Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.2, “Streamlined Procedures for Solicitation, Evaluation, and Award for Acquisition of Commercial Products and Commercial Services. “Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This is a Request for Quote (RFQ), and the solicitation number is 36C26026Q0080. The Government anticipates awarding five-year firm-fixed price Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) Contracts resulting from this solicitation.

This is a solicitation for Lodging for eligible beneficiaries for the Portland VA Medical Center.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 Effective November 19th, 2025.

This solicitation is set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) and is being Competed as such. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, with a small business size of $40 Million, and the Product Service Code (PSC) is V231.

The Department of Veterans Affairs, Veterans Healthcare Administration, Regional Procurement Office West, Network Contracting Office 20, on behalf of the VA Portland VA Healthcare System, is seeking the following Service and Support in compliance with the included Statement of Work.

Combined Synopsis/Solicitation Notice

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26026Q0080 02-20-2026

JAMES HARRIS 3605537618 11-15-2025

16:00 PST

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X 100

X

561599

$32.5 Million

NET30 N/A

X

36C648

Department of Veterans Affairs Portland VA Medical Center Warehouse 3710 SW US Veterans Hospital Road Portland WA 98661

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page

The contractor shall provide lodging for eligible beneficiaries at the Portland VA Medical Center in accordance with the attached statement of work.

This solicitation is for a Five Year award Indefinite Delivery Indefinite Quantity (IDIQ) Contract with a period of performance of 4/1/2026 to 3/31/31.

Individually funded Task Orders will be issued by the NCO20 Contracting Office for each ordering period.

All responses to this solicitation are to be submitted to the POC listed on this notice at james.harris13@va.gov by the date and time listed on this notice. Telephone calls will not be accepted.

See CONTINUATION Page

X x ONE

JAMES HARRIS

36C26026Q0080

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

C.4 52.216-18 ORDERING (AUG 2020)

C.5 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.6 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION)

C.7 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

C.8 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.9 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.10 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)..32

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Veteran Self-Care Lodging Services Social Work Service

VA Portland Health Care System (VAPORHCS) 3710 NW US Veterans Hospital Road

Portland, OR 97239-2999

1. GENERAL

The contractor shall provide hotel services for patient lodging for an estimated daily Twenty (20) pre-approved patients Sunday through Thursday and an estimated daily six (6) pre-approved patients for Friday and three (3) for Saturday for the VA Portland Health Care System (VAPORHCS). This shall be accomplished utilizing multiple Lodging properties meeting the specifications as defined within this document. The rooms shall be fully furnished. If additional rooms are authorized and available, they shall be provided at the same rate. The number of rooms required during the contract period may be subject to increase and/or decrease, as the need arises. Veterans, as well as significant others, shall be referred to the contractor's facility for lodging. Contractor shall be obligated to hold the rooms for patients until at least 6 pm every evening, Sunday through Saturday. Should the contractor not be able to lodge eligible beneficiary as required in the contract it will be the responsibility of the contractor to find alternative lodging for the Veteran at no additional cost to the government.

2. CONDITIONS

Only the cost of the daily room rate shall be the responsibility of VAPORHCS. All other costs for meals, incidentals, telephone calls and other amenities available at or delivered to the Veteran beneficiary, shall be the sole responsibility of the Veteran beneficiary at the time of checkout. These charges shall be paid for by the Veteran providing a credit card at time of check-in or by other methods of payment approved by the contractor.

3. ROOM RATES

Room rates offered shall be single occupancy (1 bed) or double occupancy (2 beds), depending on the presence of a spouse, significant other and/or caregiver for each individual patient. Contractor shall provide a minimum of twenty-seven

(27) standard rooms Sunday through Thursday, and three (3) standard rooms Friday through Saturday. Insomuch as possible, the rooms shall be in a reasonably quiet, tranquil location within the facility or facilities. Contractor shall allow the caregiver, driver, and/or attendant to stay with the Veterans, at no additional cost to the Veteran beneficiary or the Government.

Daily room rates will include all applicable taxes, fees, and any other no-charge services offered to guests of the hotel/motel. Contractor will offer one and only one room rate.

The room rate will cover reservations for SINGLE OCCUPANCY and for DOUBLE OCCUPANY. The room rate will cover rooms with one (1) bed of queen size or larger or two (2) queen size beds. The Veteran will be allowed their caregiver, driver, and/or attendant to stay in the same room with them. Any additional rooms for caregivers, drivers, and/or attendants are the sole responsibility of the Veteran or the caregiver, driver, and/or attendant.

