S06 Amendment 36C26027Q0027 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 09-15-2026

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

To all Offerors/Bidders

36C26027Q0027

X

X X

X 1

1. The purpose of this Amendment is to provide Questions and Answers (Q&A) in response to the solicitation, as well as provide updates to section B.2 (Price/Cost Schedule) and B.3 (Statement of Work) of the Request for Quote document.

2. See continuation page for Q&A 1-19.

3. See updated document "S02 RFQ 36C26027Q0027 Updated 9-15-26." Changes are in RED text.

4. No other changes. All other terms and conditions remain unchanged.

CONTINUATION PAGE

Q&A 1-19

RFQ 36C26027Q0027

PUGET SOUND VAHCS WATER MANAGEMENT

Q1. Existing Water Monitoring Systems

PWS, 2, paragraph (d), states that the contractor shall utilize the existing Phigenics equipment installed in 2024. Could the Government please provide the number of water monitoring systems currently installed at the Seattle and American Lake VAMCs, as well as the type, location, and current operating status of each system?

Could the Government also clarify the contractor’s responsibilities for service, maintenance, calibration, modem/data transmission, and reporting associated with the existing systems?

A1. Seattle has four and American Lake has five water monitoring systems. The contractor shall be responsible for the service, maintenance, calibration, modem/data transmission, and reporting associated with the existing systems.

Q2. Phigenics Part Numbers

The solicitation includes multiple references to Phigenics' product/service numbers throughout the PWS and the Pricing Schedule. Could the Government please remove those references as all requirements are commercial off the shelf items (COTS)?

A2. Brand Name or Equal references have been added where applicable.

Q3. Existing Water Management Program

PWS, 4, paragraph (a), task 1: Does the VA currently have an existing Water Management

Program that the contractor is expected to review and update, or is the contractor expected to develop a new Water Management Program?

A3. The contractor is expected to develop and propose a Water Management Program.

Q4. CLIN 0010 – MB-300 PVT TimeZero

MB-300 PVT Time Zero refers to an offering by Phigenics. This is a marketing-label on a bundle of standard commercially off the shelf (COTS) tests available from multiple providers. Can the

Government please remove references to MB-300 Time Zero and instead provide a list of the tests and analytical methods required?

A4. This line item has been deleted.

Q5. Existing SaaS

PWS 4, paragraph (f), Task 6: Could you please confirm that the contractor may propose an alternative SaaS web-based data management system that meets the salient characteristics listed and is compatible with the existing continuous monitoring equipment.

A5. Yes.

Q6. CLIN 0004 – Retesting

Could the Government please clarify the type of testing required under CLIN 0004, “Retesting,” since the solicitation includes multiple types of tests, each with a different rate?

A6. Validation retesting shall be conducted if initial results are not in the compliant range.

Q7. CLIN 0008 – Monitoring Equipment

Could the Government please clarify what specific services are required under CLIN 0008 in relation to the water monitoring equipment? We were unable to determine from the PWS whether this CLIN is intended to cover maintenance or another requirement.

As well, is the contractor required to provide cellular data connection for the continuous monitoring stations, or are they already connected to the VA's network?

A7. CLIN 0008 is referencing maintenance and services required to maintain the existing water monitoring system.

Yes, the contractor is required to provide connection for the continuous monitoring system.

Q8. CLIN 0011 – Additional Legionella Testing

Could the Government please confirm whether CLIN 0011 represents 300 additional Legionella tests and, if so, whether these are the same tests and requirements as the standard Legionella testing under CLIN 0002?

A8. Yes, the additional tests are standard Legionella testing.

Q9. Reporting Turnaround Time – ISO 11731 Testing

ISO 11731 requires the Legionella test to be incubated up to 14 days. Please confirm that it's appropriate to be in compliance with the ISO 11731.

A9. Please refer to the VHA Directive 1061.

Q10. SPS Testing

We have the quantities broken down by water type and test type in the pricing schedule.

However, could you please clarify how many sampling locations there are at each facility, how many samples are to be collected at each location, and which type of test is required for each sample?

Could you please provide us with a copy of the previous quarterly report?

Could you please confirm whether testing follows Table 2, Table 5, and Table 6 of ST108?

A10. Seattle and American Lake have sampling locations at Sterile Processing

Service and Gastrointestinal Unit. The previous quarterly reports are not available. VA can confirm Contractors shall refer to ST108 to ensure all testing requirements are completed and in compliance with the standard.

Q11. Quarter Safety Committee Meetings

Are the quarterly safety committee meetings held virtually, or is in-person attendance required?

A11. Meetings can be held virtually.

Q12. Section B.3 states that VA Puget Sound installed Phigenics PWS Boards in 2024 and that the Contractor “shall utilize the existing Phigenics equipment.” Can the Government clarify whether the existing Phigenics equipment is Government-owned, and whether all licenses, subscriptions, service agreements, or other proprietary rights necessary to operate and access this equipment are currently held by the Government?

A12. The Government-owned equipment. All licenses, subscriptions, service agreements, or other proprietary rights are necessary to operate and access this equipment.

Q13. Will the successful Contractor be provided access to the existing Phigenics equipment, associated data feeds, administrative accounts, software interfaces, and historical data by the

Government at no additional cost, or is the Contractor responsible for independently obtaining access, licensing, subscriptions, training, certification, or authorization from Phigenics?

A13. Contractor is responsible for independently obtaining access and authorization from Phigenics.

Q14. If the Contractor is responsible for obtaining any proprietary Phigenics license, subscription, service agreement, certification, or other authorization, can the Government identify specifically what is required to perform the contract?

A14. The Contractor shall be responsible for identifying a water management program that will meet the requirements of the statement of work.

Q15. Task 6 states that the Contractor shall utilize the “existing SaaS-based water management platform.” Can the Government identify the existing platform by manufacturer/product name and confirm whether this requirement refers to a Phigenics platform associated with the existing

PWS Boards?

A15. The existing platform is Phigenics.

Q16. Is the Contractor required to use the existing SaaS platform for Task 6, or may an offeror propose an equivalent web-based water management/data-management platform that meets all listed functional requirements while continuing to utilize the Government’s existing Phigenics

PWS Boards?

A16. The Contractor may propose an equivalent web-based water management platform that meets all listed functional requirements while utilizing existing PWS Boards.

Q17. If use of Phigenics proprietary equipment and/or software is mandatory and equivalent solutions are not permitted, can the Government provide or identify the applicable brand-name justification/supporting documentation for this requirement?

A17. The Government uses existing water monitoring equipment from Phigenics and equivalent solutions are permitted as long as they are compatible with existing installed equipment.

Q18. If performance requires an awardee to obtain proprietary access or services directly from

Phigenics, has the Government confirmed that such access is commercially available to all eligible SDVOSB offerors on substantially equal terms? We ask because, if access to a mandatory system is controlled by a single third party and is not Government-furnished, the requirement could potentially restrict otherwise qualified SDVOSB offerors from competing.

A18. The Contractor is responsible for identifying access with Phigenics or determining equivalent solutions.

Q19. Alternatively, would the Government consider furnishing the necessary Phigenics access, licensing, subscription, and/or data connectivity to the successful Contractor as Government-furnished access so that offerors compete on the services required by the RFQ rather than their existing commercial relationship with the manufacturer?

A19. The Government will not provide access, licensing, subscription, and/or data connectivity.

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