36C26026Q0004.pdf

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.2, “Streamlined Procedures for

Solicitation, Evaluation, and Award for Acquisition of Commercial Products and Commercial

Services. “Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This is a Request for Quote (RFQ), and the solicitation number is 36C26026Q0004. The

Government anticipates awarding five-year firm-fixed price Indefinite Delivery Indefinite

Quantity (IDIQ) Contract resulting from this solicitation.

This is a solicitation for Shelter beds in support of the Health Care for Homeless Veterans

(HCHV) for the Puget Sound VA Medical Center. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06

Effective October 01, 2025.

This solicitation is not set aside for small business and is being Competed as unrestricted. The associated North American Industrial Classification System (NAICS) code for this procurement is 624229, with a small business size of $19 Million, and the Product Service Code (PSC) is

G004

The Department of Veterans Affairs, Veterans Healthcare Administration, Regional Procurement

Office West, Network Contracting Office 20, on behalf of the VA Puget Sound VA Healthcare

System, is seeking the following Service and Support in compliance with the below Statement of

Work.

ITEM

NUMB

ER

DESCRIPTION

OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

2,190.00 EA ______________

Shelter Housing Beds and case management services.

Ordering Period One 12/01/25 - 11/30/26

All quantities listed in the price schedule are estimates only.

Shelter Housing Beds and case management services.

Ordering Period Two 12/01/26 - 11/30/27

All quantities listed in the price schedule are estimates only

Shelter Housing Beds and case management services.

Ordering Period Three 12/01/27 - 11/30/28

Shelter Housing Beds and case management services.

Ordering Period Four 12/01/28 - 11/30/29

Shelter Housing Beds and case management services.

Ordering Period Five 12/01/29 - 11/30/30

GRAND TOTAL ______________

Puget Sound Health Care System

STATEMENT OF WORK

CONTRACT SUPPORTIVE SHELTER SERVICES

A. Purpose

The Department of Veteran Affairs Puget Sound Health Care System (VAPSHCS), 1660 S.

Columbian Way, Seattle WA requests contractors to provide a community shelter bed facility for

Veterans who are engaged in mental health treatment and/or substance use disorder treatment.

The goal is to prioritize Veterans from literal street homelessness or habitation unfit for

Veterans, homeless Veterans with co-occurring mental health or substance use (SUDs), and place them in a community-based, residential environment with sufficient supportive services to meet their needs, and ultimately facilitate the improvement of their housing situation.

B. Background

The VAPSHCS Mental Health Service Line (MHS) provides a full range of medical, mental health and therapeutic housing services to Veterans in Seattle and Tacoma. The MHS provides comprehensive treatment to Veterans who are in need of substance use and/or mental health treatment. Comprehensive treatment includes community shelters for unhoused Veterans. The targeted population is unhoused Veterans who are actively engaged in treatment with MHS who do not require hospital-level care.

This contract is for six beds in a shelter bed facility. These six beds will be available for

VAPSHCS patients and payment will be made by VAPSHCS only when the beds are occupied.

A shelter bed facility is defined as a community-based, peer group-oriented residential facility which provides food, lodging and supportive services in a safe environment. These are individuals who, due to their substance use and/or mental health conditions, require a supportive environment, but do not require skilled nursing services such as provided by a skilled nursing facility.

C. Basic Services

The location for the shelter bed facility shall be in an area accessible and within walking distance to public transportation and within a 10-mile radius of the Seattle Division of VAPSHCS. The expectation is that the Veteran will have less than a one-hour public transit ride between the shelter bed facility and the Seattle Division of VAPSHCS.

The contractor shall provide services to beneficiaries from whom such care is specifically authorized by the VAPSHCS. It is understood that the type of patients to be cared for under this contract include unhoused Veterans who may have substance abuse and/or mental health concerns. The shelter facility will not be used for detoxification requiring hospital-level treatment. The shelter facility may be used for outpatient detoxification when clinically appropriate.

The contractor shall furnish each Veteran authorized care under this contract with the following basic services:

1. Lodging for up to six Veterans to include a bed, locked storage for medications and belongings, and linens for the beds.

