36C26119R0026-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26119R0026 X 03-11-2019 662-19-2-6475-0003 662-17-008 Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Palo Alto Health Care System 3801 Miranda Avenue Palo Alto

CA

94304 Denise R. Groves Network Contracting Office 21 (NCO 21) Building 6, Room 104 4150 Clement Street San Francisco

CA

94121 Denise R. Groves 650-493-5000-62875

Project Number: 662-17-008 Project Title: Repair/Upgrade Medical Gas and Headwalls Project Location: 4150 Clement Street, San Francisco, CA 94121

Description: The awarded contractor shall provide all materials, labor, tools, equipment, transportation, supervision, project management, administrative support, and specialized expertise to perform the work stipulated in the contract documents. he general intent for this project is to upgrade medical air, medical vacuum and oxygen supply, and replace the Patient Bed Service Wall within the Medical/Oncology/Acute Care for Elders (ACE) Unit located at the San Francisco VA Medical Center Building 203 Floor 1A.

The General Contractor shall completely prepare site for project commencement, including demolition, and construction.

Contractor shall furnish management, supervision, labor, transportation, equipment, plant, tools, and materials, and perform work as required by project drawings and specifications.

NAICS: 238990 All Other Specialty Trade Contractors Size Standard: $15.0 Million

This acquisition is 100% Veteran Owned Small Business Set-Aside

This acquisition is Lowest Price Technically Acceptable selection process in accordance with FAR 15.101-2. Both a technical and price proposal are required. Please see EVALUATION CRITERIA in the solicitation document.

Although not mandatory, all interested firms are strongly encouraged to attend the pre-proposal conference/site visit.

Bid Bond, Payment Bonds, and Performance Bonds are required.

The estimated magnitude of this construction project is between $1,000,000 and $2,000,000. This information is provided in accordance with VAAR 836.204.

X X 52.211-10 X 3:00 pm PST 04-12-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Central California Health Care System 855 M Street, Suite 1020 Fresno

CA

93721 Department of Veterans Affairs FMS-VA-2(101) Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 Denise R. Groves Contracting Officer

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Replace/Upgrade Med Gas and Headwalls within 1A Patient Wing in Bldg. 203

General Intention:

A. The general intent for this project is to upgrade medical air, medical vacuum and oxygen supply, and replace the Patient Bed Service Wall within the Medical/Oncology/Acute Care for Elders (ACE) Unit located at the San Francisco VA Medical Center Building 203 Floor 1A.

B. Contractor shall furnish all labor and materials needed to perform all demolition, renovation, replacement, installation, finishes and commissioning required by this scope located at the San Francisco Veterans Affairs Medical Center as required by specifications.

C. The Contractor shall coordinate all phases of the project with the designated VA Contracting Officer's Representative (COR) to ensure that normal operations and patient care of the building will not be interrupted. To achieve this goal, the contractor must plan and execute all construction work with minimal down time to building.

D. An organized site visit(s) to the site by bidders will be specified in the solicitation. The contractor shall perform all field investigation required to adequately identify all site conditions including the existing piping system and electrical power required to complete the project. The contractor shall ensure these conditions are included in the bid (or cost proposal).

E. This project is to take no longer than 360 calendar days from notice to proceed. This project will be phased using temporary medical gas tanks if necessary (Not provided by the contractor).

F. The contractor will dispose of all equipment components demolished or replaced as part of this project.

G. Contractor shall conduct phase material testing activities to recertify the systems and a report from a 3rd party certified inspector shall be submitted before moving to next phase as required by NFPA 99c.

H. All work related to the furnishing, installation and connection of the Patient Bed Service Wall will be conducted in accordance with section 10 25 13 Patient Bed Service Walls.

I. Contractor shall adhere to the detailed phasing plan developed by the COR and the Medical/Oncology/Acute Care for Elders (ACE) Unit staff and approved by the VA to minimize disruption to this hospital area.

Statement of Work:

The project will be divided in 2 main phases. The first phase will consist of installing Isolation/shut-off valves (S.O.V) and maintenance valves for medical air, oxygen and vacuum. This phase of the project shall be conducted in 13 sequences. The second phase of the project will consist of installing patient headwalls in designated rooms and install an area alarm system. This part of the project shall be completed in 11 phases.

