DRAFT 653-25-101 - 100P Specifications-Full Set.pdf

Project Manual For

Remodel Bldg 65 to Replace Chillers

653-25-101

Construction Project

Department of Veterans Affairs VA Roseburg Health Care System

913 NW Garden Valley Blvd.

Roseburg, Oregon 97471

Owner:

US Department of Veterans Affairs

Network Contracting Office 20 Service Area Office - West

1495 Wilmington Drive, Suite 360 Site Contact: Kevin Prescott

Approved By:

Contract Officer Date US Department of Veterans Affairs

Kevin Prescott Date VA Roseburg Healthcare System

VHAPUGKnighT Draft

Project: 653-25-101 04/29/2023

OSHA Requirements And Safety And Health Regulations 01 00 00 A -1

SECTION 010000A

OSHA REQUIREMENTS AND SAFETY AND HEALTH REGULATIONS

PART 1 - OSHA REQUIREMENTS

1.1 GENERAL

A. This specification shall serve as a supplement to 010000 ‘General

Requirements”.

B. Contractors are required to comply with the Occupational Safety and

Health Act of 1970. This will include the safety and health standard found in CFR 1910 and 1926. Copies of those standards can be acquired from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20420

C. In addition, Contractor will be required to comply with other applicable Medical Center policies and safety regulations. These policies and regulations will be presented to the Contractor at the pre-construction meeting. Each of the Contractor’s employees will be required to read the statement of policies and regulations and sign an acknowledgment that such policies and regulations are understood.

Signed acknowledgment will be returned to the COTR.

D. Contractors involved with the removal, alteration, or disturbance of asbestos type insulation or materials will be required to comply strictly with the regulations found in CFR 1910.1001 and the appropriate EPA regulations regarding disposal of asbestos. Assistance in identifying asbestos can be requested from the Medical Center’s

Industrial Hygienist and the COTR.

E. Contractors entering locations of asbestos contamination (i.e. pipe basements) shall be responsible for providing respiratory protection to their employees and ensuring respirators are worn in accordance with

OSHA (CFR 1910.1001 (g)). Asbestos contaminated areas may be defined on project drawings, although some unknown asbestos containing materials may exist. All contract workers on-site must be trained in asbestos building material recognition. The minimum equipment requirements will be a half-mask air-purifying respirator equipped with high efficiency filters and disposable coveralls.

F. Contractor, along with other submittals, and at least two weeks prior to bringing any materials on-site, must submit a complete list of chemicals the Contractor will use and MSDS for all hazardous materials

01 00 00 A -2 as defined in OSHA 1910.1200 (d) Hazard Determination. Contracting

Officer shall have final approval of all materials brought on site.

G. The contractor will be held solely responsible for the safety and health of their employees. The contractor will also be held responsible to protect the health and safety of the VA Community

(patients, staff, and visitors) from the unwanted effects of construction. VA staff will monitor the contractor's performance in complying with all safety and health aspects of the project.

Additionally, sensitive computer and phone equipment, and other government property must be protected from dust and other construction hazards at all times. Severe or constant violations may result in an immediate work stoppage or request for a Compliance Officer from the

Occupational Safety and Health Administration. {NOTE: Contractor is responsible for conducting daily site safety inspections and maintaining documentation of such inspections and actions taken to abate deficiencies and unsafe conditions as required by the contractor or at the request of the CO/COTR. The Contractor shall be provided the appropriate inspection form by the CO or COTR (See Attachment B “Daily

Construction Area Safety Inspection”)}.

H. During all phases of demolition, construction and alterations, Contractors are required to understand and strictly follow NFPA 241

“Standard for Safeguarding Construction, Alteration and Demolition

Operations”. The Medical Center’s Safety and Occupational Health

Specialist, Industrial Hygienist and Fire Department will closely monitor the work area for compliance. Appropriate action will be taken for non-compliance.

PART 2 - SPECIFIC VA MEDICAL CENTER FIRE & SAFETY POLICIES, PROCEDURES &

REGULATIONS (ALSO SEE SECTION 010000, GENERAL REQUIREMENTS)

2.1 INTRODUCTION

A. The safety and fire protection of patients, employees, members of the public and government is one of continuous concern to this Medical

Center.

B. Contractors, their supervisors and employees are required to comply with Medical Center policies to ensure the occupational safety and health of all. Failure to comply may result in work stoppage.

