36C26027Q0012.docx
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- Solicitation number
- 36C26027Q0012
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs (VA), Network Contracting Office 20, for market research purposes regarding renovation services at the VA Southern Oregon Rehabilitation Center & Clinics in White City, Oregon. The notice is not a request for proposals or quotations and does not obligate the government to award a contract. Responses are due by August 21, 2026, at 3:00 PM Pacific Time and should be submitted via email to Charlene.Johnson8@va.gov and Helen.Woods@va.gov. The VA anticipates soliciting this requirement under FAR Part 12 procedures.
The project involves comprehensive renovation of interior surfaces including walls (approximately 14,500 SF), floors (approximately 7,370 SF), ceilings (approximately 470 SF), and corner guards (approximately 5 units). Wall work includes removal of existing finishes, surface preparation via cleaning, patching, and HEPA/wet sanding, followed by installation of new wallpaper, wainscoting, or paneling with high-performance primer and premium paint applied by brush and roller only (spray prohibited). Floor work requires removal of existing flooring and underlayment with abatement as needed, installation of new carpet or resilient flooring with 6-inch coved resilient base for sheet goods and continuous resilient base for carpet, and third-party negative air testing for asbestos barrier establishment. Ceiling work includes removal of existing tiles, grid inspection and preparation, and replacement with high-performance products. The product service code is Y1DZ with NAICS code 236220 (Commercial and Institutional Building Construction) and a $45 million size standard. The notice requests capabilities statements and completion of a questionnaire addressing small business eligibility, anticipated construction timeline, identified risks, and relevant experience. The government is seeking to determine appropriate acquisition strategy, including potential small business set-asides.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| 692-26-201 Refresh Halls and Walls throughout Campus |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 98661 |
| SOLICITATION NUMBER* |
| 36C26027Q0012 |
| RESPONSE DATE/TIME/ZONE |
| 08-21-2026 3:00 pm PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| Y1DZ |
| NAICS CODE* |
| 236220 |
| CONTRACTING OFFICE ADDRESS |
| NCO 20 Network Contracting Office |
ATTN: V4CONT
1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661
POINT OF CONTACT*
Contract Specialist Charlene Johnson charlene.johnson@va.gov 4106422411 ext 27037
PLACE OF PERFORMANCE
| ADDRESS |
| VA Southern Oregon Rehabilitation |
Center & Clinics
8495 Cater Lake Highway
White City Oregon
| POSTAL CODE |
| 97503 |
| COUNTRY |
| US |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a Sources Sought notice issued by the Department of Veterans Affairs (VA), Network Contracting Office 20. The VA is seeking information from Sources capable of renovating surfaces associated with halls and walls throughout the facility. This notice is for market research only and not a request for proposals or quotations. It does not obligate the Government to issue a solicitation or award a contract, and no reimbursement will be made for responding.
The VA anticipates soliciting this requirement under FAR Part 12 procedures.
The anticipated NAICS code is 236220 – Commercial and Institutional Building Construction
DESCRIPTION OF THE REQUIREMENT:
This project includes wall coverings, floor finishes, and replacement of ceiling tiles. The Contractor will provide all labor, materials and necessary equipment. All work will meet SOW, drawings, and specification requirements as well as any applicable manufacturer’s recommended installation procedures.
The project includes:
| • | Walls: Remove existing wall finishes and hardware as needed. Prepare surfaces (clean, patch, HEPA/wet‑sand) to match surrounding areas. Install new wallpaper, wainscoting, or paneling with professional workmanship. Apply high‑performance primer and premium paint using brush and roller only, spray application is prohibited. (approx. 14,500 SF) |
| • | Floors: Remove and dispose of existing flooring and underlayment; abate as required. Install new carpet or resilient flooring with necessary prep. Repair and re‑texture walls where base is removed. For subfloor replacement, establish an asbestos barrier and provide a third‑party negative air test before removal. Install 6" coved resilient base for sheet goods with fir cap; continuous resilient base for carpet. (approx. 7,370 SF) |
| • | Ceilings: Remove existing ceiling tiles and clean debris. Inspect and prepare grid as needed. Replace all tiles, including those with fixtures, using high‑performance products. (approx. 470 SF) |
| • | Corner Guards: Replace vinyl corner guards and associated metal brackets in like‑kind. (approx. 5) |
Interested parties should submit a brief capabilities statement demonstrating their ability to perform the required services AS WELL AS complete the questionnaire below to include with your response. Include any comments or questions you may have. Responses will be used solely to help determine the appropriate acquisition strategy, including potential small business set‑aside. Other than small businesses may also respond.
Responses are due no later than 8/21/2026, at 3:00 PM Pacific Standard Time and must be submitted via email to both Charlene.Johnson8@va.gov and Helen.Woods@va.gov.
Sources Sought Notice Sources Sought Notice Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
SOURCES SOUGHT QUESTIONNAIRE:
PLEASE EMAIL COMPLETED FORM TO Charlene.Johnson8@va.gov
Company Name ___________________________________________
Phone Number ____________________________________________
Email Address ____________________________________________
UEI ______________________
* Proof of Systems for Award Management Registration (SAM) is mandatory*
1. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. The North American Industry Classification System (NAICS) code is tentatively 236220 – Commercial and Institutional Building Construction, $45 Million
A size standard, which is usually stated in number of employees or average annual receipts, represents the largest size that a business (including its subsidiaries and affiliates) may be to remain classified as a small business for Small Business Administration and federal contracting programs. The definition of "small" varies by industry.
| [ ] yes | [ ] no | Small Business (SB) |
| [ ] yes | [ ] no | HUBZone |
| [ ] yes | [ ] no | Small Business 8(a) |
| [ ] yes | [ ] no | Small Disadvantaged Business (SDB) |
| [ ] yes | [ ] no | Economically-Disadvantaged Women-Owned Small Business (EDWOSB) |
| [ ] yes | [ ] no | Women-Owned (WO) Small Business |
| [ ] yes | [ ] no | Service Disabled Veteran Owned Small Business (SDVOSB) |
| [ ] yes | [ ] no | Other (please specify) |
2. If your company were selected, how many calendar days would your company need after the Notice to proceed date before completing construction?
_____ 15 days _____ 30 days _____45 days _____other (please list)
3. In your opinion, what are the risks associated with this effort? Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concerns this service.
4. Provide any additional feedback that you feel is relevant (i.e., problems or any other issues experienced with similar contracts).
NOTE: Do not include proprietary, classified, confidential, or sensitive information in responses.
| *= Required Field |
| Sources Sought Notice |
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Sources Sought Notice
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