36C26124R0009.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 70

36C26124R0009

X

12-5-2023

640-24-1-5237-0001

640A0-22-103

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 975 Kirman Avenue Reno NV 89502

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 3230 Peacekeeper Way, Bldg 209 McClellan CA 95652-2609

Destiny Dyson (916) 923-4338

Project Title: Replace Nurse Call Bldg. 331 and 360 Project Number: 640A0-22-103 Project Location: Veterans Affairs Menlo Park Division 795 Willow Road Building 331 and 360, Menlo Park, CA 94025

NAICS Code: 236220 Commercial and Institutional Building Construction Size Standard: $45.0 Million The Government anticipates issuing Firm Fixed Price Contract.

Although not mandatory, all interested firms are encouraged to attend the site visits. See FAR 52.236-27 for scheduled date and time.

The magnitude of construction is between $2,000,000.00 and $5,000,000.00 for the total contract value per VAAR 836.204 Disclosure of the magnitude of construction projects.

Resultant contract will be awarded in accordance with FAR Part 15 - Contracting by Negotiation. This procurement is price only selection process in accordance with FAR 15.101-1. A price proposal is required.

Offerors are strongly encouraged to thoroughly read this entire request for proposal.

Solicitation Instructions to Offerors, Evaluation of Offers, Basis of Award, Solicitation Provisions, and Representations and Certifications will be physically removed from any resultant award; however, Solicitation Provisions and Representations and Certifications will be deemed to be incorporated by reference in the resultant contract award.

Bid Bonds, Payment Bonds, and Performance Bonds are required.

The prime contractor shall comply with subcontracting limitations as defined in 13 CFR 125.6

Site Visit Information: 795 Willow Road, Building 331 and 360 Menlo Park, CA 94025 December 13th, 2023 at 10:00 AM PST The COR for this project (Dominic Ramos) will greet all attendees in the lobby of building 360.

RFI's are due on December 18th, 2023. All RFIs shall be sent via email to Destiny Dyson at destiny.dyson@va.gov.

All proposals are due at 12:00 PM PST on January 8th, 2024.

10 360 x X 52.211-10

X 10

0 12:00 PST

01-08-2024

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan CA 95652

FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Charee Harris Contracting Officer

Table of Contents

PART I - THE SCHEDULE ............................................................. Error! Bookmark not defined.

SECTION A - SOLICITATION/CONTRACT FORM ........................ Error! Bookmark not defined.

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) ............................................................................ Error! Bookmark not defined.

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK ............................... Error! Bookmark not defined.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.11 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

2.12 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.13 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) ..24

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2023)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.8 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.9 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.11 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

4.12 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.13 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.14 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

4.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.16 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.17 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019)

4.18 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.19 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

ALTERNATE I (APR 2019)

4.20 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..59

4.21 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.22 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.23 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.24 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.25 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.26 VAAR 852.232-71 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (INCLUDING NAS– CPM) (NOV 2018)

STATEMENT OF WORK –Nurse Call System -

Project Number 640A0-22-103 Page 2

Replace Nurse Call System-MPD Project Number 640A0- 22-103

STATEMENT OF WORK

PROJECT TITLE: Replace Nurse Call System Bldg. 331 and 360, Menlo Park

PROJECT LOCATION: Building 331 and 360

795 Willow Rd., Menlo Park, CA 94025 Veterans Affairs Menlo Park Division

PROJECT NO. 640A0-22-103

DATE July 26, 2023

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: This construction project will replace existing Nurse call System with new Nurse Call system at Building 331 and 360 at VA Menlo park Healthcare System (VAPAHCS).

B. PROJECT TIMELINE: Period of performance for this project is 360 calendar days after the issuance of the Notice to Proceed

C. PROJECT CONSTRAINTS: The construction requires coordination with users to minimize the impact of downtime for utilities and operational program spaces during construction. Building 331 and 360 will remain occupied during construction. The contractor must follow interim life safety, egress plans, and infection control measures during construction and must coordinate all utility shutdowns that may impact building functions with the contracting officer’s representative. The contractor shall follow all applicable federal and local jurisdictions laws, standards, and code requirements when conducting the work. Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of objectives, as well as associated design documents, drawings, and specifications. These construction services shall be provided at the VA Menlo Park campus, located at 795 Willow Road, Menlo Park, California, 94025, all in accordance with this statement of objectives and applicable contract terms or conditions

Project Number 640A0-22-103 Page 3

1 PROJECT BACKGROUND

1.1 Buildings 331 and 360 in the VAPAHCS Menlo Park Campus have old nurse call systems that are beyond lifecycle and need to be replaced.