C. While working at this Medical Center, Contractors are responsible for the occupational safety and health of their employees. Contractors are required to comply with the applicable OSHA standards found in 29 CFR

1910 for general industry and 29 CFR 1926 for construction. Failure to

01 00 00 A -3 comply with these standards may result in work stoppage and a request to the Area Director of OSHA for a Compliance Officer to inspect your work site.

D. Contractors are to comply with the requirements found in the National

Fire Protection Association (NFPA) #241, “Building Construction and

Demolition Operation” and NFPA #51B, “Fire Prevention in Use of Cutting and Welding Processes”.

E. Questions regarding occupational safety and health issues can be addressed to the Contracting Officer's Technical Representative (COTR)

(ext. 44302). The Medical Center Safety and Occupational Health

Specialist (ext. 44794 or cell phone 580-8751) or Industrial Hygienist

(ext. 44793 or cell phone 580-4898) will advice the COTR when requested.

F. Smoking is not permitted in any interior areas of the Medical Center, including all interior stairwells, tunnels, construction and/or service/maintenance sites. (Note: This includes interior posted patient smoking areas, if applicable). Compliance with this policy by your direct and subcontracted labor force is required.

2.2 HAZARD COMMUNICATION

A. Contractors shall comply with OSHA Standard 29 CFR 1926.59 “Hazard

Communication”.

B. Contractors shall submit to the VA Safety and Occupational Health

Specialist, copies of Material Safety Data Sheets covering all hazardous materials to which the Contractor and VA employees are exposed.

C. Copies of Material Safety Data Sheets covering all hazardous materials to be used by the contractor shall be submitted to the COTR prior to bringing them on VA property.

D. Contractors shall inform the COTR of the hazards to which VA personnel and patients may be exposed.

E. Contractors shall have a written Hazard Communication Program available at the construction site, which details how the Contractor will comply with 29 CFR 1926.59.

2.3 FIRES

A. All fires must be reported. In the event of a fire in your work area, use the nearest pull box station and also notify Medical Center staff in the immediate area. Emergency notification can also be accomplished by dialing ext. 44319, 24 hours per day.

01 00 00 A -4

B. Be sure to give the exact location from where you are calling and the nature of the emergency. If a Contractor experiences a fire that was rapidly extinguished by your staff, you still must notify the VA Safety

Officer (ext. 44794 or cell 580-8751) within an hour of the event such that an investigation of the fire can be accomplished.

2.4 FIRE ALARMS, SMOKE DETECTION AND SPRINKLER SYSTEM

A. If the nature of your work requires the deactivation of the fire alarm, smoke detection or sprinkler system, you must notify the COTR.

Notification must be made well in advance such that ample time can be allowed to deactivate the system and provide alternative measures for fire protection. Under no circumstance is a Contractor allowed to deactivate any of the fire protection systems in this Medical Center.

2.5 SMOKE DETECTORS

A. False alarms will not be tolerated. You are required to be familiar with the location of the smoke detectors in your work area. When performing cutting, burning or welding or any other operations that may cause smoke or dust, you must take steps to temporarily cover smoke detectors in order to prevent false alarms. Failure to take the appropriate action will result in the Contracting Officer assessing actual costs for government response for each false alarm that is preventable. Prior to covering the smoke detectors, the Contractor will notify the COTR, who will also be notified when the covers are removed.

2.6 HOT WORK PERMIT

A. Hot work is defined as operations including, but not limited to, cutting, welding, thermal welding, brazing, soldering, grinding, thermal spraying, thawing pipes, or any similar situation. If such work is required, whenever possible the Contractor must notify the COTR no less than one day in advance of such work. The COTR will inspect the work area and issue a “Hot Work Permit” authorizing the performance of such work.

B. All hot work will be performed in compliance with the Medical Center's policy regarding Hot Work Permits and NFPA 241, Safeguarding

Construction, Alternation, and Demolition Operations, and NFPA 51B, Fire Prevention in Use of Cutting and Welding Processes, and applicable

OSHA standard. A hot work permit will only be issued to individuals familiar with these regulations.

C. A hot work permit will only be issued when the following conditions are met:

01 00 00 A -5

1. Combustible materials are located a minimum of 25 feet from the work site, or protected by flameproof covers or shielded with metal or fire-resistant guards or curtains.

2. Openings or cracks in walls, floors, or ducts within 25 feet of the site are covered to prevent the passage of sparks to adjacent areas.

3. Where cutting or welding is done near walls, partitions, ceiling, or roof of combustible construction, fire resistant guards or shields are provided to prevent ignition.

