36C26119Q0745-001.docx

B.3 STATEMENT OF WORK

1. Scope of Work Contractor shall furnish all necessary equipment, labor, and transportation to provide armored car cash pick-up and delivery service for the VA San Francisco Health Care System (VASFHCS) located at 4150 Clement Street, San Francisco, CA 94121.

2. Contractor Specific Tasks

2.1 Hours of Work: The contractor shall pick up cash from the Bank of America San Francisco Vault located at 1455 Market Street, San Francisco, CA 94103, and deliver it to the San Francisco Agent Cashier and San Francisco Canteen Service daily (Monday through Friday) between the hours of 11:00 a.m. to 4:00 p.m. At the time of these deliveries, the contractor shall also pick up cash deposits from the San Francisco Agent Cashier and San Francisco Canteen Service and deliver them to the Bank of America San Francisco Vault located at 1455 Market Street.

2.2 The contractor shall transport cash via armored car and in currency bags approved by the Federal Reserve Bank. At the time of cash delivery or pick-up, contractor shall provide Agent Cashier/Canteen Service with a signed manifest stating the total amount of currency delivered or picked-up.

2.3 The contractor shall deliver emergency cash orders for VA San Francisco Agent Cashiers upon request and approval by the Government Point of Contact. When emergency deliveries are requested, they shall be made between the hours of 11:00 a.m. to 4:00 p.m.

2.4 When regular delivery/pick-up days occur on one of the Federal holidays listed below (or any other day specifically declared by the President of the United States to be a National holiday), the regular delivery/pick up shall automatically shift to the following business day (Monday through Friday). If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. If a holiday falls on Saturday, the preceding Friday is observed as a legal holiday by U.S. Agencies. The ten National holidays observed by the Federal Government are:

2.5 Late Delivery: If, for any reason (traffic, truck break-down, or any other delays), deliveries and pick-ups are anticipated to fall outside of the mandatory 11:00 a.m. to 4:00 p.m. window, the contractor shall notify the impacted Agent Cashier and Canteen Service immediately by phone. Deliveries/pick-ups attempted, but not fulfilled, outside the mandatory window, are deemed to be non-compliant, must be made as soon as possible the following business day, and are not considered emergency deliveries. Hours of operation are 8 a.m. to 4:30 p.m., so business cannot be conducted outside of those hours.

2.6 Badges: All contractor personnel authorized for pick-up and delivery of currency to and from the VASFHCS shall bear the contactor’s identification badge with name, signature, and badge number clearly visible.

2.7 Due to the sensitive nature of transporting cash, subcontracting is not allowed.

Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov