36C26120R0006-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26120R0006 X 12-13-2019

640-CA3-379

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd, Bldg McClellan CA 95652-2609 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 3230 Peacekeeper Way, Bldg McClellan CA 95652-2609 Jose Hernandez 916-923-4519

Project Number: 640-CA3- 379 Correct Life Safety Deficiencies in The Lobby Building 1002 ONIZUKA, Sunnyvale Campus, 1080 Innovation Way, Sunnyvale California NAICS CODE: 236220, Commercial and Institutional Building Construction Small Business Size Standard: $39.5M IAW VAAR 836.204, magnitude of construction is between $250,000 and $500,000

Place of performance is: Building 1002 ONIZUKA Sunnyvale Campus, 1080 Innovation Way Sunnyvale California

The single organized site visit for this RFP has been scheduled as follows:

Date: 20 December 2019 Time: 10:00 AM Location: Building 1002, Onizuka Sunnyvale Campus, 1080 Innovation Way, Sunnyvale California

Bid, payment and performance bonds shall all be required under the RFP and any resultant contract

In accordance with established public law, all bidders are required to be registered and current in System for Award Management (SAM), the official websit of the U.S. Government at www.sam.gov.

This is a total Service-Disabled-Veteran-Owned-Small-Business (SDVOSB) set-aside under public law 109-461.

This contract will be awarded in accordance with FAR Part 15 Contract by Negotiation Lowest Price Technically Acceptable selection process in accordance with FAR 15.101-2. B technical and price proposal are required. Please see EVALUATION CRITERIA in the solicitation document.

Prime SDVOSB shall comply with subcontracting limitation asdefined in 13 CFR 125.6.

X X 52.211-10 X electronic 2:00 pm PT 01-13-2020 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

612MCP

Department of Veterans Affairs Department of Veterans Affairs VA Northern California HealthCare System 3230 Peacekeeper Way, Bldg. 209 McClellan CA 95652-1012 Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin TX 78714-9971

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Scope of Work Correct Life Safety Deficiencies in The Lobby 5 December 2029 Building 1002 ONIZUKA 1080 Innovation Way Sunnyvale California

VETERANS AFFAIRS SUNNYVALE CAMPUS

Project Number: 640 – CA3-379

1.01 PROJECT TITLE Scope of Work to Correct Life Safety Deficiencies in the Lobby

1.02 LOCATION: Project site is located at the Building 1002 at 1080 Innovation Way Sunnyvale California 94089

1.03 POINT OF CONTACT: The primary technical point of contact (POC) is Mr. Min Pham, VA Contracting Officer Representative (COR) at 650 444-5805

1.04 History: The existing steel framed building, identified as Building 1002 is a two-story office building surrounding a central Courtyard with approximate 50,000 square feet of gross floor area. In 2018, a lobby of approximately 7,050 square feet was constructed and added at the North-East corner of existing building. A portion of existing building had been remodeled adjacent to the new Lobby. The Combined new lobby and remodeled area contains: two Elevators, Stairway, Lobby, Entry, Toilets, Electrical and Communication rooms, Offices, Circulation and other functions. The newly completed Lobby and office area was not properly commissioned and have some Life Safety issues. This construction project is to address the Commissioning of the building and to Correct Life Safety Deficiencies.

1.05 SCOPE OF WORK: Provide all, labor, material, tools, equipment and, transportation to complete the scope of work necessary to correct life safety deficiencies in the lobby, Sunnyvale Research Facility. The work shall include, but not be limited to the following:

A. ITEM I-EXTERIOR:

1. Ramp, Steps and Hand Rails:

· Demolish existing section of asphalt ramp protruding into the park lot as indicated and make sure existing asphalt ramp conforms to 1:20 slope minimum, if not add more asphalt material and correct the slope as required.

· Provide10 feet wide. Concrete Steps, color and finish shall match adjacent concrete pad/platform. Class 2 Aggregate Base. Compact subgrade a minimum of 90% testing, test result shall submit to Veterans Affairs record. Number #4 Rebar on 18 inches on center each way. Number #3 Nose Bar

· Provide 42 inches high steel pipe hand rails at existing Handicap Ramp, new front 10 feet wide Steps and around existing, 32 feet x 32 feet (2 feet high) Concrete Platform/pad in front of front entrance. Hand rail shall consist of top rail, intermediate rail, and posts.