Phase I: Isolation/Maintenance Valves Installation During this phase the contractor shall install isolation and maintenance valves to avoid discontinuation of service during maintenance. Medical gas pipe connecting to headwalls in the room shall have maintenance valves for medical air, vacuum and oxygen. The installation of isolation/ maintenance valves does not required replacement of existing pipes unless necessary. The valves shall isolate individual room and/or multiple rooms as specified in the plans.

This phase of the project will consist of installing 13 medical air, 13 oxygen and 13 vacuum maintenance valves and 1 medical air, 1 oxygen, and 1 vacuum isolation valves in accordance to the Headwalls, AOV Lines and Valves plan. The valves shall be installed in accordance with NFPA 99 Standard Section 5.1.4.

This phase of the project shall be completed in 13 sequences lasting approximately 4-8 weeks. At the end of each sequence, materials testing activities and inspection services shall be conducted to recertify the systems and a report from a 3rd party certified inspector shall be submitted as required by NFPA 99c.

- Sequence 1: The contractor shall install 1 main oxygen isolation valve, 1 main medical air isolation valve and 1 main vacuum isolation valve on the gas pipes serving the entire ward. The main isolation valves shall control medical gas throughout 1A-203 ward. The main isolation valves shall be located on the corridor wall near Room 1A-33. The valves shall be easily accessible.

- Sequence 2: The contractor shall install 1 oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving Room 1A-24 and Room 1A-25.

- Sequence 3: The contractor shall install 1 oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving Room 1A-39 and Room 1A-40.

- Sequence 4: The contractor shall install 1 oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving Room 1A-42.

- Sequence 5: The contractor shall install 1 oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving Room 1A-44.

- Sequence 6: The contractor shall install 1 oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving Room 1A-46 and Room 1A-48.

- Sequence 7: The contractor shall install 1oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving Room 1A-50.

- Sequence 8: The contractor shall install 2 oxygen maintenance valves, 2 medical air maintenance valves and 2 vacuum maintenance valves after the T connecting pipes serving the 2 separate headwalls in Room 1A-51.

- Sequence 9: The contractor shall install 1 oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving Room 1A-52.

- Sequence 10: The contractor shall install 1 oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving Room 1A-54.

- Sequence 11: The contractor shall install 1 oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving Room 1A-56.

- Sequence 12: The contractor shall 1 oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving the 2 headwalls in Room 1A-59.

- Sequence 13: The contractor shall install 1 oxygen maintenance valve, 1 medical air maintenance valve and 1 vacuum maintenance valve after the T connecting pipes serving Room 1A-60 and Room 1A-61.

Phase II: Replace Bed Service Headwalls and install an Area Alarm A. Demolition and abatement:

Contractor shall disconnect, dismantle as necessary, remove and reinstall in new location, all existing equipment and items shown to be relocated by the Contractor and create required space for headwalls, equipment rail, and service chase. Contractor shall perform relocation of such equipment as directed by the COR. The Contractor is responsible for all asbestos abatement work necessary for installation of the new headwalls.

B. Headwalls (see phasing plan below) All work related to the furnishing, installation and connection of the Patient Bed Service Wall will be conducted in accordance with Section 10 25 13 Patient Bed Service Walls.

During this phase the contractor shall install headwalls, equipment rails, bed bumper/locators and Service chases in Rooms 1A-24 (D), 1A-25(D), 1A-39 (D), 1A-40(S), 1A-42 (S), 1A-44 (S), 1A-46 (S), 1A-48(S), 1A-50 (S), 1A-51 (D), 1A-52 (S), 1A-54 (D), 1A-56 (D), 1A-59 (D), 1A-60 (S), 1A-61 (S) Note: D*: Double Bed S*: Single bed Contractor shall install 1 new surface-mounted horizontal headwall for each patient bed. Unit shall be factory assembled to include mechanical and electrical components as shown on the plans and specifications, and wired in accordance with shop drawings. Drawings shall clearly indicate the area of Medical Gas termination, and electrical connection points inside or outside of the headwall. Headwalls shall accommodate lighting, electrical receptacles, medical gas outlets, nurse call, code blue, data and telephone outlets.