2. Daily intake availability to allow for same-day access to VAPSHCS contract beds.

3. A supervised environment with 24-hour on site staffing.

4. At least two nutritious meals per day served daily. Appetizing, nutritionally adequate meals are provided in a setting, which encourages social interaction and nutritious snacks between meals and bedtime are available for those requiring or desiring additional food, when it is not medically contraindicated.

5. Laundry facilities including laundry detergent or will provide services that launder and clean patient clothing.

6. Hygiene products to include wash cloths, soap, deodorant, toothpaste, and toothbrushes.

7. Supportive social services, in collaboration with the VAPSHCS providers and other contract resources.

8. Case management, discharge planning, and supportive social services which reflect a team assessment of health, vocational, and social needs. These services will be provided in collaboration with the VAPSHCS providers and other contract resources.

9. An identified liaison to facilitate clinical communication between the shelter facility and

VAPSHCS providers.

D. Admission Criteria

1. The VAPSHCS client must be enrolled in the VAPSHCS MHS, but may be awaiting inpatient/outpatient treatment and/or may be in active outpatient treatment.

2. The VAPSHCS client will be referred by MHS.

3. The VAPSHCS client must be medically stable, functionally and cognitively able to perform activities of daily living and flee an emergency situation if needed.

4. The VAPSHCS client must not be danger to self, others or property.

E. Admission and Referral Procedures

VAPSHCS staff, as assigned by the MHS Service Line Leader, will have overall responsibility for placement of VAPSHCS Clients at the contract facility. The admission procedure will be developed in collaboration between VAPSHCS staff and the contract facility

The contact facility agrees to accept referral of and to provide all services specified in this contract for any person determined eligible regardless of race, color, religion, sex or national origin of the person for whom such services are ordered.

Before referring any patient, the VAPSHCS shall have provided the contracted agency with a signed Release of Information (ROI).

VAPSHCS personnel authorized to order service shall make requests for service via telephone or encrypted electronic communication.

Orders, requests, or changes in the referral process will only be made by the designated

VAPSHCS staff. No changes in the referral process will be made without agreement between the contract facility and VAPSHCS staff.

F. Discharge Procedures

Veterans may be discharged from the contract facility for violations of the agreed upon facility rules.

The contract facility shall notify the appropriate VAPSHCS staff whenever a client violates facility rules and/or is discharged. Appropriate documentation will be maintained by the contract facility and made available to VAPSHCS staff.

Discharge from the contract facility shall not prevent VAPSHCS client from future shelter placement.

The contact facility shall provide resource referrals to Veterans being discharged.

In the event a beneficiary receiving care under this contract dies, the contract facility shall promptly notify the VAPSHCS staff or after hours Social Worker and immediately assemble, inventory, and safeguard the patient’s personal effects. The funds, deposits, and effects left by

Veteran upon the premises of the contract facility shall be delivered by the facility to the person or persons entitled thereto under the laws currently governing the contract facility for making disposition of funds and effects left by Veterans, unless the beneficiary died without leaving a will, heirs, or next of kin capable of inheriting. When disposition has been made the itemized inventory, with a notation as to the disposition of the funds and effects, shall be immediately forwarded to the VAPSHCS office. Should a deceased Veteran leave no will, heirs, or next of kin, their personal property and funds wherever located vests in and becomes the property of the

United States in trust. In these cases the contract facility shall forward an inventory of any such property and funds in its possession to the appropriate VAPSHCS office and shall hold them

(except articles of clothing necessary for proper burial) under safeguard until instructions are received from the VAPSHCS official concerning disposition.

G. Personnel

The contract facility will employ sufficient personnel to professionally carry out the policies, responsibilities, and the program for the facility.

In residential facilities there must be, at a minimum, a full-time administrative staff member or staff designee on duty or residing on the premises who is available for emergencies 24 hours a day, 7 days a week.

The Contractor shall assign to this contract personnel that by education and training (and, when required, certification or licensure) are qualified to provide the Basic Services and Supplemental

Services required by this Statement of Work (SOW).

VAPSHCS Inspection Teams are expected to evaluate the contractor's ability to consistently assure the presence of staff capable of providing those services required under the terms of the contract.

H. Absences

The contractor will notify the authorizing VAPSHCS staff of absences from the facility.

It is understood that the beneficiary may be provided facility care at the expense of VAPSHCS for a period not to exceed of that stated in the length of treatment plan contracted, unless an extension of the authorization is provided in writing by the VAPSHCS.