Fabricate hand rail from steel pipe, Connections may be standard fittings designed for welding. Space intermediate posts not over six feet on center between end post or newel post. Provide standard terminal fittings at ends of post and rails.

Handrails and Top Rails of Guards shall withstand Uniform load of 50 lbf/ft. applied in any direction. Concentrated load of 200 lbf applied in any direction. Prime and Paint railings, paint to match color of the front lobby

2. Cleaning and surface finish the base of existing concrete platform/pad

· Remove dirt and debris piled over the excavated area around the 2 feet high concrete platform /Pad located at front door of the lobby, compact subgrade a minimum of 85% and patch horizontal grade with asphalt paving to match the adjacent paved and finish vertical exposed concrete pad with cement to match adjacent surface.

3. Stripe Paint at Parking lot: Strip paint the parking lot for 40 new parking lots/spaces and 3 accessible ADA parking stalls. Accessible ADA parking stalls to include one Van accessible and two standard accessible stalls as indicated. Provide truncated domes, parking space signage, parking stall emblem as indicated

· Remove and modify the sections of existing concrete side walk in front and side of new truncated domes plates and provide 8.33% slope on all three sides of plates to access the concrete walkway

· The parking stalls layout shown is for reference only and may not conform to actual standard dimensions shown, contractor to submit shop drawings for approval before sealcoating and stripping the area.

· Remove vegetation from any crack and along the edge of asphalt surface. Apply vegetation control herbicide. Clean existing asphalt with a high-power blower with air speeds existing 200 miles per hour and hand wire broom as necessary.

· Seal cracks with a product that suitable for crack size and compatible with sealcoating product.

· Sealcoat (2 applications at a rate of 0.11 – 0.13 gallon per square yard (yd2) with a Coal Tar Pitch Emulsion (C.T.P.E) sealer that meets or exceeds RP 355e and ASTM D5727 specifications

· During the completion all contractor work performance shall be done in a manner as to prevent water runoff, and possible contamination of soil or drainage areas, waterways.

· Restripe all 43(40 + 3) parking spaces with traffic marking paint white including handicap spaces, universal symbol of accessibility as indicated, provide curb Ramps to follow ADA Standards for Accessible Design (28 CFR Part 36)

· Contractor shall be responsible for removing all job-related trash and debris from landings, daily and apply to all applicable City, County, State, Federal codes and regulations as well as proper safety requirements. If landfill required testing on debris or soil the cost will bear on the general contractor

ITEM II-FIRST FLOOR:

1. Fire Exit Door

· Remove existing two 2’ 6’’ wide double swing doors (marked 110 on drawing) , replace it with one right hand side solid 3 feet wide and seven feet high door and another 2 feet wide fixed door, this single 3-foot-wide door to open out away from the lobby area. Color/finish to match existing door.

· Reuse existing door closure device(s)

· Provide Panic Exit Device/ Hardware UL Fire rated, ANSI A156.3 Grade 1, ADA Compliant to the new door, which will be used as emergency exist. For specifications, refer specification section 08 71 00.

· Provide manual fire pull station next to this exit door as required per NFPA and connect it to existing fire alarm system The system layout of pull station, document submittal preparation, engineering and supervision of installation and testing shall be provided by a technician that is certified NICET level III or a registered fire protection engineer as described in specification section 28 31 00.

2. . Seismic Plate

· Cover the 12-inch-wide structural steel plate on the floor, in front of the of the swing door with carpet to avoid tripping hazard. Color to match the adjacent flooring.

3. Electrical Room

· In Fire rated Electrical Room, remove existing expanded foam type sealants and close all openings in walls, floors and roof decks with Fire Stop material, sealants, as per specifications section 07 84 00

4. Elevator Room

· In Fire rated Elevator Room, remove existing expanded foam type sealants and close all openings in walls, floors and roof decks with Fire Stop material, sealants, as per specifications section 07 84 00

· Provide wall mounted door sign on strike side of the elevator door, sign should read:

“1A-105” Specs-Provide exterior grade material. Assembly, mounting height, color and location to match interior sign layout.

