36C26026Q0439_1 SOURCES SOUGHT.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Christine Lindsey christine.lindsey@va.gov 352-801-6050

PLACE OF PERFORMANCE

913 NW Garden Valley Blvd.

Roseburg OR

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufacturers, and other Small Businesses, interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE is in support of the VA Roseburg Health Care System, is for market research purposes and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside.

The intended contract is a firm-fixed price purchase.

Potential contractors shall provide, at a minimum, the following information:

1) Company name, address, and point of contact, phone number, e-mail address, and SAM.gov UEI number/code.

2) Anticipated North American Industry Classification System (NAICS) code is 811210. The largest a firm can be and still qualify as a small business for Federal Government programs is no more than $34.0M. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below.

3) The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.

5) If not the Original Equipment Manufacturer (OEM), Contractor must show proof of their ability to provide parts required for service/repair. Parts must be new, no used or refurbished parts accepted.

Please provide OEM signed authorization, dated within one year of this posting, to distribute OEM parts. OR If you plan to use a manufacturer, other than the OEM, Provide signed authorization, dated within one year, from the alternate manufacturer to distribute the required parts. Please include the manufacturer’s name and the salient physical, functional, and/or performance characteristics of the parts proposed. Also, include the country of origin for each part.

6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone, point of contact and size status (if available).

It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Contracting Opportunities website located at beta.sam.gov. or GSA eBuy.

DESCRIPTION OF THE REQUIREMENT:

The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is a Request for Information/Sources Sought Notice.

Delivery:

Items: Provide full Preventative Maintenance (PM)/Repair service for a Base Year and Four (4) Option Years for the below listed equipment at the designated location.

PM is to be scheduled pursuant to the manufacturers’ recommended schedule and frequency. This is to include maintenance kits of wear parts.

Repairs will be scheduled and the necessary spare parts will be ordered and replaced (including additional parts found to be defective during the service).

Emergency Call Out Repairs must provide priority response with a target response time of two (2) hours by phone and forty-eight (48) hours on site.

If your business is interested and capable, please send the capability statement outlined above, and a courtesy market research quote to Christine.Lindsey@va.gov by 3:00 PM EST on March 17, 2026. NO PHONE CALLS, PLEASE.

Again, this is not a request for quote, and no solicitation is available at this time.

Sources Sought Notice