36C26026R0068.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 70

36C26026R0048

X

05/04/2026

SATOC

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

Derek Crockett (360) 816-2760

668 SATOC, Mann-Grandstaff VA Medical Cetner, Spokane, Washington.

Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) for flooring construction services.

Flooring renovation, repairs, and replacement services ancillary to construction services.

All work is to be performed at the Mann-Grandstaff VA Medical Center located at 4815 North Assembly Street, Spokane, Washington

99205.

The NAICS code for this procurement is 238330, Flooring Services. The small business size standard for NAICS 238330 is $19M.

This solicitation is 100% total Small Business (SB) set-aside.

Offerors shall meet all solicitation requirements and ensure current registration as an SB under NAICS code 238330 in the System for Award Management (SAM)

The maximum capacity of the IDIQ SATOC is $2,000,000 million, base year and all options combined.

Period of Performance: For IDIQ SATOC, see schedule, for task order, see individual task order.

See Attachment B.1 Price Cost Schedule for required quoted pricing.

See section B.4 PROPOSAL INSTRUCTIONS AND REQUIREMENTS for submission requirements.

The CO for this acquisition is Derek Crockett; Derek.Crockett@va.gov.

Note: The government intends to make a single award task order contract (SATOC) as a result of this solicitation.

Questions regarding this solicitation will be accepted by email only at derek.crockett@va.gov on or before 05/15/2026, 15:00 PST.

CO for this acquisition is Derek Crockett; Derek.Crockett@va.gov.

30 per TO x X Performance Work Statement

X

10 Days after Task Order

Award when required.

0 15:00 PST

06-04-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

PER TASK ORDER

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

Derek Crockett

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

B.1 PRICE/COST SCHEDULE

B.2 DELIVERY SCHEDULE

B.3 PERFORMANCE WORK STATEMENT (PWS)

INFORMATION REGARDING PROPOSAL MATERIALS

B.4 PROPOSAL INSTRUCTIONS AND REQUIREMENTS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

2.2 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-CERTIFICATION

(NOV 2021)

2.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.4 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB 2024)

2.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.6 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014) ALTERNATE I (MAY 2014)

2.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.2 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

3.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

GENERAL CONDITIONS

4.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

4.2 52.216-18 ORDERING (AUG 2020)

4.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

4.4 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION)

4.5 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

4.6 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.8 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.9 52.223-20 AEROSOLS (MAY 2024)

4.11 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.12 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN

1997)

4.13 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.14 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.14 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..68

4.15 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

B.1 PRICE/COST SCHEDULE

I. All prime contractor wages are listed in Attachment B.1 Price Cost Schedule reflect the service rates for the prime contractor. Offerors must submit pricing for straight rate- SCA Wages, Straight Rate- DBA wages, Overtime Rate, Weekend Rate, and

Holiday Rate.

II. The Straight Time Rate will be billed for hours worked from Monday through Friday

8:00 a.m. to 5:00 p.m. (excluding federal holidays)

III. The Overtime Rate will be billed for hours worked from Monday through Friday 5:00 p.m. to 8:00 a.m.

IV. The Weekend Rate will be billed for anytime worked on Saturday or Sunday.

V. The Holiday Rate will be billed for anytime worked on any Federal holiday.

Example:

Journeyman Straight Time Rate Overtime Rate Weekend Rate

Holiday Rate

Floor Installer $20.00 $45.00 $50.00 $50.00

B.2 DELIVERY SCHEDULE

ITEM

NUMBER PLACE OF PERFORMANCE

DELIVERY

DATE

SHIP TO: Mann-Grandstaff VAMC 4815 North Assembly Street

Spokane, WA 99205

USA

See PWS for Task Orders.

B.3 PERFORMANCE WORK STATEMENT (PWS)

1. TITLE: Flooring Renovation, Installation, and Replacement Services

2. OVERVIEW: This contract will support the Mann-Grandstaff VAMC (MGVAMC), Spokane, WA for numerous flooring projects at several locations. Services rendered under this contract shall include labor and materials to support flooring projects.

