36C26119B0029-001.docx

IFB: 36C26119B0029

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6.

PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV.

8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that t ime. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government accepta nce after the date offers are due will not be considered and will be rejected.

36C26119B0029 X 08-02-2019 640-19-3-5081-0026

640AO-19-919

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597 Proposals have been authorized and are to be sent by email to Dario Rissone at dario.rissone@va.gov.

Dario Rissone 775-785-7156 Title: Bldg. 324 HVAC Upgrade Project: 640AO-19-919

NAICS CODE: 238220-Plumbing, Heating, and Air-Conditioning Contractors, Small Business Size Standard: $15.0M

Project description: This project is to upgrade the HVAC system and install condensing units at Building 324, Menlo Park campus. This is to include all required hardware and equipment to create a full and complete operating system.

Place of performance is VAPAHCS, Menlo Park Division, 795 Willow Road, Menlo Park, CA 94025.

The single organized site visit for this IFB has been scheduled as follows:

Date: 19 August 2019 Time: 11:00 AM LOCATION: Meet on the Menlo Park Campus, Building 324, 795 Willow Road, Menlo Park, CA 94025.

Bid, payment and performance bo nds shall all be required under the IFB and any resultant contract.

All provisions in this solicitation will be removed prior to contract award.

In accordance with established public law, all bidders are required to be registered and current in System for Award (SAM), the official web-site of the U.S. Government at www.sam.gov.

This contract will be awarded in accordance with FAR Part 14 -- Sealed Bidding.

This is a total Service-Disabled-Veteran-Owne d-Small-Business (SDVOSB) set-aside under public law 109-461.

Prime SDVOSB shall comply with subcontracting limitation as defined in 13 CFR 125.6.

IAW FAR 36.204 and VAAR 836.204, Magnitude of Construction Project is between $500,000 and $1,000,000.

X X 52.211-10 X

4:00 PM (PST)

09-03-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any req uired performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING

AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obli gations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL

COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597 Department of Veteran Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971

SOLICITATION: 36C26119B0029 PROJECT: 640AO-19-919

Bldg. 324 HVAC Equipment Upgrade—Menlo Park Campus

PROVIDE COMPLETE DIVISIONAL COST BREAK-OUT FOR COMPLETE PROJECT

01000

DIVISION 1 – General Requirements

OTHER AS REQUIRED

OTHER AS REQUIRED

SUB TOTAL:

BONDS AND INSURANCE

OVERHEAD

PROFIT

TOTAL BID FOR THIS PROJECT:

*Total bid amount to be recorded on SF1442, block 17.

*This document is to be used only for price analysis per FAR 14.408-2 Table of Contents

Scope of Work

1.0 General Intent

1.1 The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the repair of Bldg. 324 HVAC systems located at Bldg. 324 for the Veterans Affairs Palo Alto Health Care System (VAPAHCS), 795 Willow Road; Menlo Park, CA 94025.

1.2 The contractor must perform to the standards in this contract. This project shall take no longer than 180 calendar days from the notice to proceed to complete.

1.3 This project shall be coordinated with the appointed COR to insure minimal impact to resident’s day to day activities and minimal noise. Scheduling of work shall be at the convenience of the VAPAHCS.

2.0 General Information and Requirements

2.1 The objective of this project is the repair or replacement of Bldg. 324 HVAC systems.

2.2 The contractor shall provide operation and maintenance instructions, and manufacturer documentation at the completion of the project. Manufacturer documentation and maintenance schedule to be provided in close out documents.

2.3 The contractor shall provide a five-year full parts and labor warranty on the newly installed roofing material in addition to the manufacturer’s warranty.

2.4 The contractor shall provide all tools, equipment, and personal protective equipment necessary to complete this project as deemed by industry standards, this SOW, all related specifications, applicable code requirements, and site policy.

2.5 The contractor shall provide daily cleanup and securing of work site, including securing tools and equipment. Disposal of all waste and debris is at the contractor’s own expense.