ITEM III SECOND FLOOR:

1. Fire Exit Door

· Provide Panic Exit Device/ Hardware UL Fire rated, ANSI A156.3 Grade 1, ADA Compliant to the existing right-hand side double swing door (Which opens outside or away from the lobby) This door will be used as second emergency exist. For specifications, refer specification section 08 71 00

· Provide manual fire pull station next to this exit door as required per NFPA and connect it to existing fire alarm system.

The system layout of pull station, document submittal preparation, engineering and supervision of installation and testing shall be provided by a technician that is certified NICET level III or a registered fire protection engineer as described in specification section 28 31 00

2. Communication Room 206

· In Communication Room, remove existing expanded foam type sealants and close all openings in walls, floors and roof decks with Fire Stop material, sealants, as per specifications section 07 84 00.

· Dislodge all (except telephone rack) utilities, racks including but not limited to control/electrical/CCTV panels from existing plywood paneling in such a manner as to prevent damage which would be detrimental to re-installation and reuse. and replace existing plywood panels with ¾” inch thick MIL-L-19140E Fire Retardant Treated Plywood wall panels. Do not paint the plywood with fire rating stamps exposed and visible, for future inspections. Re attached/install the removed utilities, racks and control/electrical/CCTV panels etc. NOTE-keep the existing plywood section (S) where telecom vertical rack is attached.

· Verify labels and test the continuity of existing CAT cables from end-to-end originating from communication room up to all data outlets, in accordance to attached Code of Practice.

3. Copper Tie Cables from existing Demark/Telecom Room #D1 on first floor to communication/IT room 206 on the second floor.

· Test for continuity the existing 50 pair copper tie cable installed in the existing 2-inch diameter conduit between Demark Room# D1 on the first floor and communication Room # 206 on the second floor and terminate on 110 blocks on both ends. If defective provide and test new 50 pair copper tie cable.

4. Single Mode (SM) fiber from existing Demark/Telecom Room D1 on first floor to communication/IT room 206 on the second floor.

· Provide new 24 strands of Single Mode (SM) fiber in existing conduit(s) between existing Demark/Telecom Room #D1 on first floor to communication/IT room 206 on the second floor. It should be terminated on both ends with LC connectors in a fiber tray at the top of the new relay rack. Test for continuity the fiber strands and Provide test report of the continuity report to VA

· (Note-There is existing 12 strands of Single Mode (SM) fiber installed but not terminated, contractor can salvage these 12-strand fiber if functional)

· Modify and provide any pull boxes for new cables in the existing conduits if required.

· For installation requirement see spec sections-27 05 11, 27 10 00 and Codes of Practice.

ITEM IV COMMISSIONING

COMMISSIONING. The commissioning agent shall be subcontractor(s) of the General Contractor and shall report to and paid by the General Contractor. With the help of commissioning agent, General Contractor to provide commissioning of the following newly installed systems. Under this contract Commissioning process includes but not limited to- Documentation/certifications, testing and startup of these systems, as well as training of the VA’s Operation and Maintenance personnel in accordance with the requirements (relevant sections to this project) of VA TIL specification Section 01 91 00. which may be obtained from the VA Facilities Management Technical Information Library (TIL) at the web site: http://www.cfm.va.gov/TIL/ .

NOTE- Some of the Construction submittals of the installed equipment including Elevators and TAB report of HVAC system are available and can be provided to the contractor at site during commissioning phase, but O&M (Operation and Maintenance) manuals of the installed systems are not available. The submittals and O&M of HVAC equipment is also not available. Commissioning agent/ General Contractor will gather all the necessary information required for commissioning of the installed systems, the means of investigation should include but not limited to studying the drawings, specifications and Construction submittals of project, consulting the Manufacturer of installed equipment, and field investigation.

1. Elevators –

· History- The Final inspection of elevators were performed on February 28, 2017. The certification report is attached as enclosure. The elevators were certified by Steve Greene & Associates of with following Two deficiencies

a. The telephone lines remain inoperative.

b. There is no signage to identify the “Elevator Machine Room” ((The point of contact of the elevator inspection company is Steve Greene at 707-769-7399)

· After the telephone system is installed, connect the existing elevator phones system to the new phone system and make the system operational. For reference see specification section 14 24 00 of project #640-379 and specification Section VA TIL specification 01 91 00.