3. DESCRIPTION: Under this agreement, the Indefinite Delivery Indefinite Quantity (ID/IQ)/Single Award Task Order Contract (SATOC) Contractor shall provide all necessary qualified personnel, supervision, materials, equipment, tools, machinery and services to perform all tasks in accordance with the Performance Work Statement (PWS) prepared specifically for each task order; and within the timeline as prescribed at the task order level.

All task orders (TO) under this SATOC are firm-fixed price. The contractor will be paid in arrears after final completion and written acceptance by the Government and the Department of

Veterans Affairs Contracting Officer Representative (COR).

The Contracting Officer alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; issue Task Orders against the contract; make final decisions on disputed deductions from contract payments for nonperformance, or unsatisfactory performance; terminate the contract for convenience or default or cause; and issue final decisions regarding contract questions or matters under dispute. However, the Contracting Officer may delegate certain other responsibilities to the VA Contracting Officer Representative (COR). All delegated duties will be specified in writing in the COR Appointment Memorandum or specified at the task order level.

4. OBLIGATION OF FUNDS

Funding will be obligated at the task order level and before issuance of each task order.

5. IDIQ/SATOC MINMUM ORDER OBLIGATION

The government is only obligated to spend a minimum of $2,000 for services over the 5-year period of this IDIQ/SATOC contract.

6. TASK ORDER LIMITS AND IDIQ/SATOC CEILING:

Task Order (TO) Limit: $100,000.00 per order.

The contract ceiling: $2,000,000.00 over five years.

Period Of Performance:

7.PLACE OF PERFORMANCE

Mann-Grandstaff VAMC, 4815 N Assembly Street, Spokane WA 99205.

8. SCOPE OF FLOORING SERVICES:

Resilient sheet flooring (RSF) with chemically welded seams and integral cove base.

Year One 2026 – 2027

Year Two 2027 – 2028

Year Three 2028 - 2029

Year Four 2029 - 2030

Year Five 2030 - 2031

Welded seam sheet flooring (WSF) with heat welded seams and integral cove base.

Solid vinyl tile.

Luxury vinyl tile.

Rubber tile.

Linoleum tile.

Resinous (resinous epoxy base with vinyl chip flake broadcast) flooring with integral cove base and trench liner.

Seamless resinous (epoxy resin composition) and aliphatic poly urethane sealer, flooring systems with integral cove base.

Resinous, pour in place resilient urethane flooring with integral cove base.

Resinous terrazzo flooring systems with integral cove base.

Epoxy or Urethane Matrix Terrazzo.

Polyacrylate Matrix Terrazzo.

Resinous (resinous urethane and epoxy mortars) flooring with integral cove base and trench liner.

High Abuse Climatic Troweled and Sealed Urethane Mortar Flooring System.

High Abuse Non-Climatic Troweled and Sealed Epoxy Mortar Flooring System.

Carpet.

Molding, adhesives, seaming tape, and other items required for complete installation.

Athletic Carpet: Carpet like soft surface flooring constructed monolithically to provide good traction designed to cushion accidental falls.

Molding, adhesives, seaming tape, and other items required for complete installation.

Terrazzo floor tile.

Poured-in-place cementitious terrazzo including adhesively bonded monolithic terrazzo.

Interior brick flooring.

Interior stone flooring.

Resilient base and accessories.

Resilient base (RB) adhered to interior walls and partitions.

Resilient stair treads (RST) adhered to interior stair treads.

Sheet rubber flooring (SRF) adhered to interior stair landings.

Prepare or replace subsurface for floor finishes to be installed.

Removal of existing floor coverings.

Testing concrete for moisture and pH.

Remedial floor coating for concrete floor slabs.

Floor leveling and repair.

Joint sealants where required for complete installation of flooring materials or systems.

Relocate movable furniture out of the work area.

Incidental construction activities.

8. TASK ORDER (TO) ORDERING:

Once a requirement is identified, the VA Contracting Officer Representative (COR) and

Contracting Office will reach out to the contractor for an initial quote. All quotes and task orders under this SATOC are firm-fixed priced and shall reflect the rates established in the Price/Cost

Schedule.

