S02 36C26027Q0009 0001 Amendment QnA.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0001 07-30-2026

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

To all Offerors/Bidders

36C26027Q0009

07-22-2026

X

X X

See CONTINUATION Page

X One

1. This RFQ has been amended in order to answer questions.

2. See Section A.2 of this amendment for the answers to the question received regarding this solicitation. The questions are in black, while the answers are in red.

3. Please see updated CLINS. Changes have been highlighted in yellow.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

250.00 EA __________________ __________________

Courier Service for Silverdale CBOC

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027

Courier Service for Port Angeles CBOC

Contract Period: Base

394.00 EA __________________ __________________

Courier Service for Mt Vernon CBOC

Contract Period: Base

Courier Service for Olympia CBOC

Contract Period: Base

Courier Service for Puyallup CBOC

Contract Period: Base

147.00 EA __________________ __________________

Courier Service for MMU, Raymond, Shelton, Aberdeen, Ocean

Shores Contract Period: Base

180.00 EA __________________ __________________

Everett Laundry Approximately 1x week on call

Everett Sterile Processing Approximately 1x week on call Silverdale Laundry Approximately 1 x week on call Contract Period: Base

Everett Standalone

Contract Period: Base

Courier Service for Oak Harbor CBOC

Contract Period: Base

252.00 EA __________________ __________________

Courier Service for Auburn CBOC

Contract Period: Base

10.00 EA __________________ __________________

Emergency courier service required within six hours

Contract Period: Base

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028

Contract Period: Option 1

Contract Period: Option 1

Contract Period: Option 1

Contract Period: Option 1

Shores Contract Period: Option 1

Everett Sterile Processing Approximately 1x week on call Silverdale Laundry Approximately 1 x week on call Contract Period: Option 1

Contract Period: Option 1

Contract Period: Option 1

Contract Period: Option 1

Contract Period: Option 1

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029

Contract Period: Option 2

Contract Period: Option 2

Contract Period: Option 2

Contract Period: Option 2

Shores Contract Period: Option 2

Everett Sterile Processing Approximately 1x week on call Silverdale Laundry Approximately 1 x week on call Contract Period: Option 2

Contract Period: Option 2

Contract Period: Option 2

Contract Period: Option 2

Contract Period: Option 2

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030

Contract Period: Option 3

Contract Period: Option 3

Contract Period: Option 3

Contract Period: Option 3 POP Begin: 10-01-2029

Shores Contract Period: Option 3

Everett Sterile Processing Approximately 1x week on call Silverdale Laundry Approximately 1 x week on call Contract Period: Option 3

Contract Period: Option 3

Contract Period: Option 3

Contract Period: Option 3

Contract Period: Option 3

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031

Contract Period: Option 4

POP End: 09-30-203

Contract Period: Option 4

Contract Period: Option 4

Contract Period: Option 4

Shores Contract Period: Option 4

Everett Sterile Processing Approximately 1x week on call Silverdale Laundry Approximately 1 x week on call Contract Period: Option 4

Contract Period: Option 4

Contract Period: Option 4

Contract Period: Option 4

Contract Period: Option 4

GRAND TOTAL __________________

A.2 Question and Answers

CONTINUATION PAGE

1. The Statement of Work refers to Central Time for several pickup and delivery requirements.

Please confirm that all stated service times are Pacific Time. Yes, service times are in Pacific Time

2. Please define the unit “EA” used in the price schedule. Does one unit represent one one-way movement, one round trip, one completed daily route, or one individual pickup and delivery event? ”EA” means a single trip to that CBOC location with the last location being the drop off in the SEA LAB to end the route.

3. For routes requiring delivery of return items to a CBOC followed by specimen pickup and return to the VA, is the complete round trip invoiced as one unit? Yes, they deliver whatever is picked up to the other location during their scheduled pickup which could be the SEA endpoint. So, it just moves along the route until it’s location is reached when they arrive to pick up the specimens.

