36C26025R0084 SS 8.11.25.docx

Sources Sought - Solicitation Number: 36C26025R0084, Project 648-25-100 Medical Gas Outlet Replacement

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Meredith Valentine meredith.valentine@va.gov and Colleen Nicholson Colleen.nicholson@va.gov

PLACE OF PERFORMANCE

1601 E Fourth Plain Blvd., Bldg. 11

Vancouver, WA 98661

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a Sources Sought announcement only. This is not a request for proposals, quotations, or bids; nor a synopsis of a proposed contract action under FAR Subpart 5.2 and no contract shall be awarded from this notice. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information requests. No solicitation is currently available. Draft documents (SOW, Drawings, Specifications, etc.) are subject to change. This notice is for market research purposes to gain knowledge of interest, capabilities, and qualifications of interested Small Business firms. Responses to this Sources Sought may shape the acquisition strategy in developing a competitive requirement. Not responding to this notice does not preclude participation in any future or potential solicitation. It is the intent of the VA to use the information gathered for market research purposes only.

Veterans Health Administration, Regional Procurement Office West, Network Contracting Office 20, is conducting market research for a construction contract for 648-25-100 Medical Gas Outlet Replacement Work at the Portland VA Medical Center – Vancouver campus. For the principal components of work see the attached draft statement of work, specifications, and drawings. Documents are currently in draft state and industry comment / suggestions are greatly encouraged and welcomed.

The estimated magnitude for this project is Between $100,000 and $250,000.

Sources are being sought for firms with a North American Industry Classification System (NAICS) code of 236220 Commercial and Institutional Building Construction, PSC Z1DA, and a with a Small Business Size Standard of $45 million. Sources are highly encouraged to respond to this notice.

After review of the responses to this notice, and if the Government still plans to proceed with this project, a separate pre-solicitation announcement will be published on www.SAM.gov. Responses to this announcement are not an adequate response to any future solicitation announcement.

Responses are requested with the following information and shall not exceed a total of 2 (two) pages. Email subject line needs to contain the solicitation number 36C26025R0084.

Please provide the following information:

1. Contact information:

Name, address, SAM.gov UEI number, and points of contact with telephone numbers and e-mail addresses.

2. Business Size/Classification (based on NAICS 236220):

Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

[ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify)

3. Capabilities Statement:

Description of capabilities to perform construction services as described in attached documents and project experience demonstrating relevant experience similar to those described. Include bonding capability information that is consistent with estimated magnitude.

· Govt. does not have a waiver to Buy American.

· SDVOSB or VOSB businesses please include statement on maintaining compliance with VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

· All other socio-economic businesses please include statement on maintaining compliance with FAR 52.219-14 Limitations on Subcontracting.

4. Time:

Based on the information provided in the statement of work, please estimate the total project time in days.

5. Products:

52.225-10 Notice of Buy American Requirement-Construction Materials and 52.225-9 Buy American-Construction Materials will apply to any subsequent procurement action. Identify any supplies/products that may conflict with the Buy American requirements. Also, identify and any potential supplies/materials with long lead time estimates.

6. Past Performance/experience:

Provide information on contracts of similar scopes of work or construction contracts, briefly describe no more than three (3) contracts (or specific task orders) completed within the past five years of the issue date of this Sources Sought notice. The past performance information should include:

· Project Title/Contract Number

· Location: City, State

· General description of the construction to demonstrate relevance to the proposed project

· Offerors’ role

· Dollar value of contract

· Name of the company, agency, or government entity for which the work was performed

· What types of information is required to submit accurate offers?

If submitting past performance/experience on a project in the role of a subcontractor, include the Prime Contractor’s name and a quantifiable amount (percentage) of the project your company contributed to the overall scope of work.

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

NO RESPONSES WILL BE ACCEPTED BY FAX.

Responses will not be returned. Telephonic responses will not be honored. Please respond by email only. Send responses to the Contract Specialist, Meredith Valentine at Meredith.valentine@va.gov. Responses will be accepted until August 22, 2025, at 12:00 PM PST.

Scope of Work/Synopsis Project 648-25-100 Bldg. 11 E-wing Medical Gas Outlet Replacement Vancouver, WA The project will include:

All work to occur after 8:00 am and finish by 5:00 pm Monday through Sunday. All medical center activities will remain open throughout the duration of the construction. Contractor to ensure that all medical center activities remain unimpeded by construction activities. Contractor to provide ASSE 6010 Certified Installer & 6030 Certified Verifier.

Contractor to provide all labor, materials, certifications, equipment and devices to replace existing medical air (MA), medical vacuum (MV), and oxygen (O2) outlets with new. This project will occur in two phases. Patients and VA staff will occupy all other spaces in building 11, E-wing.

VA will provide E-wing patients with devices and oxygen tanks throughout the duration of this project. This will allow the contractor to lock out/tag out the E-wing MA, MV and O2 that supplies services to each patient room. This is for safety.

The period of performance to complete the submittal phase, construction phase and closeout phase will be 90 days. Please see below for the number of days the contractor will be able to perform construction which is less than the 90 days mentioned.

The contractor will have 2 weeks to complete phase 1. The VA will inspect the work and when approved will take 1 week to move patients into the phase 1 rooms with their devices and tanks. The contractor will then have 2 weeks to finish phase 2. VA expects the work to be completed within 5 weeks. Work will not start until all submittals are complete and all materials are on hand/site.

Contractor shall purge the main/branch lines and certify according to the specifications. Refer to the specifications for all work required for successful completion.

Contractor shall ensure that all Class 4 ICRA requirements are met according to the permit. Provide a negative air machine in each patient room per phase. Route the exhaust outside the window. Secure with plywood to prevent unauthorized access into the rooms. Ensure that smoke is exhausted outside of the facility. VA FMS uses Anteroom by hepacart to satisfy the Class 4 ICRA requirements. Contractor shall provide/rent/use something equivalent for this project. VA FMS will not provide these for this project.

E-wing has wooden stud framing so contractor must take all precautions to prevent fire hazards. See specifications for additional requirements related to Fire and Life Safety.

See attached document: P01-648-25-100 Drawing sheets.

See attached document: P01-648-25-100 Project Specifications.

Page 1 of