36C26123R0022.pdf

36C26123R0022

NCO 21 MACC

GROUP 1

TASK ORDER PROPOSAL REQUEST

B710 VMU – Re-lamp Fluorescent Light Fixtures with Specialized LED’s

PLACE OF PERFORMANCE

VA Palo Alto Health Care System 3801 Miranda Avenue, Building 710, Palo Alto, California 94304

NOTICE TO VETERANS INTGRATED SERVICE NETWORK 21 (VISN 21)

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) HOLDERS

Description: THE RESULTING SOLCITATION IS TASK ORDER PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network 21 (VISN 21) Multiple-Award Construction Contract (MACC) from Network Contracting Office 21 (NCO 21).

Point of Contact: Destiny Dyson, Contract Specialist, Destiny.dyson@va.gov

Project Title: VAPAHCS B710 VMU – Re-lamp Fluorescent Light Fixtures with Specialized LED’s

Project specifications and all associated project documents shall be incorporated into the Task Order Proposal Request which shall be posted electronically through https://sam.gov

Questions regarding this notice shall be submitted via e-mail to: Destiny.dyson@va.gov

Site Visit: The site visit is scheduled for Monday, December 19, 2022, at 11:00 a.m. PST, 3801 Miranda Avenue, Building 710, Palo Alto, California 94304 https://sam.gov/

The following firms are eligible for award of the resulting task order:

MACC GROUP 1

Acierto, LLC Patriot Construction 2053 North 2000 West 4646 Qantas Lane Farr West, UT 84404 Stockton, CA 95206

Anchor 41 Construction Sentinel Builders, LLC 310 Murray Avenue 5945 Los Altos Parkway Visalia, CA 93291 Sparks, NV 89436

Ayko Group, LLC Sergent Mechanical 95-1238 Wikao 1617 Pacific Avenue Mililani, HI 96789 Oxnard, CA 93033

Bexar Advanced Solutions Group Strategic Industry 47 E. Crestwood Road 1440 Draper Street Kaysville, UT 84037 Kingsburg, CA 93631

Centerpoint Services, Inc. Talion Construction 351 Cypress Drive 819 Moowaa Street, Suite 209 Lake Havasu City, AZ 86406 Honolulu, HI 96817

Hawk Contracting West Point Contractors P.O. Box 490 2915 E. Weiding Road Montrose, CO 81402 Tucson, AZ 85706

**Any offers received from contractors not mentioned above will not be accepted.

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 15

X

12-14-2022

640-23-1-548-0010

640-424

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 3230 Peacekeeper Way, Bldg 209 McClellan CA 95652-2609

Destiny Dyson 916-923-4338

Project Title: B710 VMU – Re-lamp Fluorescent Light Fixtures with Specialized LED’s

Contractor shall provide services and material to ensure that the equipment functions in conformance with the latest requirements of NFPA-99, JC, NEC, OSHA, HIPAA, Federal and VA security specifications and requirements as applicable.

The equipment shall be maintained such that it meets or exceeds the performance specifications as established in the OEM technical specifications.

FAR 36.204: The disclosure of magnitude for this project is in between $25,000 and $100,000

NAICS: 236220 (Commercial and Institutional Building Construction)

This procurement has been 100% set aside for SDVOSBs.

Wage determination CA20200018 applies to this requirement.

SITE VISIT

Time: 11:00 a.m. PST Datez: 12/19/2022 Location: 3801 Miranda Avenue, Building 710, Palo Alto, California 94304

RFI Due Date: 12:00 p.m. PST, 3 January 2023 to Destiny Dyson(destiny.dyson@va.gov)

Offer due date: 12:00 p.m. PST, 16 January 2023 to destiny.dyson@va.gov

All documentation must be submitted electronically to destiny.dyson@va.gov

10 121 x x 52.211-10

X 10

1 12 PST

01-16-2023

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

612MCP

Department of Veterans Affairs

VA Northern California HealthCare System 3230 Peacekeeper Way, Bldg. 209 McClellan CA 95652-1012

Department of Veterans Affairs FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Table of Contents

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

BASIS FOR AWARD

A.3 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

A.4 ATTACHMENTS

VA Palo Alto Health Care System 3801 Miranda Ave Palo Alto, CA 94304 Project: B710 VMU & Research – Re-lamp Fluorescent Light Fixtures with Specialized LED’s

Transaction Number: 640-23-1-548-0010

STATEMENT OF WORK

REPLACE T8 FLUORESCENT LAMPS WITH SPECIALIZED LED LAMPS IN LIGHT

FIXTURES IN DESIGNATED ROOMS IN VIVARIUM

1.0 OVERVIEW

1.1 This project is to replace fluorescent lamps with LED lamps in the ceiling light fixtures in specified areas of new Vivarium in Building 710 at the VA Palo Alto.

