S06 Amendment 36C26025R0060 0003 7-17-25.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED 16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 16

0003 07-17-2025

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

To all Offerors/Bidders 36C26025R0060

X

X X

7/28/2025 by 10:00am PT

X 1

14. DESCRIPTION OF AMENDMENT/MODIFICATION

See continuation page below.

CONTINUATION PAGE

1. The purpose of this amendment is to incorporate Questions and Answers (Q&A) received in response to the solicitation, incorporate available floor plans, incorporate an updated Wage Determination, incorporate revised Request for Proposal (RFP) document and extend the response deadline.

2. Q&A 1-121 are incorporated. See below.

3. Available Floor Plans are incorporated. See updated attachments section in the posting.

4. Wage Determination 2015-5535, Rev 26, dated 7/8/2025 is hereby incorporated. All other versions (Rev 24/25) are outdated and rescinded.

5. RFP is updated to included changes to deadline, PWS, wage determination, attachments and instructions on submitting VAAR 852.219-75 within section E.3 “Addendum to FAR 52.212-1.

Proposal Preparation Instructions, Questions & Site Visit.” Any changes/clarifications are in red text or strike throughout the document.

6. Response deadline is extended to 7/28/2025 by 10:00am PT.

7. There are no other changes as a result of this amendment. All other terms and conditions remain unchanged.

Questions & Answers 1-121

36C26025R0060

Custodial Services for Seattle Veterans Affairs Medical Center (VAMC)

Q1. Are you able to provide me with the current contract number or is this a new solicitation?

A1. This is a new solicitation and there is no incumbent as the government currently performs the janitorial services. A similar, but larger scope requirement for non-patient care areas at Seattle VA and non-routine cleaning areas at Magnolia VA campus , South Lucile Street Community Resource and Referral Center (CRRC) and Seattle VA was previously solicited and awarded in FY24. There is currently no contractual performance of this requirement. See notice of award information via https://sam.gov/opp/1f18374822b245ca92fe2173488816ed/view for more information.

Q2. Does this opportunity require the contractor to provide all supplies and equipment, or the VA provide everything.

https://sam.gov/opp/1f18374822b245ca92fe2173488816ed/view

A2. The government has updated the current solicitation PWS that the contractor shall provide the electric and non-electric equipment (vacuums, riding scrubber, side-by-side scrubber and burnish machine). The government will provide all other items. Reference updated PWS section 8. and 9.

Q3. I am hoping to find out if the subject effort is a new requirement or a follow-on to an existing contract? If the latter, can I please find out the incumbent contractor's name and contract number?

A3. Reference A1.

Q4. Can you provide the past awardee and price for the last contract?

A4. Reference A1.

Q5. Is this a new requirement or a recompete? If it is a recompete, please provide the name of the incumbent contractor, contract number, and contract value.

A5. Reference A1.

Q6. For Part IV – Past Performance, is there a specified minimum or maximum number of contract references that must be provided?

A6. There is no specified minimum or maximum number of contract references. Per E.12 52.212-2 “Evaluation – Commercial Products and Commercial Services” (Nov 2021) under Factor 2. Past Performance, paragraph 2. “Offerors are reminded that the government may elect to consider data obtained from other sources.”

Q7. Can a teaming agreement partner past performance be counted, or does it have to be a Joint Venture to qualify for this contract?

A7. The government may consider the past performance of a teaming agreement partner.

Q8. Could you please confirm the name of the current incumbent contractor?

A8. Reference A1.

Q9. What is the contract number for the current or previous contract related to this requirement?

A9. Reference A1.

Q10. Does off-site contract administration need to be located within the state of Washington, or will other domestic locations be considered acceptable?

A10. There is no requirement where the Contract Administrator is located.

Q11. Would you be able to provide a seniority list or relevant workforce data for the incumbent personnel, if available?

A11. There are no incumbent personnel. Government personnel are currently performing the requirement.

Q12. Is there an incumbent contractor currently providing these services? If so, could you kindly provide the associated contract number?

A12. Reference A1.

Q13. On the current contract, how many staff do they have and how many Supervisors/Leads do they have? Does the 27 Full time Employees per the task frequency analysis include the supervisor and/Lead?

A13. Reference A11. The 27 FTEs per the task frequency analysis does include two (2) supervisory personnel – one (1) Supervisor and one (1) Lead. The task frequency analysis was developed based on the square footage involved for this requirement.

