36C26026Q0332.docx
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- Solicitation number
- 36C26026Q0332
About this file
This is a Sources Sought Notice for construction services to remove and replace underground fuel tanks at the Roseburg VA Healthcare System in Roseburg, Oregon. The Department of Veterans Affairs, VISN 20, is seeking information to identify viable sources capable of providing these services. Responses are due by 8:00 AM PDT on March 5, 2026, and should be submitted to Karen Carleton (karen.carleton@va.gov) and Toni Wiser (toni.wiser@va.gov) via email. The solicitation number is 36C26026Q0332, with a Product Service Code of Y1NA and NAICS Code 237120 (Construction of oil and gas pipelines and related structures). The contracting office is located in Vancouver, Washington (zip code 98661).
The scope of work includes site preparation, foundation work, exterior lighting, utility locating, trenches, security cameras, landscaping, and permitting for a comprehensive fuel tank replacement project. Specific deliverables include removing and decommissioning a 1,000-gallon fuel tank at Building 2 and replacing it with an above-ground tank with new concrete slab, privacy fence, and concrete-filled crash bollards; relocating a 12,000-gallon tank from Building 7 to the fuel farm and installing a new 2,500-gallon above-ground tank for the building's generator; and at the fuel farm, decommissioning underground storage tanks (2,500-gallon diesel, 1,000-gallon gasoline, and two 15,000-gallon fuel oil tanks) while adding new 20,000-gallon and 2,500-gallon above-ground tanks, crash bollards, dispensaries, electrical infrastructure, and associated structural components. The intended contract period of performance is 365 calendar days from the notice to proceed. This is not a request for proposals or pricing; the government is seeking capability statements and responses to a sources sought questionnaire to inform future solicitation strategy. No reimbursement will be provided for response costs.
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| File | Type | Posted |
|---|---|---|
| 653-23-100 Attch 1-SOURCES SOUGHT QUESTIONNAIRE.docx | DOCX document |
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Text version
SUBJECT*
CON NRM 653-23-100 Remove Replace Underground Fuel Tanks
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 98661 |
| SOLICITATION NUMBER* |
| 36C26026Q0332 |
| RESPONSE DATE/TIME/ZONE |
| 03-09-2026 8:00 PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| Y1NA |
| NAICS CODE* |
| 237120 |
| CONTRACTING OFFICE ADDRESS |
| NCO 20 Network Contracting Office |
ATTN: V4CONT
1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661
POINT OF CONTACT*
Contract Specislist Karen Carleton karen.carleton@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Roseburg Healthcare System |
913 NW Garden Blvd
Roseburg OR
| POSTAL CODE |
| 97471 |
| COUNTRY |
| United States |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Sources Sought Notice Sources Sought Notice
DESCRIPTION
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
THIS IS A SOURCES SOUGHT NOTICE ONLY.
THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE; THE VA IS NOT SEEKING PRICING OR OFFERS.
Reference: Project CON-653-23-100 Remove and Replace Underground Fuel Tank
The Department of Veterans Affairs, VISN 20, in support of Roseburg VA Healthcare System, Roseburg, OR is currently requesting information to determine the existence of viable sources capable of providing construction services.
Period of Performance:
The intended contract period of performance is 365 calendar days after receipt of notice to proceed.
Description of Work:
The Contractor shall provide all labor, materials and equipment for the site preparation, foundation, exterior lighting, utility locating and trenches, security camera(s) landscaping, permits, zoning processes needed to complete this project. All work will meet SOW, drawings, and specification requirements as well as any applicable manufacturer’s recommended installation procedures.
The project is located at the fuel farm and additional locations on the Roseburg VAMC campus. This project includes demolition and construction of a new fuel farm. The Contractor shall provide all labor, materials and equipment for the demolition and construction services needed to complete this project. All work shall meet SOW, drawings and specification requirements as well as any applicable manufacturer’s recommended installation procedures.
The plans may have to be adjusted to accomplish construction and shall include but not limited to the following:
BUILDING 2
· Remove and decommission 1000-gal fuel tank
· Replace with 1000-gal above ground fuel tank with:
1) New concrete slab/foundation (8” thick)
2) New fence with privacy screening (similar to Building 3 HVAC fencing)
3) 50 mph concrete filled crash bollards
BUILDING 7
· Move existing 12,000-gal fuel tank to fuel farm to be used as fuel oil for boilers
· Purchase and install new 2,500-gal above ground fuel tank for Building 7 generator
FUEL FARM
· Remove and decommission underground storage tanks:
1) 2,500-gal diesel
2) 1,000-gal gasoline
3) (2) 15,000-gal fuel oil (diesel)
· Move 12,000-gal tank from Building 7 to fuel farm for boilers
· Add new 20,000-gal tank for fuel oil for boilers
· Add new 2,500-gal gasoline tank
· 50 mph concrete filled crash bollards
· All new dispensaries and associated equipment
· All new electrical, data and communications and associated equipment
· All new concrete, foundation and structural components and associated equipment.
NAICS Code:
237120 -Construction of oil and gas pipelines and related structures.
The Government is not soliciting offers at this time, and it will be the Contracting Officer who will determine which suggested changes are accepted. This is a sources sought notice to gain knowledge of potential qualified sources. A solicitation is not currently available.
Responses:
Responses to this request will be considered for the purpose of determining how the requirements will be stated and how the procurement will be conducted. This announcement is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or to award a contract. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.
If you are interested and can provide the required services, please complete the questionnaire below and email your response to karen.carleton@va.gov and toni.wiser@va.gov no later than 8:00 am PM PDT, March 5, 2026. Include any comments or questions you may have. Also provide your capability statements within your response.
A SOURCES SOUGHT QUESTIONNAIRE is attached. Responses to the Questionnaire are encouraged from all interested parties. You are advised that providing responses to the questions will not automatically include you in the acquisition process for this solicitation. Please provide any additional feedback in your response that you feel is relevant.
See attached document: 653-23-100 Attch 1-SOURCES SOUGHT QUESTIONNAIRE.
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