The contractor’s quoted prices and any subsequent task order shall be inclusive of all applicable shipping costs, use sales taxes for materials, prevailing wages, city, county, Washington State, and federal taxes, permit requirements, and any other associated costs, all of which shall be the sole responsibility of the contractor.

The Contractor must respond within 5 business days of receiving a request for quotation by the government. If a quote cannot be submitted within the required time (5 business days), the contractor must notify the VA COR and Contracting Officer within the 10-day time window detailing why a quote cannot be achieved in the timeline required.

The contractor’s quotes shall be provided on a line-item basis, including all labor hours, material costs, equipment costs, and other services fees broken out separately, by each category.

The contractor’s quotes shall reflect the labor rates established in the Price/Cost Schedule and include labor hours, all material/equipment manufacturer information, material costs, equipment costs, warranty information, and any subcontractor’s business information (name, address, trade category, labor & material costs). Lump sum quotes will not be accepted.

a. The contractor’s quotes shall include a project schedule detailing the proposed dates and times that work is estimated to be performed. The contractor shall provide a schedule of project milestones.

b. It will be the responsibility of the contractor to visit the site, verify as-built conditions, room dimensions, and make corrections as needed to accurately develop quotes.

c. The Contractor must state the intended period how long the quote is valid (example:

“Quote is valid for 60 days”).

d. All requirements and quotes involving contractor electrical and/or data cabling services must be reviewed and approved in writing by a VHA engineer prior to the issuance of all task orders placed under this SATOC.

e. A contractor Safety Plan and an Infection Control Plan may be required before a task order is issued depending on the specific nature of the work.

f. All temporary outages of any utility services required for the performance of work shall be scheduled and approved in writing by a VA engineer. All requests for power outages shall be submitted in writing by the contractor and approved by a VA engineer. In the event of an unexpected shutdown or emergency, the contractor shall immediately (no more than one hour) notify the VA COR, CO, and VA station points of contract by phone and by writing by email.

9. CONTRACTOR PERFORMANCE REQUIREMENTS:

a. The Contractor shall be solely responsible for all personal furnishings, equipment, supplies, and property brought onsite and in performance under this contract. The Government shall not be liable for any loss, theft, or damage of the Contractor’s or subcontractor’s personal furnishings during onsite performance.

b. The Contactor’s work is being performed in a hospital environment; therefore, the Contractor's performance of this contract shall not interfere with Patient Care or Hospital Operation. This may occur with little or no advance notice.

c. The Contractor shall have access to the area where work is to be performed. The movement of Contractor personnel, equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing hospital operations. Delivery of materials and equipment shall be made with minimum interference to Government operations and personnel. VA personnel shall not assist with Contractor shipments or deliveries that are made to the job site.

d. The Contractor shall be responsible for providing all work site protective barriers and site control devices. This includes items such as protective fences, protective tapes, and protective signage, etc.

e. The Contractor shall be responsible for providing all necessary traffic control (i.e., street blockages, traffic cones, and flagman) at no additional cost to the Government. Proposed traffic control methods shall be submitted to the COR for final approval. No street or access way shall be completely closed to traffic without prior written approval from the COR.

f. The Contractor's personnel will be permitted to use toilet facilities on the premises, with prior VA COR approval. In the event none are available, the Contractor shall, at his own expense, provide portable facilities, as required.

g. The Contractor shall carry the appropriate contractor’s licensure and certification for the trade/craft work they perform under the prime contractor.

10. SUB-CONTRACTORS

a. All Contractor personnel will provide the VA with all required contractor, journeyman, and apprentice trade licenses and certifications for the prime contractor and the prime contractor employees upon Government request.

b. Any parts, materials installed without prior approval will be subject to removal and replacement with approved parts, materials, equipment, or supplies and at no additional costs to the Government.