Q14. A MOU is currently in place where VCS does have some responsibilities during breakfast and lunch hours in the VCS Canteen Kitchen only. What are these responsibilities? Is it the cooking equipment?

A14. VCS does clean their own cooking equipment (ovens, deep fryers, grill, inside refrigerators, etc.) and the Contractor would not be responsible for these tasks. Reference PWS section 4.c.i for all tasks the Contractor is responsible for and at what times. No other information will be provided nor will a copy of the MOU be provided.

Q15. Are these requirements in the solicitation the same as the current contract or are there any deviations from the current contract?

A15. Reference A1.

Q16. How high is the high dusting? I ask you to know if ladders or lift equipment would be required.

A16. The high dusting varies depending on the task. The government estimates the highest dusting area is approximately 15 ft maximum.

Q17. Under section 6e. does the VA provide the signage? i.e., the wet floor signs etc.

A17. The government will provide signage, i.e. wet floor signs.

Q18. Under section 8a. and the list provided in section 9, are there any supplies the contractor needs to supply?

A18. Reference A2.

Q19. If we win the contract, will we be provided the contact information for the current staff? And how far out will we get this information if so?

A19. Reference A11.

Q20. What is the current contract number, the current contractor (Name) and the Base and all option current price?

A20. Reference A1.

Q21. How many shifts are on the current contract?

A21.The government currently performs the requirement with three (3) shifts. Two (2) shifts are during core hours and one (1) shift is after hours for floor maintenance.

Q22. How many restrooms are there?

A22. Reference available floor plans incorporated into the attachments.

Q23. Are the HAC’s on each floor?

A23.Yes.

Q24. Are there any issues with the current staff?

A24. Not applicable.

Q25. Will Past Performance Questionnaires submitted to you in conjunction with prior requirements be accepted?

A25. Reference RFP section E.3 “Addendum to FAR 52.212-1 Proposal Preparation Instructions, Questions and Site Visit,” section 1.f. “Part IV” for information regarding how to submit Past Performance information.

Q26. Who is the incumbent?

A26. Reference A1.

Q27. What is the annual value of the current contract?

A27. Reference A1.

Q28. Is the limited time to prepare for a site visit recognized? Under the circumstances, can floor plans be made available?

A28. Available floor plans are now included. Reference the attachments within the solicitation posting.

Q29. Does the government’s estimate of 27 FTEs include the Project Manager and Shift Supervisor?

A29. Reference A13. Project Manager is not included 27 FTEs.

Q30. Is the 27 FTE estimate intended to cover ALL shifts combined or a single shift?

A30. All shifts.

Q31. Is the expectation that all 27 FTEs be present on-site daily, Monday through Friday, from 7:00 AM to 11:59 PM, or does this timeframe simply reflect facility hours?

A31. Per PWS section 3.c.: “The facility estimates approximately 27 Full Time Employees (FTEs) would be needed if the facility was to staff the required areas. This information may be used by the Contractor to determine appropriate staffing levels but shall not be interpreted as the government directing Contractor means or methods for accomplishing the work satisfactorily.”

Q32. What metric or data is the government using to justify a need for approximately 27 FTE's?

A32. Task frequency analysis.

Q33. Has the 27 FTE estimate accounted for employee leave and vacation time?

A33. Yes.

Q34. Will the contractor be augmenting existing government EVS staff, or will the contractor be solely responsible for all designated areas?

A34.Contractor shall be solely responsible for all designated areas.

Q35. Will equipment (e.g., floor machines) need to be transported between buildings during the contract period?

A35. It is the contractor’s decision on how to best manage the equipment in buildings.

For awareness purposes, not all of the buildings are connected.

Q36. Will a vehicle be required to support services across the additional buildings listed in the solicitation?

A36.This is a contractor decision.

Q37. Can the government confirm that it will provide all supplies and equipment, and that the contractor’s responsibility is limited to inventory maintenance upon receipt?

A37. Reference A2. Contractor is responsible for inventory maintenance – see PWS section 16.

Q38. Will the government provide a designated office or workspace for the Project Manager to handle timekeeping and administrative tasks?

A38. Office space will be available in building 101.

Q39. Can contractor personnel begin work while their NACI is pending if escorted, or is full adjudication required before site access?

A39. Full adjudication is required before site access.

Q40. Will the government issue an updated Wage Determination (WD) prior to contract award?

A40. Yes. See newest versions “WAGE DETERMINATION 2015-5535 REV 26 7-8-25.”

All other versions (Rev 24/25) are now outdated.

