PWS Window Washing-Final 7.11.pdf

PERFORMANCE WORK STATEMENT – WINDOW WASHING

A. GENERAL:

Furnish all labor, supervision, materials, and equipment necessary to accomplish complete window washing services as described herein that identify the buildings and the estimated number of windows and screens that require cleaning. A site visit is recommended since some windows may require rappelling to be cleaned. The contractor will be required to replace any window units or fixtures damaged during accomplishment of contracted services.

B. WORK HOURS:

1. Normal Work Hours: The service schedule will be developed between the contractor and

Contracting Officers Representative (COR) prior to any service being performed.

Work should be performed in August.

2. National Holidays: The eleven holidays observed by the Federal Government are: New Years

Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

C. SPECIFICATIONS:

1. Removing and cleaning screens

2. Cleaning windows (inside and out)

3. Cleaning frames, sills, and sashes (inside and out)

4. Reinstall screens after cleaning – note some screens are screwed in and tools will be required to remove and replace them.

5. All cleaning tasks shall be accomplished to meet all standards as follows:

a) Remove all paint, dirt, soil and other substances that may be found on the windows.

Screens removed for cleaning must be replaced and securely fastened. Some screens may be attached by screws that will require tools to remove.

b) All damages caused by contractor’s personnel will be repaired to previously existing condition at contractor’s expense.

c) Contractor must follow OSHA guidelines, policies, procedures, and directives, as well as fire and safety regulations of the medical center.

d) Work of the contractor is to be coordinated to prevent conflicts with the treatment of patients and the functioning of the facility. No medical apparatus will be moved without approval.

e) The contract personnel must report to EMS prior to beginning work for each day and shall report back to EMS what they accomplished during the day before leaving the Medical Center grounds. For the Jefferson Barracks (JB) Division, report to Bldg. 6, Room A-238. For the John Cochran (JC) Division, report to Bldg. 6, Fourth Floor, Room A-238.

f) Contract personnel must wear identifying clothing, such as caps or shirts with contractor logo while on Medical Center grounds and follow Covid 19 GUIDELINES.

g) Contact project manager to submit to EMS, the plan for how areas/rooms are to be serviced each workday.

h) Contracting is required to re-clean where deficiencies have been noted at no additional expense to the Government. Re-cleaning is to be accomplished within five (5) working days of identification. Re-cleaning is required until the deficiency has been corrected.

Payment will be withheld unit all areas are cleaned to the satisfaction of the VA.

Work Inspected by EMS personnel.

i) All work is to be performed in accordance with the guidelines established by Federal, State and Local ordinances and with contractor’s procedures manual and quality control manual.

D. HOURS OF OPERATION: Normal business hours are 8:00 a.m. to 4:30 p.m., Monday through

Friday, excluding Federal Holidays. The eleven holidays observed by the Federal Government are:

New Year’s Day, Martin Luther King’s Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Christmas, and any other day specifically declared by the President of the United States to be a national holiday.

E. SCHEDULING: The contractor shall provide a written work schedule identifying when the work will be accomplished no later than the date identified in this solicitation for work to begin. For example: A schedule identifying when work will be accomplished shall be furnished no later than Sep 15, 2024. All work must be scheduled through individuals identified in paragraph 2 of this section.

F. QUALITY ASSURANCE:

Performance Objective Performance Threshold All screens and windows will be washed according to VA expectations.

Contractor will be required to re-clean windows and/or screens not meeting VA’s standards.

Re-cleaning is to be accomplished within five (5) working days of identification.

G. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An access badge will be given to the contractor’s employee upon entrance into VA buildings.

The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges.

Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee at the end of each pick up process.

3. The contractor shall be required to comply with all security policies/requirements of (your facility). All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR.

5. VAPAHCS does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

K. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

PAVAHCS, Palo Alto Division, Menlo Park Division and Livermore Division

Note: The below cited data is for information purposes only and is not intended to furnish the bidder an approximate number of windows and screens that require cleaning. The successful bidder will be required to clean all windows and screen on buildings identified regardless of the window/screen count.

