36C26124Q0566 0002.docx

36C26124Q0566

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None

612MCP

Department of Veterans Affairs Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan Park CA 95652

612MCP

Department of Veterans Affairs Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan CA 95652 To all Offerors/Bidders

36C26124Q0566 04-23-2024

X

X

a. The purpose of this amendment is to:

1. Answer vendor questions

2. Revise Addendum to FAR 52.212-1 to notify vendors to submit one (1) resume for the Certified Executive

Housekeeper as part of their Technical Approach.

3. The deadline to submit questions has been extended from May 2, 2024 12:00PM PST to May 3, 2024 1:00PM PST.

IMPORTANT: Vendors must submit a signed copy of all amendments by the solicitation due date and time.

Emily Trinh Contracting Officer Solicitation Questions and Answers Kitchen Janitorial Services for VA Palo Alto Health Care System

1. For the upcoming contract, will there be any equipment supplied by the VA for the janitorial contractor?

a. No cleaning equipment will be provided by the VA. However, the VA provides all dispensers.

2. Is the VA satisfied with the current number of staffing for the Kitchen Janitorial Services, at each facility (PAD, MPD, LVD), under the incumbent contract?

a. The solicitation requires high-quality completion of tasks listed in the performance work statement (PWS). It does not specify the number of Full Time Equivalents (FTE) required. It is the vendor’s responsibility to hire sufficient staffing to complete the tasks.

3. Does the current solicitation, or any answers to the questions, take into account that the current staffing is not what is now being requested by the local food services kitchen supervisors, at each location (PAD, MPD, LVD)?

a. The solicitation does not specify the number of Full Time Equivalents (FTE) required. It is the vendor’s responsibility to hire sufficient staffing to complete tasks listed in the performance work statement (PWS) with high-quality.

4. Is it mandatory to visit the site on May 1, 2024, to bid?

a. The site visit is encouraged, but not mandatory to submit a quote.

5. Are resumes required in the proposal? If so, for which positions?

a. Yes, please submit one (1) resume for the Certified Executive Housekeeper.

Addendum to FAR 52.212-1 has been revised below to include this information.

6. Will we have incumbent staff to consider for hiring?

a. Vendors are responsible for the hiring process.

7. In reference to the schedule: 1.4.1 VA kitchen is open 7 days a week, from 5:00AM to 7:30PM, including all State and Federal Holidays. VS. 1.5.1 Contractor shall provide services 7 days a week, including holidays, from 7:00PM to 4:00AM. Please clarify the expected work hours for the contracted staff.

a. The expected contractor work hours are between 7:00PM – 4:00AM, every day, 7 days a week, including Holidays.

Contractor work starts at 7:00PM, 30 minutes before the Kitchen closes (to allow any needed communications between Kitchen Manager and Contractor’s Lead(s) – the remaining team can start at 7:30PM) Contractor works ends at 4AM, 1 hour before the Kitchen opens (to ensure that the floor and other equip are clean and dry before they are used)

8. To clarify, based on the current ‘Statement of Work’, the contractor will be required to provide supplies as noted: paper [hand towels, toilet paper, toilet seat covers, etc.], hand soap, hand sanitizers, cleaning solutions, disinfectants, and plastics [trash can liners, medical waste hazard bags, etc.]?

a. All supplies needed to complete cleaning tasks and restocking dispenser, including batteries, are provided by the contractor.

9. Is the Contractor responsible for providing all PPE (gloves, gowns, masks, and shoe covers) for areas that require the use of PPE?

a. Yes.

10. PWS Section 9.2.3. The Contractor may be required to collect bio-hazardous “Red Bags” waste (double-bagged) and solid, enclosed “SHARPS” containers from the medical facility exam and treatment rooms, and to deposit the bags and containers in designated bio-hazardous waste container (usually located outside and at the rear of the facility in locked cage or storage facilities). – Page 22 Will the Contractor be responsible for providing sharps containers and Biohazard “Red Bags”?

a. The VA supplies the sharp containers; however, the contractor will supply the biohazard red bags.