Q41. Is there an incumbent contractor currently providing custodial services under this NAICS or at this facility?

A41. Reference A1.

Q42. If yes, could you provide the contract number, and approximate contract value or annual spend?

A42. Reference A1.

Q43. Approximately how many square feet of hard VCT flooring will require stripping and waxing?

A43. Approximately 75,000 sq ft.

Q44. Do you have site plans or any documentation outlining the number of exam rooms that will need to be cleaned?

A44. Yes, available floor plans are now provided. Please reference updated attachments.

Q45. What are the average wages currently being paid to the employees performing these services?

A45. Reference FAR clause 52.222-42 within the RFP section C.15.

Q46. Regarding the PPQ’s, will you accept recently completed PPQ’s to avoid overburdening already overworked contracting officers?

A46. The government may consider other Past Performance Questionnaires submitted on other requirements, if available. Per E.12 52.212-2 “Evaluation – Commercial Products and Commercial Services” (Nov 2021) under Factor 2. Past Performance, paragraph 2. “Offerors are reminded that the government may elect to consider data obtained from other sources.”

Q47. Are immunizations a requirement for the onsite staff under this contract? If so, please provide a list of the required immunizations.

A47. Immunization requirements are not included in the PWS.

Q48. Is this a new requirement?

A48. Reference A1.

Q49. Who is the incumbent?

A49. Reference A1.

Q50. What is the current annual cost (price) of this contract? (or monthly)

A50. Reference A1.

Q51. What is the total number of restrooms covered under this contract?

A51. Reference A22.

Q52. Are there any exterior window cleaning requirements under this RFP?

A52.No.

Q53. How does this contract differ from RFP # 36C26024R0052, that was awarded in 2024?

A53. Reference A1.

Q54. Page 9 of 101, C.i.1 references a MOU, please provide a copy of the MOU as it's relevant to this RFP

A54. Reference A14. A MOU copy will not be provided.

Q55. Is this RFP a performance based specification?

A55. Yes. Please see the Performance Requirements Summary in PWS section 19.

Q56. Of the 8 floors in building 1, how many floors and how much sq ft is cleaned by VA Staff?

A56. VA Staff will be cleaning B-1, Floors 5th, 6th, and 7th. Therefore, these floors are not the responsibility of the Contractor.

Q57. Of the 8 floors in building 1, how many floors and how much sq ft is cleaned by the contractor on this RFP?

A57. B-1: Floors Basement, 1st, 2nd, 3rd,4th, and 8th shall be cleaned by the contractor.

Q58. Is the vendor responsible carpet cleaning and if so, how much sq ft?

A58. Approximately 50,000 sq ft

Q59. Building 103 Physical Therapy area has a full size gym – who is required to clean this and are there any special requirements?

A59. Contractor shall clean B-103. There are no special requirements.

Q60. What is the sqft of strip and wax?

A60. Approximately 75,000 sq ft.

Q61. Is the government willing to share the incumbent information and current contract number?

A61. Reference A1.

Q62. Could the Government clarify whether tables, graphics, and charts are included in the 25-page limit for the Technical Volume (Part III)?

A62. Any items, including tables, graphics, and charts, submitted under Part III (Technical) are limited to 25 pages.

Q63. Are there specific expected hours or shift requirements for custodial teams beyond the general timeframe of 7:00 AM to 11:59 PM that should be considered for staffing allocations?

A63. The government recognizes the nature of the tasks outlined in the PWS necessitates the successful contractor to utilize various work shifts. For example, this is at the Contractor’s discretion in order to accomplish the tasks throughout PWS section 4.

Q64. Will the Government provide training and/or supplies necessary for conducting Fluorescent Marking Inspections, or should these be included in the contractor’s proposal?

A64. Government personnel conduct Fluorescent Marking Inspections. This is not an item the Contractor provides.

Q65. To accurately assess labor requirements, can the Government confirm the anticipated cleaning frequencies per building?

A65.Cleaning frequencies are listed under PWS section 4 and are dependent on the individual task, not the building.

Q66. To support accurate labor and resource planning, could the Government provide a detailed breakdown of the estimated 350,000 square feet of cleaning space, including:

• Square footage per building (e.g., Buildings 1, 22, 100, 103, 101)

• Number of floors per building

• Required service days and hours by building or area (e.g., daytime only, after 5:00 PM, weekends)

• Primary functions of each area (e.g., administrative, clinical, dining, retail, corridors, restrooms)

• Any area-specific cleaning frequencies that differ from Section 4.0 of the PWS

A66. Available floor plans are now included. Breakdown of above requested items is not available at this time. Reference PWS section 4. for tasks and frequencies.