A. Daily room rates will include daily changes of linens and toiletries and daily maid service, unless contractor offers opt in/out for deferred maid/room service

B. Daily room rates will include free parking.

C. Daily room rates will include free wireless internet access.

D. Daily room rates will include, at least, one touch tone telephone (no deposit required). Telephone service will be capable of long-distance calls when long distance calls are placed using a telephone calling card or other telephone charge method. Any long-distance charges are the responsibility of the occupant and not of VAPORHCS. Telephone service will be equipped with voice messaging system or front desk message service.

E. Daily room rates will include, at the minimum, a complimentary continental breakfast.

F. Daily room rates shall include 24-hour front desk coverage.

4. FACILITY

VAPORHCS requires approximately twenty (20) hotel/motel rooms be held per day for Veteran beneficiaries from Sunday through Thursday, approximately six (6) hotel/motel rooms per day on Friday and three (3) rooms on Saturday. At least half of these rooms must be DOUBLE

OCCUPANCY.

Rooms shall be wheelchair accessible. In no case shall there be interior or access stairs in any of the rooms assigned to Veteran beneficiaries.

Wheelchair accessible rooms must be available and comply with Americans with Disabilities Act (ADA) guidelines. All ADA rooms must be located on the ground floor or accessible by an ADA compliant elevator.

All rooms shall be non-smoking rooms.

All rooms shall be fully furnished and shall include vendor-provided utilities, customary room amenities, and other specified services in this contract.

All rooms shall be in a single hotel or motel property.

All communal areas, such as lobbies, hallways, restrooms and laundry rooms, must be wheelchair accessible.

5. SAFETY

Buildings in which space is offered shall be evaluated in accordance with the latest editions of the National Fire Codes and the Uniform Building Codes.

Maintenance by the vendor of vendor-owned fire extinguisher(s) shall be in accordance with the (NFPA) Standard No. 101.

Smoke detectors shall be installed in each guestroom, office/storage area, hallway and other communal areas -in accordance with the National Fire Protection Association (NFPA) standard 72.

Facility shall comply with all City, County, State and Federal Building Codes and ordinances applicable to ownership and operation of the building in which the rooms are located.

Facility must meet the minimum fire safety requirements. Facility shall be incompliance with the Hotel and Motel Fire Safety Act of 1990 (PL 101-3) Facility must be professional clean and sanitary

Facility shall have an automatic sprinkler system, with a sprinkler head in each guestroom in compliance with the (NFPA) standards 13 or l 3R.

Properties three stories or lower in height are exempt from the sprinkler requirement.

6. RESERVATIONS

A. Hotel/motel rooms are to be held for reservation by authorized

VAPORHCS staff for eligible Veteran beneficiaries until 6 pm. If no reservation has been made by 6 pm on that day, the hotel/motel rooms are released for use. If a reservation has been made, the room must be held until 6 pm to allow time for the lodger to check-in. If the lodger does not check-in or notify the hotel by 6 pm of a late arrival, the vendor may release the reserved room for that night. If the lodger arrives late without notifying the vendor and the reserved room was released and provided to another client, the vendor is authorized to lodge the Veteran in comparable room, as available.

B. The vendor shall allow occupancy of the room covered by this contract for the specific individual referred by authorized VAPORHCS personnel using a signed reservation and authorization form. VAPORHCS will inform the vendor of each Veteran’s name, date of arrival, and duration of stay.

C. Services shall be performed seven days a week. General check-in time may begin at 2 pm and general check out time will be at 11:00 a.m. Early and late check-in and check-out times may be arranged by authorized VAPORHCS personnel or the Veteran with hotel/motel staff.

i. Authorized VAPORHCS personnel are available at a minimum during the time period 7:30 a.m. to 4:30 p.m. on normal business days (Monday through Friday). They can be reached at (503) 220-8262 ext. 58200. After hours, during weekends, and on holidays, the Administrative Officer of the Day (AOD) is authorized to attend to self-care lodging issues and can be reached at (503) 220-8262 ext. 55424. The VAPORHCS operator can be reached at (503) 220-8262 and may be able to locate self-care lodging staff or to page the AOD as needed;

ii. An authorization form will be sent by VAPORHCS self-care lodging staff or the Administrative Officer of the Day (AOD) to the vendor via secure electronic means. The authorization form will be signed by an approving official. Any authorization forms other than an original one provided to the Contractor via secure electronic means will not be accepted by VAPORHCS for payment of room rental;

iii. The authorized dates and length of stay will be documented on the authorization form.