The current fluorescent lamps do not meet the stringent requirements of the Vivarium. The new lamps shall have the characteristics as outlined in Section

1.1.1. Removing existing ballasts and adding red filter sleeves are also a part of this scope. Since there are live animals (laboratory rodents) in the areas of work, this project will require close coordination with the Vivarium staff and the COR.

1.2 Period of performance: This work is estimated to take 120 days from Notice to Proceed to completion, including time spent ordering and receiving materials.

1.3 Location: Vivarium on the basement floor (Level V) of the new 95,000 square foot research building at the VA Palo Alto, 3801 Miranda Ave, Building 710, Palo Alto, CA, 94304

2.0 SCOPE OF WORK

1.1 Scope:

1.1.1 Provide and install T8 LED lamps as specified herein into existing fluorescent light fixtures in rooms as designated on Electrical Lighting plans (Attachment A). Each existing light fixture has three lamps to be replaced. LED lamps to have the following characteristics:

• Shape / Size: T8, 4’ Long

• 1600 - 1800 Lumens (to be selected with mock-up)

• 5,000 Kelvin color temperature

• 90 CRI (color rendering index) – 80 CRI is not acceptable

• Not ballast-compatible

• See Attachment C for examples / information

1.1.2 The rooms outlined in red on the Electrical Lighting plans are within this project scope (see Attachment A). There are a total of 215 fixtures to be re-lamped. In rooms where fixtures VR1 or VR2 are used, three T8 LED tubes will be installed in each fixture, plus 1 red sleeve per fixture on middle lamp (see 1.2.5). VR1 and VR2 are the most common fixtures;

the only exception is VQ3 in Diagnostics Lab V-343. Please note, each light fixture has trim, affixed with screws, which will need to be removed prior to re-lamping, and re-installed after. Contractor to verify all types and quantities and notify the COR of any discrepancies.

1.1.3 Remove existing ballasts from light fixtures, and re-wire fixtures to connect electrical power directly to the lamp holder terminals.

1.1.4 For rooms occupied by laboratory rodents, provide temporary ambient lighting of 325 Lux +/- 25, similar to existing lighting, prior to shutting down power to ceiling light fixtures in the area to be re-lamped. This is to avoid disrupting the animals. An example of temporary light fixture is a portable floor-standing lamp with up-light component, to provide ambient light.

1.1.5 The existing electrical circuiting for ceiling light fixtures is designed so that up to four Animal Holding rooms may share a lighting circuit, (see Attachment A). Working on these rooms will require close coordination and scheduling with COR and VA stakeholders.

1.1.6 In each light fixture, contractor to remove existing red filter sleeves (these have yellowed over time), and install new red sleeves on middle lamp (see Attachment D). Light fixtures are wired so that middle lamp can be turned on separately. The VA can provide minimum 100 of these red sleeves. Contractor shall provide the remaining amount required.

1.1.7 Prior to purchasing and installing the above, contractor to provide two mock-ups, comprised of two Animal Holding rooms, each with different LED lamping in the light fixtures, and red sleeves as specified. The VA will verify light levels in each of the mock-up rooms, and select one of the LED lamps to use in the rest of the project.

1.1.8 After installation of LED’s is complete, and prior to acceptance, contractor to conduct a punch list walk with COR, and correct any findings.

1.1.9 Contractor to provide 1 year warranty on LED and red sleeve installation.

1.1.10 Since work is to take place within an occupied Vivarium, contractor must provide and wear personal protective equipment (PPE), including gown, booties, hair net, gloves, and face mask. The PPE shall be as listed below from Medline, or equal.

