36C26026Q0070.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

653-26-2-567-0004

36C26026Q0070 12-10-2025

Brian Millington 253-888-4914 12-24-2025

16:30 PST

663A NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

562112

$47 Million

NET 30 N/A

X

36C260

Department of Veterans Affairs Roseburg VA Healthcare System

913 NW Garden Valley Blvd Roseburg OR 97471

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

Roseburg VAHCS requires Regulated Medical Waste Disposal Service IAW the Statement of Work, and Price Cost Schedule.

The Period of Performance will be as follows.

Base Year: 01/25/2026 - 12/24/2027 Option Year 1: 01/25/2027 - 12/24/2028 Option Year 2: 01/25/2028 - 12/24/2029 Option Year 3: 01/25/2029 - 12/24/2030 Option Year 4: 01/25/2030 - 12/24/2031

This solicitation is set-aside for SDVOSBs.

Vendors shall thoroughly review the quote preparation.

requirements in Section E.2 Quote Preparation and E.9.

Deadline for questions is 12/17/2025 @ 4:30 pm Pacific.

Deadline for quote submittal is 12/24/2025 @ 4:30 pm Pacific

Email questions and quotes to brian.millington@va.gov

653-3660162-567-856700-2660 0100501Z4

X X

Brian Millington Contracting Officer

36C26026Q0070

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEVIATION OCT 2025)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...24

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS QUOTE

PREPARATION

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly After Service

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

STATEMENT OF WORK

Roseburg VAMC Regulated Medical Waste Disposal Service.

1. Contract Title: Regulated Medical Waste Disposal Services for Roseburg VA Health Care System (RVAHCS)

2. General Information: This is a non-personal services contract to provide Regulated Medical Waste disposal services for the Roseburg VA Healthcare System which includes Roseburg VA Medical Center (VAMC), Eugene Health Care Center (HCC), Brookings VA Clinic, and North Bend VA Clinic. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who in return is responsible to the Government

3. Background: The Roseburg VA Health Care System (RVAHCS) is composed of the Roseburg VA Medical Center (VAMC), Eugene Health Care Center (HCC), Brookings VA Clinic, and North Bend VA Clinic all of which have a requirement for storage, removal, and disposal of regulated medical waste, sharps waste, chemotherapy waste, and pharmaceutical waste as described below. This service shall include, but not limited to, providing pick-up, manifest, transportation to processing facilities and providing suitable clean containers and labels, that are OSHA, EPA, and DOT approved. Contractor shall ensure that all Local, State and Federal laws and codes for handling and transportation of Regulated Medical Waste are met or exceeded. Contractor vehicles shall meet or exceed all City, County, State and Federal licensing and vehicle requirements as mandated by the State of Oregon. All waste will be incinerated for recyclable energy. The Contractor will provide weights for all materials prior to incineration.

RVAHCS tracks the container weights for environmental reporting.

4. Definitions:

a. Contracting Officer: The Contracting Officer (CO) named below is responsible for the overall administration of this contract. Contractor is advised that only the Contracting Officer, acting within the scope of his/her duties and responsibilities, has the authority to make changes to the contract, which affect contract prices, terms and conditions of this contract:

b. Contracting Officers Technical Representative: A Technical Representative of the Contracting Officer (COTR) will be designated to represent the Contracting Officer in furnishing technical guidance and advice under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated.

c. Regulated Medical Waste (RMW): Regulated Medical Waste means: (i) waste or reusable material known to contain or suspected of containing an infectious substance in Risk Group 2 or 3 and generated in the diagnosis, treatment, or immunization of human beings or animals; research on the diagnosis treatment or immunization of human beings or animals; or the production or testing of biological products per the definition of regulated medical waste (49 CFR 173.134); (ii) As defined in 29 CFR

1910.1030 and all other applicable laws, rules, regulations and guidelines; and (iii) trace chemotherapy discarded items which may have been contaminated provided that such items, including vials and syringes, will be “empty” as defined in applicable laws, regulations and guidelines.

d. Green Environmental Management Systems (GEMS): The RVAHCS has a Green Environmental Management System (GEMS). The Medical Center is committed to protecting and improving the environment. Our goals are:

a. Taking a leadership role in environmental stewardship by providing a clean and safe environment in our community

b. Conserving natural resources and supporting their sustainability by upgrading out environmental systems

c. Reducing the use of hazardous products and the generation of wastes

d. Purchasing renewable, reusable, recyclable, and recycled products

e. Working to constantly improve the immediate and long-term environmental impacts of the products, services, and processes used by the RVAHCS

f. Contractor shall follow the spirit of GEMS and recycle all applicable material and use environmentally preferable products. Contractor shall follow the GEMS guidelines provided by the medical center GEMS Coordinator and Contracting Officer Representative (COR).