2.6 The contractor shall provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses.

2.7 All work shall be coordinated with the COR assigned to this project and only commence once approved.

2.8 Badges: Contractor will obtain required ID badges for all employees used on project at start of each workday; Report the COR for escort to the station police service for sign in and badge issuance.

2.9 Security: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel regarding information and information system security.

2.10 Schedule: Normal work hours will be 8:00am – 4:30 pm Monday-Friday excluding Government holidays unless otherwise approved by the COR. It is the intent of the Palo Alto VA Medical Center that the work is to be completed within 180 calendar days from the issuance of the Notice to Proceed (NTP). Any request to utility shutdowns must be requested in writing at a minimum of 21 days prior to the requested day of shutdown.

2.11 Codes and Standards: The Contractor shall follow all applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, Lock-out-Tag-out, Rules of Station, NFPA, and etcetera. In the event that any code/standard is found to be contradictory; the authority having jurisdiction (COR) shall make the final determination and work shall proceed at no additional cost to the Government.

3.0 Specific Tasks

3.1 The contractor shall provide all supervision, administrative and technical support, labor, subcontractors, tools, transportation, materials, supplies and equipment. The contractor shall plan, schedule, and ensure effective completion of the repair/replacement of Bldg. 324 HVAC systems.

3.2 The contractor shall coordinate work with onsite personnel

3.3 The contractor shall lock out and tag out power to units in accordance to VA Lock out/Tag out requirements.

3.4 The contractor shall recover refrigerant from units and store onsite, weigh and notify customer of findings

3.5 The contractor shall perform the following Damper & Economizer repairs on AHU-A, AHU-B, AHU-C, HV-1, HV-2, HV-3, HV-4. Grease, pivot joints, make any needed adjustments to operating systems and recommend any further repairs that might occur.

3.6 The contractor shall perform the following work on AHU-A, provide new 2 stage system York or equal to replace existing York condensing unit.

1. Lock out and tag out machine.

2. Recover refrigerant and oil and dispose.

3. Remove existing York 30-ton condenser and have properly disposed

4. Remove existing 30-ton coil from associated Mammoth unit.

5. Demo old refrigerant piping and properly dispose

6. Provide and Install new 30-ton York or equal 2 stage condensing unit.

7. Connect electrical to existing disconnect

8. Use of Crane and Rigging of equipment. (see separate letter for pricing)

9. Provide and Install new 2 stage evaporator coil in existing Mammoth unit.

10. Provide and install new condensate pan.

11. Provide and install new refrigerant piping, fittings and hardware as needed.

12. Provide and install new TXV valves.

13. Provide and install new solenoid valves.

14. Provide and install new liquid filter dryers.

15. Provide and install new pipe supports and mounts.

16. Provide new suction line insulation.

17. Pull system into vacuum, verify holding pressures

18. Provide and install new R-410 refrigerant up to 70 lbs., additional to be billed extra if needed.

19. Perform proper start up procedures and check system operation.

20. Log machines parameters.

3.7 The contractor shall perform the following work on AHU-B, provide new 2 stage system to replace existing York or equal condensing unit.

