36C26026Q0561_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Denise Patches Denise.Patches@va.gov 253-888-4922

PLACE OF PERFORMANCE

Seattle VA Medical Center

1660 S. Columbian Way

Seattle WA

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufacturers, and other Small Businesses, interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the Seattle VA Medical Center, is for market research purposes and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price supply purchase.

The SBA Nonmanufacturer Rule is applicable, and a waiver will not be sought for this potential acquisition.

To be considered responsive to this Sources Sought Notice potential contractors shall provide, at a minimum, the following information:

1) Company name, address, and point of contact, phone number, e-mail address, and SAM.gov UEI number/code.

2) Anticipated North American Industry Classification System (NAICS) code is 339113. The largest a firm can be and still qualify as a small business for Federal Government programs is no more than 800 employees. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below.

3) The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.

5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer of the products you propose to distribute.

6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone, point of contact and size status (if available).

7) The salient characteristics reflect the physical, functional, or performance characteristics that are required to meet the Government’s needs. To be considered for any potential solicitation, offers must demonstrate that the products they offer meet all salient characteristics as follows:

(a) Meet the salient physical, functional, or performance characteristic specified below; clearly identify the item by its Brand name, manufacturer, and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the item meets or exceeds the salient characteristics required by the Government.

(c) Identify the manufacturer name (OEM) and manufacturer part number, as well as any warranty information.

(d) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination, and any applicable contract vehicle information.

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Contracting Opportunities website located at beta.sam.gov. or GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market Request for Information/Sources Sought Notice.

Delivery, Installation, and Training:

Seattle VA Medical Center 1660 S. Columbian Way Seattle, WA 98499

Items: The following are Guldmann manufacturer part numbers provided for reference only. This requirement is for Patient Ceiling Lift Systems per the Salient Characteristics listed and Statement of Work below:

21EA

Emergency Department Guldmann 825lb GH3+ Straight Rail with Curve to match existing system. Includes Design, Installation, Hanger Bar, and Clincial Training.

22EA

Community Living Center (1E) Guldmann 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Incldues Desing Hanger Bar, Installation, and Clincial Training.

9EA

Community Living Center (1E) Guldmann 825lb GH3+ 3 Meter x3 Meter Room Covering Systems with Scale. Includes: Design, Hanger Bar, Installation, and Clincial Training

8EA

Oncology (2W) Guldmann 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Incldues Desing Hanger Bar, Installation, and Clincial Training.

9EA

Oncology (2W) Guldmann 825lb GH3+ 3 Meter x3 Meter Room Covering Systems with Scale with Basic Bathroom Access. Includes: Design, Hanger Bar, Installation, and Clincial Training

1EA

Oncology (2W) 7 Meter Single Rail 825lb GH3+ System with Trainer Module and Positioning Lock. Includes Design, Hanger Bar, Installation, and Clincial Training

8EA

Med Surg (5E) Guldmann 825lb GH3+ 3 Meter x3 Meter Room Covering Systems with Scale with Basic Bathroom Access to Additional H-Track. Includes: Design, Hanger Bar, Installation, and Clincial Training

11EA

Med Surg (5E) Guldmann 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Incldues Desing Hanger Bar, Installation, and Clincial Training.

13EA

Med Surg (6W) Guldmann 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Incldues Desing Hanger Bar, Installation, and Clincial Training.

4EA

Med Surg (6W) Guldmann 825lb GH3+ 3 Meter x3 Meter Room Covering Systems with Scale. Includes: Design, Hanger Bar, Installation, and Clincial Training

1EA

Med Surg (6W) 7 Meter Single Rail 825lb GH3+ System with Trainer Module and Positioning Lock. Includes Design, Hanger

8EA

SCI (1W) Guldmann 825lb GH3+ 3 Meter x3 Meter Room Covering Systems with Scale. Includes: Design, Hanger Bar, Installation, and Clincial Training

17EA

SCI (1W) Guldmann 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Incldues Desing Hanger Bar, Installation, and Clincial Training.

1EA

Radiology (2D-104) Guldmann GH3+ 605lb 4m x 4m Room Covering System w Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical Training. Price based on drop estimate.

5EA

Radiology 2D-111, 2D-112, 2D-135, 2D-106, 2D-143, 2D-161 Guldmann GH3+ 605lb 4m x 4m Room Covering System w Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical Training. Price based on drop estimate.

1EA

Radiology (IR Transfer Bay) Guldmann GH3+ 605lb 3m x 3m Room Covering System w Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical Training. Price based on drop estimate.