Q67. Does the 25-page limit for the Technical Volume include attachments such as staffing plans, resumes, and organizational charts? If so, may these be submitted as appendices or annexes outside the page count?

A67. Reference A62.

Q68. Is there a requirement for the Contract Administrator to be physically present on-site at any time during contract performance?

A68. There is no requirement for this.

Q69. Can the Government confirm whether the site operates under two defined shifts (7:00 AM

– 3:30 PM and 3:30 PM – 12:00 AM), or if additional shifts or variations should be considered in the staffing plan?

A69.Reference A21.

Q70. Is there a minimum number of past performance examples required, as the solicitation does not specify.

A70. There is no minimum number of past performance examples.

Q71. Are we going to be responsible for the collection of hazardous waste by taking them to the utility room where the contracted company will come and pick them up to dispose them?

A71. No.

Q72. Are we going to be responsible for the research area? Will they grant us access to enter and clean the area?

A72. No.

Q73. Can we bring our own additional floor care equipment that will enable us to take very good care of the floors. It will be brand new equipment and the latest technology in performing floor care, if allowed. This will speed up the floor care process with excellent results. It will be provided at no additional cost.

A73. Yes. Reference A2.

Q74. Incumbent Name?

A74. Reference A1.

Q75. Previous Contract #?

A75. Reference A1.

Q76. Previous Award Amount?

A76. Reference A1.

Q77.Previous Period of Performance?

A77. Reference A1.

Q78. How long does the contractor have to on-ramp to get bring the facilities to standards?

A78. It is the expectation of the government that the contractor will work expeditiously to hire and onboard its staff after award and to provide all necessary documentation correctly to the government to facilitate gaining proper access credentials for the facility.

Q79. Will a map of the facility and the areas that the contractor is responsible for be given?

A79. Available floor plans are included.

Q80. Can we have the complete list of Approved Supplies and Chemicals that fit your dispenser Separated by Contractor-Furnished and Government Furnished?

A80. All chemicals will be provided by the government. See PWS section 9. Access to dispensers will be provided.

Q81. Can we have the Supply and Chemical Usage from the past year?

A81. Not applicable to this requirement.

Q82. Wage determination included in the solicitation is outdated. Could the VA provide an updated Wage Determination.

A82. Reference A40.

Q83 Section C. i. VCS Canteen Kitchen No. 1 What are the responsible areas listed in the MOU for the VCS Canteen Kitchen only. Specify Building location and performance hours.

A83.Reference A14.

Q84. Task 4. Section C. i. VCS Canteen Kitchen No. 2 states that the Contractor is responsible for VCS Canteen Kitchen cleaning only during afterhours of 3:30pm -11:59pm only, are there any areas that of the kitchen/canteen listed on the PWS that requires services outside of this timeline; if so, provide the location, performance hours, and tasks requirements.

A84. No, please reference PWS section 4.

Q85. Will the government be providing PPE equipment/ supplies not limited but including Gloves, safety glasses, Tyvek suits, gowns, shoe covers, and masks if needed. If not, please provide a list of PPEs that the Contractor is required to maintain on hand.

A85. The government will not be providing PPE as part of this contract. Supplies provided by the government are listed in PWS section 9. Any PPE items the Contractor chooses to provide are not included in PWS and are the responsibility of the Contractor.

Q86. Will a dedicated office space be provided to the contractor for administration, counseling, and storage of personal records?

A86. Reference A38.

Q87. Could the Government provide clarification regarding BLDG 1 on the total floors at this location including the basement and which floor will be omitted from the scope of work.

A87.Reference A56./A57.

Q88. Could the Government provide a copy of the MOU for the Canteen | Kitchen or provide clarification of the scope and detailed requirements for clean of this Area.

A88. Reference A14.

Q89. Could the government provide clarification whether any PPE will be provided in addition to gloves, for example, eye protection, protective gowns and shoe cover if and when required biohazard waste.

A89. Reference A85.

Q90. Will the Government please provide the latest Wage Determination No.: 2015-5535, Revision No.: 25, Dated: 05/20/2025?

A90. Reference A40.

Q91. Will the Government be providing personal protective equipment (PPE), including but not limited to gloves, safety glasses, Tyvek suits, gowns, shoe covers, and masks, if required for performance of the contract?

