SOW 570-19-107- Draft.pdf

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Project # 570-19--107

Improve Site Access and Physical Security Deficiencies

Scope of Work

1. GENERAL DESCRIPTION

The awarded contractor shall provide all materials, labor, tools, equipment, transportation, supervision, project management, administrative support, and specialized expertise to perform the work stipulated in the Construction Documents. The project site is at the Fresno VA Medical Center land at the cross streets of Fresno Street and Clinton Avenue, Fresno CA.

The below description is a general overview of the work activities and is not comprehensive. The contractor shall perform all work stated in this Scope of Work, the Construction Drawings, Construction Specifications, hereafter collectively referred to as the Construction Documents.

The general description of work includes but is not limited to:

a) The project is to focus on the remediation for the site deficiencies in VA Fresno Healthcare

Center reported by Romanyk Consulting Corporation in their report dated September 25, 2017. The A/E shall design mitigation approaches for the physical security deficiencies such as Fencing, Bollards, Security Cameras including License plate readers and additional lighting to meet IES Lighting Standards. The scope also includes to provide new location for the Security Monitoring Room (SMR) as the existing room (Currently referred as Police Dispatch Room) has no capability of expansion to accommodate new equipment. Complete MEP design is provided for new SMR which includes Lighting, Power, HVAC and Plumbing.

Only backbone infrastructure is provided for the Voice/Data outlet locations.

b) Bidders shall provide a required Allowance in the bid amount for the reimbursement of certain expenses as described in the bid documents.

2. EXISTING CONDITIONS:

The underground utilities shown in the construction documents have been located from existing as-built drawings available from the facility. The VA and the design professional make no guarantees that the underground utilities shown comprise all such utilities in the area, either in service or abandoned. Neither the VA nor the design professional warrant that the underground utilities shown are in the exact location indicated. Neither the VA nor the design professional has physically located the underground utilities, and the construction contractor is advised to utilize hand-digging methods, hire utilities locator to verify the existence and locations of existing utilities at no additional cost to the government.

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3. CONSTRUCTION DURATION AND WORK HOURS/DAYS:

The total contract duration shall be 330 consecutive calendar days from issuance of the Notice to Proceed

Normal work hours for the contract are from 7:00 AM to 5:00 PM, unless specifically noted otherwise. The Contractor may request alternate working hours or additional working hours to meet project requirements. Requests shall be made to the Contracting Officer Representative (COR) in writing. The contractor is beholden to the City of Clovis Municipal Code criteria for Construction Noise and shall request work hour exceptions in accordance with permissible criteria. The work week shall be defined as Monday through Friday with the exceptions of the following listed holidays, or the days observed in lieu thereof by the Department of Veterans Affairs:

New Year Day Martin Luther King’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day L a bor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day and other days specifically declared by the President of the United States to be National Holidays. Requests to work on the listed holidays shall be made in writing to the COR, 5 working days in advance.

4. SUBMITTALS, REQUESTS FOR INFORMATION (RFI) AND REQUESTS FOR DEVIATION (RFD)

a) The contractor is responsible for the timely submission of all submittals, shop drawings, and coordination drawings in accordance with drawings and specifications. The contractor shall allocate a minimum of fourteen (14) calendar days for the VA and A/E to conduct its evaluation of all submittals. The contractor is responsible for all time delays associated with submittals requiring re-submission.

b) The contractor shall allocate a minimum of seven (7) calendar days for the VA and A/E to respond to Requests for Information (RFI). The contractor shall submit RFI’s as early as possible. The contractor is responsible for the coordination of all Contract Documents. All time delays associated with the failure to timely submit RFI’s related to the Contract Documents shall be the responsibility of the contractor.

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c) Contractor’s Requests for Deviation (RFD) shall be submitted for the VA’s consideration a minimum of twenty-one (21) calendar days in advance of the requested response date. The VA reserves the right to deny requests for deviation at any time regardless of reason. Request for Deviation responses, may include necessary consideration to the government as terms of approval.

5. PROGRESS PAYMENTS

The contractor shall submit a Schedule of Values to the VA for review and approval within fourteen

(14) calendar days of the Notice to Proceed. The Schedule of values shall be itemized in accordance with the project specification Divisions. Line items shall also be developed for individual General Requirements components including but not limited to submission and approval of as-built documentation and Operation and Maintenance (O&M) Manuals.

Progress payments applications may be submitted to the VA on regularly scheduled intervals and must be reviewed and returned with approval signature prior to submission for payment.

Progress payments will be reviewed contingent on the following being completed at the time of submission:

a) Two (2) sets of As-built red marked drawings shall be current and available on the project site for review by the COR.

b) Waste Manifests for the progress payment interval shall be submitted to the COR.

c) Certified payroll for the progress payment interval shall be submitted to the COR.

d) The project schedule with Critical Path identified shall be current (no more than 10 days behind schedule). A revised schedule shall be submitted to the COR and Contracting Officer to identify measures planned to become in compliance with the Contract Duration limitations.

e) Contractor daily logs and Quality Control plans during the interval of the progress payment shall be up to date.

f) Punch-list and re-work items identified by the VA or through the Contractors Quality Control plan shall have been corrected or a written action plan shall be provided to identify method and date of corrective action plan.

g) All safety deficiencies shall have been corrected.

Failure to comply with any of the above will result in the rejection of the contractor’s request for progress payment review. The VA will review requests for payment only after each of the above items is complied with.

6. ADDITIONAL REQUIREMENTS

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The contractor is required to comply with all facility and City of Clovis or governing jurisdiction’s standards for safety, security, SWPP, and dust control standards. Policies will be made available to the contractor at the Notice to Proceed meeting.

For execution of work activities, the contractor may be required to employ various professional services including but not limited to engineering, consulting, and/or surveying. Professional services required for the execution of work activities shall be performed at no additional cost to the government.

7. DEFINITIONS:

A. Contract Documents: All documents included and referenced in the executed contract. This includes the contract and references and the construction documents.

B. Construction Documents: All documents which identify the scope of work to be performed by the contractor. This includes the construction drawings, the specifications, the scope of work and all references included in the above documents.

C. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

D. Contracting Officers Representative (COR): The Contracting Officer's authorized representative at the construction site. His/Her duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

E. A/E: Refers to the Architect-Engineer firm that prepared and produced the construction drawings and construction specification documents for subject project. Includes all Joint Venture (JV) partners, consultants and sub-contractors to the one firm.

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