36C26118B0377-008.pdf

VETERANS AFFAIRS NORTHERN CALIFORNIA HEALTH CARE SYSTEM

Consolidated CHW/HW Piping

Project No. 612A4-18-233

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SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

1-1. Refer to Articles titled SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(FAR 52.236-21) and, SPECIAL NOTES (VAAR 852.236-91), in GENERAL

CONDITIONS.

1-2. For the purposes of this contract, samples, test reports, certificates, and manufacturers' literature and data shall also be subject to the previously referenced requirements. The following text refers to all items collectively as SUBMITTALS.

1-3. SUBMITTAL SCHEDULE. Within 30 days of execution of construction contract provide SUBMITTAL SCHEDULE for all required items specifically mentioned under the separate sections of the specification. The

SUBMITTAL SCHEDULE shall be fully synchronized with the PROJECT

SCHEDULE, Section 01 32 16.15. List each submittal item in spreadsheet template provided by Architect, for import into Newforma Project Center.

For each item in calendar days and dates list:

a. Date Contractor receives original Submittal from Material Supplier.

b. 2 weeks for Contractor to review and stamp approval on original

Submittal.

c. Date COR/ Architect-Engineer receives original Submittal.

d. 2 weeks for COR/ Architect-Engineer to review original Submittal.

e. Date COR/ Architect-Engineer to return review of original Submittal to Contractor.

If required by comments:

f. 2 weeks for Material Supplier to revise submittal.

g. 2 weeks for Contractor to review and stamp approval on Revised

Submittal (r1).

h. Date COR/ Architect-Engineer receives Revised Submittal (r1).

i. 2 weeks for COR/ Architect-Engineer to review Revised Submittal (r1).

j. Date COR/ Architect-Engineer to return review of Revised Submittal

(r1) to Contractor.

k. Order processing time and time of manufacture if product is not a stock item.

l. Shipping time from product supplier to construction site.

m. Date product is required on construction site (from Section 01 32

16.15, PROJECT SCHEDULES).

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1-4. Submit for approval, all of the items specifically mentioned under the separate sections of the specification, with information sufficient to evidence full compliance with contract requirements. Materials, fabricated articles and the like to be installed in permanent work shall equal those of approved submittals. After an item has been approved, no change in brand or make will be permitted unless:

A. Satisfactory written evidence is presented to, and approved by

Contracting Officer, that manufacturer cannot make scheduled delivery of approved item or;

B. Item delivered has been rejected and substitution of a suitable item is an urgent necessity or;

C. Other conditions become apparent which indicates approval of such substitute item to be in best interest of the Government.

1-5. Forward submittals in sufficient time to permit proper consideration and approval action by Government. Time submission to assure adequate lead time for procurement of contract - required items. Delays attributable to untimely and rejected submittals will not serve as a basis for extending contract time for completion.

1-6. Submittals will be reviewed for compliance with contract requirements by

Architect-Engineer, and action thereon will be taken by Resident

Engineer on behalf of the Contracting Officer.

1-7. Upon receipt of submittals, Architect-Engineer will assign a file number thereto. Contractor, in any subsequent correspondence, shall refer to this file and identification number to expedite replies relative to previously approved or disapproved submittals.

1-8. The Government reserves the right to require additional submittals, whether or not particularly mentioned in this contract. If additional submittals beyond those required by the contract are furnished pursuant to request therefor by Contracting Officer, adjustment in contract price and time will be made in accordance with Articles titled CHANGES (FAR

52.243-4) and CHANGES - SUPPLEMENT (VAAR 852.236-88) of the GENERAL

CONDITIONS.

1-9. Schedules called for in specifications and shown on shop drawings shall be submitted for use and information of Department of Veterans Affairs and Architect-Engineer. However, the Contractor shall assume responsibility for coordinating and verifying schedules. The Contracting

Officer and Architect- Engineer assumes no responsibility for checking schedules or layout drawings for exact sizes, exact numbers and detailed positioning of items.

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1-10. Submittals must be submitted by Contractor only and shipped prepaid.

Contracting Officer assumes no responsibility for checking quantities or exact numbers included in such submittals.

A. Submit samples in single units unless otherwise specified. Submit shop drawings, schedules, manufacturers' literature and data, and certificates in quadruplicate, except where a greater number is specified. Submit shop drawings, schedules, manufacturers' literature and data, and certificates electronically.

B. Submittals will receive consideration only when covered by a transmittal letter signed by Contractor. Letter shall include a statement that

Contractor has reviewed the submittals and certifies that the Contractor has reviewed the submittals and they comply with the requirements of the

Contract Documents, to be sent via Newforma Info Exchange and shall contain the list of items, name of Medical Center, name of Contractor, contract number, applicable specification paragraph numbers, applicable drawing numbers (and other information required for exact identification of location for each item), manufacturer and brand, ASTM or Federal

Specification Number (if any) and such additional information as may be required by specifications for particular item being furnished. In addition, catalogs shall be marked to indicate specific items submitted for approval.

