirements in cleaning areas contaminated by bat, pigeon, or other avian pest excrement is required. The Contractor shall fully train all employees designated to perform these services in accordance with

OSHA standards and OSHA approved State plans.

4.26 Policing Outside Areas

4.26.1 Policing: All areas including lawn, grounds, planted areas, sidewalks, hard surfaces, parking areas, garages, docks, platforms, driveways, ramps, lanes, etc) shall be clean of gum, litter, debris, paper, trash, and other discarded material.

4.26.2 Unimproved grounds: All areas shall be cleared of trash, debris, and other discarded material each time the native grasses, weeds, etc. are cut.

4.26.3 Fence Lines: Fence lines shall be cleared of trash, debris, and other discarded material.

5. Integrated Pest Management Program

5.01 The Contractor shall employ practices and techniques as they relate to cleaning, trash, and materials handling that reduce the sources of food, harborage, and access routes used by pests in and around buildings.

Techniques may include, but are not limited to, keeping containers closed, removal of debris, etc.

5.02 The Contractor shall implement a preventive maintenance program that identifies and corrects conditions that contribute to pest infestation. Some of the most effective EXAMPLES include but are not limited to:

• Self-contained compactors rather than dumpsters or stationary dumpsters for storing solid waste awaiting pickup.

• Pressure washing of trash rooms, loading docks, and food preparation facilities.

• Food preparation and storage areas remain clean.

• Dedicated, tightly covered receptacles for food waste in indoor areas with chronic pest problems.

• Replacement of dense ground cover in landscapes with chronic rodent problems.

5.03 Pests Included and Excluded

5.03.1 The Contractor shall adequately suppress indoor populations of rats, mice, cockroaches, ants, flies, and any other arthropod pests not specifically excluded in this exhibit. This includes populations of these pests that are located outside of the specified facilities, but within the property boundaries of the facilities.

5.03.2 Populations of the following pests are excluded from this contract:

• Birds

• Bats

• Snakes

• Termites

• Other wood-destroying organisms.

5.04 Pest Application

5.04.1 The Contractor shall not apply any pesticide product that has not been approved in writing by the COR. Only qualified, trained, and licensed/certified personnel shall apply chemicals. Uncertified individuals working under the supervision of a Certified Applicator shall not be permitted to provide service under the terms of this contract. Chemicals shall be applied according to manufacturers’ recommendation and shall be applied evenly. Chemicals shall be applied with extreme care to avoid hazard to any person or animal in the immediate or adjacent areas, or property damage. All chemicals shall be in the original manufacturer’s containers and properly labeled.

5.04.2 Pesticide application shall be according to need and not by schedule. As a general rule, application of pesticides in any area shall not occur unless visual inspections or monitoring devices indicate the presence of pests in that specific area. In no case shall extremely toxic materials be permitted. The Contractor shall not store any pesticide product on Government property.

5.05 Manner and Time to Conduct Services

5.05.1 Routine pest control services that do not adversely affect tenant health or productivity shall be performed during the tenants’ normal working hours. When it is necessary to perform work outside of the tenants normal working hours, the

Contractor shall notify the COR at least one day in advance.

5.06 Pest Control

5.06.1 Non-pesticide Products and Use: The Contractor shall use non-pesticide methods of control wherever possible. For example:

• Portable vacuums

• Trapping devices

5.06.2 Contractor shall fully comply with all applicable laws and regulations, i.e.

Occupational Safety and Health Act (OSHA), Title 29 code of Federal

Regulations (CFR) 1910.20, Access to employee exposure and medical records;

29 CFR 1910.132, Personal Protective Equipment; 29 CFR 1910.134, Respiratory Protection; 29 CFR 1910.1200, Hazard Communications, and

Environmental Protection Agency (EPA), Federal Insecticide, Fungicide and

Rodenticide Act (FIFRA), involving pesticide use and other pest control procedures. All work shall also comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

5.06.3 All pesticides used by the Contractor must be registered with the U.S.

Environmental Protection Agency (EPA). Transport, handing and use of all pesticides shall be in strict accordance with the manufacturer’s labels and all applicable Federal, state, and local law and regulations.

5.06.4 Contractor shall furnish the Contracting Officer’s Representative with copies of labels, and Material Safety Data Sheets (MSDS) for every pesticide potentially used for the maintenance of the landscape areas.

5.06.5 Contractor shall not store any pesticide product on the premises listed herein.

5.06.6 Contractor shall not formulate pesticides from concentrate on the premises listed herein without written approval by the Contracting Officer’s

Representative.

5.06.7 Pesticide application shall be according to need and not by schedule. As a general rule, application of pesticide shall not occur unless visual inspections or monitoring devices indicate the presences of pests in the specific area.

Preventive pesticide treatments of areas where surveillance indicates a potential insect infestation are acceptable on a case-by-case basis. Written approval must be granted by the Contracting Officer’s Representative prior to any preventive pesticide application.

5.06.8 When pesticide use is necessary, the Contractor shall employ the least hazardous material, most precise application technique and minimum quality of pesticide necessary to achieve control.

5.06.9 When pesticides are applied to an area of ten (10) square feet or greater, the Contractor shall notify the Contracting Officer’s Representative at a minimum of one week in advance of the application.

5.07 Record Keeping

5.07.1 The Contractor shall be responsible for maintaining a pest control logbook or file for each building or site specified in this contract. These records shall be kept on Government property and maintained by the Contractor.

5.07.2 Each log book should contain at a minimum:

• Date of application / operation

• Target Pest

• Location of…