4. The Mount Vernon CLIN contains 394 annual units. Please identify which specimen, reusable medical equipment, and linen movements are included and how each movement should be counted for invoicing. They annotate on the pickup log when they pickup linen or RMD from Dental to add to the extra trip cost otherwise each trip is for the lab specimens pickup costs only.

5. CLIN 0007 combines Everett Laundry, Everett Sterile Processing, and Silverdale Laundry services under one unit price. Does each individual movement constitute one unit? Will the VA consider separate CLINs because the routes and costs may differ? This is one price since the route would not differ.

6. CLINs 3009 and 4009 repeat the mobile-clinic route with a quantity of 147 units. In the base year and first two option years, the corresponding CLIN is Oak Harbor with 200 units. Should CLINs 3009 and 009 be corrected to Oak Harbor? Yes, please see updated CLINS.

7. The Oak Harbor SOW describes service five days per week, while the price schedule provides 200 annual units. Please confirm the anticipated number of annual Oak Harbor service days.

The anticipated number of service days is five days per week. Please see updated CLINS with updated annual units.

8. The mobile-clinic CLIN includes Ocean Shores, but the SOW does not provide an Ocean Shores address, schedule, mileage, or delivery requirements. Please provide the missing information.

Please see updated CLINS. Ocean shores is no longer included.

9. Which CLIN should be used for emergency courier service required within six hours? Is emergency service included in the scheduled-route unit price or separately authorized and priced? A new CLIN has been added for emergency service (0011, 1011, 2011, 3011, and 4011.

10. Are the stated annual quantities guaranteed quantities, estimated quantities, or maximum quantities? Please identify any minimum guaranteed contract value or service volume. Min volume would be the 21 working days a month on average. For 261 trips a year without any special trips or additional charges for things needed adhoc.

11. Will the contractor be required to maintain a secure local storage facility for materials held overnight? If so, please provide the security, environmental-control, access, and inspection requirements. May materials remain overnight in a locked contractor vehicle? No the items should be dropped off at the CBOC’s or Seattle or American lake Labs as last stop. Items deemed by VA and HIPAA regulations to be of sensitive nature will be secured (locked) at-all-times in Government furnished bags and locks while in the possession of the Vendor.

12. Must the contractor continuously monitor and document vehicle and storage temperature and relative humidity? Please identify required monitoring equipment, calibration standards, record-retention requirements, and acceptable temperature-excursion procedures. The Vendor shall be responsible to maintain a temperature-controlled environment between 68 to 78 degrees Fahrenheit and a relative humidity level between 65 to 72 percent in vehicle or storage areas.

13. Are VA-supplied refrigerant packs provided at every originating clinic, and is the contractor responsible for returning or conditioning those packs? The use of adequate refrigerant packs shall be supplied by VA Lab. Specimens shall therefore be maintained at 37 to 46 degrees Fahrenheit for all deliveries of laboratory specimens or supplies. They shall be swapped out when the bags are returned.

14. Please clarify vehicle-capacity and cargo-separation requirements for simultaneous transportation of laboratory specimens, clean reusable medical equipment, contaminated instruments, linen, wheelchairs, walkers, pharmaceuticals, and other materials. Clean supplies are not in the same vehicle compartment as dirty or soiled items. The bins are color coded to identify what is in each tote. Plastic liners are used on the Trunk space floor also in case of any spills. Replaced daily.

15. Are ferry fares, tolls, airport or facility parking, and ferry-related wait time required to be included in each firm-fixed unit price? Yes

16. Please provide the complete wage determinations identified on page 58, including applicable occupational classifications, hourly wages, health and welfare rates, vacation, holiday, and paid-sick-leave requirements. The applicable Service Contract Labor Standards (SCLS) Wage Determination for the Seattle–Tacoma area is incorporated into the solicitation and establishes the minimum required wage rates and fringe benefits for all covered labor classifications.

