36C26118R0219-002.docx

36C26118R0219

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT

NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV.

8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that t ime. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government accepta nce after the date offers are due will not be considered and will be rejected.

36C26118R0219 X 04-06-2018 570-18-2-795-0017 570-18-412 Department of Veterans Affairs VA Sierra Pacific Network

(VISN 21)

VA Northern California HealthCare System 3230 PeaceKeeper Way McClellan Park, CA 95652 Same as Block 7

Greg Cunningham 916-923-4523 Project Title: Design-Build MRI Scan Suite on 2nd Floor, Building 1 Project Number: 570-18-412 Location: VA Central California Health Care System; 2615 E. Clinton Ave. Fresno, CA 93703

The Department of Veterans Affairs anticipates awarding a firm-fixed price Design-Build contract utilizing the Two Phase Design-Build Process. The award will be made in accordance with Federal Acquisition Regulation (FAR) 36.3 "Two- Phase Design-Build Selection Procedures" and FAR 15 "Contracting by Negotiation". The Government intends to award without discussions, however, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. This solicitation contains Phase I and Phase II instructions and evaluation factors, however only Phase I is requested at this time. Phase II will be requested via an amendment to the most highly qualified offerors. A maximum of five offerors will be included in Phase II.

Description of work: The contractor shall provide all design work, construction, labor, materials, equipment, testing, inspection, and commissioning to remodel a portion of the 2nd Floor, Bldg. 1, to accomdate a new MRI Scanner

The North American Industry Classification System (NAICS) Code for this requirement is 236220 "Commercial and Institutional Building Construction" , and the U.S. Small Business Administration Size Standard is $36.5 Million dollars.

In accordance with Public Law 109-461, 38 U.S.C. Sec. 8127, and the market research, this procurement is 100% Set-Aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). IAW Acquisition Flash 12-20 at the time of submission of Offer, Offeror must be a SDVOSB concern and will be verified for eligibility utilizing Vendor Information Page database.

Per VAAR 836.204, disclosure of the cost magnitude of this project is between $500,000 and $1,000,000

This solic itation is a Request for Proposal. Phase I is the qualifying stage of the solicitation and consists of technical proposal only. Phase II consist of qualified offerors submitting technical and price proposals.

The period of performance will be included in the amendmentfor Phase II of the procurement process.

An offer guarantee is NOT required for Phase I, but will be included as a requirement in Phase II.

TBD

X 52.211-10 X

3:00 PM PST

05-04-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT

WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract.

The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or pr int) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER

WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 3230 Peacekeeper Way McClellan Park, CA 95652 Department of Veterans Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 Denise R. Groves

Table of Contents

Page 1 of Page 1 of

STATEMENT OF WORK

VA CENTRAL CALIFORNIA HEALTH CARE SYSTEM FRESNO, CA

Solicitation 36C26118R0219 Replace MRI, 2nd Floor, Bldg 1.

This Request for Proposal (RFP) defines the work activities, deliverables, and timelines a Contractor must execute in performance of specified work for a client. The client for this SOW document shall be: The VA Central California Healthcare System located at 2615 E. Clinton Ave, Fresno, CA 93703-2223.

CONTRACTOR will be held responsible for performing each requirement in the Scope of Work, whether or not such requirements are addressed in the CONTRACTOR’s proposal or taken into account by the CONTRACTOR in calculating the Lump Sum Proposal Amount provided by the CONTRACTOR. CONTRACTOR’s failure to submit a price for a requirement in the Scope of Services or to address such requirement in its proposal will not relieve the CONTRACTOR of its obligation to perform such requirement, and the CONTRACTOR will not be entitled to any additional compensation from VA for such requirement.

1. TERMS

The term "OWNER” or “VA”, as used throughout this document, refers to the Department of Veterans Affairs. The term "PROPOSER" as used throughout this document will mean the respondents to this Request for Proposal. The term "RFP" as used throughout this document will mean Request for Proposal.

2. INTENT

The VA of Central California Healthcare System located on 2615 E. Clinton Avenue in Fresno, California is looking to identify superior Proposers/Contractor to provide a turn-key design build to replace existing MRI with new MRI scanner. The site is located on the 2nd floor of Building 1. A MRI scanner shall be furnished, installed, trained and maintained by MRI Vendor under a separate contract. The Proposer shall be responsible for the entire project ensuring the new MRI can be properly installed and fully operational. The Proposer(s) shall be required to coordinate the design and construction with MRI Vendor to insure the MRI scanner is fully operational and maintainable.

