36C26026Q0576_1 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

06-26-2026

663-26-4-9961-0064

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661 To all Offerors/Bidders

36C26026Q0576

X

The purpose of this amendment is to change the requirement to that detailed on the following pages, Statement of Work has been updated and to answer industry questions.

See continuation pages for the updated Statement of Work and for questions and government responses.

All other terms and conditions remain the same.

Denise Patches Contracting Officer

CONTINUATION PAGE

STATEMENT OF WORK

Patient Lift Replacement

VA PUGET SOUND HEALTH CARE SYSTEM (VAPSHCS)

1. Background

1.1 The Seattle VA Medical Center has a requirement for the replacement of end of life overhead patient lifts.

1.2 There are 135 overhead lifts that need to be replaced and nine new lifts added. These lifts are in high or highest risk areas like the Emergency Department, Spinal Cord Injury, Community Living Center, 2-West Oncology, Diagnostic Imaging, 5-East In-patient surgery, and 6-West In-patient Medical Telemetry.

1.3 A robust overhead lift system is needed to meet the daily needs of Veterans.

2. Tasks

2.1 Construction tasks include (but are not limited to) demolition, installation, electrical modifications, structural alterations, finish patching/painting, and fireproofing, as described in section 8 below.

2.2 Equipment requested for this project must meet specifications as identified in this statement of work and Salient Characteristics.

2.3 The lift system is to provide coverage in all indicated patient care rooms and maximum coverage in the 2-West patient bathrooms.

2.4 The Contractor shall provide design, procurement, delivery, project management, and installation services.

2.5 The Contractor will remove existing ceiling lift equipment from the areas indicated in the contract.

2.6 The Contractor shall have the design verified by a third-party structural engineer.

2.7 The Contractor shall ensure that the equipment is manufacturer safety certified after installation for meeting capacities, intervals, safety functions, and speeds.

2.8 The contractor shall provide a basic troubleshooting training class for Seattle Healthcare Technology Management staff, to be scheduled upon award.

2.9 The Contractor shall be provided for required personnel to educate them on proper operation of the lift and support equipment.

3. Work Requirement

3.1 Work will require a phased approach. Install 1-3 rooms at one time, never to exceed 4 rooms at one time. The units will remain active inpatient units during this project, thus, accommodating active and pending admissions will be essential. The phasing plan must be approved by the POC and service line prior to the start of construction.

3.2 Coordinate and provide project management of all products and services to manage, order, ship, receive, deliver and install equipment from the manufacturer until final acceptance by the VAPSHCS POC.

3.3 Only include products specified within the Statement of Work and that match exactly the salient characteristics of the equipment specified.

3.4 Provide maintenance manuals for all products specified.

4. Delivery

4.1 The Contractor will be responsible for coordinating the delivery of items between all involved parties, including the facility POC, the installers, and the manufacturer.

4.2 For the purposes of this scope, the Contractor shall plan that there is no available storage on site at Seattle campus.

4.3 All installations shall be pre-scheduled with the VA POC a minimum of 2 weeks before the arrival of the equipment. If there are delays with any of the equipment manufacturing or delivery, it must be communicated to the POC via e-mail.

4.4 New products must not be placed into production without clearance from the VA POC.

4.5 The warehouse is open 7am – 3pm, Mondays through Fridays, excluding government holidays.

4.6 Contractor’s installation team shall be present at time of each delivery to offload equipment in the VA designated location. The facility will not provide staff to assist with this task.

4.7 Contractor shall deliver & install at the Seattle Campus, address at:

VA Puget Sound Healthcare System 1660 S Columbian Way, Seattle, WA 98108 Bldg. 100 Warehouse

5. Installation Timeframe

5.1 Installation dates shall be pre-scheduled with the VA POC.

5.2 A schedule and phasing plan shall be provided to the POC during the pre-construction phase.

5.3 Duty hours will be within 8:00 am – 4:00 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, June 19th, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. *otherwise adjusted/modified as needed, approved by the POC*

6. Warranty

6.1 Warranty information provided needs to indicate the duration of coverage, what is covered, and must meet or exceed the following criteria:

6.1.1 The warranty for an item is to start on the date of acceptance of the products/services by the VA.

6.1.2 The equipment shall be covered by a minimum warranty of at least three years.

6.1.3 The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.

7. General Product Requirements – see also Salient Characteristics

7.1 All equipment shall be free of scratches, marks, dents, or blemishes, and withstand staining, and exhibit no flaking, cracking, or loss or adhesion.

7.2 Equipment shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

7.3 Systems to be engineered with a weight rating of at least 825 lbs.

7.4 All products and components will be new; refurbished products will not be accepted.

7.5 Substitutions for the equipment in the General Requirements section shall not be accepted.

7.6 It is the responsibility of the Contractor to confirm correct quantities prior to order.

8. Installation Services

8.1 The Contractor will be required to remove existing patient lifts on the unit as well as install all products solicited under this contract.

8.1.1 Contractor is responsible for removal and disposal of all existing patient lift equipment marked for replacement. Record the EE number and serial number of the existing equipment and send it to the POC with the installation checklists described below.

8.2 Provide drawings to show how the system will be anchored to the existing structural and indicate what electrical, mechanical, and structural modifications are needed to support the system. These should be stamped by a third-party structural engineer.

8.2.1 The Vendor must provide the POC with a drawing indicating items in the ceiling that must be moved prior to installation of new lift and verify how their product will attach to the VA structural deck.

8.2.2 These drawings must be approved by VA Facilities Maintenance Department prior to initiating the installation.

8.2.3 Contractor will coordinate with POC and M&O (Maintenance and Operations Staff) to verify access to electrical, mechanical, HVAC, and fire systems components within the mounting area of the lift units.