D. Hotels/motels reserve the right to deny lodging services to a VAPORHCS Veteran beneficiary on the basis of disruptive or inappropriate behavior by the beneficiary or the beneficiary’s companion, or due to flagrant disregard for hotel/motel property, policy, or personnel by the beneficiary Veteran or the beneficiary Veteran’s companion(s). Hotel/motel staff are to notify Self-Care Lodging staff, in writing via letter or email, of the Veteran’s name and the date and description of the incident.

7. RESTAURANT/CONTINENTAL BREAKFAST

Lodging facility shall be within walking distance of a reasonably priced restaurant. Vendor shall provide menus and/or listing of restaurants that are nearby to the hotel. The vendor shall allow food to be delivered to their facility for the Veteran if the Veteran cannot go get their own food.

Lodging facility shall provide a daily continental breakfast available for the Veteran.

8. CHECK-IN I CHECK-OUT

The Self-Care Lodging staff, or other authorized VA personnel shall inform the vendor of the name and time each specific, VA-referred occupant is expected to be checking in/out of the hotel/motel via faxed voucher. In the event a VA- referred occupant refuses to leave the room, the vendor shall immediately notify the Self- Care Lodging staff or other authorized VA personnel. For the purposes of this contract, the vendor shall use existing check-in/check-out times.

9. EXTENTIONS I CANCELLATIONS

Self-Care Lodging staff or other authorized VA personnel shall have the option of extending VA patient stays at the agreed upon rate as indicated.

In the event that the requested rooms are not needed and/or required, Self- Care Lodging staff or other authorized VA personnel shall have the option to request same day cancellations at no additional cost to the government.The Self-Care Lodging staff, or other authorized VA personnel shall cancel the rooms before 6 pm each day if possible. VAPORHCS shall not be charged for the rooms unless they are utilized.

10. DAMAGES

The room occupant shall be liable for any damages occurred during occupancy. VAPORHCS shall not assume any liability for such damages or theft of property. These charges shall be paid for by the Veteran providing a credit card at time of check-in or by other methods of payment approved by the Contractor.

11. EMERGENCIES

VA-referred occupants are afforded no special emergency privileges and shall be instructed to utilize local 911emergency services in the event of an emergency. If the Contractor becomes aware that a VA-referred occupant appears to be involved in an emergency of any kind, the Contractor shall contact local 911 emergency services and the Self-Care Lodging staff or other authorized VA personnel.

12. INSPECTION AND ACCEPTANCE

The hotel/motel facility shall be inspected by VA staff cognizant with the requirements and appropriate standards prior to award of this contract or the exercise of any option periods. The Contracting Officer shall notify the Contractor COR or POC prior to the inspections and set-up the date, times and decide with the Contractor POC, COR and/or his/her designee to inspect the Contractor facility.

13. CONTRACTING OFFICERS REPRESENTATIVE (COR)

Delegation of Authority letters shall be forwarded to the using service and the Contractor after agreement has been signed, identifying the individual(s) as the COR(s). No service shall be provided without the approval of the COR or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative acting within the limits of his/her authority.

14. HOURS OF SERVICE

Except by special alternative arrangement, VAPORHCS holds the following business hours. Business Hours/Days are defined as the time of 7:30 a.m.

to 4:30 p.m., Monday through Friday, excluding Federal holidays:

New Year's Day (January 1)*;

Martin Luther King's Day (third Monday in January);

President's Day (third Monday in February);

Memorial Day (last Monday in May);

Juneteenth June 19

Independence Day (July 4)*;

Labor Day (first Monday in September);

Columbus Day (second Monday in October);

Veteran's Day (November 11);

Thanksgiving Day (fourth Thursday in November);

Christmas Day (December 25)*.

* If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

In addition to the designated holidays, the Government observes the following days:

Any other day designated by Federal Statute;

Any other day designated by Executive Order;

Any other day designated by the President's Proclamation.

Should contractor have any date(s) in which they are not able to provide the set aside number of rooms identified in section 1 of this document, contractor will notify Self-Care Lodging staff immediately.