2 PROJECT PURPOSE AND DESCRIPTION

2.1 The intent is to select a qualified contractor to provide all engineering, labor, materials, equipment, tools, and supervision required to provide full construction services as described in the construction documents as prepared and amended by the contracted Architects and Engineers (AE) and described in the Statement of Work.

2.2 The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractor’s licensure, verifications, and certifications, as applicable for this project.

3 STATEMENT OF BID ITEMS

3.1 Work includes general construction within buildings No. 331 and 360, removal of existing nurse call devices, conduit, nurse call cabling and nurse call panels (As indicated on floor plan drawings). The contractor shall install new nurse call devices, conduit, nurse call cabling and nurse call panels (As indicated on floor plan drawings). Remove and reinstall existing ceiling.

3.2 Deductive Alternate. Not used for this project.

4 SPECIFICATIONS AND DRAWINGS

4.1 The contractor may, at their own expense, create additional drawings and specifications for the purpose performing the work described in the contract, using electronic files furnished by the government.

4.2 As-built Drawings. The contractor shall be responsible to provide marked-up as- built drawings and deliver two approved completed sets of as-built drawings to the Contracting Officer’s Representative, as well as provide clarification for any work elements in question as per paragraph 1.9 of spec section 01 00 00.

5 COMPLIANCE WITH CODES AND STANDARDS

5.1 The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA’s design guides and design manuals, and the VA’s standards for information technology. Applicable codes and standards are outlined in greater detail in the project construction documents.

5.2 To safeguard public health and safety, additional codes or standards may be imposed by the contracting officer’s representative, VAPAHCS Safety Officer, and Infection Control Officer. These additional requirements will be given to the contractor by the contracting officer’s representative and included in the construction documents and specifications

6 ADDITIONAL CONSIDERATIONS

6.1 Restoration Plan: Including, but not be limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

6.2 Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior commencing construction work.

6.3 Utility shutdowns. The contractor shall be responsible to identify utility shutdowns that may impact hospital functions. The contractor shall manage the orderly shut- down and connection to existing utilities as needed, including but not limited to electrical, telecommunications, data, fire alarm/sprinkler system, and HVAC systems, as well as ensure that such construction does not interfere nor interrupt VAPAHCS operations outside of the construction area. The contractor shall coordinate all utility shutdowns that may impact hospital functions with the contracting officer’s representative. Coordination requirements for shutdowns to utility services or other major systems are explained further in the general requirements section 01 00 00 § 1.6 L. Major utility shutdown will require 45 days advance notice to coordinate with facility.

6.4 Interim Life Safety Measures (ILSM). Contractor shall coordinate with the contracting officer’s representative, VA Safety Officer, VA Infection Control firm, to comply with any Interim Life Safety Measures required during construction. Life Safety Measures will include the following, at a minimum:

6.4.1 Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

6.4.2 Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general contractor and contracting officer’s representative.

6.5 Security Considerations. At no time will the vendor be in contact or have access to VA sensitive information. Certification and accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required. VA sensitive information procedures will be followed per VA Handbook 6500.6.

6.6 Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 7:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, to avoid impacting daily operations.

If the Contractor needs to perform work during hours or days other than the hours or workdays stated, the Contractor shall submit a written request Seven (7) Calendar Days prior to required start of work. The request shall include number of workdays, work hours, elements, labor categories, and VA Master Specifications.

6.7 For any activity that impacts the facility operation, contractor shall perform such activities after hours or on the weekends.

6.8 Contractors shall comply with all VAPAHCS COVID-19 protocols at all times.

7 COORDINATION AND EXECUTION

7.1 User Groups. The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

7.1.1 Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

7.1.2 Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day- to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

7.1.3 End Users: The contractor may be required to work closely with the end user groups, generally through the coordination of the COR, to mitigate or minimize impact to ongoing operations in adjacent workspaces. Project user groups for this project may include the cardiology suite staff, biomedical engineering, facility planning, facility maintenance, and the other support staff.

8 Construction Administration

8.1.1 Project Schedule. After award of contract the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project. Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until master schedule is approved by the COR.

8.1.2 Schedule of Values. The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule.

Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

8.1.3 Observation and Site Visits. The contracting officer’s representative and/or designated representatives may require access to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

8.1.4 Project Meetings and Inspections. The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur monthly, or more frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly owner, architect, and contractor (OAC) meeting, and is responsible for providing meeting minutes and agenda for each meeting.

