36C26025Q0767.docx

36C26025Q0767

GENERAL INFORMATION

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contracting Officer Derek Crockett Derek.Crockett@va.gov

PLACE OF PERFORMANCE

Spokane VA Heath Care System

4814 N. Assembly Street

Spokane, WA

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Solicitation for commercial Items in accordance with FAR 12.603 Streamlined Solicitation for Commercial Products or Commercial Services Solicitation 36C26025Q0767 is issued as a request for Quotation. This solicitation is issued as A SDVOSB set-aside, the associated NAICS code is 811310 and small business size $12.5 Million.

DESCRIPTION: The Department of Veterans Affairs, Spokane VA Health Care System in Spokane, WA has a requirement for Annual Medical Gas Systems testing, inspection, certification, and maintenance services for the Spokane VA Medical Center. This will be awarded through a firm fixed price contract.

TERMS: This requirement incorporates one or more clauses/provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause or provision may be accessed at http:///www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting their offers. All Offerors must have an active registration in the System for Award Management (SAM), www.sam.gov, at the time of submittal.

Questions: Any questions pertaining to this requirement must be emailed to derek.crockett@va.gov no later than 13:00 PST August 28, 2025, include Solicitation 36C26025Q0767 in the subject line of the email to ensure timely review and response. No questions will be accepted nor answered after this date and time. Response to questions will be posted as an amendment to the solicitation once the question period has expired. Offerors are responsible for monitoring Contracting Opportunities at www.sam.gov for any amendments to the solicitation as the government will not send notice of amendments. Representatives from potential Offerors or on behalf of potential Offerors shall not contact any VA Medical Center representative to discuss nor inquire about this solicitation. Telephonic questions will not be accepted.

DEADLINE: All offers/quotes must be submitted in a single email to derek.crockett@va.gov and received no later than 15:00PM Pacific Time, September 04, 2025, include Solicitation 36C26025Q0767 in the subject line of the email. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting offers

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26025Q0767 08-18-2025 Derek Crockett

(360) 816-2760 09-04-2025 15:00

PDT

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

X

811310 $12.5 Million

N/A

36C496 Department of Veterans Affairs Puget Sound VA Medical Center 1660 South Columbian Way See SOW locations Seattle WA 98018 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page The Department of Veterans Affairs, Spokane VA Medical Center - Medical Gas Systems inspection, certification, and maintenance services.

Estimated period of performance: 09/27/2025 - 09/26/2030.

This is notice of a total SDVOSB set-aside. Offerors must be registered and certified as an SDVOSB in the SBA database at time of offer and award to be considered eligible.

Offerors must submit required documentation in Section E.1 52.212-1 INSTRUCTIONS TO OFFERORS. Incomplete quotes and offers will be Offers may be determined as non-compliant and not acceptable.

Contracting POC: Derek.Crockett@va.gov

Questions for this RFQ will be accepted by email only at derek.crockett@va.gov on or before 08/28/2025 at 13:00 PST.

See CONTINUATION Page

One

Derek Crockett

Table of Contents

A.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Annual Medical Gas Systems testing, inspection, and maintenance, in accordance with the Statement of Work Contract Period: Base

POP: 09-27-2025

POP End: 09-26-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Inlet and outlets repairs and maintenance, in accordance with the statement of work.

POP Begin: 09-27-2025 POP End: 09-26-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Annual Medical System and Avacuum Systems testing and risk assessment in accordance with the Statement of Work.

POP Begin: 09-27-2025 POP End: 09-26-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Air compressor and Vacuum compressor Preventive Maintenance and Repairs In accordance with the Statement of Work.

POP Begin: 09-27-2025 POP End: 09-26-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Annual Medical Gas Systems testing, inspection, and maintenance, in accordance with the Statement of Work Contract Period: Option 1 POP Begin: 09-27-2026 POP End: 09-26-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Inlet and outlets repairs and maintenance, in accordance with the statement of work.