Headwall enclosure shall be constructed of extruded, heat-treated, anodized aluminum alloy sections to provide a surface-mounted unit. Unit shall be factory assembled to include mechanical and electrical components as shown on the plans and specifications, and wired in accordance with shop drawings. Headwalls shall have provision for a Nurse Call system and Code blue. A labeled pull-cord shall be provided by the manufacturer for use by the nurse call installer. Headwalls shall house 2 movable oxygen outlets and 1 movable air outlets. Oxygen and Medical Air outlets shall be installed in accordance with Section 22 63 00 Gas Systems for Laboratory and Healthcare Facilities. Each Headwall shall house 2 movable vacuum outlets. Vacuum outlets to be installed IAW Section 22 62 00 Vacuum Systems for Laboratory and Healthcare Facilities. Each headwall shall include hospital grade electrical receptacle duplex emergency Red outlets (4), hospital grade electrical receptacle duplex normal Ivory (2). Each headwall shall include a switch for ambient light and a switch Exam light.

C. Medical gas outlets Oxygen, vacuum, medical air outlets shall be as indicated in plans and specifications. All outlets will be installed; Mani folded and tested in accordance with NFPA 99c. All Medical Gas piping shall be Type L copper pipe. The mechanical contractor will bring the primary supply lines of the medical gases to the singular terminal connections at locations shown on the drawings.

D. Nurse call and Code Blue equipment All nurse call and code blue equipment shall be T GE Ascom Telligence C600 Smart Patient Station Nurse Call System and Code Blue. The government shall provide 18 GE Ascom Telligence C600 Smart Patient Station Nurse Call Systems and Code Blue. The remaining 5 Nurse Call System and Code Blue systems shall be purchased by the contractor. The Nurse Call System and Code Blue systems must match the existing system. The system shall be installed by the contractor as indicated in the plans and specifications. Nurse call system and code blue to be installed IAW Section 27 52 23 Nurse Call and Code Blue Systems E. Electrical wiring and receptacles The Contractor shall add 18 dedicated circuits from the electrical closets 1EL-28SF and 1 EL- 152SF located within 1A wing Electrical wires for standard and critical branch power circuits shall be #12 Type THHN stranded copper wire, 600 volt, with heat resistant thermo-plastic insulation for hot (black) and neutral (white). Grounds shall be Type THHN stranded copper wire (green). All ground conductors shall be installed in conduit. A ground bus shall be included.

Receptacles shall be the type and quantity as shown on the drawings and specifications. Unless otherwise noted 2 poles, 3 wires, rated at 20 amps, 120 Volt, Hospital Grade shall be provided. Duplex receptacles shall be NEMA style 5-15R or 5-20R, color Ivory for use on normal power circuits, and color Red for use on critical branch power circuits.

Receptacles shall be hospital grade NEMA style 5-15R or 5-20R, color Ivory for use on normal power circuits, and color Red for use on critical branch power circuits.

Safety receptacles (if required) shall be duplex type, be NEMA style 5-15R or 5-20R, color Ivory for use on normal power circuits, and color Red for use on critical branch power circuits. Receptacles shall limit access to energized contacts. All electrical outlets shall be installed in accordance with Section 26 05 11 Requirements for Electrical Installations.

F. Bed Locators/ Docking Stations Bed Locators shall provide to proper position to the patient bed as well as protect the room walls. The bed locator shall have space for four electrical devices on each side. To safeguard these devices from damage, they are angled away from the bed, a low voltage lighting controller can be provided within the Bed Locator. The exposed portion of the Bed Locator shall be manufactured from single seamless, high impact plastic to make it strong and easy to clean. Color must be neutral to match headwalls. The docking station shall be located below the equipment rail. Each docking station shall include an electrical outlet dedicated for bed control, an electrical outlet for the monitoring system, a telephone outlet, a data outlet and a night light.

G. Equipment Rails & Mounting brackets:

Contractor shall install a horizontal equipment rail for each patient bed. The equipment rail shall be located below the headwall. The contractor shall install 4 movable mounting brackets per equipment rail as per the drawings. Contractor shall attach a Utility Basket on each equipment rail using a fixed mounting bracket. Horizontal rail shall be provided in the quantities and types as shown in the submittal.

Equipment rail shall be installed in the locations as determined by the end user.

H. Service Chases Contractor shall install a vertical Service Chase in each room. The Service Chase shall house medical gas pipping, electrical and data wires.

Phasing plan for Headwalls installation:

The Patient Bed Service Walls will be conducted in accordance with section 10 25 13 Patient Bed Service Walls. The installation of the Patient Headwalls shall be completed in 10 sequences. (See Headwalls, AOV Lines and Valves Layout Plan). The Phasing is at the discretion of the COR.