3. SCOPE OF WORK

Purpose The scope of this RFP encompasses the design and construction of a new MRI suite to include one

(1) new MRI suite, (1) Mechanical Room, one (1) Control Room, and one (1) Patient Changing Room.

Project Overview Phase #1 – Evaluation/Design Development: The Proposer(s) shall conduct a site investigation/ evaluation, to include both above and below floor components of buildings and utility systems connections. Area to be included in the design shall be the Mechanical Room, Control Room, MRI suite and Patient changing Room.

Design shall include the complete demolition of the existing MRI suite, Mechanical room, Control Room, MRI Equipment and associated components and its removal from the facility.

Phase #2 – Design of Contract Documents: The Proposer(s) shall provide all construction drawings, specifications, engineering analysis (structural, mechanical, electrical), engineering calculations (structural, mechanical, electrical) and construction phasing. Drawings and specification submittals shall be submitted to the VA for review and approval at the intervals established below.

All design and construction for this project shall adhere to all VA directives, VA Design Guides, VA Design Manuals, VA Master Specifications, VA National AutoCAD Standard Application Guide, and other guidance and directives for this project. These standards can be accessed online at: http://www.cfm.va.gov/TIL/ Schedule of deliverables

FIRST SUBMISSION: (35%)

Provide a simple cost estimate of construction of each area as defined in Section 2, Part A.

3 sets of progress Drawings to be delivered 21 calendar days after VA approval Schematic Design.

THIRD SUBMISSION: (100%)

Drawings: Provide three (3) sets of construction drawings showing the scope and plan for each discipline involved. These shall consist of one (1) full size and two (2) half size printed sets and a digital set in PDF format & ACAD Format on a CD-ROM. This drawing set shall include all “as-built” markups reflecting site investigation.

Specifications: The specifications shall be in final draft, completely edited and checked. Deliverables: Provide two (2) copies of any calculations, computations and engineering data including, but not limited to, structural, electrical, mechanical, seismic and fire safety. 2 sets of progress Drawings, 2 Specifications, Color Rendering, and Cost Estimate to be delivered 60 calendar days after VA review of 65% is complete.

VA Review: To be completed within 21 calendar days after receipt of 100% Submittal (Drawings, Specifications and Cost Estimate).

FINAL SUBMISSION: FOR CONSTRUCTION

The A/E shall make any necessary corrections to drawings, specifications, calculations, or other deliverables to incorporate review comments of the 100% design review. Following revision, all documents and quantities listed in Section 6 above shall be resubmitted as a Final Submittal, “For Construction” set. A/E Final Submission to be delivered 21 calendar days after VA review of 100% is complete. Documents shall be submitted to the Contracting Officer in the following format:

· 2 Sets of Original Drawings on bond paper.

· 2 Electronic - CD’s (PDF & AutoCAD Drawings, Specifications, Cost Estimate.

During the design process, the following shall occur and dates shall be established approximately as follows (all will bump according to the actual NTP date. Reference Task Order when made available) Contractor to submit schedule for approval upon receipt of NTP:

· MM/DD/YYYY– NTP estimated date

· MM/DD/YYYY –35% Drawings Schematic Design

· MM/DD/YYYY –65% Drawings, Specs and Cost Estimate

· MM/DD/YYYY –100% Drawings, Specs and Cost Estimate

· MM/DD/YYYY –FINAL PACKAGE ready for construction.

Phase #3 – General Construction: The Proposer(s) shall completely prepare site for MRI equipment installation and operations but not limited to removal of existing MRI, demolition of mechanical room, control room, MRI suite, haul away existing MRI equipment off site, removal of existing structures, and furnish labor and materials to construct and perform work for the new MRI suite, Mechanical Room, Control Room, Changing Room and Toilet. Work includes general construction and alterations of mechanical, electrical and structural work, utility systems and necessary construction and installation of MRI per manufacturer requirements and rooms as captioned above. Proposer(s) shall be responsible to all parts, materials, tools, labor, and transportation. Any construction or installation shall be subject to the current seismic specifications.

All design and construction for this project shall adhere to all VA directives, VA Design Guides, VA Design Manuals, VA Master Specifications, VA National AutoCAD Standard Application Guide, and other guidance and directives for this project. These standards can be accessed online at: http://www.cfm.va.gov/TIL/ Phase #4 – The Proposer(s) shall completely prepare site, coordinate with Equipment Vendor to allow MRI equipment Installation. Equipment Vendor will perform Testing and Training of MRI equipment as required by their contract documents. The Equipment Vendor shall install MRI scanners according to the manufacturer’s specifications. Any construction or installation shall be subject to the current seismic specifications.