POP Begin: 09-27-2026 POP End: 09-26-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Annual Medical System and Avacuum Systems testing and risk assessment in accordance with the Statement of Work.

POP Begin: 09-27-2026 POP End: 09-26-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Air compressor and Vacuum compressor Preventive Maintenance and Repairs In accordance with the Statement of Work

POP Begin: 09-27-2026 POP End: 09-26-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Annual Medical Gas Systems Inspection Services In accordance with the Statement of Work Contract Period: Option 1 POP Begin: 09-28-2027 POP End: 09-27-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Inlet and outlets repairs and maintenance, in accordance with the statement of work.

Contract Period: Option 2 POP Begin: 09-27-2027 POP End: 09-26-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Annual Medical System and Avacuum Systems testing and risk assessment in accordance with the Statement of Work.

POP Begin: 09-27-2027 POP End: 09-26-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Air compressor and Vacuum compressor Preventive Maintenance and Repairs In accordance with the Statement of Work.

POP Begin: 09-27-2027 POP End: 09-26-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Annual Medical Gas Systems Inspection Services

Contract Period: Option 1 POP Begin: 09-28-2028 POP End: 09-27-2029

PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Inlet and outlets repairs and maintenance, in accordance with the statement of work.

Contract Period: Option 3 POP Begin: 09-27-2028 POP End: 09-26-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Annual Medical System and Avacuum Systems testing and risk assessment in accordance with the Statement of Work.

POP Begin: 09-27-2028 POP End: 09-26-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Air compressor and Vacuum compressor Preventive Maintenance and Repairs In accordance with the Statement of Work.

POP Begin: 09-27-2028 POP End: 09-26-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Annual Medical Gas Systems Inspection Services

Contract Period: Option 4 POP Begin: 09-28-2029 POP End: 09-27-2030

PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Inlet and outlets repairs and maintenance, in accordance with the statement of work.

Contract Period: Option 4 POP Begin: 09-27-2029 POP End: 09-26-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Annual Medical System and Avacuum Systems testing and risk assessment in accordance with the Statement of Work.

POP Begin: 09-27-2029 POP End: 09-26-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

Air compressor and Vacuum compressor Preventive Maintenance and Repairs In accordance with the Statement of Work.

POP Begin: 09-27-2029 POP End: 09-26-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies

B.2 DELIVERY SCHEDULE

Spokane VA Medical Center 4814 N. Assembly Street, Spokane, WA 99205

USA

B.3 STATEMENT OF WORK

1. Scope:

The contractor shall provide medical gas systems annual inspections, testing, certification, and preventative maintenance services as stated in this Statement of Work (SOW).

The contractor shall perform annual medical gas system testing and inspection of the medical oxygen and piping, medical air, nitrous oxide, vacuum, and dental systems, and provide equipment preventative maintenance and repairs at the Spokane VAMC 4814 N. Assembly Street, Spokane, WA 99205.

After completing the annual inspection, testing, and preventative maintenance services, the contractor shall compile and submit annual certifications and inspection, testing, and service reports detailing all work performed. The contractor must provide quotes with each repair for any repairs required that are outside the scope of preventative maintenance with annual reports.

See attached: ATTACHMENT A - MAINTENANCE SCHEDULE, for Equipment and Maintenance Schedule requirements.

2. General Standards:

American Society of Sanitary Engineering (ASSE) - Series 6000 National Fire Protection Association (NFPA) 99 current published edition for the design, installation, and maintenance of systems and equipment in healthcare facilities.

National Fire Protection Association (NFPA) 101 Life Safety Code.

American Society of Sanitary Engineering (ASSE) 6030 - system verifier.

American Society of Sanitary Engineering (ASSE) - 6040 medical gas and vacuum systems in healthcare facilities.

American Society of Sanitary Engineering (ASSE) - 6010 for system installations.

American Society of Sanitary Engineering (ASSE) 6020 - Medical Gas Systems Inspectors.

Compressed Gas Association (CGA) G-7.1 American Nation Standards Institute (ANSI) grade “N” air.

