SOW For Remote Dispensing System v2.docx

FY24-128 JSN: Remote Medication Dispensing System

36C26124AP0005

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VA Pacific Islands Health Care System Initial Outfitting, Transition & Activation Statement of Work Remote Dispensing System (RDS) for Medication

VA Pacific Islands Health Care System Akaka VA Clinic 91-1051 Franklin D. Roosevelt Avenue Kapolei, Hawaii 96707 Version 2.1 Introduction The VA Pacific Islands Health Care System has a requirement to purchase a Remote Dispensing System (RDS) for Medication from an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See minimum technical requirements below (Section 3). This requirement is in support of the activation of the new Akaka VA Clinic. The intent of this supply request is to be able to remotely dispense medications from a machine directly to patients.

Table 1 – Items Summary

Additional Item Requirements The vendor will provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA Engineering Department.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

General Conditions Site Address The address of the Akaka VA Clinic is provided below.

91-1051 Franklin D. Roosevelt Avenue Kapolei, Hawaii 96707

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule due to the nature of activation efforts and construction timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation are dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC’s before delivery.

The awardee’s actual delivery dates will be confirmed by VA upon award.

Post-award, the vendor will coordinate delivery identified in this document with the VA prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR, and the vendor.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award.

To coordinate delivery, contact VA POC:

· Peter “Kelii” Won at (808)433-0167, peter.won@va.gov

· SME-Solutions POC, Soren Nicholson at (719) 761-4387, Soren.Nicholson@sme-solutions.co

· Nathan Chong at (210) 268-7678, nathan.chong@sme-solutions.co ☒ Akaka VA Clinic (Direct Delivery to address detailed in paragraph 2.1) There is no loading dock available. All delivery vehicles must be equipped with a “Tommy Gate” type lift to facilitate unloading to ground level.

☐ IOT&A Contractor Provided warehouse: Address TBD The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:15 AM to 3:00 PM Hawaii Standard Time, Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the receiving area. Trucks shall be unloaded, moved from the receiving area, and then brought back to the receiving area if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

NOTE: Due to the COVID19 situation, the vendor must follow VA guidelines when on VA property. Any individuals who need to enter the building for installation &/or training will be required to wear a mask and be screened by the site staff prior to entry. Please allow time for this in your schedule.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Calibration Required (Yes ☒ No ☐) The vendor is required to manage and coordinate installation at the Akaka VA Clinic with the COR or his representative IOT&A POC.

Training Required (Yes ☐ No ☒)

2.7.1 The vendor is NOT required to provide live clinical training on set up, operation, shut down, and troubleshooting procedures to clinical staff.

Confidentiality and Non-Disclosure This equipment does connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do apply to this requirement, and a Security Accreditation Package is required.

Minimum Technical Requirements Remote Dispensing System for Medication Total Quantity: 2 ☒ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

The intent of this supply request is to be able to remotely dispense medications from a machine directly to patients.

· Unit must have the ability to securely store, manage, and track prescriptions

· Unit must have an integrated return bin for disposal of empty containers

· Unit must have the ability to store up to 90 rows for prepackaged items

· Must be Joint Commission and HIPAA Compliant

· Both cabinets will connect to one control CPU workstation with monitor, keyboard, barcode scanner, laser printer, and signature pads

· Laser Printer to include DIMM computer printer memory module

· Two (2) signature pad for patient to sign

· Must be able to work off typical 110V outlet

· Dimensions shall not exceed 72”H x 41”W x 35.2”D

· Must be able to connect to pre-existing Pickpoint server in the ACC Pharmacy

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