- Phase I: Replace Headwalls in Room 1A-24 (D) and 1A-25(D)

- Phase II: Replace Headwalls in Room 1A-39 (D) and 1A-40(S)

- Phase III: Replace/Upgrade Med Gas and Headwall in Room 1A-42 (S)

- Phase IV: Replace/Upgrade Med Gas and Headwall in Room 1A-44 (S)

- Phase V: Replace/Upgrade Med Gas and Headwalls in Room 1A-46 (S) and 1A-48(S)

- Phase VI: Replace/Upgrade Med Gas and Headwall in Room 1A-50 (S)

- Phase VII: Replace/Upgrade Med Gas and Headwalls in Room 1A-51 (D) and Room 1A-52 (D)

- Phase VIII: Replace/Upgrade Med Gas and Headwall in Room 1A-54 (D)

- Phase IX: Replace/Upgrade Med Gas and Headwalls in Room 1A-56 (D) and 1A-59 (D)

- Phase X: Replace/Upgrade Med Gas and Headwalls in Room 1A-60 (S) and 1A-61 (S)

- Phase XI: During this phase the Contractor shall install an area Alarm for Medical gas and Vacuum. The Alarm will be connected to the Nurse Station located at the South-west of the ward in Room 1A-58.

**** END***

1. INTRODUCTION:

a. These instructions prescribe the format of Offers. Offers are defined as consisting of both Prime Contractor’s Price Proposal and Prime Contractor’s Technical Proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

b. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. In order for offers to receive full consideration for award, offerors should ensure that the information and documentation furnished in support of the price proposal and of the technical proposal are current, factual, accurate, and complete.

c. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer per the instructions in this solicitation, at the required time and on the required date, may result in the Offeror’s proposal being determined ineligible.

d. The Government intends to award without discussions, unless discussions are in the best interest of the Government.

2. CONTRACT TYPE:

a. The awarded contract will be a firm fixed price (FFP) contract.

b. This solicitation is a total set aside for Veteran Owned Small Business (VOSB) per FAR 19 and Public Law 109-461. The offeror MUST have an active DUNS number and be current in System for Award Management (SAM) as an VOSB concern under the applicable NAICS. In addition, the offeror MUST be a Veteran Owned Small Business (VOSB) in the VIP with a “verified” status at time of bid submission and at time of contract award. If the offerors VOSB status changes in SAM or VIP at any time prior to award, the offeror will not be eligible for award under FAR Part 9.104.

3. SUBMISSION INSTRUCTIONS:

a. One (1) hard copy as well as one (1) electronic copy (email if less than 10MB or CD Format) of the technical and price proposals are to be sent to arrive on or before the due date/time at the following address:

Department of Veterans Affairs Network Contracting Office (NCO) 21 ATTN: Denise R. Groves, Contracting Officer Building 6, Room 104 4150 Clement Street San Francisco, CA 94121

b. Faxed proposals are not permitted under any circumstances.

c. In the event that discrepancies between the original hard copies, and the electronic versions of proposals arise, the original hard copies shall prevail.

d. Offerors MUST mark the front of the envelope/box containing the proposals as follows:

Company Name Replace/Upgrade Med Gas and Headwalls

RFP 36C26119R0026

4. PROPOSAL DUE DATE SCHEDULE:

Offers/Proposals are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442.

5. QUESTIONS CONCERNING THIS RFP:

All Requests for Information (RFIs) regarding this RFP must be submitted in writing and received NLT 4:00 P.M. PST on March 28, 2019 in order to allow replies to reach all prospective offerors in a timely manner. Questions/RFIs shall be sent via email to Denise R. Groves at denise.groves@va.gov .

6. SITE VISIT/Pre-Proposal Conference:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

The site visit is scheduled for:

VA San Francisco Health Care System 4150 Clement Street San Francisco, CA 94121

7. PROPOSAL FORMAT:

a. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise, but not overly elaborate. Reliance on promotional brochures is discouraged.

b. The Technical Volume shall not exceed the page limits stated herein. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Page limits for Technical submission (Key Personnel and Prime Previous Experience) is twenty (20) sheets printed front and back.

c. Page Limits Shall Include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. except as noted in the instructions. Type size will not be smaller than Microsoft Word Times New Roman 11 point font, normal proportional spacing. Text lines will be single-spaced.

d. Written proposals shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped but must be on 8.5 x 11 inch paper) and shall be in a legible font size (11). All pages of each proposal shall be appropriately numbered, and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required.