4. Cutting or welding on pipes or other metal in contact with combustible walls, ceilings or roofs is not undertaken if the work is close enough to cause ignition by conduction.

5. Fully charged and operable fire extinguishers, appropriate for the type of possible fire, are available at the work area.

6. When cutting or welding is done in close proximity to a sprinkler head, a wet rag is laid over the head during operation.

7. Assure that nearby personnel are protected against heat, sparks, cut off, etc.

8. Assure that a fire watch is at the site. Make a final check-up

30 minutes after completion of operations to detect and extinguish any smoldering fires.

D. A fire watch shall be provided by the Contractor whenever cutting, welding, or performing other hot work. Fire watcher(s) shall:

1. Have fire-extinguishing equipment readily available and be trained in its use.

2. Be familiar with facilities and procedures for sounding an alarm in the event of fire.

3. Watch for fires in all exposed areas, sound the fire alarm immediately, and try to extinguish only within the capability of the portable extinguishing equipment available. In all cases if a fire is detected the alarm shall be activated even if the fire is extinguished.

4. Maintain the watch for at least a half-hour after completion of operations to detect and extinguish smoldering fires.

E. A “Hot Work Permit” will be issued only for the period necessary to perform such work. In the event the time necessary will exceed one day, a “Hot Work Permit” may be issued for the period needed; however, the COTR will inspect the area daily. Hot work permit will apply only

01 00 00 A -6 to the location identified on the permit. If additional areas involve hot work, then additional permits must be requested.

F. Contractors will not be allowed to perform hot work processes without the appropriate permit.

G. Any work involving the Medical Center’s fire protection system will sufficient notification. Under no circumstances will the Contractor or employee attempt to alter or tamper with the existing fire protection system.

H. The COTR will be notified within 30 minutes of the completion of all hot work to perform an inspection of the area to confirm that sparks or drops of hot metal are not present.

2.7 TEMPORARY ENCLOSURES

A. Only non-combustible materials will be used to construct temporary enclosures or barriers at this Medical Center. Plastic materials and fabrics used to construct dust barriers must conform to NFPA #701, Standard Methods of Fire Tests for Flame-Resistant Textiles and Films.

2.8 FLAMMABLE LIQUIDS

A. All flammable liquids will be kept in approved safety containers. Only the amount necessary for your immediate work will be allowed in the building. Flammable liquids must be removed from the building at the end of each day.

2.9 COMPRESSED GAS CYLINDERS

A. Compressed gas shall be secured in an upright position at all times. A suitable cylinder cart will be used to transport compressed gas cylinders. Only those compressed gas cylinders necessary for immediate work will be allowed in occupied buildings. All other compressed gas cylinders will be stored outside of buildings in a designated area.

Contractor will comply with applicable standards compressed gas cylinders found in 29 CFR 1910 and 1926 (OSHA).

2.10 INTERNAL COMBUSTION ENGINE-POWERED EQUIPMENT

A. Equipment powered by an internal combustion engine such as saws, compressors, generators and etc. will not be used in an occupied building. Special consideration may be given for unoccupied buildings only if the OSHA and NFPA requirements have been met.

2.11 POWER ACTIVATED TOOLS

A. The operator of power activated tools must be trained and certified to use them. Power activated tools will be kept in a secured manner at all times. When not in use, the tools will be locked up. When in use, the operator will have the tool under his immediate control.

01 00 00 A -7

2.12 TOOLS

A. Under no circumstances are equipment, tools and other items of work to be left unattended for any reason. All tools, equipment and items of work must be under the immediate control of your employee.

B. If for some reason a work area must be left unattended, then it will be required that tools and other equipment be placed in an appropriate box or container and locked. All tool boxes, containers or any other device used for the storage of tool and equipment, will be provided with a latch and padlock. All tool boxes, containers or any other device used for the storage of tools and equipment, will be locked at all times except for putting in and removing tools.

C. All doors to work areas will be closed and locked when rooms are left unattended. Failure to comply with this directive will be considered a violation of VA Regulations 1.218 (b), “Failure to comply with signs of a directive and restrictive nature posted for safety purposes,” subject to a $50.00 fine. Subsequent similar violations may result in both imposition of such a fine as well as the Contracting Officer taking action under the Contract’s “Accident Prevention Clause” (FAR 52.236-

13) to suspend all contract work until violations such may be satisfactorily resolved or under FAR 52.236-5 “Material and Workmanship

Clause” to remove from the work site any personnel deemed by the

Contracting Officer to be careless to the point of jeopardizing the welfare of Facility patients or staff.