11. BUSINESS HOURS & FEDERAL HOLIDAYS:

c. In the event the contractor is required to work weekends, holidays and extended hours to support scheduled and unscheduled projects, all hourly rates must be negotiated at the task order level and before task order issuance..

d. Normal business hours are established and understood as 8:00am-5:00pm, Monday – Friday, except Federal Holidays.

e. After business hours are established and understood as 5:00pm-8:00am, Monday- Friday, except Federal Holidays. All contractor or VA COR requests for after work hours must be detailed and quoted at the task order level and before issuance of a task order. After-hours contractor wage rates are negotiable and can only be authorized by a warranted VA Contracting Officer.

f. Weekend hours are established and understood as any hour worked Saturday and/or Sunday. Federal holiday hours are established and understood per legal holidays defined below. All Contractor or VA COR requests for weekend work hours must be detailed and quoted at the task order level and before issuance of a task order. After-hour Contractor rates are negotiable and can only be authorized by a warranted VA Contracting Officer.

Federal Legal holidays are as follows:

New Year’s Day January 1st*

Martin Luther King’s Birthday Third Monday in January

Presidents’ Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth Third Monday in June

Independence Day July 4th*

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans’ Day November 11th*

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute.

Any other day designated by Executive Order.

Any other day designated by the President’s Proclamation.

13. SECURITY REQUIREMENTS:

a. If the VA COR determines security certification is required for a project, it will be determined by the VA COR before issuance of a task order, and it will be the responsibility of the contractor to obtain VA adjudication and all background clearance requirements.

b. When determined necessary by the VA COR and at the task order level, the background investigation may include the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM’s e-QIP Questionnaire.

c. Background investigations and clearance, as required by the VA COR, apply to all subcontractor personnel needing the same access. The Contractor will cover the costs of these investigations. If the Office of Personnel Management (OPM) conducts the investigation through the VA, the Contractor must reimburse the VA within 30 days.

14. GENERAL STANDARDS:

a. Washington State Department of Labor & Industries (L&I) – General contractor licensing, bonding, and insurance.

a. Occupational Safety and Health Administration (OSHA) regulations for construction safety and workplace.

b. American National Standards Institute (ANSI): ANSI A108/A118/A136- Standards for the installation of ceramic tile, setting materials, and grout, restoration practices.

c. American Society for Testing and Materials (ASTM) International: ASTM D2047 (Standard Test Method for Static Coefficient of Friction of Polish-Coated Floor Surfaces).

d. American Society for Testing and Materials (ASTM) International : ASTM F710 (Standard Practice for Preparing Concrete Floors to Receive Resilient Flooring):

Preparation guidelines for concrete floor systems before installing resilient flooring materials.

e. ASTM F1869 (Standard Test Method for Measuring Moisture Vapor Emission Rate of Concrete Subfloor Using Anhydrous Calcium Chloride).

f. Tile Council of North America Handbook: TCNA Handbook for Ceramic, Glass, and Stone Tile Installation.

g. National Wood Flooring Association (NWFA) IICRC S100 Standard - Installation, sanding, finishing, and restoration of wood flooring.

h. National Wood Flooring Association (NWFA): CRC S300 Standard – Professional cleaning of textile floor coverings, including carpets and rugs.

Carpet and Rug Institute (CRI):

i. CRI 104/105- Standard for Installation of Commercial and Residential Carpet.

j. North American Laminate Flooring Association (NALFA) - guidelines for proper installation and maintenance of laminate flooring.

k. Spokane County and Spokane City - city and county - regulations, policies, building codes, safety standards, and any other applicable local, state, or federal laws governing flooring installation and renovation services.

15. PERSONNEL REQUIREMENTS:

The contractor shall provide:

a. Experienced and certified personnel to perform the required services. The Government and the offeror understand and agree that the services to be delivered are non-personal.

b. All Contractor employees must be fluent in spoken and written English. This requirement is essential to ensure clear communication, adherence to safety protocols, and accurate execution of project specifications, all of which are primarily documented and communicated in English.

c. The Contracting Officer may require the removal of Contractor or contractor personnel from the job site if any employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

d. The Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed at the task order level. The Contractor must select, supervise, and exercise control and direction over its employees (including subcontractors) under the IDIQ/SATOC and at the task order level.

e. Changes or modifications to the PWS or at the task order level can only be made by the Government Contracting Officer (CO).