• If not, could the Government please provide a detailed list of PPE items that the Contractor is expected to supply and maintain on hand.

A91. Reference A85.

Q92. Will dedicated office space be provided to the contractor for administration, counseling, and storage of personal records?

A92. Reference A38.

Q93. During the site walkthrough, several items were discussed but were not included in the current solicitation documentation. These include:

• Interior window cleaning

• Dental Clinic

• Pharmacy Clinic

• Lactation Pods (all)

• Break rooms (including microwaves, refrigerators, etc.)

Could the Government please clarify whether these tasks will be formally incorporated into the solicitation through an amendment, or if they are intended to be addressed post-award via contract modification?

• Additionally, if these requirements are to be included, please provide the scope of work and delineation of responsibilities for each of the listed areas?

A93.

• Interior window cleaning – included in this requirement, including window sills. See updates throughout PWS section 4.

• Dental Clinic – included in this requirement. See PWS section 4.e.

• Pharmacy Clinic – not included in this requirement.

• Lactation Pods (all) – not included in this requirement.

• Break rooms (including microwaves, refrigerators, etc.) – breakrooms are included in the requirement. See updated PWS section 4.e.i.6. Inside refrigerators cleaning is not included in this requirement, but outside refrigerator and microwave cleaning is required.

Q94. On page 68 of 101 of the RFP in paragraph 1.b.ii. of the Instructions to Offerors, it provides that “The vendors are required to submit parts 1 through 3 in order to be considered conforming and eligible for evaluation and award.” Does this mean that vendors who fail to submit a past proposal volume are still eligible for evaluation and award?

A94. Reference E.12 52.212-2 “Evaluation – Commercial Products and Commercial Services” (Nov 2021), Factor 2. Past Performance. If a Contractor does not have past performance, then no response to past performance is considered conforming in order to be evaluated further.

Q95. On page 69 of 101 of the RFP, the instructions to offerors specify in paragraph 1.e. that the “Page limit for Technical submission is 25 pages….” This is a reduction from the 35-page limit set under the most recent RFP requirements during last year’s procurement. Would you kindly consider revising this instruction to allow for a 35-page limit to the Technical volume.

A95. Not at this time.

Q96. During the walkthrough, it was observed that a significant number of attendees represented companies whose primary business may not be janitorial services. Given that the primary NAICS code for this solicitation is 561720 (Janitorial Services), can you please clarify if there is any preference or requirement for offerors to have this as their primary NAICS code, or if other NAICS codes are also considered relevant for this type of work?

A96. Nothing in the solicitation indicates that an offeror is required to have a primary NAICS code to become an awardee. Reference E.12 52.212-2 “Evaluation – Commercial Products and Commercial Services (Nov 2021)” for how Contractors will be evaluated.

Q97. Can you provide information regarding the current incumbent contractor for these services, if one exists, and the duration of their previous contract?

A97. Reference A1.

Q98. What is the estimated total contract value for the base year and all option years combined?

A98. This information is government only information and will not be disclosed during the RFP phase of the procurement.

Q99. Given observations during the walkthrough that some offices and floors appeared to be extremely dirty, would there be a possibility to propose or conduct an initial deep cleaning of the entire facility or specific areas at the start of the contract, beyond the routine cleaning frequencies outlined in the PWS?

A99. Cleaning must be done in the parameters provided in the PWS. However, that does not preclude the contractor from providing an initial deep cleaning if necessary to meet standards noted.

Q100. For Service-Disabled Veteran-Owned Small Business (SDVOSB) certified firms whose primary line of business may not be janitorial services, how should they demonstrate compliance with the subcontracting limitation under VAAR 852.219-75 (a)(1)?

A100. Reference VAAR 852.219-75(b).

Q101. Can you provide a more detailed definition or a list of specific areas that are considered "non-direct patient areas" to ensure accurate scope understanding, especially for areas like "exam rooms (patient is not present)"?

A101. The Seattle VMAC cleaning areas include non-direct patient areas such as restrooms, canteen, dining areas, retail space, corridors, elevators, hallways, exam rooms (patient is not present), common and waiting rooms, offices and administrative areas.

Q102. While site visit attendance was noted as non-mandatory, an RSVP was explicitly required. During the walkthrough, it was observed that some companies not listed on the official RSVP roster were allowed to attend, including firms that did not appear to primarily provide janitorial services. Could the Contracting Officer please clarify the policy on allowing non- RSVP’d and non-janitorial firms to participate in the site visit, and how this aligns with the solicitation’s designated NAICS code and the principles of fair and open competition?

