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36C26119Q0007 A00003 Answers to Questions and Requests for Information
| 1 |
| Question |
| Under Part II - Technical (pg 70), para (a) Section 1 - Cover Letter is followed by para (b) Section 3 - Narrative Response... is there a Section 2 that is missing, or is this a typo? |
| 2 |
| Question |
| Under Section 2.9 of the PWS, Key Personnel, are the minimums the total number to be staffed in the ER or the total for the contractor to provide? |
| Answer |
| This is the total for contractor to provide. |
| 3 |
| Question |
| a. What is the average timeline for background checks |
b. What is the facility average timeline for credentialing?
| Answer |
| a. Background checks can take up to 3 months since we have to submit all information to security investigation center and we have no control over the time for completion. |
B. Credentialing can take 30-60 days for completion.
| 4 |
| Question |
| What is the intent of the Letter of Commitment, what information needs to be included? |
| Answer |
| A letter of commitment is being requested to support Evaluation Factor 1 "Quality of Offered Physician," this rating for this factor would be meaningless if the offered physician had no intention of working on the contract. |
The Letter of Commitment (one-year commitment) must be signed by each key personnel indicating their commitment to the Vendor, should the Vendor be awarded the contract action. The letter of commitment shall reference the RFQ number and be dated.
A sample has been uploaded. Use of this sample is optional. Vendors are free to use their own format.
| 5 |
| Question |
| Can physicians connect w/their personal computers? |
To complete notes after shift remotely
Personal computers are not allowed to access VA Information Systems. Notes must be completed before the end of the shift.
| 6 |
| Question |
| Supplemental Insurance Requirements, why are Automobile Insurance |
Asbestos coverage required?
| Answer |
| This Supplemental Insurance clause is required to be used anytime the conditions for including FAR Clause 52.228-5 are met. |
FAR Clause 52.228-5 is required on all fixed price contracts over the simplified acquisition threshold that will require work on a Government Installation;
so the supplemental requirements are applicable.
| 7 |
| Question |
| Health Examinations, what is required? |
| Answer |
| Please review the PWS, the health requirements include but not limited to PPD, tuberculosis, MMR testing, proof of Varicella, acellular pertussis, influenza, hepatitis B, etc. |
| 8 |
| Question |
| Do Hospitalists do the admissions? |
Is there floor call?
| Answer |
| Yes, the hospitalists handle the admissions. |
Typically, no floor calls as we have hospitalists 24/7
| 9 |
| Question |
| Do ER Docs run or assist in floor codes? |
| Answer |
| Yes, ER physicians are code responders. |
| 10 |
| Question |
| Reviewing the info included, shifts times are noted to be following… PA = 0700-1700, PB = 0800-1800, PC = 1100-2100, PD = 1200-2200, PE = 2000-0800, PF = 2100-0700, FT = 0800-1800 and FT2 = 1000-2000… It would be helpful to know both the physician and midlevel shift times of coverage. Please confirm which is what. |
| Answer |
| Mid-levels work Mon-Fri Between 8a-8p (FT/FT2) and Sat-Sun 10a-8p (FT). Physicians work the remaining shifts. |
| 11 |
| Question |
| EMR charting system? |
| 12 |
| Question |
| Do they provide Scribe coverage? |
| 13 |
| Question |
| Please confirm if Dr. Marianna Coggins is still the current ER Director? If not, can you please clarify who is? |
| Answer |
| Yes, she is still the director. But I would like to reiterate that any questions should be directed to the contracting office, not Dr. Coggins. |
| 14 |
| Question |
| Are the current positions for this requirement vacant and that is the reason why the Government is requesting letters of commitment? |
| Answer |
| The positions represent the gap between what is needed to staff the ED and current VA staff. |
A letter of commitment is being requested to support Evaluation Factor 1 "Quality of Offered Physician," this rating for this factor would be meaningless if the offered physician had no intention of working on the contract.
| 15 |
| Question |
| Can the Government provide a copy of the letter of commitment that is seeking for contractors to provide? |
| 16 |
| Question |
| Will the Government consider a one-week extension on this effort? |