16. CONTRACTOR PERSONNEL:

The contractor shall have required knowledge and experience to perform the work described under this contract.

a. The Contractor shall ensure all flooring work is conducted by experienced flooring contractors and contractor personnel . The Contractor shall ensure that its employees have all required professional certifications and licenses (current and valid) for each applicable task and labor type category before commencement of work.

b. All contractor and contractor personnel must have general contractor licensing, bonding, and insurance for the flooring and services provided under this contract and as required by Washington state.

c. The Contractor shall identify, by name, the proposed key management and technical personnel who will work under this contract and each task order, such as the Project

Manager (Deliverable 2).

17. GOVERNMENT-FURNISHED EQUIPMENT (GFE):

All personnel shall have required tools and equipment. Government will not provide tools and equipment. In the event GFE is provided to the contractor, all GFE will be documented at the task order level.

18. GOVERMENT FURNISHEED INFORMATION (GFI):

Site floor plans, specifications, and references may be provided by the VA COR when available.

However, any specifications or plans provided by the Government are estimates only and the

Government will not pay additional costs for inaccuracies of such documentation used to develop quotes, estimate project costs, or fulfill an issued task order against this SATOC.

19. MONTHLY CONTRACTOR REPORTING:

Contractor shall provide monthly status reports (Deliverable 3) to the VA COR. The monthly status report shall include the following:

a. Closed Task orders from month prior. Provide location and dates close.

b. Current Open Task orders with location, status and estimated completion date.

c. Re-opened Task orders as applicable. Provide location, status and completion date.

d. Updates in contractor personnel, program manager, and staff.

20. CONTACTOR DELIVERABLES:

Number Name Frequency Receipt

1 Task Order Documentation/Receipts

Before or at the time of invoicing. COR

2 Key Management and Technical Personnel

10 business days after Task Order award / 1 day after any change of Contractor personnel during task order performance.

COR

/Contracting Officer

3 Monthly Report On the 1st business day of each new month.

COR

21. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP):

Instances of the Contractor’s non-compliance with the SATOC terms and conditions will be referred to the VA COR and administering CO for each task order and action. Instances of non-compliance will be documented in writing by the VA COR and administering CO.

The VA COR and administering CO for this SATOC will perform an annual review of the

Contractor’s performance and task orders completed as necessary.

The chart below is a quality assurance surveillance plan (QASP) and outlines the Contractor performance objective, standards, minimum quality levels, and surveillance methods, for

Contractor performance evaluation under this SATOC.

Performance

Objective

Standard Minimum

Quality Level

Surveillance

Method

Contractor

Evaluation

Method

Responsiveness The contractor responds to VA quote requests for task orders within 5 business days.

Performance will meet standard 95% of the time

Administering CO and VA COR task order reviews.

Annual

Performance

Evaluation and

TO Reviews.

Project Schedule Contractor completes task orders within the agreed upon period of performance at the task order level

Performance will meet standard 95% of the time

COR AND TO CO

Observation, validated complaints.

Annual

Performance

Evaluation and

TO Reviews.

Deliverables Contractor submits monthly deliverable report to the COR for project status updates.

Monthly reports are submitted on the 1st business day of the month.

COR annual performance rating.

Annual

Performance

Evaluation and

TO Reviews.

22. CONTRACTING OFFICER/CONTRACTING OFFICERS REPRESENTITIVE (COR):

The Contracting Officer alone, without delegation, is authorized to take actions on behalf of the

Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; issue task orders against the SATOC; make final decisions on disputed deductions from contract payments for nonperformance, or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the Contracting

Officer may delegate certain other responsibilities to the COR. All delegated duties will be specified in writing in the COR Appointment Memorandum.