1EA

Radiology (MRI Transfer Bay) Guldmann GH3+ 605lb 3m x 3m (4-drop)Room Covering System with Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical, Training.

2EA

Radiology (CT Rooms) Guldmann GH3+ 605lb 3m x 3m (4-drop)Room Covering System with Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical, Training.

2EA

Radiology (IR Rooms) Guldmann GH3+ 605lb 3m x 3m(4-drop)Room Covering System with Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical, Training.

2EA

Emergency Department CT Machine Guldmann GH3+ 605lb 3m x 3m (4-drop) Room Covering System with Scale, CLM, and Service. Includes Design, Installation, Hanger Bar, and Clinical, Training.

146EA

REMOVALS OF EXISTING SYSTEMS

146EA

SLINGS

1EA

WA ENGINEERING STAMP

STATEMENT OF WORK (SOW) FIRM FIXED-PRICE

Patient Lift Replacement

1. Background

1.1 The Seattle VA Medical Center has a requirement for the replacement of patient lifts in the wards shown in Attachment B.

1.2 The existing patient lifts are well past their replacement date, and the others are approaching “Beyond Economical Repair” due to frequent use in mobilizing and positioning Veterans.

1.3 In order to meet hospital codes and standards, overhead equipment that has reached “End of Life” must be replaced.

1.4 Mobility assistance is needed to help Veterans complete routine activities such as movement from beds, wheelchairs, and shower chairs.

1.5 Currently, there are stationary tracks and straight rail tracks in each room, which both limit the mobility of patients and create risk of staff injury.

1.6 A robust overhead lift system is needed to meet the daily needs of Veterans.

2. Tasks

2.1 Equipment requested for this project must meet specifications as identified in this statement of work and Attachment A.

2.2 The lift system is to provide coverage in all patient care rooms and maximum coverage in 2-West patient bathrooms.

2.3 The Contractor shall provide design, procurement, delivery, project management, and installation services

2.4 The Contractor will remove existing ceiling lift equipment from the areas shown in Attachment B.

2.5 The Contractor shall have the design verified by a third-party structural engineer.

2.6 The Contractor shall ensure that the equipment is manufacturer safety certified after installation for meeting capacities, intervals, safety functions, and speeds.

2.7 The contractor shall provide a basic troubleshooting training class for 2 Seattle Healthcare Technology Management staff to be scheduled upon award.

3. Work Requirement

3.1 Work will require a phased approach. Install 1-3 rooms at one time, never to exceed 4 rooms at one time. The units will remain active inpatient units during this project, thus, accommodating active and pending admissions will be essential. The phasing plan must be approved by the COR and service line prior to the start of construction.

3.2 Coordinate and provide project management of all products and services to manage, order, ship, receive, deliver and install equipment from the manufacturer until final acceptance by the VAPSHCS POC.

3.3 Only include products specified within the Statement of Work and that match exactly the salient characteristics of the equipment specified.

3.4 Provide maintenance manuals for all products specified.

4. Delivery

4.1 The Contractor will be responsible for coordinating the delivery of items between all involved parties, including the facility POC, the installers, and the manufacturer.

4.2 Shipping and delivery charges must be calculated based on the geographical location in which the product will be delivered and installed.

4.3 For the purposes of this scope, the Contractor shall plan that there is no available storage on site at Seattle campus.

4.4 All installations shall be pre-scheduled with the VA POC a minimum of 2 weeks before the arrival of the equipment. If there are delays with any of the equipment manufacturing or delivery, it must be communicated to the POC via e-mail.

4.5 New products must not be placed into production without clearance from the VA POC.

4.6 The warehouse is open 7am – 3pm, Mondays through Fridays, excluding government holidays.

4.7 Contractor’s installation team shall be present at time of each delivery to offload equipment in the VA designated location. The facility will not provide staff to assist with this task.

4.8 Contractor shall deliver & install at the Seattle Campus, address at:

VA Puget Sound Healthcare System 1660 S Columbian Way, Seattle, WA 98108 Bldg. 100 Warehouse

5. Installation Timeframe

5.1 Installation dates shall be pre-scheduled with the VA POC.

5.2 Duty hours will be within 8:00 am – 4:00 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, June 19th, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. (adjusted/modified as needed, approved by the POC/COR/Appointee)

6. Warranty

6.1 Warranty information provided needs to indicate the duration of coverage, what is covered, and must meet or exceed the following criteria:

6.1.1 The warranty for an item is to start on the date of acceptance of the products/services by the VA.

6.1.2 The equipment shall be covered by a minimum warranty of at least three years.

6.1.3 The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.

7. General Product Requirements – see also Salient Characteristics (Attachment A)

7.1 All finished surfaces shall be free of scratches, marks, dents, or blemishes, and withstand staining, and exhibit no flaking, cracking, or loss or adhesion.

7.2 Equipment shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

7.3 Systems to be engineered with a weight rating of 825 lbs.

7.4 All products and components will be new; refurbished products will not be accepted.

7.5 Substitutions for the equipment in the General Requirements section shall not be accepted.

7.6 It is the responsibility of the Contractor to confirm correct quantities prior to order.

8. Installation Services

8.1 The Contractor will be required to remove existing patient lifts on the unit as well as install all products solicited under this contract.

8.2 The installation team will always have a professional appearance and demeanor.

8.2.1 Laborers will be uniformly dressed, displaying either a company logo or company name badge on his or her attire.

8.3 All labor is to be furnished by the Contractor and must be appropriately estimated.

8.4 Installers are to be certified, insured, and comply with facility requirements and regulations.

8.5 The installation Contractor is required to verify and ensure proper installation hardware and tools/machinery are provided for installation.

8.6 The Contractor will provide ICRA plan to be reviewed and approved by VA.

8.7 The Contractor must state what efforts will be made to minimize noise during installation of equipment.

8.8 The contractor should not require movement of any lights, sprinklers, televisions, or other fixtures in order to install ceiling lifts. If movement of preexisting fixtures is unavoidable, the contractor must include such notice when the bid is submitted.

8.9 The Vendor must provide the POC with a drawing indicating items in the ceiling that must be moved prior to installation of new lift and verify how their product will attach to the VA structural deck. These drawings must be approved by VA Facilities Maintenance Department prior to initiating the installation.

8.9.1Contractor will coordinate with COR and M&O (Maintenance and Operations Staff) to verify access to electrical, mechanical, HVAC, and fire systems components within the mounting area of the lift units.

8.10 The Contractor is to maintain a clean job site during work hours and properly store materials and supplies at the end of each workday.

8.11 At a minimum, the following waste categories shall be diverted from landfills: clean dimensional wood, palette wood, cardboard, and paper packaging.

8.12 The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The contractor shall keep abreast of any changes in these regulations and codes applicable to the contract.

8.12.1 Ceiling lift installations shall comply with NFPA 13 for fire sprinklers and with NFPA 99 and NFPA 70 for proper grounding and bonding and access to electrical and safety systems.

8.12.2 All Contractor personnel must have OSHA 10-hour construction safety training cards.

8.13 Any defects in material from installation shall be repaired and damaged products that cannot be satisfactorily repaired shall be replaced.

8.14 Contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA POC a remediation plan within 5 business days from date the installation occurred.

8.15 Items on the punch list shall be noted and a response for completion time (expected date of completion) of each item shall be provided from the Contractor.

8.16 The installation shall occur between the hours of 8:00 AM – 4:00 PM, unless after hours work is approved by the VA POC.

9. Acceptance

9.1 Completed systems are to be load tested prior to acceptance by the facility (stamped drawings).

9.2 Contractor will correct deficiencies and punch list items within ten (10) business days after identification, unless deficiency requires fabrication of replacement parts/pieces in which the time allowance will be increased to thirty (30) calendar days for non-readily available or stock items.

See referenced documents:

Attachment A: Salient Characteristics – Patient Lifts included here Attachment B: Seattle Patient Lift Replacement Floor Plans

CEILING MOUNTED PATIENT LIFT SALIENT CHARACTERISTICS

· Lifting speed must be minimum 2.2 inches per second at maximum load capacity, with a soft/slow start and stop.

· The track rails must be capable of accommodating stationary lock for lift unit and/or stationary lock for Traverse Rail with user capability via hand control to separately position and lock the lift motor and/or the traverse rail in designated location(s) when indicated for patient care activity.

· The hand control must be wired, with LCD screen capable of displaying patient weight and lift usage information.

· Scale must be internal; with patient weight displayed on a screen located on the hand control.

· The track rail system must allow for seamless transition to a second rail system using a non-motorized gate system. The gate system must be automatic, non-electric, and require no external activation via pull cord or switch. The gate system must open upon alignment of rails and remain locked when rails are out of alignment.