e. Electronic Copy: Provide one (1) electronic copy of the complete proposal (Volumes 1 and 2). Electronic copies that are to be submitted on CD-ROM must be saved in Microsoft Word or Adobe Acrobat format, and virus checked prior to submission. Electronic copies may be sent via email, but the files shall not exceed 10MB and again, must be virus checked prior to submission.

f. Binding: Elaborate format and binding are neither necessary nor desirable. All binders will allow for easy removal and replacement of pages.

g. Indexing: Each volume will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. Tab indexing will be used to identify Sections as appropriate. Table of Contents and Tab indexes do not count toward page limitation.

h. Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

i. The offeror shall be held responsible for the validity of all information supplied in his/her proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

j. If revised proposals are requested, the number of revised copies to be submitted shall be the same as those of initial proposals unless stated otherwise.

8. PROPOSAL VOLUME CONTENTS:

TECHNICAL VOLUME (BINDER - 1): Include the following information on the cover:

Company Name Replace/Upgrade Med Gas and Headwalls

RFP 36C26119R0026

Volume 1 – Technical Proposal

BINDER INDEX:

Tab 1 Key Personnel Experience; Includes detailed resume showing experience and projects and a Letter of Intent Tab 2 Prime Previous Experience; Includes project information

a. The Technical volume should include necessary information regarding the offeror’s ability to perform requirements outlined in the solicitation. Failure to provide a Technical proposal in accordance with the solicitation instructions shall render an offeror’s proposal incomplete and ineligible for award.

b. The Key Personnel included in the offer shall be the personnel that are assigned to the project for the entire project. In the event a substitution must be made during the course of the project, the contractor shall submit to the contracting officer a request that includes a resume of the proposed substitution which indicates the person meets all of the qualifications in the evaluation sub-factor included in this solicitation.

c. This project requires four positions be assigned. The Safety Manager role may be a collateral duty for the Superintendent or Quality Control Manager provided that all qualifications for the positions can be achieved by one individual. If the Safety Manager is collateral this must be clearly defined, and cannot be transferred between the Superintendent and Quality Control Manager. Note: The Superintendent and Quality Control Manager positions are onsite full time positions.

d. The letter of intent for key personnel shall contain the following information:

i. Current Employees - Letter that is signed by both the employee and contractor that lists the solicitation the contractor is bidding on and his/her proposed roll on the project.

ii. Potential Employees - Contractor must provide a letter of intent signed by both the Contractor and potential employee that lists the following:

1. Specific solicitation/project being offered on

2. The position the proposed employee will be taking

3. Statement that the proposed employee has NO known conflicts that would prevent them from completing this project if awarded and that they possess the skills necessary to perform the required job

e. For every project presented in the offer in response to the evaluation sub-factors must include the following information:

· Project Description

· Contract Number

· Contract Value

· Location

· Type of Contract – Federal, State, Private

· Customer/End-User Point of Contact (email, address, and phone number)

f. If proposing as a joint venture, a copy of the executed joint venture agreement shall be included with the proposal.

PRICE VOLUME (BINDER – 2)

Company Name Replace/Upgrade Med Gas and Headwalls

RFP 36C26119R0026

Volume 2 – Price

BINDER INDEX

Tab 1 Completed SF 1442 Tab 2 Supplemental Price Breakdown Tab 3 Bid Guarantee

g. Offerors shall provide all pricing information necessary to provide a meaningful basis for Government's analysis and evaluation of price for this solicitation. The Government is not and does not intend to request certified cost or pricing data.

9. ADDITIONAL SOLICITATION INFORMATION:

a. Solicitation Authority: This is Solicitation Request for Proposals (RFP) conducted under FAR Part 15 “Contracting by Negotiation” where firms are Offerors and shall submit Offers. References to IFBs, Bids, or Bidders, in technical specifications sections and technical drawings are strictly coincidental and strictly for purposes of administrative convenience and efficiency.

b. Solicitation Clauses and Provisions: Please note that RFP, and any resultant contract, Part 1, Schedule, and all clauses and provisions located there, supersede and contain final authority. Those clauses and provisions that may be referenced in the technical specification sections and technical drawings are strictly coincidental and for purposes of administrative convenience and efficiency.

c. Solicitation Definitions: Throughout this RFP, and any resultant contract, the terms Contracting Officer’s Technical Representative (COTR), Contracting Officer’s Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

d. Brand Name or Equal: The RFP includes the salient characteristics of the “or equal” aspect for determination of what is equal to any cited brand name. See FAR 8.405-6(d) for “brand name or equal” information. Please note that, wherever a brand name is cited, the contractor shall ensure, in any resultant contract, that any equal has the salient characteristics of the brand name. Lack of confirmation shall be grounds for Government inspection at any time and Government direction for replacement of materials or equipment by the Contractor at no increase in contract price or time. The nurse call and code blue equipment required for this contract are Brand Name Only, GE Ascom Telligence C600 Smart Patient Station Nurse Call Systems and Code Blue. The VA will be providing 18 of the required 23.