1. Lock out and tag out machine.

2. Recover refrigerant and oil and dispose.

3. Remove existing York 30-ton condenser and have properly disposed

4. Remove existing 30-ton coil from associated Mammoth unit.

5. Demo old refrigerant piping and properly dispose

6. Provide and Install new 30-ton York or equal 2 stage condensing unit.

7. Connect electrical to existing disconnect

8. Use of Crane and Rigging of equipment. (see separate letter for pricing)

9. Provide and Install new 2 stage evaporator coil in existing Mammoth unit.

10. Provide and install new condensate pan.

11. Provide and install new refrigerant piping, fittings and hardware as needed.

12. Provide and install new TXV valves.

13. Provide and install new solenoid valves.

14. Provide and install new liquid filter dryers.

15. Provide and install new pipe supports and mounts.

16. Provide new suction line insulation.

17. Pull system into vacuum, verify holding pressures

18. Provide and install new R-410 refrigerant, up to 70 lbs., additional to be billed extra if needed.

19. Perform proper start up procedures and check system operation.

20. Log machines parameters.

3.8 The contractor shall perform the following work on AHU-C,

1. Shut unit down appropriately

2. Remove and replace supply fan and motor sheave and associated belts

3. Clean Air Handler and Condenser of dirt

4. Restart systems and verify operations

3.9 The contractor shall perform the following work on AHU-D,

1. Lock out and tag out machine.

2. Recover refrigerant and oil and dispose.

3. Remove existing York 30-ton condenser and have properly disposed

4. Remove existing 30-ton coil from associated Mammoth unit.

5. Demo old refrigerant piping and properly dispose

6. Provide and Install new 30-ton York or equal 2 stage condensing unit.

7. Connect electrical to existing disconnect

8. Use of Crane and Rigging of equipment. (see separate letter for pricing)

9. Provide and Install new 2 stage evaporator coil in existing Mammoth unit.

10. Provide and install new condensate pan.

11. Provide and install new refrigerant piping, fittings and hardware as needed.

12. Provide and install new TXV valves.

13. Provide and install new solenoid valves.

14. Provide and install new liquid filter dryers.

15. Provide and install new pipe supports and mounts.

16. Provide new suction line insulation.

17. Pull system into vacuum, verify holding pressures

18. Provide and install new R-410 refrigerant, up to70 lbs., additional to be billed extra if needed.

19. Perform proper start up procedures and check system operation.

20. Log machines parameters.

4.0 The contractor shall perform the following work on HV-1,

1. Reclaim refrigerant if any and dispose

2. Disconnect and removing rotting condenser coils (4) and properly dispose Provide (4) two new OEM coils and install

3. Disconnect and remove failed 1st stage compressor

4. Provide new OEM compressor and install

5. Provide and install appropriate liquid line filter driers and install

6. Pull system into proper vacuum, verify holding pressures

7. Provide and install new refrigerant R-22 (up to 60 lbs) and install, additional if needed billed extra.

8. Check operations of refrigerant circuits

9. Shaft on associated air handler failed, need to replace

10. OEM shaft no longer available, provide proper shaft information to vendor to fabricate new shaft

11. Cut out as needed existing shaft and dispose

12. Pick up new fabricated shaft and install

13. Provide two associated bearings to fit onto new shaft

14. Provide new and replace supply fan sheave and motor sheave

15. Provide new belts and install

16. Clean interior of CU and AH as needed

17. Restart systems and verify operations,

4.1 The contractor shall perform the following work on HV-2,

1. Reclaim refrigerant if any and dispose

2. Disconnect and removing rotting condenser coils (4) and properly dispose Provide (4) two new OEM coils and install

3. Disconnect and remove failed 1st stage compressor

4. Provide new OEM compressor and install

5. Provide and install appropriate liquid line filter driers and install

6. Pull system into proper vacuum, verify holding pressures

7. Provide and install new refrigerant R-22 (up to 60 lbs.) and install, additional if needed billed extra.

8. Check operations of refrigerant circuits

9. Shaft on associated air handler failed, need to replace

10. OEM shaft no longer available, provide proper shaft information to vendor to fabricate new shaft

11. Cut out as needed existing shaft and dispose

12. Pick up new fabricated shaft and install

13. Provide two associated bearings to fit onto new shaft

14. Provide new and replace supply fan sheave and motor sheave

15. Provide new belts and install

16. Clean interior of CU and AH as needed

17. Restart systems and verify operations,

4.2 The contractor shall perform the following work on HV-3,

1. Reclaim refrigerant and set aside for reuse

2. Disconnect and remove rotting condenser coils (4) and properly dispose Provide (4) four new OEM coils and install

3. Provide and install appropriate liquid line filter driers and install