D. You must report to the VA Police Department, Ext. 44330, any tools or equipment that are missing.

E. Tools and equipment found unattended will be confiscated and removed from the work area.

2.13 LADDERS

A. It is required that ladders not be left unattended in an upright position. Ladders must be attended at all times or taken down and chained securely to a stationary object.

2.14 SCAFFOLDS

A. All scaffolds will be attended at all times. When not in use, an effective barricade (fence) will be erected around the scaffold to prevent use by unauthorized personnel. (Reference OSHA 1926. Subpart L)

2.15 EXCAVATIONS

A. The contractor shall comply with OSHA 1926 Subpart P. An OSHA

"competent person" must be on site during the excavation. The contractor shall coordinate with the COTR and utility companies prior

01 00 00 A -8 to the excavation to identify underground utilities, tanks etc. All excavations left unattended will be provided with a barricade suitable to prevent entry by unauthorized persons.

2.16 STORAGE

A. You must make prior arrangements with the CO for the storage of building materials. Storage will not be allowed to accumulate in the

Medical Center buildings.

2.17 TRASH AND DEBRIS

A. You must remove all trash and debris from the work area on a daily basis. Trash and debris will not be allowed to accumulate inside or outside of the buildings. You are responsible for making arrangements for removal of trash from the Medical Center facility.

2.18 PROTECTION OF FLOORS

A. It may be necessary at times to take steps to protect floors from dirt, debris, paint, etc. A tarp or other protective covering may be used.

However, you must maintain a certain amount of floor space for the safe passage of pedestrian traffic. Common sense must be used in this matter.

2.19 SIGNS

A. Signs must be placed at the entrance to work areas warning people of your work. Signs must be suitable for the condition of the work. Small pieces of paper with printing or writing are not acceptable. The VAMC

Safety Officer can be consulted in this matter.

2.20 ACCIDENTS AND INJURIES

A. Contractors must report all accidents and injuries involving your employees. The Contractor may use the VAMC Health Center, located in

Building #1, for emergency care, or call 911.

2.21 INFECTION CONTROL

A. Contractors must control the generation of dust and the contamination of patient care surfaces, supplies and equipment. Additionally, the

Contractor will be required to follow measures described in the

Infection Control Construction Checklist (See Attachment A). Generally, the Contractor needs to perform the following measures during any demolition phase:

B. The construction area shall be under negative pressure, ensuring there is an appreciable flow of clean air from the VA occupied portion of the facility into the construction area. The air flow shall be sufficiently strong to draw in the plastic door flaps commonly located at the

01 00 00 A -9 construction entrance or at the specific site within the construction area;

C. Construction debris being transported through the VA occupied portion of the facility shall be covered and /or whetted.

D. Construction employees shall remove dust-laden clothing before entering the VA occupied portion of the facility.

E. Carpet / sticky mats shall be placed at all construction entrances and satisfactorily maintained so as to minimize the tracking of dust into the VA occupied portion of the facility.

F. Dry sweeping of dust and debris is not to be performed.

G. Control measures B - F above must be practiced during the construction phase.

2.22 CONFINED SPACE ENTRY

A. Contractor will be informed that the workplace contains permit required confined space and that permit space entry is allowed only through compliance with a permit space program meeting the requirements of 29

CFR 1910.146 and 1926.21 (b)(6).

B. Contractor will be apprised of the elements including the hazards identified and the Medical Center’s (last employer) experience with the space that makes the space in question a permit space.

C. Contractor will be apprised of any precautions or procedures that the

Medical Center has implemented for the protection of employees in or near permit space where Contractor personnel will be working.

D. Medical Center and Contractor will coordinate entry operations when both Medical Center personnel and Contractor personnel will be working in or near permit spaces as required by 29 CFR 1910.146 (d)(ii) and

1926.21 (b)(6).

E. Contractor will obtain any available information regarding permit space hazards and entry operation from the Medical Center.

F. At the conclusion of the entry operations the Medical Center and

Contractor will discuss any hazards confronted or created in permit spaces.

G. The Contractor is responsible for complying with 29 CFR 1910.246 (d) through (g) and 1926.21 (b)(6). The Medical Center, upon request, may provide rescue and emergency services required by 29 CFR 1910.246 (k) and 1926.21 (b)(6).

01 00 00 A -10

NOTE, this specification sets forth the minimum standards only. The Contractor shall comply with the latest Codes, Guidelines and VA instructions whether or not specifically stated herein.