23. TASK ORDER COMPLETION & ACCEPTANCE:

a. The Contractor is responsible for all materials and supplies during performance at the task order level and until final written government completion and acceptance.

b. Upon completion of each task order, the Contractor shall provide a written invoice to the

VA COR that includes a summary of all work performed, all materials and equipment installed, warranty information, and manufacturer material specifications.

c. The designated VA COR will inspect and review the Contractor’s work onsite before final completion and acceptance by the Government.

d. Completion and acceptance of the contractor’s work must occur in writing by the VA COR or VA Contracting Officer. In the event there are discrepancies identified in the Contractor’s work, the Contractor will have five business days to correct such discrepancies onsite, and at no additional costs to the Government.

e. The Government will not pay additional costs to the Contractor due to rescheduling services, quote revisions, additional site visits, or discrepancies identified in the Contractor’s work during or after performance of services.

f. The Contractor will warranty all materials and labor provided at the task order level for a minimum period of one-year after a task order has been completed.

24. INVOICING:

a. All task orders (TO) placed against this SATOC are firm-fixed priced, and the Contractor shall be paid in arrears after final completion and acceptance by the Government in writing by the VA COR.

b. Inspection and acceptance shall be accomplished as follows: The Government, for all services and supplies furnished under any resulting task order, hereby designates the

COR in the program office as the point of final inspection and acceptance. The SATOC holder will submit invoices to the COR for review and written acceptance before submitting electronic invoices for payment.

c. If the invoice is incomplete or inaccurate, the COR and/or CO will return the unsigned invoice to the SATOC holder for correction.

d. After final receipt and VA COR acceptance of the contractor’s work at the task order level, the contractor shall submit electronic invoicing and a receiving report through

Tungsten for payment.

e. An itemized invoice shall be submitted to the VA COR after completion of each task order placed against the SATOC.

f. Electronic Invoicing - VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal

Register.

g. Vendors are required to register with Tungsten Network and submit invoices electronically as a condition of acceptance of this contract or order. For questions please refer to: http://www.tungsten-network.com/us/en/veterans-affairs/ Submittal of invoices are to be through https://authentication.tungsten-network.com/login.

INFORMATION REGARDING PROPOSAL MATERIALS

B.4 PROPOSAL INSTRUCTIONS AND REQUIREMENTS

PROPOSAL SUBMISSION REQUIREMENTS

The following items are required to be submitted for the proposal to be determined compliant. It is the responsibility of each offeror to ensure that its proposal reaches the designated point of submission in a timely manner. Proposals received that are not compliant may be removed from further substantive evaluation at the discretion of the Government.

Volume I: Technical

1. Factor 1: Technical.

a.) Offerors shall submit proof of employees or staff that are certified and trained floor Installers certified by International Standards & Training Alliance (INSTALL) or the U.S.

Department of Labor with the following minimum criteria:

I. US Department of Labor approved four (4) year apprenticeship program, 160 hours a year.

II. Career long training.

III. Manufacturer endorsed training.

IV. Fundamental journeyman skills certification.

b.) Offerors shall submit documentation or portfolio of their firm’s supplier distribution network and portfolio. This documentation must include:

Manufacturers: List of flooring suppliers and manufacturers within the supply network.

Place of Manufacture: Specification of whether products are USA-made or domestic.

Types of Flooring Offered: Detailed information on the types of flooring available, including wood, vinyl, carpet, tile, etc.

Warranty Terms: Clear articulation of warranty terms for each type of flooring offered.

c.) Offerors shall submit their firm’s business capabilities statement detailing their firm’s years of experience in the flooring industry.

2. Factor 2: Past Performance References:

a. Offerors are required to submit documentation of their past performance for a minimum of five (5) flooring installation projects completed within the past five (5) years.

https://authentication.tungsten-network.com/login

These projects should best demonstrate your firm’s experience in handling flooring projects with a contract value ranging from $25,000 to $100,000. For each project, please provide the project value/description, the client with point of contact information, and the dates of start and completion.

NOTE: The Government may use data provided by offerors in their Quotes, and data obtained from other sources, including data in government files. The Government reserves the right to obtain past performance information from any source available and has the right to contact customers other than those listed by the Offeror to evaluate past performance. The Government reserves the right to verify statements the Offeror makes regarding its past performance to determine whether they are substantiated.

Volume II: Price, Reps/Certs, and Limitations on Subcontracting.

1. Offerors must submit pricing for all CLINs and years in attachment B.1 Price Cost

Schedule.