· Contractor to hire third party ANST/NAESA qualified elevator inspection company and recertify the Elevators.

2. Fire protection and Fire alarm systems: As specification sections 21 05 11, 21 08 00, 21 13 13 and 28 31 00of project #640-379 (refer paragraph 1.08) and relevant specification Section 01 91 00

3. Domestic Hot and Cold-Water Systems No commissioning is required for Domestic water system, since there is no water heater or heat exchanger, there are instant water heater under the sinks.

Sterilization

· As per para 3.3 of specification 22 11 00 of project #640-379, thoroughly flush and sterilize the interior domestic water distribution system in accordance with AWWA C651.

· Use either liquid chlorine or hypochlorite for sterilization

1.07 SITE INVESTIGATION: Investigate the site per FAR 52.236-3 to ascertain the general and local conditions, which can affect the work or its cost. Access to the site will be available during normal working hours. Contact COR (POC) a minimum of 24 hours in advance to arrange site access. Contractor can start at 07:00 am 4:00 pm, Monday to Friday.

Conduct site visits and field surveys to verify that the facility’s existing site conditions, configuration conforms to as-built documentation, and to establish controlling site parameters

1.08 ENCLOSURES: The following enclosure are part of the construction package.

A PROJECT SCOPE/CONSTRUCTION DRAWINGS: The following 11”x17” markup drawings are not to scale. These drawings only indicate the location and Scope of Work. Refer relevant Specifications and drawings of project # 640-379 for complete detail

B COPY OF ELEVATORS CERTIFICATION

C CODES OF PRACTICE: Design and Construction Guidance from the Office of Information and Technology (OI&T). Use codes of practice for designing and construction of IT/Communication systems

1.09 SPECIFICATION SECTION 01 91 00: Contractor to obtained from the VA Facilities Management Technical Information Library (TIL) at the web site: http://www.cfm.va.gov/TIL/ .

1.10 CONSTRUCTION SCHEDULE: Contractor will submit the Construction Documents for review with adequate copies to ensure retention by the Veterans Affairs Palo Alto Health Care System

1.11 CONSTRUCTION PERIOD: Total time 120 calendar days including design construction, time for Punchlist inspection and construction touchups.

1.12 SUBMITTALS: Submit Security Plan, Fire Safety Plan, Health and Safety Plan, Infection Control Risk Assessment Plan, and Environmental Protection Plan prior to mobilization.

///////END OF SCOPE OF WORK\\\\\\\\

INSTRUCTION TO OFFERORS

a. These instructions prescribe the format of Offers. Offers are defined as consisting of both Prime Contractor’s Price Proposal and Prime Contractor’s Technical Proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

b. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. In order for offers to receive full consideration for award, offerors should ensure that the information and documentation furnished in support of the price proposal and of the technical proposal are current, factual, accurate, and complete.

c. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer per the instructions in this solicitation, at the required time and on the required date, may result in the Offeror’s proposal being determined ineligible.

d. The Government intends to award without discussions, unless discussions are in the best interest of the Government.

2. CONTRACT TYPE:

a. The awarded contract will be a firm fixed price (FFP) contract.

b. This solicitation is a total set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) per FAR 19 and Public Law 109-461. The offeror MUST have an active DUNS number and be current in System for Award Management (SAM) as an SDVOSB concern under the applicable NAICS. In addition, the offeror MUST be a Service-Disabled Veteran Owned Small Business (SDVOSB) in the VIP with a “verified” status at time of bid submission and at time of contract award. If the offerors VOSB status changes in SAM or VIP at any time prior to award, the offeror will not be eligible for award under FAR Part 9.104.