2.23 CONTRACTOR PARKING & MATERIAL DELIVERY

A. Contractor's parking and the delivery of building materials tools etc.

must be prearranged with the COTR

Infection Control Construction Permit

NOTE: To Be Posted in Construction and Remodel

Areas During Work

Location of Construction: Project Start Date:

Project Coordinator: Estimated Duration:

Contractor Performing Work: Foreman Telephone:

Contract Foreman/ Supervisor: COTR Telephone:

YES NO CONSTRUCTION ACTIVITY YES NO INFECTION CONTROL RISK GROUP

TYPE A: Inspection, non-invasive activity

GROUP 1: Low Risk

TYPE B: Small scale, short duration, moderate to high levels

GROUP 2: Medium Risk

TYPE C: Activity generates GROUP 3: Medium/High Risk

01 00 00 A -11 moderate to high levels of dust, requires greater 1 work shift for completion

TYPE D: Major duration and construction activities

Requiring consecutive work shifts

GROUP 4: Highest Risk

CLASS I 1. Execute work by methods to minimize raising dust from construction operations.

2. Immediately replace any ceiling tile displaced for visual inspection.

3. Minor Demolition for Remodeling

01 00 00 A -12

CLASS

II

1. Provides active means to prevent air-borne dust from dispersing into atmosphere

2. Water mist work surfaces to control dust while cutting.

3. Seal unused doors with duct tape.

4. Block off and seal air vents.

5. Wipe surfaces with disinfectant.

6. Contain construction waste before transport in tightly covered containers.

7. Wet mop and/or vacuum with HEPA filtered vacuum before leaving work area.

8. Place dust mat at entrance and exit of work area.

9. Remove or isolate HVAC system in areas where work is being performed.

CLASS

III

1. Obtain infection control permit before construction begins.

2. Isolate HVAC system in area where work is being done to prevent contamination of the duct system.

3. Complete all critical barriers or implement control cube method before construction begins.

6. Vacuum work with HEPA filtered vacuums.

7. Wet mop with disinfectant

8. Remove barrier materials carefully to minimize spreading of dirt and debris associated with construction.

9. Contain construction waste before transport in

Date 4. Maintain negative air pressure within work site utilizing HEPA equipped air filtration units.

5. Do not remove barriers from work area until complete project is thoroughly cleaned by Env. Services Dept.

tightly covered containers.

10. Cover transport receptacles or carts. Tape covering.

11. Remove or isolate HVAC system in areas where work is being performed/

Initial

Class

IV

1. Obtain infection control permit before construction begins.

2. Isolate HVAC system in area where work is being done to prevent contamination of duct system.

7. All personnel entering work site are required to wear shoe covers

8. Do not remove barriers from work area until completed project is thoroughly cleaned by the

Environmental Service Dept. Date

01 00 00 A -13

Initial

3. Complete all critical barriers or implement control cube method before construction begins.

4. Maintain negative air pressure within work site utilizing HEPA equipped air filtration units.

5. Seal holes, pipes, conduits, and punctures appropriately.

6. Construct anteroom and require all personnel to pass through this room so they can be vacuumed using a HEPA vacuum cleaner before leaving work site or they can wear cloth or paper coveralls that are removed each time they leave the work site.

9. Vacuum work area with HEPA filtered vacuums.

10. Wet mop with disinfectant.

11. Remove barrier materials carefully to minimize spreading of dirt and debris associated with construction.

12. Contain construction waste before transport in tightly covered containers.

13. Cover transport receptacles or carts. Tape covering.

14. Remove or isolate HVAC system in areas where is being done.

Additional Requirements:

Exceptions/Additions:

SIGNATURES

Infection Control Coordinator:

Date:

COTR:

Date:

Contract Foreman: Date:

01 00 00 A -14

Daily Construction Area Safety Inspection

Date: _______________ Contract Number or Description:

Area or Building Name: ____________________________________________________

Inspectors: _______________________________________________________________

1. Please survey the work area and explain any deficiencies that you find in section 2.

Section A

Has the Safety Office been notified of all work processes that could

M T W T F Sa Su

1. Compromise Life Safety?

2. Cause harsh smells or generate large quantities of dust?

3. Interfere with the operation of the fixed fire detection or suppression systems?

4. Other: (list)

Section B

Means of Egress

M T W T F Sa Su

1. Fire/Smoke Doors unlocked, free of obstructions?

2. Sufficient Means of Egress free of obstructions and properly marked?

3. Other: (list)

Section C

Fire Alarm, Fire Detection, & Fire Suppression Systems

M T W T F Sa Su

1. Fire Alarm Pull Stations unobstructed?

01 00 00 A -15

2. Are smoke detector dust caps in use (if required)?

Contractor employee assigned to insure caps are removed at close of day?