REGULATORY REQUIREMENTS.

The design and construction of the MRI suite must comply with all federal, state and county rules and regulations including but not limited to, all NFPA codes (examples NFPA 241, NFPA 101, NFPA 99), uniform building codes and must be ADA compliant upon completion. The CONTRACTOR must also comply with the Facility Guidelines Institute’s Guidelines for Design and Construction of Health Care Facilities, administered by the Facility Guidelines Institute and published by the American Society for Healthcare Engineering.

Expectations of Business Partner VA strives to provide exemplary service to its patients. VA therefore has high expectations of its business partners. It is expected that the business partner will provide quality products and service at the lowest price available in the market, but just as important is the expectation that these products and services are provided in a manner that exhibits the highest level of ethics and professionalism. It is expected that, as a result of this relationship, the business partner will work with VA to ensure that the agreement remains competitive with continual review of market conditions.

4. DESIGNATED CONTACTS

Contracting Officer will be Mrs. Denise Groves:

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) Construction Team II 3801 Miranda Ave., Bldg. 100 Palo Alto, CA 94304 Cell Phone: 559-351-3824 Email: denise.groves@va.gov

Contracting Specialist will be Mr. Greg Cunningham Department of Veterans Affairs Network Contracting Office 21 (NCO 21) Construction Team II 3230 Peacekeeper Way McClellan Park, CA 95652 Office: 916-923-4523 Gregory.Cunningham@va.gov

Project Manager will be Mr. Patrick Wee:

Projects & Construction Management VA Central CA Health Care System 2615 E. Clinton Ave, Fresno, CA 93703 Tel: (559) 225-6100x5549 Cell: (559) 352-7178 Fax: (559) 228-5384 E-mail: patrick.wee@va.gov

MRI Vendor’s Project Manager and contact information to be provided upon award.

5. CONTACT WITH OWNER DURING PROPOSAL PROCESS

Communication between a PROPOSER and a non-designated Owner contact regarding the selection of a proponent or award of this contract is prohibited. Questions pertaining to these requirements shall be addressed to the designated contact(s) specified in this document. Failure of a PROPOSER, or any of its representatives, to comply with this paragraph may result in their proposal being rejected.

6. TENTATIVE DATES AND SCHEDULE

*FINAL SCHEDULE TO BE DETERMINED BY CONTRACTING OFFICER UPON NOTICE TO PROCEED.

7. METHOD OF EVALUATION AND AWARD

OWNER’s mission is to provide the highest quality of care to its patients. For continuity of care and other reasons, the proposals may be reviewed individually by VA staff members. OWNER also reserves the right not to make an award if it is deemed that no single proposal fully meets the requirement of this RFP.

8. GENERAL REQUIREMENTS:

A. SITE INVESTIGATION: Based upon As-Built documents provided by the VA, the A/E shall accurately locate any existing underground plumbing, electrical, and other utilities affected to incorporate them in the area of the design. As-built drawings and other related project drawings are available to the A/E, but visual field verification of the existing area by the A/E shall be part of the investigative services. At each submission, the A/E shall furnish a set of corrected“as-built drawings” reflecting any discrepancies found during site investigation.

B. DEMOLITION: The project demolition work includes removing some architectural, structural, mechanical/plumbing, electrical and removal/modification of existing structures, equipment and/or building materials.

Existing MRI equipment shall be removed off site. Demolition also includes conduits, gutter, raceway and power that supported the existing MRI.

C. GEOTECHNICAL / CIVIL: NOT APPLICABLE.

D. STRUCTURAL: Any existing underground structure or structural systems may need to be evaluated by a structural engineer. Any new structural work or modifications to existing building components shall be designed by a qualified registered structural engineer. The A/E design team shall perform and provide all calculations used for the basis of design of all new or modified structures.

E. ARCHITECTURAL: Field verification of elevations, building locations and architectural dimensions may be required, as the existing drawings are not necessarily accurate. Architectural design shall include finish selections/recommendations for all new work and modifications to existing building components.

F. INTERIOR DESIGN: N/A

G. PLUMBING: Evaluation of the existing plumbing system, to include supply, drainage systems are required. Design modifications, additions and possible relocation to the existing plumbing systems.