1.1.10.1 Cap, Bouffant CRI1103

1.1.10.2 Mask, NON27378

1.1.10.3 Gown, Side Neck Tie, CRI4000

1.1.10.4 Gloves, Nitrile, Lg PRO31784

1.1.10.5 Shoe Covers, Coated, NON31858

1.1.11 Contractor to exercise additional care in animal holding rooms so as not to disturb sensitive animals (rodents) housed within.

2.0 ATTACHMENTS

A. Electrical Lighting Plans B. Existing Light Fixtures & Ballast Cut Sheets C. LED T8 – 2 Examples for informational purposes only D. Lee Marius Red Sleeve (brand name only, available from multiple dealers).

3.0 INSTALLATION TEAM

Contractor superintendent or project manager to be OSHA 30 certified, and installers shall be OSHA 10 certified. Installers shall be experienced building contractors, who have successfully completed projects of similar size and scope within the last three years.

4.0 DEFINITIONS / ACRONYMS

A. Vivarium Staff - Supervisor or designee.

B. CO - Contracting Officer.

C. COR - Contracting Officer's Representative.

D. VAPAHCS – VA Palo Alto Health Care System.

E. Acceptance Signature - VAPACHS employee who indicates Contractor demonstrated service conclusion/status and user has accepted work as complete.

F. NFPA - National Fire Protection Association.

6.0 CONFORMANCE STANDARDS

Contractor shall provide services and material to ensure that the equipment functions in conformance with the latest requirements of NFPA-99, JC, NEC, OSHA, HIPAA, Federal and VA security specifications and requirements as applicable.

7.0 HOURS

Normal hours are (Monday through Friday) from 8:00am to 5:00pm, excluding holidays.

Work performed outside the normal hours with the approval of COR.

8.0 REPORTING REQUIREMENTS

The contractor shall report to COR to "check-in" upon arrival and prior to performance of work under this contract. This check-in is mandatory and shall be accomplished in person. When the installation is completed, the contractor shall schedule a punch list walk with COR, and shall correct any deficiencies prior to COR acceptance/sign-off.

9.0 TEMPORARY BADGING

On the first day on-site at the VA Palo Alto, the COR will take the Contractor personnel to VA Police to get temporary badges for the duration of the project.

10.0 REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE

The Contractor shall, no later than 24 consecutive hours after discovery, notify the CO and COR in writing, of the existence or the development of any additional scope, which the Contractor considers he not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to add the scope to their contract.

11.0 CONDITION OF EXISTING LIGHT FIXTURES AND BUILDING COMPONENTS

The contractor and COR to inspect the site and document any existing damage in light fixtures and other interior and exterior built components such as doors, floors walls and ceilings, and any other building component, prior to beginning work. If contractor damages light fixture or other building component, contractor must replace or repair to match existing.

12.0 IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA

REGULATIONS

The contractor’s personnel shall wear visible identification at all times while on the premises of the VAPAHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VAPAHCS will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

Smoking is prohibited inside any buildings at the VAPAHCS. Cellular phones and two-way radios are not to be used within six feet of any medical equipment.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

PROPOSAL SUBMISSION:

The following documents are to be included in the RFP submission:

One (1) completed Proposal amount entered in block 17 of the SF1442 Offer page.

One (1) fully completed and signed SF 1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

One (1) Documentation of Safety & Environmental Record and Documentation of Experience Modification Rate (EMR) (See below instructions).

Offerors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for quotation will result in a nonresponsive quotation.

PROPOSALS ARE TO BE SENT TO:

One (1) electronic copy via email of the price proposal are to be sent to arrive on or before the due date/time at the following email address:

Proposals are to be sent by email to Destiny Dyson to destiny.dyson@va.gov.

Solicitation number and title must be in the title of the email. Faxed quotations are not permitted under any circumstances.

REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this RFP, which is to be sent via email to destiny.dyson@va.gov. See RFI form for specifics.

RFI responses will be responded to as necessary in amendment format, which will posted/e-mailed to all concerned.

Deadline for submission of RFIs for this solicitation is January 3, 2023 at 12:00 PM PST. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone requests for information will not be accepted or returned.

PROPOSAL DUE DATE SCHEDULE:

Quotation volumes and the electronic copy are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442.

INSTRUCTIONS TO OFFERORS:

Proposals received after January 16, 2023, at 12:00 PM Pacific Standard Time may be rejected.