1. A copy of letter must be enclosed with items, and any items received without identification letter will be considered "unclaimed goods" and held for a limited time only.

2. Each sample, certificate, manufacturers' literature and data shall be labeled to indicate the name and location of the Medical Center, name of Contractor, manufacturer, brand, contract number and ASTM or

Federal Specification Number as applicable and location(s) on project.

3. Required certificates shall be signed by an authorized representative of manufacturer or supplier of material, and by Contractor.

C. In addition to complying with the applicable requirements specified in preceding Article 1.9, samples which are required to have Laboratory

Tests (those preceded by symbol "LT" under the separate sections of the specification shall be tested, at the expense of Contractor, in a commercial laboratory approved by Contracting Officer.

1. Laboratory shall furnish Contracting Officer with a certificate stating that it is fully equipped and qualified to perform intended work, is fully acquainted with specification requirements and intended use of materials and is an independent establishment in no

01 33 23 - 4 way connected with organization of Contractor or with manufacturer or supplier of materials to be tested.

2. Certificates shall also set forth a list of comparable projects upon which laboratory has performed similar functions during past five years.

3. Samples and laboratory tests shall be sent directly to approved commercial testing laboratory.

4. Contractor shall send a copy of transmittal letter to both Resident

Engineer and to Architect-Engineer simultaneously with submission of material to a commercial testing laboratory.

5. Laboratory test reports shall be sent directly to Resident Engineer for appropriate action.

6. Laboratory reports shall list contract specification test requirements and a comparative list of the laboratory test results.

When tests show that the material meets specification requirements, the laboratory shall so certify on test report.

7. Laboratory test reports shall also include a recommendation for approval or disapproval of tested item.

D. If submittal samples have been disapproved, resubmit new samples as soon as possible after notification of disapproval. Such new samples shall be marked "Resubmitted Sample" in addition to containing other previously specified information required on label and in transmittal letter.

E. Approved samples will be kept on file by the Resident Engineer at the site until completion of contract, at which time such samples will be delivered to Contractor as Contractor's property. Where noted in technical sections of specifications, approved samples in good condition may be used in their proper locations in contract work. At completion of contract, samples that are not approved will be returned to Contractor only upon request and at Contractor's expense. Such request should be made prior to completion of the contract. Disapproved samples that are not requested for return by Contractor will be discarded after completion of contract.

F. Submittal drawings (shop, erection or setting drawings) and schedules, required for work of various trades, shall be checked before submission by technically qualified employees of Contractor for accuracy, completeness and compliance with contract requirements. These drawings and schedules shall be stamped and signed by Contractor certifying to such check.

1. For each drawing required, submit one legible photographic paper or vellum reproducible.

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2. Reproducible shall be full size.

3. Each drawing shall have marked thereon, proper descriptive title, including Medical Center location, project number, manufacturer's number, reference to contract drawing number, detail Section Number, and Specification Section Number.

4. A space 120 mm by 125 mm (4-3/4 by 5 inches) shall be reserved on each drawing to accommodate approval or disapproval stamp.

5. Submit drawings, ROLLED WITHIN A MAILING TUBE, fully protected for shipment.

6. One reproducible print of approved or disapproved shop drawings will be forwarded to Contractor.

7. When work is directly related and involves more than one trade, shop drawings shall be submitted to Architect-Engineer under one cover.

1-11. Samples (except laboratory samples), shop drawings, test reports, certificates and manufacturers' literature and data, shall be submitted for approval to

HILLIARD ARCHITECTS, INC.

1330 Broadway, Suite 1111

Oakland, CA 94612

1-12. At the time of transmittal to the Architect-Engineer, the Contractor shall also send a copy of the complete submittal directly to the

Resident Engineer.

1-13 ELECTRONIC DOCUMENT PROCESSING SOFTWARE

To expedite the electronic documentation process, the Contractor shall process all documents including submittals, RFIs, punch lists, field reports and document revisions using one of the following software system(s).

Newforma Info Exchange (no additional license required)

Newforma Info Exchange is a web-based system for the Contractor to download data and submit information to Architect.

IMPORTANT: Newforma Info Exchange does not provide Contractor with tools for generating logs, distributing documents or collaborating with

Subcontractors. It is the responsibility of the Contractor to manage documentation independently with Subcontractors.

There is no additional cost to the Contractor or Owner to access

Newforma Info Exchange via a web browser.

Architect shall provide logins to construction team and Owner.

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