Contractors are responsible for complying with the applicable U.S. Department of Labor Wage Determination, including the required occupational classifications, minimum hourly wage rates, Health and Welfare benefits, vacation, holiday, and paid sick leave requirements. Offerors shall base their pricing on the applicable wage determination in effect at the time of proposal submission. If a revised wage determination becomes applicable before award or during contract performance, it will be incorporated in accordance with the applicable FAR clauses.

Because of the competitive labor market, a realistic fully burdened courier-driver wage is typically closer to:

Direct hourly wage: $28–$34/hour; Fringe benefits/payroll burden: 35–45% Fully burdened labor cost: approximately $38–$48/hour. Those figures are generally more representative of what a contractor would need to pay to recruit and retain qualified medical courier personnel in the Seattle/Tacoma market, where local minimum wages are substantially above the Washington state minimum in some jurisdictions.

17. Please identify the required professional-liability insurance limit. Please also confirm whether the requirement for general liability insurance without an asbestos exclusion applies to this courier contract. The contractor shall maintain insurance coverage in accordance with FAR 52.228-5 and all applicable contract requirements. Commercial general liability insurance shall be maintained at the required limits specified in the solicitation, with automobile liability coverage for all owned, non-owned, and hired vehicles used in contract performance.

Professional liability insurance is not required for this courier service contract, as it does not involve professional medical services. The requirement for general liability insurance without an asbestos exclusion does not apply unless specifically identified elsewhere in the solicitation.

18. Please specify the documentation the VA expects under Part III, Responsibility. Should the response include a staffing plan, vehicle plan, mobilization schedule, contingency plan, financial-capacity information, subcontractor information, and past-performance references? The Vendor shall develop a contingency plan within five (5) business days to ensure uninterrupted daily scheduled courier services for VA. This plan shall be reviewed annually by the Vendor, the POC, and/or Clinic Manager. Inclement weather. The Vendor shall develop a contingency plan within five (5) business days after award to address possible inclement weather conditions. The plan shall provide Community Based Outpatient Clinics, the POC and Clinic Manager with notifications early enough to provide the appropriate staff time to notify veteran patients that laboratory services need to be rescheduled. The Vendor shall immediately notify the POC or Clinic Manager via phone and email communications of emergent road closures authorized by the Washington DOT.

19. May relevant experience of the SDVOSB owner and proposed key personnel be considered when the offering entity has limited corporate past performance? YES.

20. May an offeror propose certified SDVOSB subcontractors or independent contractors as similarly situated entities for selected routes? If so, what subcontractor information must be included in the quotation? No.

21. Are contractor personnel permitted to begin performance while background investigations are pending, provided all required forms were submitted within five business days after award? YES All PHI is locked in bags.

22. The delivery schedule identifies September 31, 2030 Please confirm the correct contract completion date. This is a 5 Year contract. Therefore, the contract ends 9/30/2031.

23. The SOW identifies ten Federal holidays but does not list Juneteenth. Please confirm whether service is excluded on Juneteenth National Independence Day. There are 11 holidays including Juneteenth and National Independence Day.

24. How many cubic feet of storage are required for transportation, and what is the maximum size and quantity of items to be transported daily? The Contractor shall transport routine items weighing up to 50lbs per package item and dimensions up to approximately 48 inches times 48 inches times 48 inches. Items exceeding these limits including larger medical equipment such as wheelchairs, walkers. Specialty items may be transported when coordinated in advance and when vehicle capacity, safety, and handling requirements permit. Maximum quantity of these larger items would be 1-2 at most daily.

25. Please clarify if the government will require the vendor to provide equipment (coolers, totes, locks, and temperature logs). The VA provides insulated soft sided totes with locks to secure specimens.

26. What is the weekly, monthly, or annual estimated trip volume for as-needed trips in total, and/or as-needed trips per contract location, if any? Usually 19-20 work days per month. As needed would be Adhoc if there was a special event or weekend service possibly if they could arrange that.