Any exception to the terms and conditions of this RFP will result in a nonresponsive quotation.

Failure to provide a definitive price or conditioned price will result in a nonresponsive quotation. Receipt of a Price Proposal must be in accordance with terms and conditions of this RFP. Offerors must acknowledge (in writing only) amendments to this solicitation, otherwise a quotation may be determined nonresponsive.

The apparent successful offeror must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

SITE VISIT:

Potential Offerors are strongly urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

See Provision 52.236-27 for specific information regarding the project pre-offer site visit, which will be the only opportunity for potential Offerors to visit the site. All potential Offerors, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-offer site visit.

BID GUARANTEE: Not required

LIQUIDATED DAMAGES: Not applicable

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: CA20210018

PER VHA DIRECTIVE 7715 (06 April 2017) SAFETY & ENVIRONMENTAL RECORD AND

EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All contractors shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their quotation.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the contractor has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2. EMR: All contractors shall submit information regarding their current EMR. This information shall be obtained from the contractor’s insurance carrier and be furnished on the insurance carrier’s letterhead. Must have an EMR of equal to or less than 1.0.

PRIVACY TRAINING:

All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative (COR).

TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course.

Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information.

Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families.

Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

PLANS/SPECIFICATIONS/DRAWINGS:

Drawings and specifications are attached in electronic format to this solicitation. Contractors are responsible for downloading and printing their own plan sets. The VA will not provide hard copies of the drawings and specifications to any Contractor. Contractors are responsible for ensuring that any construction document package used for their quotation or construction is complete and up to date.

The RFP may include the salient characteristics of the “or equal” aspect for determination of what is equal to any cited brand name. See FAR 52.211-6 for “brand name or equal” information. Please note

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system.

Award cannot be made unless the contractor is registered. Contractors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

ADDITIONAL VETBIZ INFORMATION:

1. Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

2. At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

a. SDVOSB concern

b. Small business concern under the North American Industry Classification System

(NAICS) code assigned to the acquisition; and

c. Verified for eligibility in the VIP database.

3. A joint venture may be considered an SDVOSB or VOSB concern if,

a. At least one member of the joint venture is an SDVOSB or VOSB concern and makes the representations in paragraph (b) of this section.

b. Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement.

http://www.sam.gov/

c. The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

d. The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

4. Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES: See 13 C.F.R. § 121.103 Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

RESPONSIBILITY REQUIREMENTS:

A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the VIP database (to insure apparently successful offeror is a verified Service-Disabled Veteran Owned Small Business), System for Award Management (SAM) database (Central Contractor Registration, Online Representations and Certifications, and Excluded Parties List System to ensure registrations are current, valid, and no debarment records exist). Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer’s Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER,

and PROJECT MANAGER:

Any reference contained within solicitation documents, and any resultant contract, the terms Contracting Officer's Technical Representative (COTR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS:

Contractor, his employees, his subcontractors, and their employees shall adhere to VA, VHA, and VASNHCS Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

NOTICE TO PROCEED (NTP):

A notice to proceed shall be issued after award of a fully executed contract. The NTP date and time “to be determined” after award to a successful contractor.

BASIS FOR AWARD

INTRODUCTION:

This is a price only selection conducted in accordance with Federal Acquisition Regulation (FAR) Part

16.5 - Indefinite-Delivery Contracts, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at https://www.acquisition.gov/ and https://www.va.gov/oal/library/vaar/

EVALUATION:

Price Only -- The Government will evaluate the lowest price offer to determine if the price is fair and reasonable for the work to be performed. To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line-item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers which are materially unbalanced as to prices for the basic requirement https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/ and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

A.3 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I

(FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for—

12/19/2022 at 11:00 a.m. PST

(c) Participants will meet at—

3801 Miranda Avenue, Building 710, Palo Alto, CA 94304

(End of Provision)

A.4 ATTACHMENTS

See attached document: A Vivarium Reflected Ceiling Plans.

See attached document: B Existing Light fixture Cut Sheet.

See attached document: C LED Example Waveform.

See attached document: D Lee Marius Red Insert Red Sleeve.

See attached document: Animal Holding room.

See attached document: S02 - RFI FORM 02.

See attached document: Wage Determination CA20220018 08.12.2022.