H. ELECTRICAL: Evaluate electrical system components within the project area. Design modifications, additions, possible relocation and reutilization of any existing electrical equipment or systems as may be required. The A/E firm shall perform and provide all computations and sizing calculations for new electrical loads anticipated and altered existing loads. All design modifications shall comply with the most recent version of the National Electric Code (NEC).

I. CERTIFIED INDEPENDENT THIRD-PARTY (CITP) SAFETY REVIEW: NOT APPLICABLE.

L. ENERGY & RESOURCE CONSERVATION: Any alterations or new equipment (light fixtures, Roofing Assemblies) shall be energy and resource efficient. Energy Star, LEEDS and other related criteria shall be utilized.

M. FIRE SAFETY – The VA uses NFPA 101, Life Safety Code, as the primary reference for all Fire Safety concerns. A/E shall provide a design that is compliant with NFPA 101.

N. DESIGN DOCUMENTATION - The A/E shall provide all documentation (i.e., calculations, reports, recommendations, etc.) as appropriate to support the design effort and to keep the Government fully informed of all issues or potential problems. Provide computations and sizing calculations for new members/components based on loads anticipated, altered loads and existing loads for electrical, plumbing, sanitary, and structural designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures. Provide an investigation and explanation of code requirements incorporated into the design. Furnish a copy of each code quoted or used in the design.

O. DESIGN CRITERIA -The A/E firm shall review all pertinent VA construction criteria (H-088 series), standard details, and space criteria (Handbook 7610) and is responsible for incorporating all such references in the design of this project. The A/E firm may obtain copies of the complete VA Design Guides, Design Manuals, & other resources from the VA Facilities Management Technical Information Library at web site/page: www.va.gov/facmgt/standard/standard.htm. The VA is mandated to follow the most stringent rules, codes & etc. when economically feasible; therefore, the A/E firm shall also review all applicable VA, Federal, State, County, City, Industry Standard design guides, codes, standards, regulations and policies.

P. DRAWINGS: The A/E shall provide electronic copies of drawings at each review step generated in the latest version of AutoCAD or its companion products. This facility currently uses AutoCAD 2009. The standard drawing size shall be ARCH E1 [30” x 42”]. The format to be used in creating the CAD drawings (i.e. layer/level structure, fonts, font sizing, file naming conventions, etc.) is the latest edition of the National CAD Standard {www.nationalcadstandard.org}.

The A/E shall follow these level/layer formats, file-naming conventions, and symbol library. Drawings to be drawn from the VA’s “As Built” drawings updated by site verification, not scanned reproductions.

Q. SPECIFICATIONS: The A/E firm may obtain a copy of the complete VA Construction Specifications from the VA Facilities Management Technical Information Library at web site/page: www.va.gov/facmgt/standard/standard.htm. The AE shall use the VA Specifications in developing material/product selections.

R. CONTRACT TIME LINE - Approximate time line is projected to be as follows (Reference Task Order when made available):

MM/DD/YYYY– NTP estimated date. MM/DD/YYYY date of COMPLETION.

S. ESTIMATE SUBMISSION REQUIREMENTS: Submit estimate together with Drawing submission.

- END -

EXISTING MRI SUITE

PROPOSED MRI SUITE LAYOUT

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

BASIS OF AWARD

This is a Best Value–Tradeoff source selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, and FAR Part 36.3 Two-Phase Design-Build Selection Procedures, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). The Government intends to award a firm fixed price (FFP) contract without discussions to the proposal offering the Best Value to the Government. Award will be made on a Best Value Tradeoff basis where all evaluation factors other than cost or price, when combined, are approximately equal to cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

This solicitation includes the requirements for both Phase I and Phase II proposals. Offerors shall only submit Phase I proposals in accordance with the following Phase I instructions. After evaluation of the Phase I proposals, the VA will issue an amendment to this solicitation informing the most highly rated offerors, a maximum of five offerors, to submit proposals in accordance with the Phase II instructions included in this solicitation.

PHASE I SUBMISSION REQUIREMENTS

A. All Phase I proposals shall be submitted in one part, a Technical Proposal. Your submittal must include a one-sided original to be emailed to the Contracting Officer at denise.groves@va.gov. and Contract Specialist at Gregory.Cunningham@va.gov. Emails cannot contain attachments that exceed 5MB.

B. All pages containing text shall be consecutively numbered, type-written to fit on 8-1/2x11 inch paper if printed. Factor 1, to include all four sub-factors, and Factor 2 shall not exceed 10 pages each. Please include a cover page that includes the solicitation number, project number, acknowledgment of all amendments, and principle points of contact for the offeror (name, phone number, and email address). Past performance information shall be submitted separately. All technical proposals shall be compatible with Microsoft Office 2010 Microsoft Word.