5. Place of Performance: Contractor shall provide all labor, supervision, materials, equipment, supplies, and transportation to perform Regulated Medical Waste Disposal Services at Roseburg VA Health Care System (RVAHCS) Outpatient Facilities located at the following addresses:

Roseburg VA Medical Center 913 NW. Garden Valley Blvd.

Roseburg, OR 97471

Eugene Health Care Center 3355 Chad Drive Eugene, OR. 97408

Brookings VA Clinic 840 Railroad Ave.

Brookings, OR. 97416

North Bend VA Clinic 2191 Marion Street North Bend, OR 97459

6. Schedule of Pickup: Scheduling is outline in the contract. Hazardous Waste pickup dates will be scheduled and agreed upon at the start of the period of performance annually with the COR and the contractor. The prescheduling will allow for planned services and coordination of collection at pickup sites.

Location Frequency Roseburg VAMC, 913 NW Garden Valley Blvd, Roseburg, OR 97471 Weekly Eugene HCC, 3355 Chad Dr, Eugene, OR 97408 (1) Container Bi-Weekly North Bend Clinic, 2191 Marion St., North Bend, OR 97459 Bi-Weekly Brookings Clinic, 840 Railroad St., Brookings, OR 97415 Bi-Weekly

This will be a Firm Fixed Priced contract with Estimated Quantities. If the quantity of a unit-priced item in this contract is an estimated quantity and the actual quantity of the unit-priced item varies more than 25 percent above or below the estimated quantity, an equitable adjustment in the contract price shall be made upon demand of either party. The equitable adjustment shall be based upon any increase or decrease in costs due solely to the variation above 125 percent or below 75 percent of the estimated quantity.

a. Pick-up Location: Various locations based on site. Facility Material Handler and/ or GEMS Program Manager can meet the contractor before or on the first day of pick up to show possible storage locations based on the facility.

b. Pick-up Time: Every Monday between the hours of 7:30 a.m. and 1:00 p.m.

unless otherwise directed by COTR

c. Emergency Pick-up: Must be able to respond and pick-up within 24hrs of notification to ensure compliance with Oregon Administrative Rules OARS 333- 056-0040.

d. Contractor’s Work Hours.

i. Most of the work can be completed in normal business hours. Pickup may be required outside of normal business hours, as directed by COTR.

ii. The Contractor shall perform the services as specified herein Monday through Friday except for National Holidays (see below) between the hours of 7:30 a.m. – 4:00 p.m.

iii. The contractor is not required to provide service on the Federal holidays identified below. However, if the scheduled service date falls on a national holiday, a mutually agreed upon alternate date shall be scheduled.

Recognized Federal Holidays are as follows:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any national holiday specifically declared by the President of the United States.

7. General Requirements:

e. Contractor shall furnish all labor, supervision, materials, equipment, supplies, and transportation for the pick-up, removal, transportation and disposal of medical waste for the VA Roseburg Health Care System Outpatient Clinics.

f. Contractor shall meet or exceed all City, County, State and Federal laws and codes in the transportation and disposal of medical waste.

g. If, during the performance of this contract, any transportation, destruction, or disposal takes place in a state other than Oregon, the Contractor shall fully comply with all applicable laws and regulations of that state

h. Contractor shall meet or exceed all State, Federal, OSHA and JCHAO standards in the handling and disposing of medical waste as well as the training of personnel in the handling and disposing of medical waste.

i. Contractor shall provide continuing education to all employees and as requested to VA staff on handling and segregation of medical waste. This will be provided once a year upon request or at turnover of new staff. Whichever is needed most to comply with the State of Oregon.

j. Contractor shall ensure that the required services are conducted in a manner that protects human health and the environment.

k. RMW shall include, but is not limited to: Pathological Waste, Biological Waste, Cultures & Stocks, and Sharps.