8.1.5 Submittals. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval.

Further details are provided in the project specifications for shop drawings and submittals.

9 RFIs AND CHANGE ORDERS

9.1 During construction the contractor may submit requests for additional information concerning the design or other aspects of the project;

however, these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer’s or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

10 ABBREVIATIONS AND ACRONYMS

AE Architectural & Engineering Firm

ASHRAE American Society of Heating, Refrigerating and Air- Conditioning Engineers

ASME American Society of Mechanical Engineers

ASTM American Society for Testing and Materials

CA Commissioning Agent

CD Construction Documents

CM Construction Manager

CO Contracting Officer

COR Contracting Officer’s Representative

DD Design Development

GC General Contractor

ILSM Interim Life Safety Measures

NEBB National Environmental Balancing Bureau

NFPA National Fire Protection Association

NTP Notice to Proceed

O&M Operations and maintenance documents

OAC Owner/Architect/Contractor

OSHA Occupational Safety and Health Administration

PSRDM Physical Security and Resiliency Design Manual

SD Schematic Development

SOW Statement of Work

SSTV Security Surveillance Television

TAB Testing, adjusting, and balancing

VA Veterans Affairs

VAPAHCS Veterans Affairs Palo Alto Health Care System

End of Section

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1. INTRODUCTION:

a. These instructions prescribe the format of Offers. Offers are defined as consisting of both Prime Contractor’s Price Proposal and Prime Contractor’s Price Proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

b. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. For offers to receive full consideration for award, offerors shall ensure that the information and documentation furnished in support of the price proposal and the price proposal are current, factual, complete, and accurate.

c. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer per the instructions of this solicitation by the required time and date may result in the Offeror’s proposal being determined ineligible.

d. The Government intends to award without discussions, unless discussions are in the best interest of the Government.

2. CONTRACT TYPE:

a. The awarded contract will be a firm fixed price (FFP) contract.

b. This solicitation is a total SDVOSB set-aside. The offeror MUST have an active Unique Entity Identification (UEI) number and be current in System for Award Management (SAM). SDVOSB firms must be vertified in SBA VetCert prior to the submission of proposals.

3. SUBMISSION INSTRUCTIONS:

a. Each offeror shall also provide one (1) emailed copy of the price proposal to arrive on or before the due January 8th, 2024, at 12:00 P.M. Pacific Time to destiny.dyson@va.gov.

The subject line of the email must cite RFP: 36C26124R0009. In no circumstances shall file size exceed 10MB. Please submit the price proposal to destiny.dyson@va.gov.

b. Faxed proposals are not permitted under any circumstances.

c. Please ensure you allow time for email transmission.

d. Offerors MUST mark the subject line of the email as 36C26124R0009 and MPD Nurse Call System.

e. Offer Due date is January 8th, 2024, at 12:00 P.M. Pacific Time.

4. QUESTIONS CONCERNING THIS RFP:

All Requests for Information (RFIs) regarding this RFP shall be submitted in writing and received no later than Monday, December 18h, 2023, at 12:00 PM Pacific Time to allow replies to reach all prospective offerors in a timely manner. All RFIs shall be sent via email to Destiny Dyson at destiny.dyson@va.gov.

5. PRE-PROPOSAL SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award. See block 10 of SF1442 for site visit details.

6. PROPOSAL FORMAT:

a. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal shall be complete and concise, but not overly elaborate. Reliance on promotional brochures is discouraged.

7. PROPOSAL VOLUME CONTENTS:

PRICE VOLUME (BINDER – 1): Include the following information on the cover:

Company Name Replace Nurse Call Bldg. 331 and 360

RFP: 36C26124R0009

Volume 1 – Price

BINDER INDEX

Tab 1: Standard Form 1442 (fully completed and signed); and acknowledgment of all amendments by either entering data in block 19 of the SF1442 or, completing blocks 15 a, b and c of the Amendment(s) (SF30’s) and returning with offer.

Tab 2: Cost Break-Out Sheet (fully completed) for each project 640A0-22-103

Tab 3: SF24 Bid Bond with Raised Seals, and Power of Attorney (original bid bond, fully completed/signed as required)

Tab 4: Safety & Environmental Record Documentation

Tab 5: Experience Modification Rate (EMR) Documentation

Tab 6: Representations and Certifications. as applicable

Tab 7: Certification at 852.219-75

*Note: Offerors are responsible for insuring and verifying their offer and all required documents are received at the address designated in block 8 of the SF1442 Solicitation (and further specified directly below) by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment).