American National Standards Institute (ANSI) and American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) - Standard 170: Ventilation of Health Care Facilities.

The Veterans Health Administration (VHA) Directive 7515(1) – Medical Gas and Vacuum Systems.

Spokane County Regulations & Codes for Medical Gas and Vacuum Systems.

Washington State Regulations & Codes for Medical Gas and Vacuum Systems.

The Occupational Safety and Health Administration - OSHA 29 CFR 1910: General Industry Standards

3. Annual Medical Gas Systems Inspection Services:

The annual medical gas systems inspection includes American Society of Sanitary Engineering (ASSE) Series 6000 and contractor must follow National Fire Protection Association (NFPA) 99 2024 or most current published edition, and those editions of other codes referenced therein. Testing and certification of the Medical Center’s medical gas systems shall comply with NFPA 99 2024 or the most current published edition. These systems include medical air, oxygen, and medical vacuum.

Contractor shall have completed NFPA 99 Medical Gas Certifier training and provide a current certificate of qualification. Contractor employees must be ASSE 6040 certified to perform maintenance and ASSE 6030 certified for inspection and testing. Credentials shall be valid during the entire term of the period of the contract.

All critical components of the piped medical gas system including master signal panels, area alarms, automatic pressure switches, shutoff valves, flexible connectors, and outlets, shall be tested, inspected, and maintained in compliance with NFPA 99 standards by the Contractor.

Contractor shall inspect and test all Diameter Index Safety System (DISS) outlets to include pressure test, flow test, seal, and labeling. There are approximately 740 DISS outlets.

3.1. Testing of Master Alarm Panels

Function test of all signals from source and bulk systems to master alarm panels. Simulate failures at all source field switches. Includes determination of trip setting accuracy and correct bulk/source system labeling.

3.2. Testing of Area Alarm Panels

Tests all audible and visual alarm signals for continuity, determine accuracy of trip settings and readouts. Includes determination of proper area served signage. Pressure transducers/pressure switches will be function tested to determine proper operation of hi/low pressure signals, proper communication with area panel, and determination of hi/lo trip setting on alarm display.

3.3. Zone valves

Verify proper area served labeling, test for external leakage and validate accuracy of pressure gauge. Particulate samples are taken in each zone to test for contamination.

3.4. Liquid Bulk Systems

Test operation of the reserve and reserve in use signaling devices, check proper function of level activating switch. Inspect all cryogenic tanks for security, leaks, control configuration and labeling.

3.5. Gas Source Systems

Leak test all manifold components including valves, pigtails, and regulators. Test for proper reserve in use pressure switch activation. Test for proper operation of the changeover for secondary supply.

3.6. Medical Air System

Verify compressor operating within manufacturer specifications. Check for documented maintenance plan in place. Function test of automatic alternating controls. Test audible and visual alarms. Test pressure across filters. Calibrate dew point monitor and verify proper operation.

3.7. Vacuum System

Verify maintenance conducted according to manufacturer specifications. Function test automatic alternating controls. Test pressure/vacuum switch for proper operation. Validate frequency of pump starts and duration of runs. Measure cut-in and cut-out pressure/vacuum.

3.8. Manufactured Assemblies

Verify that each joint and DISS fitting is examined for leakage and that the flexible assemblies are in a safe working condition.

3.9. Vacuum Inlets and Pressure Gas Outlets

Test flow of all vacuum inlets. Check pressure and flow of all outlets in critical care areas: emergency room, intensive care, special care units, procedure labs, delivery rooms, operating rooms, and recovery rooms.

Surgical suite testing shall be performed after-hours. Critical care unit testing shall be coordinated with respiratory services.

Testing and certification of the medical gas systems shall comply with NFPA 99 2024 or most current published edition, these systems include medical air, oxygen, and medical vacuum.

3.10. Specific Tasks

The Contractor shall inspect, test, and certify 100 percent of the total number of the medical gas outlets. The protocol for outlet testing and inspection is as follows.