l. Chemotherapy Waste shall include but is not limited to: items which have been contaminated by chemotherapeutic, cytotoxic, or antineoplastic drugs and/or agents. This includes bulk and trace chemotherapy waste.

m. Pharmaceutical Waste shall include non-Resource Conservation and Recovery

Act (RCRA) drugs.

n. Contractor shall ensure that all personnel meet or exceed all training requirements for handling and disposing of medical waste as required by OSHA, EPA, DOT and JCAHO standards and that the proper documentation is available for review upon request of the Contracting Officer or the COTR.

o. Contractor shall ensure that the required services are conducted in a manner that protects human health and the environment.

p. All waste pick up shall be manifested with a copy given to the VA Representative at the time of pick up. The manifest shall indicate the number and size of containers that were picked up. The manifest shall be signed by the transporter and the generator at the time the waste is picked up. After waste disposal, the contractor shall send monthly at a minimum a receipt for disposal with container weights for tracking in the Federal use and mandated Green Health Tracker System. Annually, a report of total waste weights destroyed is required to meet VA requirements for annual sharps and bio waste reporting. If the site used for destruction is power production from waste site; VA Roseburg requests an annual report of how much energy was generated from VA Roseburg Health Care System waste.

q. The Contractor shall receive a certificate of destruction upon completion of incineration. ALL waste must be Recycling Fuel blending/energy recovery Incineration (waste to energy). Certificate of destruction will be sent to the

COR.

r. No landfill options allowed due to possible patient information on lab waste. The shipper will not segregate due to a lack of staff and space for segregation, and therefore, incineration is the only disposal option. These wastes shall be incinerated at 2000 degrees F or greater, or whatever is the state minimum required temperature for incineration.

s. Contractor shall provide, but not be limited to, the following: types of containers, tape guns, and tape, all at no additional cost to the RVAHCS.

i. 43 Gallon Sharps Container

ii. 43 Gallon Chemo Container

iii. 43 Gallon Regulated Medical Waste Container

t. Liners shall be large enough to fit into the container and provide a lip where VA personnel can grab excess material and tie off the liner.

u. All reusable containers issued to the VA, by the Contractor, shall be fully sanitized by the contractor.

v. If the contractor has specific labeling requirements, then the contractor shall furnish labels, at no additional cost to the Government, and train VA personnel on these requirements.

w. Contractor shall supply proper labels for each site at no additional cost to the VA.

The labels shall include the site account number, address and facility name. A bar code system receipt will be acceptable if it meets the State of Oregon DOT, DEQ, and any other transport or disposal regulations.

x. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

y. Contractor shall be responsible for providing his/her employees with protective gear for the proper handling of medical waste.

8. Loading:

Contractor shall remove all containers from the designated collection point at the VA facilities and move to their vehicle.

a. At no time shall VA personnel load the contractor vehicle, assist in loading the contractor vehicle, or aid, or provide guidance to the contractor in the positioning, backing, or parking of the contractor vehicle.

b. Any damages caused by the contractor shall be repaired to the original condition by the contractor and shall meet VA specifications, be performed at a time agreeable to the COR and Contracting Officer and approved as to manner of accomplishment and acceptability by the COR and Contracting Officer.

c. All containers, regardless of weight, shall be handled, moved, and placed in the contractor vehicle by the contractor in such manner that the structural integrity of the container is maintained, waste is properly contained, and environmental contamination is prevented.

d. Once removed from the VA, Contractor shall bear responsibility for any spills, damage to containers, or environmental contamination caused by RMW, chemotherapy waste, and pharmaceutical waste collected under the terms of this contract.

e. Contractor shall be responsible for providing contractor employees with proper

(PPE) protective gear for the proper handling of medical waste.

f. Contractor shall ensure that personnel meet or exceed all training requirements for handling and disposing of RMW as required by Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Department of Transportation (DOT), and the Joint Commission Accreditation Healthcare Organizations (JCAHO) and that proper documentation is available for review upon request. Contractor vehicles shall meet or exceed all local, State, and Federal licensing and vehicle requirements pertaining to the transportation of wastes as defined in this contract.