BUILDING AREA WINDOWS SCREENS

Palo Alto Division

100 Inside/Outside screen/frames All windows All screens 101 Inside/Outside screen/frames All windows All screens 520 Inside/Outside screen/frames All windows All screens

7 Inside/Outside screen/frames All windows All screens 6 Inside/Outside screen/frames All windows All screens 5 Inside/Outside screen/frames All windows All screens 4 Inside/Outside screen/frames All windows All screens

500 Inside/Outside screen/frames All windows All screens MB-1 Inside/Outside screen/frames All windows All screens MB-2 Inside/Outside screen/frames All windows All screens MB-3 Inside/Outside screen/frames All windows All screens MB-4 Inside/Outside screen/frames All windows All screens

50 Inside/Outside screen/frames All windows All screens 710 Inside/Outside screen/frames All windows All screens T-50 Inside/Outside screen/frames All windows All screens

9 Inside/Outside screen/frames All windows All screens 8 Inside/Outside screen/frames All windows All screens

102 Inside/Outside screen/frames All windows All screens

105 Inside/Outside screen/frames All windows All screens T-6 Inside/Outside screen/frames All windows All screens

T-6B Inside/Outside screen/frames All windows All screens T-7A Inside/Outside screen/frames All windows All screens T-7B Inside/Outside screen/frames All windows All screens T-7C Inside/Outside screen/frames All windows All screens T-7D Inside/Outside screen/frames All windows All screens 51 Inside/Outside screen/frames All windows All screens

530 Inside/Outside screen/frames All windows All screens 10 Inside/Outside screen/frames All windows All screens

Menlo Park Division

321 Inside/Outside screen/frames All windows All screens 329 Inside/Outside screen/frames All windows All screens 322 Inside/Outside screen/frames All windows All screens 400 Inside/Outside screen/frames All windows All screens 331 Inside/Outside screen/frames All windows All screens 347 Inside/Outside screen/frames All windows All screens 360 Inside/Outside screen/frames All windows All screens 349 Inside/Outside screen/frames All windows All screens 350 Inside/Outside screen/frames All windows All screens 351 Inside/Outside screen/frames All windows All screens 352 Inside/Outside screen/frames All windows All screens 370 Inside/Outside screen/frames All windows All screens 334 Inside/Outside screen/frames All windows All screens 371 Inside/Outside screen/frames All windows All screens

T-365 Inside/Outside screen/frames All windows All screens

Livermore Division

62 Inside/Outside screen/frames All windows All screens 64 Inside/Outside screen/frames All windows All screens 88 Inside/Outside screen/frames All windows All screens 90 Inside/Outside screen/frames All windows All screens

T-34 Inside/Outside screen/frames All windows All screens 30 Inside/Outside screen/frames All windows All screens 65 Inside/Outside screen/frames All windows All screens 6 Inside/Outside screen/frames All windows All screens

T-10 Inside/Outside screen/frames All windows All screens T-12 Inside/Outside screen/frames All windows All screens T-16 Inside/Outside screen/frames All windows All screens 63 Inside/Outside screen/frames All windows All screens 74 Inside/Outside screen/frames All windows All screens

Window count

Palo Alto Bldg.# #Windows Menlo Park Bldg.# #Windows Livermore Bldg.# #Windows 710 517 321 162 62 320 500 480 329 23 64 95 100 773 322 14 88 73 101 94 400 29 90 60 102 61 331 157 T-34 13 105 216 347 206 30 20 520 61 360 158 65 18 530 382 349 78 6 4 4 252 350 83 T-10 T-12 T-16 63 74 37 5 356 351 83 7 280 352 83

MB1 - MB4 146 370 34

T6 11 334 32 T7C 7 371 13 T7D 15 T-365 78 9 174 6 286 54 6

Total Count for each site 4117 1233 640

Total for all sites 5990

Average size of window is 5ft by 6ft