3. Hot Work Permits in use?

4. Are sprinkler heads unobstructed?

5. Other: (list)

Section D

Housekeeping and Environmental Controls

M T W T F Sa Su

1. Trash and debris removed within a reasonable time frame or daily?

2. Debris covered / dampened prior to being transported outside the construction area

3. Floor mats and dust tack mats located at the entrance to the construction area and replaced as needed

4. Tool & material storage neat and orderly (18” below sprinkler heads)?

5 Signs installed to restrict patient access

6. Dust is picked up using a shop vacuum or other dust reducing technique. (Dry sweeping is not performed)

7. Doors closed, sheetrock or fire resistant plastic sheeting installed to enclose wall openings

8. Barriers are wiped down prior to being removed

9. Other (list)

Section E

Air Handling & HVAC

M T W T F Sa Su

1. Negative pressure with respect to the patient occupied space is maintained within the construction area.

2. HVAC exhaust and supply ducts are covered during demolition

3. Construction debris chutes are not adjacent to open windows or HVAC air intakes

4. Other (list)

01 00 00 A -16

Section F

Hazardous Chemicals / Conditions

M T W T F Sa Su

1. Appropriate Storage?

2. MSDS posted on job site?

3. Permit Required Confined Space Procedures in place?

4. Lock Out / Tag Out procedures in place?

5. Hazardous building materials, such as asbestos, have been identified and addressed?

6. Other: (list)

Y = Yes N = NO -- = N/A

2. Please explain nature of deficiency:

Item # Deficiency Corrective Actions

3. Please send copy to the Safety Office

Rules of The Station - 1

RULES OF THE STATION

FOR CONTRACTORS

VA MEDICAL CENTER

Roseburg, OR 97471

Rules of the Station for Contractors

The guidelines published in this issue are for the use and convenience of construction and maintenance contractors, vendors and others performing contract work at the VA Medical Center, Roseburg, OR.

Index

A Contract Work Hours B Utilities C Protective Clothing Equipment O Telephones E Elevators I Corridors F Toilets G Parking I Traffic H Deliveries I Loading I Unloading J Security K Locked Areas L Operations and Storage Areas M Construction Work & Debris N Disposal of Hazardous Materials O Wash Down P Removal of Government Property Q Sexual Harassment R Drugs & Alcohol S Firearms & Explosive Devices T Smoking U Lost & Found V Smoke Barrier Partitions W Welding / Burning X Low Voltage Cable Installation Y Occupational Health & Safely Z Injury Accidents AA Damage to Government Property BB Dust and Fume Control CC Noise DD Roads & Walks

Rules of The Station - 2

A. CONTRACT WORK HOURS: All work on the contract shall be performed between 8:00 a.m.

and 4:30 p.m., Monday through Friday, excluding National Holidays, unless approved by the contract person. Contractors may request, in writing, approval to work other hours or weekends or may be directed by the COR to have to work other hours. Except for emergencies, the COR should receive such requests two weeks before the scheduled work. When possible, Contractors will submit emergency requests at least two days before the scheduled work.

B. UTILITIES: No utility service such as water, gas, medical air and gas, steam, sewer, electric, fire protection or communication, shall be interrupted without prior approval of the COR. This includes those interruptions maintaining utility systems or providing temporary facilities.

Requests for utility shutdowns shall reach the COR at least two weeks before scheduled work.

Any emergency requiring an immediate shutdown will be reported immediately to the COR.

The Contractor will prepare and forward to the Contracting Officer a written report of the situation, why it happened, a schedule of any further corrective work needed, and what, if any steps are being taken to prevent a recurrence.

C. PROTECTIVE CLOTHING EQUIPMENT: All workers will wear and/or use protective clothing and gear when required. This includes hard hats, goggles, protective shoes, gloves, masks or breathing apparatus, etc. The Contractor shall provide any protective equipment that may be required.

D. TELEPHONES: The Contractor may provide his own telephone, or pay telephones are available at location in the ROSEBURG, VAMC for public use, including contractors and contract workers. Government telephones will not be used for private business or personal calls.

Contractors or their workers may use the government telephones to call the COR or when authorized by the COR - to call their office concerning contract matters. Telephone calls for contract workers will not be accepted by the ROSEBURG, VAMC.