8.2.4 The existing reflected ceiling plans are from the 1980s and not accurate, so the existing structure and electrical outlets will need to be verified by the Contractor.

8.3 The Contractor shall install the new overhead lifts per the manufacturer’s specifications and the Structural Engineer approved drawings.

8.4 The Contractor shall be responsible for all required electrical work to complete the installation of all overhead mounted patient lift systems.

8.4.1 All new and replacement patient lifts must be configured to plug into the existing duplex outlets serving the facility’s lifts.

8.4.2 If current power receptacles are not in an appropriate location, the Contractor will be responsible for the relocation of power to support the lift system.

8.4.3 If additional power is required, the Contractor shall be responsible for taking power from the feed breaker to the location determined to be appropriate for the lift charging system.

8.5 The Contractor shall be responsible for demo of existing hard deck ceiling if needed for lift installations. Additionally responsible for patching and/or painting of ceilings, walls, and tiles that are damaged during removals.

8.5.1 Contractor shall be responsible for purchase and replacement of all ceiling tiles that are damaged/affected during the installation of the new overhead lift systems.

8.5.2 All new tiles must match existing tile in the room where the lift is being installed.

8.5.3 The Contractor shall be responsible for modifications to existing structural systems to support the patient lift track, including but not limited to any penetrations into the concrete deck.

8.6 The contractor should not require movement of any lights, sprinklers, televisions, or other fixtures in order to install the ceiling lifts. If movement of preexisting fixtures is unavoidable, the contractor shall be responsible for all associated relocation work required to restore code compliance.

8.7 Where ceiling mounted elements such as curtain tracks and Centrak systems interfere with the patient lift installation, the Contractor shall coordinate with the VA to move or reinstall the equipment and restore to operational status.

8.8 The installation team will always have a professional appearance and demeanor.

8.8.1 Laborers will be uniformly dressed, displaying either a company logo or company name badge on his or her attire.

8.8.2 Contractor shall follow all facility badging/identification policies when servicing equipment onsite.

8.9 Installers are to be trained on the purchased OEM product line, certified, insured, and compliant with facility requirements and regulations.

8.10 The Contractor will provide ICRA plan to be reviewed and approved by VA. The Contractor must follow all requirements outlined in the ICRA 2.0 permit which include but are not limited to:

8.10.1 Isolation of the HVAC system in the construction area to prevent contamination of the duct.

8.10.2 Exhaust of HEPA cart debris directed outside of the building.

8.10.3 Completion of all critical barriers to seal the area from the non-work area before construction begins.

8.11 Contractor shall comply with facility interim life safety measures as determined appropriate by facility engineering staff.

8.11.1 Interim life safety measures will correct existing significant life safety code deficiencies or conditions as a result of construction.

8.11.2 Any penetrations through fire-rated assemblies (walls, ceilings, etc.) caused as part of the lift installation, demolition, or modification shall be properly firestopped and restored with approved fireproofing methods and materials.

8.12 The Contractor is to maintain a clean job site during work hours and properly store materials and supplies at the end of each workday.

8.13 The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The contractor shall keep abreast of any changes in these regulations and codes applicable to the contract.

8.13.1 Ceiling lift installations shall comply with NFPA 13 for fire sprinklers and with NFPA 99 and NFPA 70 for proper grounding and bonding and access to electrical and safety systems.

8.14 All Contractor personnel must have OSHA 10-hour construction safety training cards.

8.15 Contractor shall complete load testing and installation checklists following each ward installation. These tests must verify that the lift system and control devices operate in accordance with design specifications and requirements.

8.15.1 Deficiencies on the checklist shall be noted and a response for expected date of completion of each item shall be provided from the Contractor.

8.16 Invoices shall be submitted through the approved VA Invoice Payment Processing System (Tungsten).

9. Acceptance

9.1 Completed systems are to be load tested prior to acceptance by the facility.

9.2 The Contractor’s performance shall be monitored by the POC through installation checklists and walkthroughs.

9.3 Contractor will correct deficiencies and punch list items within ten (10) business days after identification, unless deficiency requires fabrication of replacement parts/pieces in which the time allowance will be increased to thirty (30) calendar days for non-readily available or stock items.

Patient Lift Solicitation Questions 36C26026Q0576_1

1. 825 lb Motor Requirement The solicitation specifies an 825 lb motor capacity. Our understanding is that the nationally accepted standard lift capacities are generally 550 lb and 1,000 lb systems. Given that 825 lb is not a standard capacity commonly utilized within VA safe patient handling programs, please clarify the operational or clinical justification for this specific requirement.

· VA staff chose to standardize the whole facility to have lifts that will accommodate our geriatric patients.

Additionally, we request information regarding any market research conducted that supports the need for an 825 lb capacity rather than the standard 550 lb or 1,000 lb alternatives.

· The load capacity must be at least 825 lbs.

1. Stationary Lock Requirement The solicitation also specifies stationary locks. Please clarify the intended purpose and operational need for this requirement.

Specifically:

1. What clinical, safety, or operational objective is being addressed through the use of stationary locks?

0. The stationary locks hold the lift in place to prevent movement while the patient is doing activities like standing up or hygiene. This also aids rehab clinicians with gait and standing training since it prevents the patient from swinging side to side. Plus, this feature allows the clinician to more easily reposition patients.

1. Are there existing facility conditions or workflow requirements that necessitate this feature?

1. This is especially important at the VA Hospital because of our rehab services and the number of patients who have mobility issues.

1. Was this requirement developed based on user feedback or a documented facility need?

2. This is based on feedback from the Safe Patient Handling Coordinator.

Seattle Patient Lift Replacement