C. The format used for the areas and factors below shall be strictly adhered to. All responses in the offeror’s package shall clearly indicate the applicable Evaluation Factor and Sub-factor, if applicable.

D. It is the offeror’s responsibility to insure the completeness of the proposal. The evaluation panel for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

E. Only one technical proposal will be evaluated for each offeror. Alternate methods of accomplishing the work required by this solicitation will not be evaluated.

Please Note: Missing, incomplete, or ambiguous information could result in a proposal deemed “non-responsive.” The evaluation factors for Phase I are listed below. It is intended that technical proposals be evaluated and a maximum of five (5) offers may be invited to participate in Phase II of this acquisition. Only the most highly qualified offers as determined by the VA will be selected to submit Phase II proposals.

NOTE: DO NOT SUBMIT THE SF1442 OR BID GUARANTEE DURING PHASE I. NO PRICING OR COST INFORMATION SHALL BE SUBMITTED DURING PHASE I OF THE SELECTION PROCESS

PHASE I REQUEST FOR TECHNICAL QUALIFICATIONS EVALUATION CRITERIA

The following evaluation factors will be used to determine the most highly qualified Offerors that will be invited to submit a Phase II proposal. The factors and sub-factors below are listing in descending order of importance.

Factor 1: Corporate Specialized Experience: Provide information on relevant and recent experience on design-build contracts of comparable size, complexity and scope within the last three years as described in the sub-factors. Include for each sub-factor this information:

Project title, location and brief description.

Project owner/client and name and telephone number of owner’s contact person.

Project Statistics including start and completion dates (original vs. actual) for design and construction;

Project cost (with brief explanation of what is included in the cost).

Project Team; A/E Firm and General Contractor that participated on the project Sub-Factor 1A -- Provide a minimum of one example project demonstrating the experience and capability of the lead Architect-Engineer firm that will be designing the project.

Sub-Factor 1B -- Provide a minimum of one example project demonstrating the offeror’s design-build project management experience and capability as a prime contractor on a construction project of similar type and scope.

Sub-Factor 1C -- Provide an example design/build project that the prime contractor and proposed Architect-Engineering firm have completed together.

Sub-Factor 1D -- Provide a minimum of one example project demonstrating similar construction capability of the firm (proposed prime or subcontractor) that will be performing the largest construction effort.

Factor 2: Technical Approach: Provide a written narrative of the technical approach to be used for this design-build project. Proposals shall be evaluated based on inclusion of the major elements of the design-build process from notice to proceed to project completion, including all deliverables.

Factor 3: Past Performance: The Offeror (both prime contractor and Architect-Engineering firm) shall request Past Performance Questionnaire & Forms be completed by clients on previous design/build projects. The Government may contact the offeror’s references for information and may review performance ratings on file for prior Government projects the offeror has performed. Past performance information obtained from sources other than those identified by the offeror may be used. All relevant facts and circumstances gathered from information from the offeror’s listed references and other sources of information available to the Government (e.g., Contractor Performance Assessment Reporting System (CPARS)/Past Performance Information Retrieval System [PPIRS]) will be used to evaluate the offeror’s overall past performance and quality of performance. If an offeror has not commented on negative past performance evaluations obtained by the Source Selection Evaluation Board, the offeror may be given the opportunity to clarify and/or mitigate adverse past performance during “exchanges” (clarifications, communications, or discussions) after receipt of proposals (FAR 15.306). If discussions are required, and past performance issues remain, these issues will be addressed during discussions.

Offerors shall instruct the clients to complete and forward the Past Performance Questionnaires directly to the Contracting Officer via email at denise.groves@va.gov and Contract Specialist at Gregory.Cunningham@va.gov. The due date for receipt of Past Performance Questionnaires shall be on or before the proposal due date and time shown in Block 13 of the SF 1442. Offerors shall be responsible for ensuring Past Performance Questionnaires are delivered to the Contracting Officer on or before the proposal due date. Questionnaires must be submitted by the client/evaluator directly to the Contracting Office. Offerors should follow-up and encourage references to get the questionnaires to the Contracting Officer in a timely manner. Do not include copies of these transmittal letters, communications, or questionnaires in the proposal. Offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable, FAR 15.305(a)(2)(iv).

PHASE I EVALUATION PROCESS/METHODOLOGY

Each Proposal will receive an overall assessment of technical merit using the following ratings with the below definitions.