Should the lodging provider be unable to lodge eligible beneficiaries as specified in the contract, the Contactor shall provide alternate lodging accommodations for the eligible beneficiary at no additional cost to the veteran or the Government.

VA hours of operation are defined as the time of 7:30 a.m. to 4:30 p.m., Monday through Friday. Off hours include evenings after 430 p.m. and all day Saturday, Sunday and Federal holidays.

15. BILLING PROCEDURES

The Contractor shall fax the monthly invoices in arrears to the VAPORHCS self-care lodging staff for review at the end of each month to the fax number listed below. After review and approval of the invoices the COR shall contact the Contractor and advise them, to go ahead and submit the invoices to the address listed below for payment.

VAPORHCS will only pay for authorized rooms and nights of lodging. If a Veteran or a person accompanying the Veteran elects to remain in the hotel/motel room beyond the authorized time period, payment for the additional nights will be the sole responsibility of the Veteran or the Veteran’s companion. In the event a VA referred occupant checks out of the hotel/motel before completing an authorized stay, the Contractor will notify Self-Care Lodging Program staff. If the Veteran checks in and occupies the room the VA will pay for the room.

Contractor shall charge no fees to VAPORHCS or the Veteran for Veteran’s with registered service animals.

Contractor shall limit pet fees to no more than $25 per day, per pet for any non- registered, non-service animal. Pets must be declared to the Contractor prior to the Veteran occupying the room. Contractor retains the right to charge additional fees or fines for non-declared pets. Lodgers are responsible for paying for pet fees directly to Contractor. VAPORHCS will not accept billing for pet fees or fines.

The Veteran lodging with the Contractor is responsible for all additional amenities, to include, but not limited to room service, pay-per-view movies, or meals not included in the basic room rate. VAPORHCS will not accept billing for any associated lodging amenities.

VAPORHCS will not pay for any alcoholic beverages.

Veterans and/or their companion are responsible for any damages to rooms or property due to their actions or inactions or the actions of their pets. Hotels/motels may charge lodgers directly for such damages.

VAPORHCS will not accept billing for any damages to rooms or property.

16. MANDATORY ELECTRONIC INVOICING

VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register. The rule became effective December 27, 2012.

The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer (VAAR 852.232-72). Vendors can comply with the rule by using either of the two methods below. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten- network.com/US/en/Veterans-affairs/ to begin submitting electronic invoices, free of charge.

A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org).

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov

17. RISK CONTROL

A. Patient Emergencies

In the event a VA referred occupant is in an emergency of any kind, the Contractor will contact the 911 emergency medical services to respond to the emergency. The Contractor will also notify authorized VAPORHCS personnel of the situation.

B. Occupational Safety & Health Administration (OSHA) Compliance Contractor will comply with OSHA standards and share that information with employees who clean bathrooms and surrounding areas in order that they may take proper precautions when cleaning.

C. Room Maintenance Daily room maintenance will comply with all Federal, State, and local laws in compliance with FAR 52.212-4(q).

D. General Building Requirements and Specifications

i. The hotel/motel rooms will comply with all city, county, and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located. Rooms will comply with the applicable and current National Fire Protection Association (NFPA) Life Safety Code and Americans with Disabilities Act (ADA) guidelines.

ii. Heating and cooling requirements will be in compliance with ADA and State of Washington Laws. All cooling and heating devices and appliances, including, but not limited to, furnaces, fireplaces, electrical baseboard heaters, and water heaters, will be an approved type in good and safe working order and will meet all installation and safety codes. Contractor will maintain all appliances and utility systems in compliance with all installation and safety codes.

iii. Electrical and lighting requirements will be in compliance with ADA and State of Washington Laws. All electrical equipment, wiring, and appliances will be of an approved type, in good and safe working order, and will meet all installation and safety codes.

iv. Sanitation Requirements: All plumbing fixtures will be trapped and vented and connected to an approved sanitary sewer. All sanitary facilities, equipment, structures, and premises will be of an approved type, in safe and sanitary condition, and in good working order and meet all installation and safety codes.

v. Fire Safety:

a. Buildings in which space is offered will be evaluated in accordance with latest editions of the NFPA 101 LIFE SAFETY CODE and ADA.

b. Equipment, services, or utilities furnished, and activities of other occupants will be free of safety, health, and fire hazards. When hazards are detected, the Contractor will promptly correct hazards.

c. Maintenance of Contractor owned fire extinguishers will be provided by the Contractor in accordance with NFPA Standard No. 10.