Length of stay at VAPSHCS cost will be initially authorized for up to two months. Extensions may be authorized by VAPSHCS providers when clinically indicated.

I. Facility/Safety

The facility must conform to the requirements for the "Board and Care" type occupancy in the latest edition of the Life Safety Code, NFPA (National Fire Protection Association) Standard

No.101. In addition, all local and state fire safety requirements and licensing standards must be met for "Board and Care" type occupancies or the occupancy type the facility is designated as by the local fire safety officials.

The Contract Facility warrants that all applicable fire laws (City, State, Federal) are being complied with and there are no recommendations of fire officials which have not been resolved.

Fire drills will be conducted monthly with an evening Fire Drill every quarter with documentation of each, along with documentation of new patient fire and safety orientation.

Contracted staff will have fire and safety training every two months with documentation.

Handicap and wheelchair accessible per City, State, and Federal guidelines.

Sanitary procedures shall be established and maintained for washing dishes, cleaning equipment and work areas, and for proper waste disposal in accordance with local state and federal guidelines.

The contract facility must have a current occupancy permit by the authority having jurisdiction.

The contract facility shall be equipped with operational air conditioning/heating systems.

The contract facility shall be kept clean free of bed bugs, dirt, grime, mold, or other hazardous substances and damages that noticeably detract from the overall appearance.

The contract facility shall have windows and doors that can be opened and closed in accordance with manufacturer standards.

The contract facility will provide a positive and constructive environment of care for Veterans engaging in recovery from mental health and substance use disorders.

J. Conduct

The facility agrees to accept referral of and to provide all services specified in this contract for any person determined eligible regardless of race, color, religion, sex or national origin of persons for whom such services are ordered. In addition the facility warrants that subcontracting will not be resorted to as a means of circumventing this provision.

The contractor shall comply with the VA Patient's Bill of Rights as set forth in the Code of

Federal regulations, Title 38, Section 17.33 (copy is available upon request).

The contractor shall comply with the principles listed in 38 CFR 17.707(b) to provide housing and supportive services in a manner that is free from religious discrimination.

The following acts are not permissible by contractor staff while providing services under this contract or while on facility premises.

1. Use of intoxicating liquors, narcotics or controlled substances of any kind (excluding doctors’ prescriptions which do not impair ability to perform contract) while on duty or reporting for duty while under the influence of liquors, narcotics or controlled substance of any kind (excluding doctors’ prescriptions which do not impair performance).

2. Gambling in any form.

3. Carrying of pistols, firearms or concealed weapons.

4. Resorting to physical or verbal violence to settle a dispute with a fellow employee, customer(s) or the general public while on duty.

5. Use of loud, indecent or profane language and/or making threatening or obscene gestures toward customers or other employees.

6. Engaging client in a verbal confrontation in an attempt to settle a disagreement.

7. Soliciting or accepting tips from clients or others at any time.

The VA reserves the right to exclude Contractor staff members from providing services to

Veterans under this contract based on breaches of conduct, including conduct that jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing directed tasks, or other conduct resulting in formal complaints by Veterans or other staff members to designated Government representatives. The

Contractor and Contracting Officer’s Representative shall deal with issues raised concerning contractor personnel conduct. The Contracting Officer shall be the final arbiter on questions of acceptability and in validating complaints.

K. Reports

The contractor shall notify VAPSHCS facility immediately when a medical emergency occurs requiring re-hospitalization of a patient receiving care at VAPSHCS expense. It is agreed that the

Veteran will be readmitted to the appropriate facility.

The contract facility shall make a verbal report and forward a written report to the appropriate

VAPSHCS staff regarding any critical incident involving a VAPSHCS client.

L. Records

It is agreed that the VAPSHCS readily have access to all records concerning the veteran's care in the facility. Upon discharge or death of the patient, records on all VAPSHCS beneficiaries will be retained by the facility for a period of at least three years following termination of care at

VAPSHCS expense.

Before referring any patient, the VAPSHCS shall collect a signed Release of Information (ROI) providing consent to communicate protected health information to the facility.

The contractor shall make available to VAPSHCS, documentary information deemed necessary by the VAPSHCS to conduct utilization review audits for the mandated national evaluation study as required by the Section 2 of Public Law 100-6; to verify quality of patient care for Veterans, to assure confidentiality of patient record information and to determine the completeness and accuracy of financial records.