3.10.1. The Contractor shall check flow rate at each outlet. Oxygen, nitrous oxide, and medical air outlets must deliver a minimum of 100 liters per minute (lpm). Medical vacuum outlets must deliver a minimum of 85 lpm. Document readings values on each port.

3.10.2. Each outlet (except medical vacuum) shall be tested by the Contractor for suspended particulate by passing a gas stream through a particulate filter at maximum flow rate for five seconds. The presence of any discoloration or visible particulate matter will be documented and reported to the Spokane VAMC designated project engineer.

3.10.3. Using a certified and documented meter, the Contractor shall test each oxygen, and medical air outlet for purity. Oxygen shall be delivered at a purity level greater than 99.0%. Document readings values on each port.

3.10.4. The Contractor shall check the static pressure at each outlet. Oxygen, and medical air, must have static pressure value of between 50 and 55 psi. Medical vacuum be a minimum of 12” of Hg. Document readings values on each port.

3.10.5. Each medical air outlets will be tested by the Contractor to ensure that conformance to grade “N” standards is being met. Using certified equipment, medical air will be checked for carbon dioxide, sulfur, nitrous fumes, carbon monoxide, oil concentration, and dew point. All levels must meet the criteria defined by Compressed Gas Association (CGA) G-7.1 American Nation Standards Institute (ANSI) grade “N” air.

3.10.6. The Contractor shall check each outlet for leaks and visible damage.

3.10.7. Annual test and certification results shall be electronically recorded and forwarded by the Contractor to the Spokane VAMC designated project engineer within fifteen (15) days of testing.

3.10.8. The Contractor shall test master alarm panels and area alarms annually for proper operation. Document readings values on each port.

3.10.9. Alarm set points on the oxygen bulk tanks shall be verified annually by the Contractor.

3.10.10. Zone, riser, source, and main line valves shall be inspected for proper labeling, locking devices, and visible damage annually by the Contractor.

3.10.11. Carbon dioxide and dew point meters shall be calibrated annually by the Contractor.

Using certified and documented equipment, each medical air compressor will be checked for carbon dioxide, sulfur, nitrous fumes, carbon monoxide, oil concentration, and dew point. All levels must meet the criteria defined by CGA G-7.1/ANSI for grade “N” air.

3.10.12. Annual test and certification results shall be electronically recorded forwarded to the Spokane VAMC designated project engineer within fifteen (15) days of testing by the contractor.

4. Medical Gas Inlet and Outlet Repairs The Contractor shall provide parts, material, labor, shipping cost to repair or replace a total number of 40 inlets or outlets. Contractor shall identify, repair, and or replace outlets not working properly, leaking, and or flow rate pressures not met shall be corrected by the contractor during the annual visit. The contractor shall document update or add appendix of inlet or outlets being repaired to include new pressure parameter readings.

5. Medical Gas and Vacuum Distribution Annual Risk Assessment

5.1. The contractor shall provide services, parts, material, labor to conduct a risk assessment for medical gas and vacuum systems to establish minimum system requirements and plans for backup of supply, storage, and implementation. Contractor shall provide a documented annual report. Annual report shall also include evaluation of the medical gas systems in accordance with Veterans Health Administration (VHA) Directive 7515(1) – Medical Gas and Vacuum Systems, NFPA 99 – Healthcare Facilities Code and the terms within this statement of work.

5.2. The contractor must evaluate existing medical/dental compressed air and medical vacuum systems, terminal performance, compressor or source configuration, valves, gauges, warning systems and alarms, back-up systems, vents, and contamination for compliance with current NFPA 99 – Healthcare Facilities Code specification and requirements.

5.3. Contractor shall provide a detailed written report containing information on the work performed, parts utilized, suspected causes of component failures, and further recommendations to enhance equipment readiness status to the. The Contractor shall send a copy of this report the Spokane VAMC designated project engineer no later than ten days from repair of system.