d. As required by code, smoke detectors/alarms will be installed in each room, office, storage area, hallways, and other common areas.

vi. Wheelchair Accessibility: Common areas such as hallways will provide for an accessible path of travel for wheelchairs.

vii. Elevators: If elevators are a part of the room complex, they will conform to the latest requirements of the American Society of Manufacturing Engineers (ASME)/American National Standards Institute (ANSI) A17.1 Safety Code for Elevators and Escalators, except for elevator emergency recall and will be inspected and maintained in accordance with ASME/ANSI A17.2 Guide for Inspection of Elevators, Escalators, and Moving Walks Includes Inspection Procedures for Electric Traction and Winding Drum Elevators, Hydraulic Elevators, and Escalators and Moving Walks, or equivalent local code. The elevators will also comply with all local codes and ordinances.

viii. Miscellaneous: No activity to the building and/or grounds that would cause an increase in dust, dirt, or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) will take place without the Contractor’s written notification to the VA at least fourteen (14) calendar days in advance of the event.

ix. Inspection: The Government reserves the right, at any time before and after contract award and during the term of the contract, to inspect the rooms and all other areas of the Contractor facility as necessary to ensure a safe and healthy environment for the VA referred occupants.

19. LOCATION/PROXIMITY TO VA MEDICAL CENTER

Lodging facility shall be located within 10 miles from VAPORHCS, located at:

3710 NW US Veterans Hospital Road Portland, OR 97239-2999

This is for the convenience of the Veteran patient to proximity of the hospital.

20. SECURITY REQUIREMENTS

The contractor shall not have access to VA sensitive or computer information and will not require access to VA Facilities. The contractor shall require patient name length of stay and date of arrival only, no other sensitive information will be provided to the contractor by the VA. No background investigation is required for this contract.

Privacy Officer Language for Statement of Work (SOW) Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227- 14(d) (1).

VA information shall not be co-mingled, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If an exception to this co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook

6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

21. POINT OF CONTACT / CONTRACTING OFFICER REPRESENTATIVE

Contracting Officer Representative (COR). The COR for this contract is:

Theodore Alex Bailey LMSW Portland VA Health Care System 3710 NW US Veterans Hospital Road Portland, OR 97239-2999 Theodore.bailey2@va.gov

SOW Task

Deliverable Title Format Number Calendar Days After CO Start

1 Lodging Invoice

Contractor determined service report

1 emailed copy

Within 10 days after each billable month

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVIC

ES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 EA _____________

Lodging for Eligible Beneficiaries, Portland VA Medical Center Single Occupancy Room Ordering Period One: Date of Award through 2/28/27.

0002 1.00 EA _____________

Lodging for Eligible Beneficiaries, Portland VA Medical Center Double Occupancy Room Ordering Period One: Date of Award through 2/28/27.

1001 1.00 EA _____________

Lodging for Eligible Beneficiaries, Portland VA Medical Center Single Occupancy Room Ordering Period Two: 3/1/27 through 2/28/28.

1002 1.00 EA _____________

Lodging for Eligible Beneficiaries, Portland VA Medical Center Double Occupancy Room Ordering Period Two: 3/1/27 through 2/28/28.

2001 1.00 EA _____________

Lodging for Eligible Beneficiaries, Portland VA Medical Center Single Occupancy Room Ordering Period Three: 3/1/28 through 2/28/29.

2002 1.00 EA _____________

Lodging for Eligible Beneficiaries, Portland VA Medical Center Double Occupancy Room Ordering Period Three: 3/1/28 through 2/28/29.

3001 1.00 EA _____________

Lodging for Eligible Beneficiaries, Portland VA Medical Center Single Occupancy Room Ordering Period Four: 3/1/29 through 2/28/30.

3002 1.00 EA _____________

Lodging for Eligible Beneficiaries, Portland VA Medical Center Double Occupancy Room Ordering Period Four: 3/1/29 through 2/28/30.

4001 1.00 EA _____________

Lodging for Eligible Beneficiaries, Portland VA Medical Center Single Occupancy Room Ordering Period Five: 3/1/30 through 2/28/31.

4002 1.00 EA _____________

Lodging for Eligible Beneficiaries, Portland VA Medical Center Double Occupancy Room Ordering Period Five: 3/1/30 through 2/28/31.

GRAND TOTAL _____________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to…