2. If an offeror’s firm is a certified SDVOSB, submit signed response to clause VAAR

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN

2023) (DEVIATION)

3. SF1442, completed and signed. Note: Contractor’s signature shall be in accordance with FAR Part 4.102 (e.g., proper signature and format of person who is able to bind an individual, partnership, corporation, etc.).

4. Amendment(s). Signed SF30(s), if any issued, and/or acknowledgement in Box 19 of the SF1442.

5. Representations and Certifications. Provisions or clauses incorporated by full text in this solicitation requiring completion by the offeror must be completed and submitted with the offer.

NOTE: Offerors proposals shall not exceed 50 pages.

EVALUATION:

The Government may reject any or all proposals. Any informalities or minor irregularities in received proposals may be waived at the Government’s discretion.

The Government will evaluate offers in response to this solicitation in accordance with the evaluation factors below. The Government anticipates making one award for the SATOC contract but reserves the right to make no award if no proposal is found not to be of best value to the Government. The Government intends to award without discussions but reserves the right to determine if discussions are necessary. The Government intends, if an award is made from this solicitation, to make award to the proposal that offers the overall best value to the

Government and may award to other than lowest price offeror.

Evaluation factors are as follows:

Factor 1: Technical

Factor 2: Past Performance

Factor 3: Price

All evaluation factors other than price, are approximately equal to each other. All evaluation factors other than price, when combined, are significantly more important than price.

EVALUATION FACTORS

1- Technical

a. Technical evaluation will rate the assessed capability of the offeror to successfully manage and complete flooring projects for the Mann-Grandstaff VAMC by evaluating its firm’s staff’s training certifications, its firm’s supplier distribution portfolio for flooring materials, its firm’s network of domestic manufacturers, and the manufacturer warranty terms of flooring materials.

2- Past Performance

a. Past performance will consider each offeror’s demonstrated recent and relevant record of performance. One performance confidence assessment rating will be assigned using Table 3 for each offeror after evaluating the offeror’s recent past performance, focusing on performance that is relevant to the requirement.

i. The Government will assess recency of projects as either:

• Recent

• Not Recent

ii. The Government will assess relevancy of projects in accordance with Table

2.

b. The Government will utilize any combination of the following methods to evaluate an

Offeror’s past performance in addition to reviewing questionnaires submitted including:

i. Query the Contractor Performance Assessment Reporting System (CPARS) for project ratings within the past five years.

ii. Query other Government performance reporting systems or data sources within the past five years.

iii. Review past performance data provided by the contractor.

iv. Contracting references provided or identified elsewhere in offer.

c. Offerors with no past performance will be rated as Neutral.

d. NOTE: Technical submittals will not be used to evaluate past performance or develop a past performance rating.

PRICE EVALUATION

Price will be evaluated on a basis of reasonableness using any combination of methods identified in FAR subpart 36.2 and FAR and RFO art 15. Offerors are required to review to ensure their price(s) are completed on and accurate prior to submitting to the government.

In evaluating the labor hour rates in the Price Cost Schedule section of the proposals, the government will assess the proposed rates for unbalanced pricing and conduct price analysis in accordance with FAR 15.404-1.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)

(a) Definitions. As used in this provision—

"Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission

Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed

Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

"Federal contracts and grants with total value greater than $10,000,000" means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager;

head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in

(c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for

Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of Provision)

2.2 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION (NOV 2021)

(a) This provision does not apply to acquisitions at or below the simplified acquisition threshold or to acquisitions of commercial products and commercial services as defined in

Federal Acquisition Regulation 2.101.

(b) Certification. [Offeror shall check either (1) or (2).]

__ (1) The Offeror certifies that–

(i) It does not engage and has not engaged in any activity that contributed to or was a significant factor in the President's or Secretary of State's determination that a foreign country is in violation of its obligations undertaken in any arms control, nonproliferation, or disarmament agreement to which the United States is a party, or is not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state. The determinations are described in the most recent unclassified annual report provided to Congress pursuant to section 403 of the Arms Control and Disarmament Act ( 22 U.S.C.