6. Air Compressor and Vacuum Compressor Preventive Maintenance and Repairs The Contractor shall furnish all necessary parts, materials, labor, tools and equipment, and travel as necessary to Spokane VAMC (travel to and from Spokane VAMC for all service visits shall be at no additional charge to Spokane VAMC) to provide on-site annual maintenance, inspections, and testing, all replacement parts shall be OEM parts.

Contractor employees shall be ASSE 6040 certified to perform maintenance and ASSE 6030 certified for inspection and testing. Minor repairs must be done while at Spokane VAMC. The Contractor shall provide a quote detailing the cost to complete repairs that are more complex and require additional parts prior to the repairs being completed.

7. Medical Air & Vacuum Systems All systems must be serviced annually. Preventative maintenance shall include services to replace any parts per the attached maintenance schedule intervals. At completion of service, a report shall be sent to the VA COR or a Spokane VAMC designated project engineer.

Upon completion of repair-oriented and repair-preventative services, the Contractor shall provide a detailed written report containing information on the work performed, parts utilized, suspected causes of component failures, and further recommendations to enhance equipment readiness status to the Spokane VAMC designated project engineer. The Contractor shall send a copy of this report the Spokane VAMC designated project engineer no later than ten days after the system repairs have been completed.

8. General Requirements:

The contractor must submit an annual project schedule in advance, detailing the dates, times, and locations of onsite inspections and preventative services. This schedule must be reviewed and approved in writing by the VA COR before any onsite contractor performance.

8.1. Testing, inspection, and certification shall be accomplished by qualified and certified personnel in ASSE 6010 for system installations, ASSE 6020 for system, and ASSE 6030 for system verifier, and ASSE 6040 system maintenance.

8.2. Certificates shall be provided upon at the request of the VA COR and prior to the certification process.

8.3 Contractor shall provide the annual inspection, testing, and certification of the Medical Gas and Master Alarm Systems at the Spokane VAMC.

8.4. The Contractor shall provide an annual review of the Medical Gas System.

8.5. The Contractor shall respond to requests for emergency service in the following manner:

All safety or operational related deficiencies shall be immediately reported to the Spokane VAMC designated project engineer during the inspection visit. Any Emergency safety or operational related deficiency found shall be reported to the Spokane VAMC Safety Officer in the event the Spokane VAMC designated project engineer is not readily available

9. Hazardous Material Assessment No hazardous materials are expected to be encountered during the maintenance event. If the presence of hazardous materials is suspected, notify the Spokane VAMC designated project engineer immediately for assistance.

10. Breakdown of Equipment to Be Tested Sites to Be Tested 250 Oxygen Outlet 170 Medical Air 320 Medical Vacuum 2 Carbon Monoxide Monitor 80 Zone Valves 3 Vacuum Compressors 3 Medical Air Compressors 60 Area Alarm Panels 1 Dew Point Monitors 1 Bulk Oxygen Systems 3 Medical Gas Master Alarm 1 Nitrogen Manifold 1 Nitrous Manifold 1 O2 Reserve Manifold 5 Nitrous Oxide outlets 16 Nitrogen Outlets 4 OR Booms Inspections 1 Powerex Medical Triplex Air Compressor System Model MST07552P5 2 Trident Pneumatics Desiccant Dryers Model Dryspell 45 1 Powerex Medical Triplex Vacuum Pump System Model CVPT0755B2R1 2 Atlas CopCo Air Compressors Model SF6+ Serial Number AP1764482 & AP1764484 2 Ramvac Duplex Vacuum Compressors Model RV5-2 1 RAMVAC Triplex Air compressor Model C11-2 Equipment List Powerex Triplex Medical Air Skid Model:MST07552P5 System Serial Number: 31301 #1 Compressor/pump: Model SL920500AV, Serial #ZJ0906 #2 Compressor/pump: Model SL920500AV, Serial #ZJ0910 #3 Compressor/pump: Model SL920500AV, Serial #ZJ0908