4. Pull system into proper vacuum, verify holding pressures

5. Recharge with set aside refrigerant, top off charge (allowance of 20 lbs.)

6. Check operations of refrigerant circuits

7. Clean interior of CU and AH as needed

8. Remove and replace supply fan and motor sheaves

9. Restart systems and verify operations

4.3 The contractor shall perform the following work on HV-4,

1. Reclaim refrigerant and dispose

2. Disconnect and remove rotting condenser coils (4) and properly dispose Provide (4) four new OEM coils and install

3. Disconnect and remove and replace (2) two compressors

4. Provide new OEM compressors and install

5. Provide and install appropriate liquid line filter driers

6. Provide and install suction filter drier cores into existing shell

7. Pull system into proper vacuum, verify holding pressures

8. Recharge with new refrigerant

9. Check operations of refrigerant circuits

10. Clean interior of CU and AH as needed

11. Restart systems and verify operations

4.4 The contractor shall Meet with structural engineer & review building structure to ensure the roof can support new condensing units.

4.5 The contractor shall submit crane pick plan for removal and installation for each condensing unit.

4.0 Technical Exhibits

4.3 – Specifications (see attached, listed below)

Section 01 00 00, General Requirements Section 01 32 16.17, Project Schedules Section 01 33 23, Shop Drawings, Product Data, and Samples Section 01 35 26, Safety Requirements Section 01 42 19, Reference Standards Section 01 45 00, Quality Control Section 02 41 00, Demolition Section 13 05 41, Seismic Restraint Requirements for Non-Structural Components Section 23 05 11, Common Work Results for HVAC Section 23 05 41, Noise and Vibration Control for HVAC Piping and Equipment Section 23 05 93, Testing, Adjusting, and Balancing for HVAC Section 23 07 11, HVAC and Boiler Plant Insulation Section 23 08 00, Commissioning of HVAC Systems Section 23 81 00, Decentralized Unitary HVAC Equipment

IFB: 36C26119B0029 Project No: 640AO-19-919 Bldg. 324 HVAC Upgrade

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS, CONDITITONS, AND NOTICES TO BIDDERS/OFFERORS

SUBMISSION OF BIDS

The bidder shall submit the following documents in response to this Invitation for Bids:

(a) One (1) fully completed and signed Standard Form 1442, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or, completing blocks 15 a, b, and c of the Amendment(s) (SF30’s) and returning with bid.

(b) One (1) fully completed Divisional Cost-Breakout Sheet

(c) One (1) original completed/signed SF24 Bid Bond with Raised Seals, and Power of Attorney as required (scanned PDF is acceptable for e-mail, with original wet signature original due to the Contracting Officer within 3 calendar days after closing).

(d) Documentation of Safety & Environmental Record (See below for instructions)

(e) Documentation of Experience Modification Rate (EMR) (See below for instructions) *Note: Bidders are responsible for insuring and verifying their bid and all required bid documents are received at the public bid opening address stated below by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment).

*Note: Bidders are cautioned to carefully review System for Award Management in regards to Representations and Certifications.

INFORMATION FOR BIDDERS:

(a) In accordance with FAR 14.202-8 Electronic Bids, contracting officers may authorize the use of electronic commerce for submission of bids. If electronic bids are authorized, the solicitation shall specify the electronic commerce method that bidder may use.

(b) Electronic bids have been authorized and are to be sent by e-mail to Dario Rissone at Dario.Rissone@va.gov. Solicitation number and title must be in the title of the e-mail.

(c) Any exception to the terms and conditions of the IFB will result in a nonresponsive bid.

(d) Bidders must acknowledge (in writing only) amendments to this solicitation, otherwise a bid shall be determined nonresponsive.

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning bidder must be determined as “Responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, bidders shall provide, at bid-opening all documents as required under “Submission of Bids” above.

These documents will be reviewed promptly after bid-opening. This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or submit this information may result in a determination of Non-Responsibility and make the bid ineligible for award. The Contracting Officer will obtain additional information as needed and specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017): SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR): To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All Bidders shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their bid.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the bidder has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All bidders shall submit information regarding their current EMR. This information shall be obtained from the bidder’s insurance carrier and be furnished on the insurance carrier’s letterhead.