3. SUBMISSION INSTRUCTIONS:

a. One (1) hard copy as well as one (1) electronic copy (email if less than 10MB or CD Format) of the technical and price proposals are to be sent to arrive on or before the due date/time at the following address:

Department of Veterans Affairs Network Contracting Office (NCO) 21 ATTN: Jose Hernandez, Contracting Specialist 3230 Peacekeeper Way Bldg 209 McClellan, CA 95652

b. Faxed proposals are not permitted under any circumstances.

c. In the event that discrepancies between the original hard copies, and the electronic versions of proposals arise, the original hard copies shall prevail.

d. Offerors MUST mark the front of the envelope/box containing the proposals as follows:

Company Name Correct Life Safety Deficiencies in The Lobby

RFP 36C26120R0006

4. PROPOSAL DUE DATE SCHEDULE:

Offers/Proposals are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442.

5. QUESTIONS CONCERNING THIS RFP:

All Requests for Information (RFIs) regarding this RFP must be submitted in writing and received NLT 4:00 P.M. PST on January 2nd 2020 in order to allow replies to reach all prospective offerors in a timely manner. Questions/RFIs shall be sent via email to Jose Hernandez at jose.hernandez1@va.gov .

6. SITE VISIT/Pre-Proposal Conference:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

The site visit is scheduled for:

Building 1002 1080 Innovation Way Sunnyvale California

PROPOSAL FORMAT:

a. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise, but not overly elaborate. Reliance on promotional brochures is discouraged.

b. The Technical Volume shall not exceed the page limits stated herein. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Page limits for Technical submission (Key Personnel and Prime Previous Experience) is twenty (20) sheets printed front and back.

c. Page Limits Shall Include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. except as noted in the instructions. Type size will not be smaller than Microsoft Word Times New Roman 11-point font, normal proportional spacing. Text lines will be single-spaced.

d. Written proposals shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped but must be on 8.5 x 11 inch paper) and shall be in a legible font size (11). All pages of each proposal shall be appropriately numbered and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required.

e. Electronic Copy: Provide one (1) electronic copy of the complete proposal (Volumes 1 and 2). Electronic copies that are to be submitted on CD-ROM must be saved in Microsoft Word or Adobe Acrobat format, and virus checked prior to submission. Electronic copies may be sent via email, but the files shall not exceed 10MB and again, must be virus checked prior to submission.

f. Binding: Elaborate format and binding are neither necessary nor desirable. All binders will allow for easy removal and replacement of pages.

g. Indexing: Each volume will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. Tab indexing will be used to identify Sections as appropriate. Table of Contents and Tab indexes do not count toward page limitation.

h. Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

i. The offeror shall be held responsible for the validity of all information supplied in his/her proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

j. If revised proposals are requested, the number of revised copies to be submitted shall be the same as those of initial proposals unless stated otherwise.

7. PROPOSAL VOLUME CONTENTS:

TECHNICAL VOLUME (BINDER - 1): Include the following information on the cover:

Company Name Correct Life Safety Deficiencies in The Lobby

RFP 36C26120R0006

Volume 1 – Technical Proposal

BINDER INDEX:

Tab 1 Key Personnel Experience; Includes detailed resume showing experience and projects and a Letter of Intent Tab 2 Prime Previous Experience; Includes project information

a. The Technical volume should include necessary information regarding the offeror’s ability to perform requirements outlined in the solicitation. Failure to provide a Technical proposal in accordance with the solicitation instructions shall render an offeror’s proposal incomplete and ineligible for award.

b. The Key Personnel included in the offer shall be the personnel that are assigned to the project for the entire project. In the event a substitution must be made during the course of the project, the contractor shall submit to the contracting officer a request that includes a resume of the proposed substitution which indicates the person meets all of the qualifications in the evaluation sub-factor included in this solicitation.

c. This project requires four positions be assigned. The Safety Manager role may be a collateral duty for the Superintendent or Quality Control Manager provided that all qualifications for the positions can be achieved by one individual. If the Safety Manager is collateral this must be clearly defined and cannot be transferred between the Superintendent and Quality Control Manager. Note: The Superintendent and Quality Control Manager positions are onsite full-time positions.

d. The letter of intent for key personnel shall contain the following information:

i. Current Employees - Letter that is signed by both the employee and contractor that lists the solicitation the contractor is bidding on and his/her proposed roll on the project.

ii. Potential Employees - Contractor must provide a letter of intent signed by both the Contractor and potential employee that lists the following:

1. Specific solicitation/project being offered on

2. The position the proposed employee will be taking

3. Statement that the proposed employee has NO known conflicts that would prevent them from completing this project if awarded and that they possess the skills necessary to perform the required job

e. For every project presented in the offer in response to the evaluation sub-factors must include the following information:

· Project Description

· Contract Number

· Contract Value

· Location

· Type of Contract – Federal, State, Private

· Customer/End-User Point of Contact (email, address, and phone number)

f. If proposing as a joint venture, a copy of the executed joint venture agreement shall be included with the proposal.