E. ELEVATORS/CORRIDORS: Contractors and workers may use corridors and elevators for travel to and from the job sites when in proper attire (shirt and shoes required) provided they don't track mud, wet cement or any form of "dirt" into the building. The COR will assign specific routes, times and elevators to use for transportation of material and equipment. The Contractor will clean up any mess caused by his workmen. Smoking is prohibited in elevators and corridors. Elevators will not be used during an emergency.

F. TOILETS: The COR will advise the Contractor which toilet facilities the Contractor's workmen may use. The Contractor will ensure that the facilities are kept clean and will be responsible for any damage done by the Contractor's workers.

G. PARKING I TRAFFIC: Specific parking areas shall be assigned for workers on any construction projects. Contractors, including maintenance contractors and workers are specifically prohibited from parking in those spaces reserved for Government vehicles or on lawn areas.

Rules of The Station - 3

H. DELIVERIES: The COR will assign routes for the delivery of materials and supplies to the job site. The Contractor or construction traffic will not block any ROSEBURG, VAMC road or street, walk or building egress without advance approval of the COR. The Contractor is responsible for requesting approval in a timely manner.

I. LOADING I UNLOADING: Building loading docks and landings may be used to load or unload construction materials when approved by the COR. However, any vehicle left unattended for more than a few minutes may be cited by ROSEBURG, VAMC Security. Some areas may be reserved for ROSEBURG, VAMC operations only during certain hours.

J . ROSEBURG, VAMC SECURITY OFFICERS: ROSEBURG, VAMC Security Officers have full authority to make arrests and investigate crime. Any vehicle will be towed away on the third occurrence of a parking violation after receiving two written warnings. For the safety of patients, speed limits, other driving and parking codes are strictly enforced.

K. LOCKED AREAS: The Contractor is to coordinate access to locked areas with the COR, including obtaining keys required to for access to work sites. All buildings at ROSEBURG, VAMC are locked during other than normal hours. When the Contractor has approval to work other than regular hours, he will need to make arrangements for his workers to have access to the job site.

L. OPERATIONS AND STORAGE AREAS: Contact operations and storage will be confined to areas designated by the contact or approved in writing by the COR or the Contracting Officer.

The Government will not be responsible for any tools, equipment, or materials left or stored on government facilities, unless exceptions are provided in the contract.

M. CONSTRUCTION WASTE AND DEBRIS: Waste or debris will not be disposed of on station or in ROSEBURG, VAMC trash containers or dumpsters. The Contractor may provide his own bin or dumpster, however, to use a location of such must be provided in writing to the COR.

Construction waste and debris will not be accumulated in corridors or other building areas where it might cause a fire or safety hazard.

N. DISPOSAL OF HAZARDOUS MATERIALS: The Contractor will dispose of hazardous materials, such as used cleaning solutions and other harmful chemicals in accordance with State or local laws and regulations. The disposal of any hazardous or potentially hazardous materials in sanitary or storm sewers and drains or on ROSEBURG, VAMC grounds is strictly prohibited. In case of an accidental spill of hazardous materials, immediately contact the Industrial Hygienist at extension 41319.

O. WASH DOWN: Washing left over cement, plaster, pain, oil or grease, solvents, etc., into storm drains and the washing down of cement and other delivery trucks and vehicles is strictly prohibited. Report any accidental spills that may run into storm drains immediately to the Industrial Hygienist at extension 41319. Even accidental spills, particularly those not immediately controlled or contained, may result in legal action by local or state authorities against the responsible parties.

Rules of The Station - 4

P. REMOVAL OF GOVERNMENT PROPERTY: Including empty boxes, crates, woods, etc., is prohibited, except as approved by the Chief of FMS. Contractors or vendors taking equipment off station for repairs will notify the COR of each such action. In most cases, a receipt will be required.

Q. SEXUAL HARASSMENT: It is strictly prohibited. This includes deliberate or unsolicited verbal comments or gestures of a sexual nature, or physical conduct of a sexual nature.

R. DRUGS AND ALCOHOL: Possession or use of non-prescription drugs or alcohol, including beer and wine, on the ROSEBURG, VAMC grounds is strictly prohibited.

S. FIREARMS AND EXPLOSIVES: Possession of firearms, ammunitions, explosive devices and any hand-held item that may be considered an offensive weapon is strictly prohibited. This includes carrying such items in vehicles.

T. SMOKING POLICY: Smoking is prohibited in all ROSEBURG, VAMC buildings, particularly in corridors, elevators, offices and patient areas. Smoking is allowed on campus, but ONLY in designated smoking areas.