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning offer must be determined as “Responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, offerors shall provide:

1. Safety & Environmental Record information as specified below

2. Experience Modification Rate (EMR) information as specified below

3. Completed Representations and Certifications; FAR 52.204-8, 52.209-5, and 52.209-7. (See Section K of RFP as appropriate).

This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or submit this information may result in a determination of non- Responsibility and make the offer ineligible for award. The Contracting Officer will obtain additional information as needed and specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017: SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR): To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All offers shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their proposal.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2. EMR: All offerors shall submit information regarding their current EMR. This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead.

If an offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

ADDITIONAL SOLICITATION INFORMATION: See Provision 52.236-27 for specific information regarding the project pre-proposal site visit. This pre-proposal site visit will be the only opportunity for potential offerors to visit the site. All potential contractors, subcontractors, and suppliers are strongly encouraged to attend this pre-proposal site visit.

REQUEST FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, submit a written RFI utilizing the RFI Form included in this RFP, and send it via email to destiny.dyson@va.gov. See RFI Form for specifics.

RFIs will be responded to as necessary in amendment format and will be posted on FBO (now called Contract Opportunities). Deadline for submission or RFIs for this RFP is Monday December 18th, 2023, at 12:00 PM Pacific Time. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone request for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system. Award cannot be made until the contractor has been registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their offer. (See FAR 4.1102)

ADDITIONAL VETCERT INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the VetCert database (Veteran Small Business Certification

(sba.gov)).

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern and makes the representations in paragraph (b) of this section.

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement.

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES: See 13 C.F.R. § 121.103(h)

(h) Affiliation based on joint ventures. A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

https://sam.gov/SAM/ https://veterans.certify.sba.gov/#home https://veterans.certify.sba.gov/#home

NOTICE TO PROCEED (NTP): A notice to proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful offeror. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

SECURITY REQUIREMENTS (GENERAL):

1. All personnel employed by the contractor in the performance of work, issued under this contract, or any representative of the contractor shall abide by all security instructions and directives of the Department of Veterans Affairs. Employees are responsible for safeguarding all government property provided for contractor use.

2. At the close for each work period, government facilities, equipment and materials shall be secured, lights, and all doors and window secured.

3. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the station/campus and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during background checks.

4. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

5. Contractor Badge Policies: All requests for contractor ID badges will be submitted through the station Police/Security office.

6. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the station/campus. All vehicles entering the station/campus are subject to search. Any refusal or non-consent by an employee will result in termination of their access and immediate confiscation of their ID badge.

Note 1: In connection with subject Project Solicitation and any resultant Contract / Project, any in-house personnel, subcontractors, and outside associates or consultants will be limited to individuals or firms that were specifically identified in the Contractor's accepted offer / proposal. The Contractor shall obtain the Contracting Officer's written approval before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants. If the Contractor proposes a substitution, it shall submit the same type of information that was submitted in the accepted offer / proposal to the Contracting Officer for evaluation and approval. The level of qualifications and experience submitted in the accepted offer / proposal or that required by the Solicitation, whichever is greater, is the minimum standard for any substitution.

SECTION M – Evaluation Procedures

EVALUATION BASIS FOR AWARD

• INTRODUCTION

o The contract resulting from this solicitation will be awarded to that responsible offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price only evaluation criteria with review of the offerors submitted technical proposal documentation.

• EVALUATION CRITERIA

o Comparative evaluation of the price only criteria will be used to determine the proposal offering the best value to the Government.

o Prior to an evaluation of any offer received, a recertification/verification of the Veteran Small Business Certification (VetCert) and System for Award Management (SAM) will be completed to ensure every offeror is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) and a small business under the NAICS code 236220 - All Other Specialty Trade Contractors.

o Definitions:

Size is defined as any project between $2,000,000.00 and $5,000,000.00.

Complexity is defined as a project that includes several specialty trades and coordinating phases and work in several different locations on campus.

Scope is defined as work or activities related, or closely related to that which is outlined in the Statement of Work.

o Evaluation Criteria 1 – Price:

Solicitation Submittal Requirements: All proposals shall include complete 1442, any amendments and a completed price breakdown sheet.

o ii) Basis of Evaluation: The Government will evaluate the lowest price offer to determine if the price is fair and reasonable for the work to be performed. To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line-item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers which are materially unbalanced as to prices for the basic requirement and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

(End of Section M)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are—

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405–5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are—

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405–5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause—

[X] By the end of the base term of the contract and then by the end of each subsequent option period; or

[] By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of Clause)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between…