9. Disposal & Tracking:

Contract will ensure that all RMW collected is disposed of as Recycling Fuel blending/energy recovery Incineration (waste to energy).

a. Contractor shall provide a receipt of waste collected to the COR or designee at the time of collection. Receipt shall document the number and size of containers collected, type of material collected, and weight of material collected. Receipt shall be signed by the contractor and VA representative at the time of collection.

b. Contractor shall provide COR with documentation, such as a manifest or cradle-to-grave tracking, of all RMW, sharps waste, chemotherapy waste, and when pharmaceutical waste is removed within the 35-day requirements per the EPA.

c. The Contractor shall receive a certificate of destruction upon completion of incineration. Contractor shall provide COR with a certificate of destruction or deactivation, date accomplished, and an annual waste disposal report. ALL waste must be incinerated, no landfill options. The shipper will not segregate due to a lack of staff and space for segregation, and therefore, incineration is the only disposal option. These wastes shall be incinerated at 2000 degrees F or greater, or the required state minimum temperature for incineration.

d. The Contractor shall identify contingency plans to be used if they are unable to dispose of RMW, chemotherapy waste, and pharmaceutical waste through their primary established system. This includes situations that may have the waste pick-up delayed or dropped off at a Treatment, Storage, and Disposal (TSD) facility.

e. The contractor shall provide detailed monthly statements to include:

i. Date of collection

ii. Type of material collected

iii. Weight of material collected

iv. Price per container

v. Total payment

10. Unscheduled Collection: Contractor may be required to make unscheduled collections or disposals, for special events or other occasions. Contractor shall respond to these requests within 24 hours of notification. Unscheduled services shall be ordered and billed to the current purchase order / contract. The cost for unscheduled collection will be in accordance with the unit pricing established in the Price/Cost Schedule.

11. Inclement Weather: Contractor shall collect waste during periods of inclement weather. In cases of severe weather, exceptions may be granted. When exceptions are granted by the COR, contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless additional time is authorized by the COR.

12. Packaging Requirement: Contractor shall furnish lab packaging items for transport and disposal. Items shall include labels, sorbent materials, and containers according to EPA, DOT, and Oregon State requirements for proposed use.

13. Licenses & Permits:

a. Contractor shall, without additional cost to the Government, provide and maintain all licenses and permits to handle, store, package, transport, and dispose of RMW, chemotherapy waste, and pharmaceutical waste in OR.

b. Drivers shall always carry valid and current licenses with the proper endorsements.

c. Vehicle(s) to be used for collection shall be properly registered with the DOT and the state of vehicle residence.

d. Contractor shall be responsible for obtaining all necessary licenses, permits, vehicular insurance, DOT registrations and certifications, Workman’s Compensatory Liability Insurance, and property liability insurance. Contractor shall provide a copy of all necessary license, permits, liability insurance and DOT registration and certificates to the COR annually.

14. Invoicing: Contractor shall utilize Financial Services Center (FSC) mandatory electronic invoice submission as required by VAAR Clause 852.232-72 Electronic Submission of Payment Requests (Nov 2012). Information regarding e-invoicing can be found at:

http://www.fsc.va.gov/einvoice.asp.

a. A copy of the invoice shall also be emailed to the COR.

b. All invoices submitted shall contain the following information:

i. Contract Number http://www.fsc.va.gov/einvoice.asp

ii. Current Purchase Order Number

iii. Contractor Name

iv. Invoicing Period

v. Facility Location

vi. Services Provided

vii. Date of collection

viii. Type of material collected

ix. Weight of material collected

x. Price per container

xi. Total payment

15. Performance Monitoring: Performance will be monitored by periodic inspections and observation of work. Work will be observed by the COR, or designee.

16. Security Requirements:

a. All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities.

b. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM’s eQIP Questionnaire. The Contractor is required to fulfill all the security requirements. The Contractor, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access.

c. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse VA within 30 days. Cost for obtaining a background investigation is approximately $300. The position sensitivity impact for this contract has been designated as Low Risk and the level of background investigation is NACI.

d. Background investigation forms will be provided upon contract award and are to be completed and returned to the Contracting Officer within 5 days for processing

e. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

17. Infection Control Compliance: Contractor shall provide infection control training to employees used in the performance of this contract. Contractor shall comply with the Blood borne Pathogens Standards, 29 CFR Part 1910.1030 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id= http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10051

10051. Contracting Officer or his/her designee may request certification of infection control training.

18. Smoking Policy: Roseburg VA Health Care System is a smoke-free environment.

Smoking is not permitted in any of the facilities or on the any of the federal grounds leased or owned.