U. LOST AND FOUND: Any article or money found on the premises should be delivered immediately to the COR or the ROSEBURG, VAMC Security for safekeeping. Anyone losing an article or money may contact ROSEBURG, VAMC Security to determine if it was turned in.

V. SMOKE I FIRE BARRIER PENETRATIONS: Any penetration to smoke barrier walls, ceiling or floor slabs shall be properly sealed immediately.

W. WELDING AND/OR CUTTING: Any person planning welding or other such burning operations will notify the COR before commencing such operations. A “Hot Work” permit will be required.

X. LOW VOLTAGE CABLE INSTALLATION: The Contractor shall install low voltage cable only after scheduling the work with the COR. Whenever feasible, low voltage cable to be in the ceiling will be installed before the ceiling tile is installed.

Y. OCCUPATIONAL HEALTH AND SAFETY: Contractors and their employees are expected to comply with and are subject to applicable OSHA regulations as at any construction site.

Z. INJURY ACCIDENTS: The ROSEBURG, VAMC does not have the equipment, facilities, or personnel trained to handle serious injuries. Call 911 from a pay phone (or use a ROSEBURG, VAMC outside line) for emergency medical assistance and notify the COR and the ROSEBURG, VAMC Security.

AA. DAMAGE TO GOVERNMENT PROPERTY: Damage caused by the Contractor or his workmen, whether accidental or incidental to the work shall be corrected immediately at the Contractor's expense. This includes damage to lawns shrubbery and irrigation systems caused by construction vehicles, or traffic, or other contract operations.

Rules of The Station - 5

BB. DUST AND FUME CONTROL: Dust and fume control will be exercised on all construction operations. Workers will be particularly careful not to operate any vehicles, gas or diesel engines, or to perform any fume or dust generating process near a building intake system.

CC. NOISE: Noise will be held to a minimum at all times. Jack hammering, core drilling, and other noisy or disturbing operations may have to be rescheduled to avoid interfering with RVAMC normal activities.

DD. ROADS AND WALKWAYS: Any debris dropped along egress from the station will be cleaned up immediately. Mud and dirt on roads or walks will be cleaned up as soon as the construction operation is complete or at the end of each day.

GENERAL REQUIREMENTS

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SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work as required by drawings, specifications, and Statement of Work.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center

Engineering Projects Chief, Kevin Prescott.

C. Before placement and installation of work subject to tests by testing laboratory retained by

Department of Veterans Affairs, the Contractor shall notify the Resident Engineer in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the Resident Engineer.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.2 STATEMENT OF BID ITEM(S)

A. CLIN 1, Replace the old chillers 1, 2 and 3 with new.

CLIN 2, Repair roof leaks.

CLIN 3, Install anchorage and bracing to existing utilities and equipment per code.

CLIN 4, Install LED exit signage and battery powered egress lights.

CLIN 5, Replace all exterior doors.

CLIN 6, Replace old lighting with new LED lighting.

CLIN 7, Install a lightning protection system.

CLIN 8, Replace old chemical feed system controls with new controls system.

CLIN 9, Install a new chemical feed hood system.

CLIN 10, Replace the ceiling grid system and tiles with new in room 100A.

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B. See the Statement of Work (SOW), Drawings and Specifications for further clarification on this contract.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge.

They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting

Officer. However, photographs for jobsite record keeping is encouraged

4. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Resident

Engineer for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

D. Document Control:

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1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law

Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions: Parking permits are not required. Daily or weekly ID badges, issued by the campus police department are required.

1.5 CONSTRUCTION SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. Work in all areas shall be

01 00 00 - 4 scheduled in advance and performed without disruption to Medical Center personnel and their duties. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the

Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. Contractor shall provide hard barrier walls entering and exiting the construction site. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials (lay down yard) shall be designated by the Resident Engineer. The yard must be fenced, secured and clean. Shipping containers and contractor trailers are authorized within the fenced laydown yard. The VA is not responsible for the security of the construction materials, contractor equipment or personal items.

E. Workmen are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by Resident Engineer where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

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2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be terminated at the source and removed. In some cases the Resident Engineer may authorize the cutting and capping of utilities at locations other than the source. All such actions shall be coordinated with the Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the Resident Engineer to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to, phasing.

2. To insure such executions, Contractor shall furnish the Resident Engineer with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the

Resident Engineer two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to Medical Center

Director, Resident Engineer and Contractor.

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J. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment.

These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical

Center operations will continue during the construction period.

K. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment.

In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or…