11. What is the current value of the existing contract?

a. Information regarding the incumbent and current contract can be obtained by submitting a request to Freedom of Information Act (FOIA). https://www.foia.gov/

12. What is the existing executed contract number?

a. Information regarding the incumbent and current contract can be obtained by submitting a request to Freedom of Information Act (FOIA). https://www.foia.gov/

13. What is the most recent monthly charge paid for custodial services rendered for this scope of work? If this is not available, can you provide the annual charges for this final option year?

a. Information regarding the incumbent and current contract can be obtained by submitting a request to Freedom of Information Act (FOIA). https://www.foia.gov/

14. Is there an incumbent for this opportunity? If so, what is the company’s name?

a. Information regarding the incumbent and current contract can be obtained by submitting a request to Freedom of Information Act (FOIA). https://www.foia.gov/

15. Due to the recently published site visit date (May 1st, 2024, 07:30 am PDT) for this contract opportunity and the required deadline for submitted questions (May 02, 2024, 12:00 pm PDT), will the due date (May 10, 2024, 12:00 pm PDT) be extended; to accommodate the time you may require for thorough consideration for all questions submitted?

a. The solicitation due date will not be extended at this time.

16. The turnaround from touring the VA sites to the question due date is very short – especially when factoring in that many Contractors will be travelling home the day questions are due. Respectfully request a one-day extension for acceptance of Contractors’ questions to Friday, May 3rd.

a. The questions deadline is now extended to Friday, May 3, 2024 1:00PM PST.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

· Paragraph 52.212-1(c) , Period of acceptance of offers, is revised as follows: “(c) Period of acceptance of quote. The quoter agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of quotes.”

· Paragraph 52.212-1(l), Debriefing, is revised as follows: “(l) Request for Information. The Contracting Officer will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request for information on the contract resulting from this solicitation with the Contracting Officer.”

SUBMISSION INSTRUCTIONS:

Quotes shall be submitted electronically via email to Emily.Trinh@va.gov no later than the solicitation due date and time specified on page 1.

Quotes shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of the stated claims. The quote should not simply rephrase or restate the Government’s requirement but shall address how the Vendor intends to meet these requirements.

Questions:

· Please submit any questions or inquiries related to this solicitation in writing to Emily.Trinh@va.gov no later than May 2, 2024 with the subject line: 36C26124Q0566 Question – Kitchen Janitorial.

· Telephone calls will not be considered.

Site Visit:

· If the company is interested in a site visit, please send an email to Emily.Trinh@va.gov with the below information by April 25, 2024.

· Company Name

· Name, title, and email of the individuals who will be attending

· Once the date and time of the site visit is established, the solicitation will be amended to notify all interested vendors through SAM.gov. It is the vendor’s responsibility to check SAM.gov for any amendments until the solicitation due date.

· The site visit has been scheduled for May 1, 2024. Reference “Site Visit Information” attachment for details.

Quote Submission:

The quote must be submitted in two separate parts. Do not combine the two parts into one PDF document.

In order to evaluate each quote, please respond to all items in the same order as presented below.

Part 1 – Price For the price quote, submit the below documents in the same order as presented below.

1. Signed SF1449

2. Signed solicitation amendments (if any)

3. Completed price schedule for all contract line items under B.2 Price/Cost Schedule, including option periods.

a. Do not add or change the line items in the schedule. Doing so may cause the quote to be non-conforming and not considered.

4. Completed and signed 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) Part 2 – Technical For the technical quote, submit a response to address the below technical factors and ensure the company includes the following headings: Technical Approach, Quality Assurance Program, and Personnel Requirements, Past Performance.

1. Technical Approach: Describe the company’s technical approach to meet the Government’s requirement, including management structure, training programs, and recent (within the past three years) and relevant experience in providing janitorial services. If the company is planning to subcontract, explain the roles of the company as the prime contractor and the roles of the subcontractor.

a. For management structure, please also submit one (1) resume for the Certified Executive Housekeeper.

2. Quality Assurance Program: Explain the company’s quality assurance program to ensure services provided meet or exceeds requirements outlined in the quality assurance surveillance plan (QASP).

3. Personnel Requirements: Submit a staffing plan to meet Government’s requirement as outlined in the performance work statement. The staffing plan at a minimum must include: (1) hiring and vetting process, (2) contingency plan to replace personnel who cannot perform the required and assigned job duties and tasks, and (3) how many Full Time Equivalent (FTE) employees will work at each site with a breakdown of hours per week.

4. Past Performance: Submit three (3) current or recently completed (within the past 3 years) contracts that are similar in scope and dollar value to the Government’s requirement. Include the below information:

a. Contract Name

b. Dates of Performance

c. Point of Contact’s Name, Email Address, and Phone Number

d. Dollar Value

e. Brief description of services provided, including where services were provided (ex: kitchen, medical facility, office, etc.) and the approximate square footage (if available).