Duplex Dryer System Desiccant Dryer Model Dryspell Plus 45, serial# K21S10800 Desiccant Dryer Model Dryspell Plus 45, serial# K21S10 Powerex Triplex Claw Medical Vacuum System Skid Model: CVPT0755B2R1 System Serial Number: 53093 #1 Vacuum pump: Model MM 1252 A VZ6 BUXX, Serial #USM123320198 #2 Vacuum pump: Model MM 1252 A VZ6 BUXX, Serial #USM123310177 #3 Vacuum pump: Model MM 1252 A VZ6 BUXX, Serial #USM123310176

ATLAS COPCO Air Compressors Model: SF6+FF, Serial Number: AP1764482 Model: SF6+FF, Serial Number: AP1764484

RamVac Dry Vacuum Units Model: RV5-2, Serial Number: ABN2212113 Model: RV5-2, Serial Number: ABN2302102

RamVac Compressor Model: C112-2, Serial Number: ACR2202233 Motor Heads:

#1 Motor Head Serial# 1021001271 #2 Motor Head Serial# 102100 #3 Motor Head Serial# 1021001272

11. Documentation/Reports

11.1 Medical Gas Reports

11.1.1 Contractor shall provide the Spokane VAMC designated project engineer with a Service Report detailing all tests performed, all findings, and all recommendations. The Service Report is to be signed and dated by the designated Contractor POC and given to the Spokane VAMC designated project engineer within two weeks of performing the Inspection Service. The Service Report is to be submitted by email to the Spokane VAMC designated project engineer in addition to a printed copy.

11.1.2 Contractor shall at the completion of the inspection and produce an indexed report. Spokane VAMC shall receive 2 copies of this report detailing all the findings and addressing components of each system. Indexed report shall be sent via email to Spokane VAMC designated project engineer in PDF format.

The report shall contain:

System Overview Certifier and Maintainer credentials Master Alarm inventory and deficiencies Area Alarm Inventory and deficiencies Zone Valves Inventory and deficiencies Contaminants System Dew Point and Particulate Contaminants, Gaseous Contaminants Source Equipment Summary/Source Equipment Outlets and Inlets Inventory and deficiencies to include deficiencies corrective actions Equipment maintenance and repair report Medical Gas and Vacuum Distribution Annual risk assessment Provide Schematic per NFPA 99 Annex

11.1.3 All safety or operational related deficiencies shall be immediately reported to the Spokane VAMC designated project engineer during the inspection visit. Any Emergency safety or operational related deficiency found shall be immediately reported by writing and phone to the Spokane VAMC Safety Officer in the event the Spokane VAMC designated VA COR or project engineer is not readily available.

11.2 Engineer Service Report (ESR)

The documentation shall include detailed descriptions of repair performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with NFPA 101 conformance standards and/or the OEM manufacturer’s specification. Such documentation shall meet the guidelines set forth in the NFPA 101 conformance standards. In addition, each equipment service report shall, at a minimum, document the following data legibly and in complete detail:

A. Name of Contractor and contract number.

B. Name of Field Service Engineer (FSE) who performed the services.

C. Contractor Equipment Service Report (ESR) number/log number.

D. Date, time (start and ending, equipment downtime and hours on site for service call.

E. Description of problem reported by Spokane VAMC designated project engineer.

F. Identification of equipment to be serviced: inventory id number, manufacture name, model number, serial number, and any other manufacture’s identification information.

G. Itemized Description of Service performed (including, if applicable, Costs associated with after normal working hour services) including:

a. Labor and travel, Parts (with part numbers) and Materials and Circuit Location of problem/corrective action.

b. Total Cost to be billed (If Applicable –i.e., part(s) not covered, or services rendered after normal hours of coverage).

c. Signatures:

Field Service Engineer (FSE) performing services described.

Spokane VAMC designated project engineer.

The Contracting Officer must approve any additional charges claimed prior to any service being completed.