The contract facility must comply with the requirements of the "Confidentiality of Alcohol and

Drug Abuse Patient Records" (42CFR, Part II) and the "Confidentiality of Certain Medical

Records (38 USC 4l32). The contractor is a VAPSHCS contractor and shall assist in the provision of health care to patients seeking such care from or through VAPSHCS. Contractor is considered to be a VAPSHCS contractor for purposes of the Privacy Act, Title 5 U.S.C. 552a.

Further, for the purpose of VAPSHCS records access and patient confidentiality, Contractor is considered to be a VAPSHCS contractor for the following provisions:

Title 38 U.S.C. 5701, 5705, and 7362. Therefore, Contractor may have access, as would other appropriate components of VA, to patient medical records including patient treatment records pertaining to drug and alcohol abuse, HIV, and sickle cell anemia, to the extent necessary to perform its contractual responsibilities. However, like other components of the Department, and notwithstanding any other provisions of the contract, the Contractor is restricted from making disclosures of VA records, or information contained in such records, to which it may have access, except to the extent that explicit disclosure authority from VAPSHCS has been received.

The Contractor is subject to the same penalties and liabilities for unauthorized disclosures of such records as VAPSHCS.

The records referred to above shall be and remain the property of VAPSHCS and shall not be removed or transferred from VAPSHCS except in accordance with U.S.C.551a (Privacy Act), 38

U.S.C. 5701 (Confidentiality of claimants records), 5 U.S.C. 552 (FOIA), 38 U.S.C. 5705

(Confidentiality of Medical Quality Assurance Records) 38 U.S.C. 7332 (Confidentiality of certain medical records) and federal laws, rules and regulations. Subject to applicable federal confidentiality or privacy laws, the Contractor, or their designated representatives, and designated representatives of federal regulatory agencies having jurisdiction over Contractor, may have access to VAPSHCS‘s records, at VAPSHCS’s place of business on request during normal business hours, to inspect and review and make copies of such records.

Periodic administrative and fiscal reports shall be provided to VAPSHCS as required.

M. Inspection

It is agreed that the VA will have right to inspection of the contract facility and all appurtenances by an authorized representative(s) designated by VAPSHCS.

Prior to the award of a contract, a multidisciplinary VAPSHCS team consisting of a social worker, dietitian, registered nurse, police officer, engineering service safety officer or any other staff deemed appropriate by VAPSHCS shall conduct a survey of the facility.

The contractor will be advised of the findings of the inspection team. If deficiencies are noted during any inspection, the facility will be given a reasonable time to take corrective action to notify the Contracting Officer that the corrections have been made. A contract will not be awarded until noted deficiencies have been eliminated.

Inspections may also be carried out at such other times and deemed necessary. The VAPSHCS shall monitor the contractor's program and inspect the contractor's facility to ensure compliance with this agreement. Any unsatisfactory conditions noted during an inspection of contract facility will be reported in writing to the VAPSHCS Contracting Officer through the Medical Center

Director. If corrections are not made to the satisfaction of VAPSHCS, the Contracting Officer will consult with the appropriate officials so that suitable arrangements can be made to discharge or transfer patients and to terminate the contract.

VAPSHCS inspection teams will evaluate the ability of the Contract Facility to consistently assure the presence of staff capable of providing the services required under the terms of the contract.

N. Supplemental Insurance Coverage

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

O. Billing

Unless specifically excluded in this contract, the per diem rate established will include the services listed in this document and will also include all services or supplies normally provided to other residents by the facility without extra charge. Payments made by the VA under this contract shall constitute the TOTAL cost of care and housing of the homeless Veterans. Payment is authorized starting from the first day of admission and does not include the day of discharge.

Absences of the Veteran from the facility will not be reimbursed after 24 hours but do not have to be discharged unless the absence is unauthorized and there is no expectation that the Veteran will return to the facility. The Contractor shall be expected to utilize nightly sign in logs and/or visual bed check roster for the purpose of verifying a Veteran’s attendance in the program on a daily basis. These are to be submitted to the VA Liaison monthly, along with invoices to ensure accuracy of billing. All excused and unexcused absences will be clearly documented in the monthly attendance log including reason for any excused absences (e.g. medical needs). Payment will not be received for any unexpected absences over 24 hours nor excused absences over 72 hours however, Veteran does not have to be formally discharged and may remain in the program for up to 14 days.