A102. If offerors did not RSVP, there was no statement that offerors would be turned away. The site visit provides any interested offeror a chance to view the site. It’s the government’s intent to foster competition in order to ensure best value to the government.

Q103. The PWS mentions "hospital grade germicide solution" for restroom cleaning. Can the solicitation officer provide a list of approved germicide solutions or the specific standards/certifications required for such solutions?

A103. The government provides the hospital grade germicide solution.

Q104. For tasks listed as "As Needed," such as "Strip, Scrub, Seal, and Wax Floors" in common areas and offices, and "Clinic (Exam Rooms) Cleaning," can the solicitation officer provide an estimated frequency or criteria for when these tasks are typically required?

A104. It is anticipated that floors are stripped once per year and scrubbing and recoating are completed 4x or on quarterly basis per year; however, the Government may request additional scrub/strips maintenance if floors require additional care based on condition.

Q105. Can you clarify what specific "other" cleaning areas are included in the VCS Canteen Kitchen and Retail Store cleaning scope?

A105. Other cleaning tasks include wipe down of surface areas to include chairs, tables, counter and food preparation areas. Please reference PWS Section 4 which has been updated.

Q106. Regarding spill response, can a summary of the VAPSHCS spill response procedures or a point of contact for pre-award questions regarding spill response be provided?

A106. Policy and procedures will be provided to awardee.

Q107. Section 8.a states VAPSHCS EMS will provide cleaning, restocking supplies, electric, and nonelectric equipment. Can a comprehensive and detailed list of all Government Furnished Equipment (GFE) be provided.

A107. Reference A2 and PWS Section 9.

Q108. For the Contract Administrator and Shift Leaders, deliverables include providing names, emails, and phone numbers. Can you clarify if these individuals need to be identified and their information provided *before* the proposal submission, or only after award? Additionally, what is the typical timeframe for the security background investigation and favorable adjudication for new hires?

A108. Reference section E.3 “Addendum to FAR 52.212-1. Proposal Preparation Instructions, Questions and Site Visit” section 1.e.i.4. The typical timeframe for the security background investigation and favorable adjudication for new hires is approximately 90 days.

Q109. Are the estimated Full-Time Equivalent (FTE) staffing levels mentioned in the PWS intended to be used for proposal evaluation purposes, or are they solely informational?

A109. This information may be used by the Contractor to determine appropriate staffing levels but shall not be interpreted as the government directing Contractor means or methods for accomplishing the work satisfactorily.

Q110. Will there be a phase-in/phase-out period allowed for transition planning and onboarding, and if so, is that time billable under the base year?

A110. The government does not pay for services not received. Only spaces cleaned shall be billable.

Q111. Can the Government provide additional detail on how past performance will be evaluated, especially if relevant experience is in federal healthcare facilities but under different NAICS codes?

A111. See A96. Past Performance will be evaluated as listed in the solicitation. No other details are being provided.

Q112. Can you please provide the wax versus non-wax square footage of floor covering?

A112. Reference A60.

Q113. How many exam rooms are there that require terminal cleaning each evening or please provide the total square footage of exam rooms.

A113.See available floor plans that have been incorporated.

Q114. What is the carpet versus floor tile square footage?

A114. Reference A58.

Q115. How many restrooms are there in this requirement or please provide the total square footage of public and private restrooms?

A115. Reference A22.

Q116. Can you please send us the sign in sheet for the site visit?

A116. A sign in sheet is not available.

Q117. We are Requesting to Remove 51% Limitation on Subcontracting Clause.

A117. The Contracting Officer does not have the legal authority to waive VAAR clause 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

Q118. I wanted to inquire whether you are accepting proposals exclusively from Service- Disabled Veteran-Owned Small Businesses, or if proposals from MBE/DBE companies are also welcome.

A118. Confirming the requirement is set-aside to SDVOSBs only. To qualify as SDVOSB, please reference VAAR 852.219-73 in the RFP.

Q119. Can you provide us a rough percentage of square feet that will need to stripped and waxed annually? In addition, the same rough percentage of square feet for the 3 remaining scrub and recoating of floors?

A119. Reference A43. This is all the information that is provided.

Q120. Will a tax-exempt form be provided for these services?

A120. Not applicable to services; however, please reference FAR 52.229-3.

Q121. Do you have a target date or date range for the final award decision?

A121. The government has forecasted to award on or before 9/15/2025. This is subject to change.

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