12. Qualification of Contractor / Personnel Contractor shall provide Spokane VAMC a copy of the inspector’s NITC (National Inspection Testing Certification) Medical Gas Verifier 6030 licenses, required for the person/persons performing the services in this SOW, at the beginning of each contract year. Either a paper version or emailed version of the licenses must be provided to the Spokane VAMC designated project engineer within:

12.1. Within 15 business days of contract award.

12.2. Within 15 business days after contract Option Year renewal.

12.3. Within 5 business days prior to a change in the inspector(s) by the Contractor.

The inspector shall carry their license with them during the inspection.

13. Delivery Schedule

a. The contractor must submit an annual project schedule in advance, detailing the dates, times, and locations of onsite inspections and preventative services. This schedule must be reviewed and approved in writing by the VA COR before any onsite contractor performance.

b. The government will not pay additional costs for the rescheduling of services, travel costs incurred to accomplish the work, correct discrepancies in performance, or any work required and as outlined in the statement of work.

Performance Monitoring & Quality Assurance Surveillance Plan (QASP):

Draft - 7 Final - 15

Final - 15

Final - 15

Final - 15

Final - 15

Final - 15

Final - 15

* Standard Distribution: 1 copy of the transmittal letter without the deliverable to the COR shall be emailed.

14. Final Completion and Acceptance Criteria:

a. The contractor shall submit all testing, inspection, and preventative maintenance reports to the VHA COR for review and approval report 15 calendar days after the onsite annual inspection, testing, certification, and preventative maintenance services are completed.

b. All reports shall include work performed, any repairs needed that are outside the scope of preventative maintenance that includes a quote, repair recommendations, parts, and deficiencies of equipment components and related systems.

c. In the event the VA COR identifies discrepancies in the deliverable reports or contractor’s work, the contractor shall correct those report discrepancies within 7 calendar days and at no additional cost to the government.

15. HOURS OF WORK, SCHEDULE, AND FEDERAL HOLIDAYS

The hours of work shall take place during the normal business hours of 6:30 AM and 4:00 PM, Monday through Friday, Federal Holidays excluded. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below.

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

16. Security Requirements:

The contractor shall comply with VA security policies as outlined in VA Form 2280, certified by the Information Security Officer (ISO). Security requirements include:

i. Identification: Technicians must wear VA-issued identification badges during work hours.

ii. Access Control: The contractor shall coordinate with the VA Physical Security Manager to ensure access is limited to authorized areas and times.

iii. Sensitive Information: No patient information or proprietary data will be accessed during this contract.

iv. Some areas require the contractor to obtain access to hospital areas that require compliance with security measures. The VA COR will require and verify contractor adherence to security protocols during performance monitoring.

v. All contractor personnel must check-in with the VA COR or VA COR designated VA point of contact prior to beginning any work.

vi. The Contractor and their personnel shall follow all VA policies, standard operating

vii. procedures, applicable laws and regulations while on VA property. Violations of

viii. VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

17. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

i. No government equipment shall be provided for the execution of this contract.

The contractor is responsible for providing all transportation/travel for all materials, supplies, personnel and all items needed for the duration.

ii. The Contractor shall obtain and use all operational and technical documentation (such as: Handout materials and Certificate of Completion, manufacturer operational and service manuals, schematics, and parts lists) and diagnostic equipment which are necessary to meet the performance requirements of this contract.

iii. The Spokane VAMC shall not provide tools, test equipment, services manuals, or service diagnostics software to the Contractor. The Contractor shall obtain, have on file, and make available to its service technicians all operational and technical data such as operational and service manuals, schematics, and parts list which are necessary to meet performance requirements of the contract. The location and listing of the service data manuals by name and or the manuals themselves shall be provided to the Spokane VA COR and any VAMC designated project engineer upon request.

Equipment Maintenance shall be done during regular working hours of 6:30 am through 4:00pm, Monday – Friday, excluding weekends and Federal holidays. All repairs are performed during these hours of coverage unless requested or approved by the Spokane VAMC designated project engineer as outlined in emergency work. Upon notification of work, Contractor shall respond within 48 hours to perform scheduled annual maintenance or repair equipment, except as noted in the emergency call back.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT)…