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide (FAR) http://www.va.gov/oal/library/vaar/index.asp

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Services”

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

SERVICES

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

(DEVIATION AUG 2025)

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.212-2 Evaluation-Commercial Products and Commercial Services (DEVIATION

AUG 2025)

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions. (SEP 2024)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation.(JAN 2017)

52.204-7 System for Award Management—Registration.(DEVIATION NOV 2025)

52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN

2020)

852.215-72 Notice of Intent to Re-solicit (OCT 2019)

852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)

852.233-71 Alternate Protest Procedure (OCT 2018)

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM’

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

• Provide the following with quote submission: To be eligible for award, Quoters shall complete all requirements listed in this solicitation.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

• Solicitation Questions: will be accepted until 12:00 PM Pacific Time on 20 November

2025. All questions and answers will be published to SAM.gov Contract Opportunities through an amendment to the solicitation. Questions must be submitted in writing via email to James Harris at james.harris13@va.gov.

• Quoters shall provide a narrative capability statement verifying ability to execute the requirements of the Statement of Work. This capability statement shall address the following:

o Staffing. Offeror’s response shall demonstrate ability to provide staffing to meet the requirements specified in the Statement of Work (SOW).

o Business license and insurance. Provide copies of insurance documents and business licenses/credentials to operate in King County within the State of

Washington and/or ability to obtain to include detailed timeline.

o Provide description of Quality Control Program and sample documentation.

• Past Performance: Contractors may submit up to three (3) past performance references, including both the customer point of contact information and details of the work performed. Past performance information shall be recent (performance within the last three years) and relevant to the services in the Statement of Work.

• Receipt of Quotes: All quotes shall be submitted and received by the Contract Specialist on or before the offer due date shown on the solicitation at WWW.SAM.GOV

• Submissions of Quotes are to be via electronic email to: James.Harris13@va.gov.

The email subject line is to include the RFQ#: 36C26026Q004.

The apparent awardee’s past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with FAR 9.104-1.

• Any award made as a result of this solicitation will be made on an All or Nothing Basis.

• Offerors are warned against contacting any VA personnel other than the Contracting

Officer and Contract Specialist prior to placement of any award made resulting from this

RFQ. If such contact occurs and found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations.

• All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation.

• Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(End of Addendum to 52.212-1)

FAR 52.212-2, Evaluation—Commercial Products and Commercial Services:

(a) Evaluation factors. The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price – The price will be evaluated based on the total of all contract line items, over the life of the proposed contract period of performance. A price will be determined fair and reasonable if, in its nature or amount, it does not exceed what would be incurred by a reasonably prudent person.

2. Technical - Adherence to the requirements of, and demonstrating capabilities to comply with, the Statement of Work is more important than price. Any offer not meeting these standards will not be evaluated for price.

3. Past Performance - Submitted past performance will be evaluated for adherence to requirements, cost and schedule control, as well as business ethics and customer satisfaction on previous contract actions. Submitted past performance will be reviewed as well as any available online performance evaluation systems.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its’ receipt, unless a written notice of withdrawal is received before award.

FAR 52.213-3 Offerors are advised to include a completed copy of the provision at

52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors

Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Services” (OCT 2018)

ADDENDUM to FAR 52.212-4 – The following clauses are included as a part of the addendum:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

52.203-6 ALT I. Restrictions on Subcontractor Sales to the Government.(NOV 2021)

52.203-17 Contractor Employee Whistleblower Rights.(NOV 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements.(JAN 2017)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management-Maintenance (DEVIATION NOV 2025)

52.209-6 Protecting the Government's Interest When Subcontracting With

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily

Excluded.(DEVIATION NOV 2025)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(DEVIATION NOV 2025)

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business

Concerns.(DEVIATION DATE)

52.219-8 Utilization of Small Business Concerns.(DEVIATION DATE)

52.219-9 Small Business Subcontracting Plan.(DEVIATION DATE)

52.219-14 Limitations on Subcontracting.(DEVIATION DATE)

