SOW for DRV PM Contract.docx

DEPARTMENT OF VETERANS AFFAIRS

Southern Oregon Rehabilitation Center & Clinics (SORCC) White City, Oregon

STATEMENT OF WORK (SOW)

Title: Armstrong DRV Brain Annual Preventive Maintenance Location: VA SORCC – White City, OR Period of Performance: Base Year + Four (4) Option Years

1.0 INTRODUCTION

This Statement of Work (SOW) establishes the requirements for annual preventive maintenance of three (3) Digital Recirculation Valves (DRVs) installed at the VA Southern Oregon Rehabilitation Center & Clinics (SORCC) in White City, Oregon. These services ensure reliable domestic hot water recirculation, system safety, and compliance with facility operational standards. This is an annual Preventive Maintenance requirement that shall be performed once a year on all three (3) Armstrong DRV Brains.

2.0 BACKGROUND

The DRVs support the facility’s domestic hot water system by regulating temperature, flow, and recirculation. To prevent operational failures and maintain safe and consistent hot water delivery, the Armstrong DRVs require annual maintenance performed by qualified service personnel. Annual work helps ensure safe operation, reduces the risk of component failure, and meets VA performance and safety requirements.

3.0 SCOPE OF WORK

The Contractor shall provide all labor, materials, tools, equipment, transportation, and supervision needed to perform complete annual maintenance on three (3) Armstrong DRVs located at VA SORCC, located in Building 201A, 203A and B206A.

3.1 Required Tasks:

The Contractor shall perform the following services:

• Inspect and replace O‑rings on all three DRVs, consisting of 2 each DRV 40 model, and one DRV 80 model.

• Replace DRV batteries.

• Verify motor, gear drive, and all internal component functions.

• All supply strainers must be thoroughly cleaned. Inspect and confirm upstream strainers are clean and unobstructed (if applicable).

• Verify communication between the DRVs and Building Management System (BMS), if applicable.

• Identify any additional required parts; no additional parts shall be replaced without VA approval.

• Estimated on‑site duration: two (2) days.

4.0 PERFORMANCE REQUIREMENTS

The Contractor shall:

• Use trained, qualified technicians with experience in Armstrong DRV systems.

• Perform all work per manufacturer specifications, VA policy, OSHA standards, and facility work controls.

• Submit a complete written service report upon completion, including findings and recommendations.

5.0 SAFETY AND COMPLIANCE REQUIREMENTS

The Contractor shall comply with all VA, OSHA, and facility safety regulations, including but not limited to:

• Coordination of site access and compliance with VA safety protocols.

• Proper Lockout/Tagout procedures when shutdown is required.

• Environmental and occupational safety compliance.

• No handling of hazardous materials unless separately authorized.

• Maintaining a clean, safe workspace and reporting unsafe conditions.

• Coordination with VA for any required domestic hot water shutdowns.

6.0 GOVERNMENT RESPONSIBILITIES

The VA will:

• Provide access to DRV locations and mechanical spaces.

• Assist with system shutdowns if required.

• Provide a designated COR for coordination.

• Notify Contractor of known hazards.

7.0 CONTRACTOR RESPONSIBILITIES

The Contractor shall:

• Perform maintenance in accordance with professional standards and manufacturer guidance.

• Provide trained technicians and proper equipment.

• Provide warranty coverage as stated in contractor’s terms (minimum one‑year labor and materials unless manufacturer provides longer).

• Correct deficiencies resulting from Contractor work at no additional cost.

• Submit service reports within five (5) business days.

8.0 DELIVERABLES

The Contractor shall provide:

• Annual maintenance report

• List of parts replaced and recommendations for future repairs

• Confirmation of system status and BMS communication

• Notification of any unsafe or abnormal system findings

9.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Contractor performance will be evaluated by:

• On‑site inspection

• Review of required deliverables

• Verification of system operation after maintenance

• Assessment of timeliness and safety compliance

10.0 GENERAL REQUIREMENTS

• Work shall occur during VA business hours unless otherwise approved.

• Contractor personnel shall wear identifiable uniforms and badges.

• Work areas shall be left clean and restored to original condition.

• Contractor shall comply with all VA security and privacy requirements.