19. Hazardous Safety Concerns:

a. The medical center environment can pose many hazards. Such hazards are chemical, biohazards, infectious waste, asbestos, etc. The Contractor shall adhere to all warning signs and labels. If an accident should occur, the Contractor shall immediately notify the COTR. Further information may be requested by the Contractor regarding these hazards by contacting the COTR. Contractor shall maintain safety in his/her work area in accordance with OSHA, NEC, NFPA, and other national, state, and local requirements. Contractor’s employees shall be knowledgeable and trained to follow the applicable regulations regarding their work.

b. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any contractor representative, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the contractor’s fault or negligence.

c. Contractor shall be responsible for providing his/her employees with protective gear for the proper handling of medical waste.

20. HIPAA Compliance:

a. Contractors and any subcontractors shall adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996.

This includes both the Privacy and Security Rules published by the Department of Health and Human Services (HHS). As required by HIPAA, HHS has promulgated rules governing the use and disclosure of protected health information by covered entities. The covered entity component of the Department of Veterans Affairs is the Veterans Health Administration.

b. Contractors shall follow VHA privacy policies and practices. All contractor and business associates must receive privacy training annually. For contractors and business associates who do not have access to VHA computer systems, this requirement is met by completing VHA National Privacy Policy training, other VHA approved privacy training or contractor furnished training that meets the requirements of the HHS Standards for Privacy of Individually Identifiable Health Information as determined by VHA. Proof of training is required.

http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10051

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Weekly pick up RMW - Roseburg VA Medical Center, 913 NW Garden Valley Blvd, Roseburg OR, 97471 Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026

Weekly pick up RMW - Eugene Health Care Center, 3355 Chad Dr., Eugene, OR 97408 Contract Period: Base

Bi-weekly pick up RMW - North Bend VA Clinic, 2191 Marion St., North Bend, OR 97459 Contract Period: Base

Bi-weekly pick up RMW - Brookings VA Clinic

840 Railroad St., Brookings, OR 97415 Contract Period: Base

Unscheduled pick-up of RMW required for any safety or regulatory finding.

Contract Period: Base

Weekly pick up RMW - Roseburg VA Medical Center

913 NW Garden Valley Blvd, Roseburg OR, 97471 Contract Period: Option 1 POP Begin: 01-01-2027 POP End: 12-31-2027

Weekly pick up RMW - Eugene Health Care Center

3355 Chad Dr., Eugene, OR 97408

Contract Period: Option 1

Bi-weekly pick up RMW - North Bend VA Clinic

2191 Marion St., North Bend, OR 97459 Contract Period: Option 1

840 Railroad St., Brookings, OR 97415 Contract Period: Option 1 finding.

Contract Period: Option 1

913 NW Garden Valley Blvd, Roseburg OR, 97471 Contract Period: Option 2 POP Begin: 01-01-2028 POP End: 12-31-2028

3355 Chad Dr., Eugene, OR 97408 Contract Period: Option 2

2191 Marion St., North Bend, OR 97459 Contract Period: Option 2

840 Railroad St., Brookings, OR 97415 Contract Period: Option 2 finding.

Contract Period: Option 2

913 NW Garden Valley Blvd, Roseburg OR, 97471 Contract Period: Option 3 POP Begin: 01-01-2029 POP End: 12-31-2029

3355 Chad Dr., Eugene, OR 97408 Contract Period: Option 3

2191 Marion St., North Bend, OR 97459 Contract Period: Option 3

840 Railroad St., Brookings, OR 97415 Contract Period: Option 3 finding.

Contract Period: Option 3

913 NW Garden Valley Blvd, Roseburg OR, 97471 Contract Period: Option 4 POP Begin: 01-01-2030 POP End: 12-31-2030

3355 Chad Dr., Eugene, OR 97408 Contract Period: Option 4

2191 Marion St., North Bend, OR 97459 Contract Period: Option 4

840 Railroad St., Brookings, OR 97415 Contract Period: Option 4 finding.

Contract Period: Option 4

GRAND TOTAL __________________

PERIOD OF PERFORMANCE COST

Base Year Option Year One (1) Option Year Two (2) Option Year Three (3) Option Year Three (4)

BASE PLUS 4 CONTRACT GRAND TOTAL

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEVIATION OCT 2025)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C.