PRICE VOLUME (BINDER – 2)

Company Name Correct Life Safety Deficiencies in The Lobby

RFP 36C26120R0006

Volume 2 – Price

BINDER INDEX

Tab 1 Completed SF 1442 Tab 2 Supplemental Price Breakdown Tab 3 Bid Guarantee

g. Offerors shall provide all pricing information necessary to provide a meaningful basis for Government's analysis and evaluation of price for this solicitation. The Government is not and does not intend to request certified cost or pricing data.

8. ADDITIONAL SOLICITATION INFORMATION:

a. Solicitation Authority: This is Solicitation Request for Proposals (RFP) conducted under FAR Part 15 “Contracting by Negotiation” where firms are Offerors and shall submit Offers. References to IFBs, Bids, or Bidders, in technical specifications sections and technical drawings are strictly coincidental and strictly for purposes of administrative convenience and efficiency.

b. Solicitation Clauses and Provisions: Please note that RFP, and any resultant contract, Part 1, Schedule, and all clauses and provisions located there, supersede and contain final authority. Those clauses and provisions that may be referenced in the technical specification sections and technical drawings are strictly coincidental and for purposes of administrative convenience and efficiency.

c. Solicitation Definitions: Throughout this RFP, and any resultant contract, the terms Contracting Officer’s Technical Representative (COTR), Contracting Officer’s Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY:

Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning offeror must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, by no later than solicitation due date, Offerors shall provide all documents as required under “Instruction to Offerors” (including the original bid bond, if stated as a requirement in response to the solicitation).

These documents will be reviewed shortly upon receipt. This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or to submit this information may result in a determination of Non-Responsibility and make the Proposal ineligible for award. The Contracting Officer will obtain additional information as needed and as specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017) - SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0. See earlier section under “Calculation Sheet” for details.

PLANS/SPECIFICATIONS/DRAWINGS:

Any drawings and specifications are attached in electronic format to this solicitation. Offerors are responsible for downloading and printing their own solicitation documents, including specifications and drawings. The VA will not provide hard copies of drawings and specifications to any Offeror. Contractors are responsible for ensuring that any construction document package used for submitting a proposal for construction is complete and current.

TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

JOINT VENTURES - See 13 C.F.R. § 121.103:

(h) Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial proposal including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional rroposals,, which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

NOTICE TO PROCEED (NTP):

A Notice to Proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful offeror. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, if requested, both of which are enforceable legal documents.

WORK DAYS AND HOURS:

The Contractor is required to conduct construction services during normal business hours of 8:00 am to 4:30 pm, Monday through Friday, excluding federal government holidays, unless approved by the COR. If a shutdown is required to perform this work, a 30-day advance notification is required. It is the intent of the Palo Alto VA Medical Center that the work is to be completed within 120 days from the issuance of the Notice to Proceed (NTP). The Contractor shall not conduct construction services when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Access to the work site may be restricted to these hours and days.

FEDERAL HOLIDAYS:

The Contractor shall not work on recognized federal holidays, unless approved by the COR:

Also included would be any other day specifically declared by the President of the United States of America to be a National Holiday.

SECURITY OF DOCUMENTS:

Security requirements addressing the destructions of records, drawings, and specifications by the Contractor shall be accomplished in accordance with VA Directive 6371 dated 02 May 2008.

SECURITY REQUIREMENTS (GENERAL):

1. All personnel employed by the contractor in the performance of work, issued under this contract, or any representative of the contractor shall abide by all security instructions and directives of the Department of Veterans Affairs. Employees are responsible for safeguarding all government property provided for contractor use.

1. At the close for each work period, government facilities, equipment and materials shall be secured, lights, and all doors and window secured.

1. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the station/campus and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during background checks.

1. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

1. Contractor Badge Policies: All requests for contractor ID badges will be submitted through the station Police/Security office.

1. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the station/campus. All vehicles entering the station/campus are subject to search. Any refusal or non-consent by an employee will result in termination of their access and immediate confiscation of their ID badge.

Department of Veterans Affairs Veterans Affairs Sunnyvale Campus Building 1002 ONIZUKA 1080 Innovation Way Sunnyvale California 640 - CA3-379- Correct Life Safety Deficiencies in the Lobby

DIVISIONAL COST BREAK-OUT

CLIN 0001

Correct Life Safety Deficiencies in the Lobby of building 1002 Provide complete Divisional Cost Break-Out for complete project. If necessary, add additional lines for each Division applicable to this project.

010000

DIVISION 1 - GENERAL REQUIREMENTS

080000

230000

270000

280000

OTHER

SUB TOTAL:

BONDS & INSURANCE

OVERHEAD

PROFIT

TOTAL PROJECT BID AMOUNT:

BASIS FOR AWARD

1. INTRODUCTION

a. This is a Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at https://www.acquisition.gov/ and https://www.acquisition.gov/vaar

b. The Government intends to award a firm fixed price (FFP) contract to the technically acceptable offer, with the lowest evaluated fair and reasonable price, which is responsible in accordance with FAR 9.104 received in response to this solicitation.

c. Offers are cautioned that the Government intends to award without discussions based solely on initial offers received. Therefore, each initial offer received should be submitted on the most favorable terms from both a price and a technical standpoint. If, during the evaluations it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the Final Proposal Revision are subject to evaluation and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.

d. Only one award will be made in response to the solicitation.

2. EVALUATION PROCESS. Offers will be evaluated as follows:

a. Step 1: All offers will be evaluated for responsiveness to the solicitation requirements.

b. Step 2: All responsive offers will be ranked by price, with the lowest evaluated price offer first.

c. Step 3: The responsive lowest price offer will be evaluated for technical acceptability. To be considered technically acceptable the offer must be rated technically acceptable for each technical sub-factor (Key Personnel Experience and Prime Construction Management Previous Experience).

d. Step 4: If the responsive lowest evaluated priced offer is determined technically acceptable, the Government will evaluate the offer to determine if the price is fair and reasonable for the work to be performed and not materially unbalanced at the line item or total contract level.

e. Step 5: If the responsive lowest price technically acceptable offer is determined fair and reasonable for the work to be performed and not materially unbalanced, the Government will evaluate the offer for responsibility in accordance with FAR Part 9.104.

f. Step 6: If the responsive lowest price technically acceptable offer is fair and reasonable and responsible under FAR 9.104, award will be made to that offeror.

g. Step 7: If not, the Government will evaluate the next lowest evaluated price offeror, repeat steps 2-6 until a responsive, responsible technically acceptable lowest evaluated fair and reasonable priced offer is identified.

3. EVALUATION FACTORS AND SUB-FACTORS

a. Factor #1 – Technical (Acceptable/Unacceptable): Proposals will be evaluated against the following technical sub-factors. For the technical factor to be considered technically acceptable, the offer must be rated technically acceptable in sub-factors 1A and 1B.

i. Evaluation Sub-Factor 1A: Key Personnel Experience; in order for a technical offer to be rated acceptable for 1A, all four listed below must be rated acceptable.

1. Superintendent:

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Construction Superintendent

4) Superintendent on a minimum of two (2) projects of similar scope and complexity

2. Project Manager:

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Contraction Project Manager

4) Project Manager on a minimum of two (2) projects of similar scope and complexity

3. Safety Manager

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Safety Manager

4) Safety Manager on a minimum of two (2) projects of similar scope and complexity

4. Quality Control Manager

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Quality Control Manager

4) Quality Control Manager on a minimum of two (2) projects of similar scope and complexity

ii. Evaluation Sub-Factor 1B: Prime Construction Management Previous Experience:

Minimum of two (2) projects completed within the preceding five (5) years similar in magnitude and complexity to this project.

b. Factor #2 - Price The Government will evaluate the lowest price offer to determine if the price is fair and…