Evaluation Rating Standards for Phase I Evaluation Criteria

Evaluation Scale for Factor 3 – Past Performance

Each proposal will receive an overall assessment of its technical and past performance merits using the following definitions.

Standard Definitions

PHASE II REQUEST FOR PROPOSAL (RFP) EVALUATION CRITERIA

The Bid Guarantee shall be submitted with the Phase II requirement.

Responses to Phase II Request for Proposals shall only be accepted after Phase I is complete, and only from the selected offerors.

All evaluation factors other than cost or price, when combined, are approximately equal to cost or price. Evaluation will be based on the following evaluation factors:

Factor 1: Construction Management - Proposals shall be evaluated based on design concept narrative, relevant and recent specialized experience of key personnel, management approach and scheduled of design scope with the last five years.

Sub Factor 1A: Project Personnel Experience - Key Personnel shall be evaluated based on relevant management, design and construction knowledge and experience on past projects of comparable size, complexity and scope, key personnel must have at least 5 years of experience doing design and construction work.

Biographical data shall include the following:

Name of individual.

Company employed by.

Company position title.

Years with the company.

Describe work experience with projects that were of comparable size, complexity, and scope.

Position that the individual will hold for this contract/project team.

Describe job related educational experience including degrees, certificates etc. and granting institutions.

Supply this biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed):

Prime Contractor’s Design-Build Project Manager.

Architectural-Engineer Design Project Manager.

Architect Structural Engineer Mechanical Engineer Electrical Engineer Plumbing Engineer Construction Project Manager.

Construction Superintendent Sub Factor 1B: Management Approach – Shall be evaluated based on Quality Assurance/Quality Control Plan, and Organizational Chart and Narratives.

Quality Assurance / Quality Control Plan Provide Quality Control Plan for both design and construction phases of the project.

Project Organizational Chart and narrative – Include team members submitted under Sub-Factor 1A Project Personnel Experience.

Provide Organizational Chart.

Provide narrative, clearly describe the prime contracting firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors.

Provide a list of consultants and all proposed major sub-contractors.

Sub Factor 1C, Design and Construction Concept Narratives: Contractor’s understanding of project scope shall be evaluated based on the Design and Construction narratives.

Design Narrative Provide a design narrative that describes all the design elements included in this scope of work. Include information about materials and finishes, utility systems, and any special considerations as applicable.

Construction Narrative Provide a construction narrative that describes phasing of the work as applicable, mobilization, site preparation, and utility work, at a minimum.

Factor 2. Schedule: Provide project design and construction schedule. Contractor’s understanding of schedule and project specific schedule parameters shall be evaluated.

Project Progress Schedule - The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed (assume a NTP date of October 2, 2017) and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will indicate specific tasks with dates for each step of the process including:

Design Period: Include pre-design site survey work, each design and construction document review submittal milestone, and indicate government review periods.

Construction Period: Include mobilization, site prep, long lead items, start and completion of construction scope items.

Factor 3 Price: Price is not rated, but evaluated based on the Offeror’s total proposed price being complete, reasonable, balanced and realistic given the proposed technical approach.

PHASE II SUBMISSION REQUIREMENTS

Your submittal must include a one-sided original to be emailed to the Contracting Officer at denise.groves@va.gov and the contract specialist at Gregory.Cunningham@ya.gov. Emails cannot contain attachments that exceed 5MB.

Volume I

Each resume Shall not exceed Two Pages

Shall not exceed 25 pages

Shall not exceed 15 Pages

Shall not exceed 10 Pages

Volume II Price Proposal

Text shall be at least single spaced, on 8 1/2 x 11 inch paper, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. Submission as double-sided printing/copying on recycled paper is encouraged. No foldout pages shall be used. Pages submitted in excess of the page limitations stated throughout this document will not be evaluated.

PHASE II EVALUATION PROCESS/METHODOLOGY

Each Phase II technical proposal will receive an overall assessment of technical merit using the following ratings with the below definitions.

Evaluation Rating Standards for Phase II Evaluation Criteria

Standard Definitions

Factor 3: Price Price will be evaluated separately from Technical and other non-cost/price factors.

The reasonableness of the prices proposed will be evaluated on the basis of adequate price competition by comparing the proposed prices among all offers. Proposed prices shall also be compared to the Independent Government Cost Estimate to ensure that prices are reasonable for the work to be performed.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.211-1 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS, FPMR PART 101-29 (AUG 1998)

(a) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to— GSA…