· The lift must charge anywhere on the track via continuous AC charging.

· The lift must have an expected lifespan of minimum 10 years.

· In addition to compliance with ISO 10535 (Hoists for the transfer of disabled persons –Requirements and test methods), the entire lift unit (not only the transformer) must be UL (Underwriters Laboratory) certified to meet requirements for user safety.

· Must have a minimum three (3) year warranty on lift units.

· Supplier must supply user training.

· The lift must have a load capacity of 825lb.

· The lift must have the following batteries at a minimum: 2 x 24 V NiMH, 2.1 Ah

· The lift must have an emergency stop and lowering device.

· The sling and lift must be able to be cleaned with disinfectant.

Sling Salient Characteristics

· Slings must support safe transfers, repositioning, and mobility activities across the continuum of care.

· Sling designs must accommodate a range of clinical applications including supine transfers, seated transfers, toileting, bathing, ambulation support, and repositioning.

· Slings must be fully compatible with lift system spreader bars and motors without the need for adapters or third-party components.

· Attachment points must be designed to ensure secure and intuitive connection to the lift system.

· Manufacturer must offer a comprehensive range of sizes to accommodate diverse patient populations, including bariatric sizing options that not only accommodate SWL but dimensions and proportions.

· Sling design must support proper patient positioning and pressure distribution to promote comfort and skin integrity.

· Slings must be constructed of durable, breathable materials suitable for healthcare environments.

· Reusable slings must be machine washable and able to withstand facility laundering processes without degradation of structural integrity.

· Disposable slings must be single-patient use and clearly labeled to support infection prevention practices.

· Slings must include clearly marked weight capacities and orientation indicators.

· Design must minimize risk of patient sliding, shear, or discomfort during lifting and mobility tasks.

· Manufacturer must provide clinical guidance on appropriate sling selection based on patient function and task.

· Each sling must include permanent labeling with model, size, weight capacity, and manufacturer information to support safe use and inventory management. Slings must be color coded to indicate their purpose.

· Slings must comply with ISO 10535 requirements for hoists and transfer devices for disabled persons.

CONTRACTOR SHALL PROVIDE THE FOLLOWING TO BE CONSIDERED FOR AWARD:

1) Disclosure of all Tort claims against vendor either pending or resolved regarding proposed system.

2) Disclosure of all Patient Safety Alerts against vendor either pending or resolved regarding proposed system.

3) Written plan for installation of track lift system as applicable including mechanical anchor designs.

4) Written plan for modifying existing structural, mechanical, electrical and other infrastructure systems if necessary.

5) Provide drawings to show how rail system will be anchored to the structure.

6) Provide a specific timeline for installation.

7) Provide an installation Infection Control Plan that meets the facility’s infection control risk assessment requirements.

8) Provide an Installation Plan including phasing and indicating time per unit with minimum interference with patient care. Example: installed on days when patient population is down, possibly weekend or Monday and Friday. The least amount of disruption to patient’s comfort and care is expected.

9) Provide Plan of Equipment Certification after install.

10) Provide Plan reflecting availability of vendor for follow- up, to include but not limited to: repairs, adjustment; and address after hours and weekend response during warranty period.

11) Shall submit enough product information to allow the Government to evaluate the product(s) being offered.

12) Contractor personnel performing installation of lift systems must be fully qualified as per the original manufacturer technical certification requirements and have received in-person training from the manufacturer.

TRAINING: Education/Training Plan by vendor on use of all equipment, after installation completion, with specific timelines - all shifts and all areas for end-users. Include training plan for Bio-Medical and/or Facilities Management staff which details any annual weight testing/inspection requirements required system warranty/certification for up to six personnel.

WARRANTY OF EQUIPMENT: Must have a minimum one-year warranty on lift units (including lifting straps and batteries). Warranty shall include all travel, labor and shipping associated with any warranty repair.

DELIVERY SCHEDULE: All items to be delivered and/or installed after receipt of purchase order but not earlier than two weeks, but not later than 4 months after contract is awarded.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

If your business is interested and capable, please send all information outlined above, and a courtesy market research quote to Denise.Patches@va.gov by 10:00 AM PST on May 6, 2026. NO PHONE CALLS, PLEASE.

Again, this is not a request for quote, and no solicitation is available at this time.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

See attached document: Seattle Patient Lift Replacement_Floor Plans.

See attached document: Seattle Patient Lift Replacement_Floor Plans.

Seattle Patient Lift Replacement

Sources Sought Notice