2593a). The report is available at https://www.state.gov/bureaus-offices/under-secretary-for-arms-control-and-international-security-affairs/bureau-of-arms-control-verification-and-compliance/; and

(ii) No entity owned or controlled by the Offeror has engaged in any activity that contributed to or was a significant factor in the President's or Secretary of State's determination that a foreign country is in violation of its obligations undertaken in any arms control, nonproliferation, or disarmament agreement to which the United States is a party, or is not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state. The determinations are described in the most recent unclassified annual report provided to Congress pursuant to section 403 of the Arms Control and Disarmament Act

( 22 U.S.C. 2593a). The report is available at https://www.state.gov/bureaus-offices/under-secretary-for-arms-control-and-international-security-affairs/bureau-of-arms-control-verification-and-compliance/; or https://www.sam.gov/ https://www.acquisition.gov/far/2.101#FAR_2_101 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title22-section2593a&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title22-section2593a&num=0&edition=prelim https://www.state.gov/bureaus-offices/under-secretary-for-arms-control-and-international-security-affairs/bureau-of-arms-control-verification-and-compliance/ https://www.state.gov/bureaus-offices/under-secretary-for-arms-control-and-international-security-affairs/bureau-of-arms-control-verification-and-compliance/ https://www.state.gov/bureaus-offices/under-secretary-for-arms-control-and-international-security-affairs/bureau-of-arms-control-verification-and-compliance/ http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title22-section2593a&num=0&edition=prelim https://www.state.gov/bureaus-offices/under-secretary-for-arms-control-and-international-security-affairs/bureau-of-arms-control-verification-and-compliance/ https://www.state.gov/bureaus-offices/under-secretary-for-arms-control-and-international-security-affairs/bureau-of-arms-control-verification-and-compliance/ https://www.state.gov/bureaus-offices/under-secretary-for-arms-control-and-international-security-affairs/bureau-of-arms-control-verification-and-compliance/

__ (2) The Offeror is providing separate information with its offer in accordance with paragraph

(d)(2) of this provision.

(c) Procedures for reviewing the annual unclassified report (see paragraph (b)(1) of this provision). For clarity, references to the report in this section refer to the entirety of the annual unclassified report, including any separate reports that are incorporated by reference into the annual unclassified report.

(1) Check the table of contents of the annual unclassified report and the country section headings of the reports incorporated by reference to identify the foreign countries listed there.

Determine whether the Offeror or any person owned or controlled by the Offeror may have engaged in any activity related to one or more of such foreign countries.

(2) If there may have been such activity, review all findings in the report associated with those foreign countries to determine whether or not each such foreign country was determined to be in violation of its obligations undertaken in an arms control, nonproliferation, or disarmament agreement to which the United States is a party, or to be not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state. For clarity, in the annual report an explicit certification of non-compliance is equivalent to a determination of violation. However, the following statements in the annual report are not equivalent to a determination of violation:

(i) An inability to certify compliance.

(ii) An inability to conclude compliance.

(iii) A statement about compliance concerns.

(3) If so, determine whether the Offeror or any person owned or controlled by the Offeror has engaged in any activity that contributed to or is a significant factor in the determination in the report that one or more of these foreign countries is in violation of its obligations undertaken in an arms control, nonproliferation, or disarmament agreement to which the United States is a party, or is not adhering to its arms control, nonproliferation, or disarmament commitments in which the United States is a participating state. Review the narrative for any such findings reflecting a determination of violation or non-adherence related to those foreign countries in the report, including the finding itself, and to the extent necessary, the conduct giving rise to the compliance or adherence concerns, the analysis of compliance or adherence concerns, and efforts to resolve compliance or adherence concerns.

(4) The Offeror may submit any questions with regard to this report by email to NDAA1290Cert@state.gov. To the extent feasible, the Department of State will respond to such email inquiries within 3 business days.

(d) Do not submit an offer unless—

(1) A certification is provided in paragraph (b)(1) of this provision and submitted with the offer; or

(2) In accordance with paragraph (b)(2) of this provision, the Offeror provides with its offer information that the President of the United States has…