S06 Additional Questions and Answers.docx

Fire Sprinkler Testing and Maintenance for VA Northern California Health Care System (VANCHCS) 36C26120Q0556 Additional Questions and Answers (new questions see 9 – 13 and correction to answer 3 & 7)

Question 1: Are any of the sprinklers dry systems? If so, how many?

Answer 1: No. All fire sprinkler systems are known to be wet-sprinkler systems.

Question 2: The oldest building is 78 years old, has the 10, 20, and 50 year sprinkler head testing been kept up to date? If not, how many heads need to be caught up?

Answer 2: Last documented 5-year test for SVD Buildings: 647, 649, 650, 652, 700, 701, 702, 728. November 11, 2015.

Last documented 5-year test for EBD Buildings: Bldg. 19 March 6, 2018; Bldg. 20 January 3, 2019.

The facility focus has been Joint Commission inspected buildings. Little attention has been applied to other buildings within our area of responsibility. The intent is to ensure all buildings are inspected/certified per NFPA 25.

Question 3: Who are the manufacturers of the installed fire alarm panels (Siemens, Notifier, Simplex, EST) and who is the incumbent on the fire alarm inspection contract?

Answer 3: Fairfield Outpatient Clinic (Travis Air Force Base): 103 Bodin Circle, Travis AFB CA, 94535

Mare Island Outpatient Clinic: 201 Walnut Avenue, Vallejo CA, 94592

Martinez Community Based Outpatient Clinic (CBOC): 150 Muir Road, Martinez CA, 94553

Oakland Outpatient Clinic: 2221 Martin Luther King Jr. Way, Oakland CA, 94612

Note: Oakland is a leased building. Oakland is not included in the SOW/PWS.

Sacramento Medical Center (Mather): 10535 Hospital way Mather, CA. 95655 Secutron Panels at Mather:

EST Panels at Mather:

McClellan Outpatient Clinic: 5342 Dudley Blvd McClellan, CA. 95652 Secutron Panels at MCC:

Silent Knight Panels at MCC:

Notifier (By Honeywell):

Question 4: What is the month of the annual inspection for sprinkler and fire alarm?

Answer 4: There is no set month for inspections as long as the inspection interval is maintained. We have service contracts pending for Fire Alarm services and whether the contractor will follow the fiscal year calendar or standard year calendar is yet to be determined.

Question 5: What future years are the 3 and 5 year inspections due? To calculate this cost, bidders need to know the number of riser per location.

Answer 5: Please use information from Question #2 to determine when inspections are due. Bidders can assume that each major building has its own fire riser location.

Question 6: Will the VA consider self-performing the weekly work (pump runs) as this may cut 50% off the price?

Answer 6: No. The intent is to have a full-service contract for our facility.

Question 7: What is the current contract number?

Answer 7: There is no current contract.

Question 8: I was looking at the inventory spreadsheet and did not see the amount of sprinkler risers listed. To perform the 5 year internal inspections we would need the amount of wet and dry systems.

Answer 8: All sprinkler systems are wet. The number of risers for SMC/MCC is 20. The number of risers for MTZ is 12.

Question 9: We’d like to request the last inspection reports from each of the buildings listed on the excel spreadsheet accompanying the bid.

Answer 9: See Attached (PDFs)

Question 10: Which of the buildings listed on the excel spreadsheet will require Joint Commission Reporting AND will require inspections to fall within their required timelines?

Answer 10: The Joint Commission Buildings are noted below:

SMC:

Building 700 Building 726

MTZ:

Building 20

The intent is to have all buildings inspected to this standard.

Question 11: Page 6, PP A states that “maintenance & repair” of the fire sprinkler systems and Page 7, PP B states inspections, “maintenance & repair” of the fire sprinkler systems, however Page 4 of the Cost Schedule does not state “repair”.

Answer 11: Yes, Contractor will make all repairs.

Question 12: Below is a list of the devices that we would need quantities.

Air Pressure Switch

Fire Pump (GPM, Electric or Diesel)

Tamper Switch

Waterflow Switch

Fire Hydrant

FDC

Dry Sprinkler System

Wet Sprinkler System

Pre-Action Sprinkler

Standpipe

Main Drain

Backflow Preventers

Control Valves

Answer 12: Below is the answer to your question: (Note: see revised spreadsheet titled - Inventory list and buildings by geographical locations and device inventory revised June 23, 2020)

Air Pressure Switch

B-651 x1; Electric None

Fire Hydrant

FDC

Standpipe

Control Valves

Air Pressure Switch

Control Valves