52.219-16 Liquidated Damages-Subcontracting Plan.(DEVIATION DATE)

52.222-35 Equal Opportunity for Veterans.(DEVIATION DATE)

52.222-36 Equal Opportunity for Workers with Disabilities.(DEVIATION DATE)

52.222-37 Employment Reports on Veterans.(DEVIATION DATE)

52.222-40 Notification of Employee Rights Under the National Labor Relations

Act.(DEC 2010)

52.222-41 Service Contract Labor Standards.(AUG 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires.(MAY 2014)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts).(AUG 2018)

52.222-50 Combating Trafficking in Persons.(DEVIATION OCT 2025)

52.222-54 Employment Eligibility Verification.(DEVIATION DATE)

52.222-62 Paid Sick Leave Under Executive Order 13706.(JAN 2022)

52.224-3 Privacy Training.(JAN 2017)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While

Driving.(MAY 2024)

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

52.229-3 Federal, State, and Local Taxes (FEB 2013)

52.232-18 Availability of Funds (APR 1984)

52.232-33 Payment by Electronic Funds Transfer-System for Award

Management.(OCT 2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.(MAR

2023)

52.232-90 Fast Payment Procedure.(DEVIATION DATE)

52.233-3 Protest after Award.(DEVIATION NOV 2025)

52.233-4 Applicable Law for Breach of Contract Claim.(DEVIATION NOV 2025) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR

1984)

52.237-3 Continuity of Services (JAN 1991)

52.240-93 Basic Safeguarding of Covered Contractor Information Systems.

(DEVIATION NOV 2025)

52.244-6 Subcontracts for Commercial Products and Commercial Services.

(DEVIATION NOV 2025)

852.201-70 Contracting Officer’s Representative (DEC 2022)

852.203-70 Commercial Advertising (MAY 2018)

852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020)

852.204-71 Information and Information Systems Security (FEB 2023)

852.208-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business

Evaluation Factors – Orders or BPAs (JAN 2023) (DEVIATION)

852.208-71 Service-Disabled Veteran-Owned and Veteran-Owned Small Business

Evaluation Factor Commitments – Orders and BPAs (JAN 2023)

(DEVIATION)

852.211-76 Liquidated Damages-Reimbursement for Data Breach Costs (FEB 2023)

852.219-70 VA Small Business Subcontracting Plan Minimum Requirements (JAN

2023) (DEVIATION)

852.222-71 Compliance with Executive Order 13899(DEVIATION)(APR 2025)

852.228-71 Indemnification and Insurance (MAR 2018)

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.237-74 Nondiscrimination in Service Delivery (OCT 2019)

852.242-71 Administrative Contracting Officer (OCT 2020)

52.216-18 Ordering Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 12/01/2025 through 11/30/2030.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00, the Government is not obligated to purchase, nor is the

Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of ;

(2) Any order for a combination of items in excess of $1,250,000.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-

21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the

Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-22 Indefinite Quantity (DEVIATION DATE)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the

Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and

Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after 11/30/2031.

(End of clause)

MANDATORY ELECTRONIC INVOICING

The Department of Veterans Affairs published a final rule in the Federal Register on November

27, 2012 to require contractors to submit payment requests in electronic form in order to enhance customer service, departmental productivity, and adoption of innovative information technology, including the appropriate use of commercial best practices. The rule is effective December 27, 2012. Federal Register. https://www.federalregister.gov/documents/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA FSC Electronic Commerce Branch (ECB) – ANSI X-12 v5010 format

VA FSC will provide the vendor an 810 v5010 Implementation Guide. To request the EDI direct to VA FSC ECB solution contact our Electronic Data Interchange (EDI) team at

VAFSCEDIFinTeam@va.gov or by calling 512-460- 5311

2. Third party provider - Kofax/Tungsten Network – contracted by Veterans Affairs

Financial Service Center (VA FSC) to assist with commercial electronic invoicing using a Web form Application or an Integrated Solution (IS) for vendors who are not EDI capable.

• Invoices submitted through Tungsten Network are then sent directly to VA FSC ECB using an ANSI X12 v5010 810 format, for processing into the VA FSC payment system.

• If you need additional information regarding the Tungsten Network solution please contact them directly at 1-877-489-6135 or contact them via email

VA.Registration@Tungsten-Network.com.