BASIS FOR AWARD

1. INTRODUCTION

a. This is a Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at http://farsite.hill.af.mil and https://www.va.gov/oal/library/vaar/

b. The Government intends to award a firm fixed price (FFP) contract to the technically acceptable offer, with the lowest evaluated fair and reasonable price, which is responsible in accordance with FAR 9.104 received in response to this solicitation.

c. Offers are cautioned that the Government intends to award without discussions based solely on initial offers received. Therefore, each initial offer received should be submitted on the most favorable terms from both a price and a technical standpoint. If, during the evaluations it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the Final Proposal Revision are subject to evaluation and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.

d. Only one award will be made in response to the solicitation.

2. EVALUATION PROCESS. Offers will be evaluated as follows:

a. Step 1: All offers will be evaluated for responsiveness to the solicitation requirements.

b. Step 2: All responsive offers will be ranked by price, with the lowest evaluated price offer first.

c. Step 3: The responsive lowest price offer will be evaluated for technical acceptability. To be considered technically acceptable the offer must be rated technically acceptable for each technical sub-factor (Key Personnel Experience and Prime Construction Management Previous Experience).

d. Step 4: If the responsive lowest evaluated priced offer is determined technically acceptable, the Government will evaluate the offer to determine if the price is fair and reasonable for the work to be performed and not materially unbalanced at the line item or total contract level.

e. Step 5: If the responsive lowest price technically acceptable offer is determined fair and reasonable for the work to be performed and not materially unbalanced, the Government will evaluate the offer for responsibility in accordance with FAR Part 9.104.

f. Step 6: If the responsive lowest price technically acceptable offer is fair and reasonable and responsible under FAR 9.104, award will be made to that offeror.

g. Step 7: If not, the Government will evaluate the next lowest evaluated price offeror, repeat steps 2-6 until a responsive, responsible technically acceptable lowest evaluated fair and reasonable priced offer is identified.

3. EVALUATION FACTORS AND SUB-FACTORS

a. Factor #1 – Technical (Acceptable/Unacceptable): Proposals will be evaluated against the following technical sub-factors. For the technical factor to be considered technically acceptable, the offer must be rated technically acceptable in sub-factors 1A and 1B.

i. Evaluation Sub-Factor 1A: Key Personnel Experience; in order for a technical offer to be rated acceptable for 1A, all four listed below must be rated acceptable.

1. Superintendent:

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Construction Superintendent

4) Superintendent on a minimum of two (2) projects of similar scope and complexity

2. Project Manager:

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Contraction Project Manager

4) Project Manager on a minimum of two (2) projects of similar scope and complexity

3. Safety Manager

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Safety Manager

4) Safety Manager on a minimum of two (2) projects of similar scope and complexity

4. Quality Control Manager

1) Detailed resume

2) Letter of Intent

3) Minimum of three (3) years of experience as a Quality Control Manager

4) Quality Control Manager on a minimum of two (2) projects of similar scope and complexity

ii. Evaluation Sub-Factor 1B: Prime Construction Management Previous Experience:

Minimum of two (2) projects completed within the preceding five (5) years similar in magnitude and complexity to this project.

b. Factor #2 - Price The Government will evaluate the lowest price offer to determine if the price is fair and reasonable for the work to be performed through the use of price analysis. To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers which are materially unbalanced as to prices for the basic requirement and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

Division 01 -General Requirements

Division 02 – Existing Conditions

Division 07 – Therm/Moisture Protection

DIVISION 09 – Finishes

Division 10-Specialties

Division 22 - Plumbing

Division 26 - Electrical

Division 27 - Communications

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is California San Francisco County City of San Francisco (End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014) ALTERNATE I (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute shall submit the request with its offer, including the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material not listed by the Government in this solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations,…