**Note to bidders: Failure to provide the above 2 documents, in the form specified may result in your bid being determined non-responsive, eliminating your bid from being accepted.

BID OPENING:

**Note to bidders: Bids are due 3 September 2019 at 4:00PM PST at the e-mail address designated in Block 8 of SF1442, (subject to amendment).

Public Bid opening will be at 4:10 PM PST in Building 1A, Conference Room D2427, 975 Kirman Avenue, Reno. Nevada (VASNHCS). (Subject to Amendment) **Solicitation number and title must be in the title of the e-mail.

**Note to bidders: At the time of Bid Opening, an apparent low, responsive, responsible bidder will be selected; however, actual low bidder chosen for award shall be subject to verification and confirmation of required, submitted bid documents.

PRE-BID SITE VISIT: Bidders are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

See Provision 52.236-27 for specific information regarding the project pre-bid site visit.

This pre-bid site visit will be the only opportunity for potential bidders to visit the site.

All potential bidders, subcontractors, and suppliers are strongly encouraged to attend this pre-bid site visit.

REQUEST FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this IFB, which is to be sent via e-mail to dario.rissone@va.gov. See RFI Form for specifics.

RFI’s will be responded to as necessary in amendment format which will be posted on FBO. Deadline for submission of RFIs for this IFB is 26 August 2019 at 4:00PM PST. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone request for information will not be accepted or returned.

PLANS/SPECIFICATIONS/DRAWINGS: Drawings and/or specifications are attached in electronic format to this solicitation. Bidders are responsible for downloading and printing their own bid sets. The VA will not provide hard copies of the drawings and/or specifications to any bidder. Contractors are responsible for ensuring that any construction document package used for bidding or construction is complete and up-to-date.

TRAINING: All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PREPARATION OF BIDS: The Federal Government will NOT pay for any costs incurred in preparation and submission of bids.

PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

ADDITIONAL VETBIZ INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the VIP database.

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement;

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES: See 13 C.F.R. § 121.103

(h) Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

NOTICE TO PROCEED (NTP): A notice to proceed shall be issued after award of a fully executed contract. The NTP date and time “to be determined” after award to a successful bidder. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

SOLICITATION AUTHORITY: This Invitation For Bid (IFB) is conducted under FAR Part 14 - Sealed Bidding, where firms are bidders and shall submit bids. References to RFP and Bidder’s, in technical specification sections and technical drawings are strictly coincidental and strictly for purposes of administrative convenience and efficiency. The Contracting Officer exercises final authority over all aspects of this IFB and any resultant contract.

SOLICITATION CLAUSES AND PROVISIONS : Please note that this IFB, and any resultant contract, and all clauses and provisions located there, supersede and contain final authority. Those clauses and provisions that may be referenced in IFB technical specification sections and technical drawings are strictly coincidental and for purposes of administrative convenience and efficiency.

SOLICITATION DEFINITIONS: Throughout this IFB, and any resultant contract, the terms Contracting Officer's Technical Representative (COTR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

WORK DAYS AND HOURS: Normal work days and hours for this project will be Monday through Friday, excluding federal holidays, from 7:30 a.m. to 4:30 p.m. Access to the work site may be restricted to these hours and days. Work during other than normal work days and hours may be required, but days and hours must still be coordinated in advance with the Contracting Officer through the COR.

FEDERAL HOLIDAYS ARE:

New Year's Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Independence Day Christmas

Also included would be any other day specifically declared by the President of the United States of America to be a National Holiday.

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is San Mateo County State of California

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Dario Rissone Hand-Carried Address:

Department of Veterans Affairs

NCO-21

975 Kirman Avenue Reno NV 89502 Mailing Address:

Department of Veterans Affairs

NCO 21

975 Kirman Avenue Reno NV 89502

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for— 19 August 2019, 11:00AM PST

(c) Participants will meet at— Building #324, Menlo Park, CA (End of Provision)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

2.9 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: Requests for Information (RFI) form VAPAHCS, Engineering as to SOW and Specifications.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the…