S02 Amendment 36C26024R0015 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0001 463-24-2-737-0005 AVAHS Housekeeping

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

To all Offerors/Bidders 36C26024R0015

04-16-2024 X x x

25 Apr 2024, 5PM MT

X 1

See continuation page below for summary of items.

1 18

17 Apr 2024

CONTINUATION PAGE

Summary of Items:

1. The purpose of this amendment is to incorporate Questions and Answers received in response to the solicitation, provided Collective Bargaining Agreement (CBA),supplemental attachments, site visit RSVP list and extend the response deadline. A revised RFP document "S02 RFP 36C26024R0015 17Apr24" is hereby incorporated with any adjustments/ clarifications resulting from this Amendment.

2. Questions and Answers 1-88 are incorporated. See below.

3. A current CBA Agreement is hereby incorporated. CBA applies to “Anchorage Area” locations: Muldoon Clinic, Domiciliary and Transition Housing. Wage Determinations 2015-5681 and 2015-5687 are still applicable to corresponding Mat-Su, Homer and Soldotna CBOC locations. The CBA attachment includes the following: sam.gov CBA information, CBA agreement and recent CBA supplement agreement.

4. Available floor plans are hereby included as supplemental attachments.

5. 28-29 March 2024 Site Visit RSVP list is included as an attachment.

6. Solicitation response deadline is hereby extended to 25 April 2024 by 5:00pm MT.

7. There are no other changes as a result of this amendment.

8. All other terms and conditions remain unchanged.

Questions and Answers

Q1. Who is the current incumbent and what is the current 5 year award amount?

A1. Contractor: PHI Group LLC, Contract #: 36C26019P0640, Current Contract Value:

$9,268,320.83 (Base + 4 Option Years and FAR 52.217-8 Value for 3 months).

Q2. Will there be a site visit available for this solicitation?

A2. Please reference section E.2 of the solicitation for the site visit. All the information on the scheduled site visit is located in this section. No other site visits will be scheduled or authorized.

Q3. How often do the Transitional Apartments become vacant?

A3. The Government cannot answer this with certainty. Occupancy is dependent on Veteran population requiring housing.

Q4. Is this a turnkey cleaning or is cleaning performed daily for the tenants?

A4. Transitional Apartments are cleaned upon occupant vacating. If apartment still has an occupant remaining only the bedroom of the vacating occupant will be cleaned.

Common areas (laundry room, day room, building entryway and stairs) are cleaned once per week.

Q5. Does the Muldoon Healthcare Center and Domiciliary Facility require day porter, evening and night service?

A5. Muldoon Healthcare Center requires personnel during business hours to attend to daytime cleaning requirements and evening crew for cleaning of areas that are not available during business hours.

Domiciliary Facility requires personnel during the hours of 8:00 AM to 6:00 PM Monday – Friday, 10:00 AM to 2:00 PM during weekends and holidays.

Q6. Do the CBOCS require porter and evening service?

A6. CBOCs require day porter and evening service during the established days in the

PWS.

Q7. We are unable to do a walk through on those (site visit) days. Is there a possibility that we could schedule a walk through another time?

A7. No other site visits will be scheduled or authorized.

Q8. Can you tell me the previous year award amount?

A8. Please reference A1.

Q9. In the Proposal Submission instructions, the Government does not indicate where offerors shall place Key Personnel Resumes. Question: Can the Government please clarify if Key Personnel resumes go in Part III Technical? If so, do Key Personnel Resumes count against the 10-page limit for the Technical response?

A9. Key personnel resumes are not required for the Technical Approach. Key personnel resumes will be submitted and approved after award. Clarified PWS section 1.5.7.

Please also reference PWS 1.29 DELIVERABLES.

Q10. In the Proposal Submission instructions, the Government does not indicate where offerors shall place completed Reps and Certs. Question: Can the Government please clarify if the Reps and Certs belong in Part I Executed Proposal?

A10. Part I. See updated E.2 section.

Q11. The Government requires, “Page limit for Technical submission is 10 pages in Times New Roman font size 12 with 1 inch margins.” Question: Will the Government please consider Time New Roman 9pt font size for tables and graphics?

A11. The Government will not consider adjusting font size but will increase the page limit to 15 pages maximum for Technical submittal. If choosing to include a cover page and/or table of contents, this will NOT count towards 15 page limit for technical submission. See updated section E.2.

Q12. Question: Can the Government please elaborate on the types of services needed in surgical and procedural areas to include operating rooms, C-Section surgical suite, etc.?

A12. The VA does not have operating rooms, C-section, or surgical suites. Refer to 1.18 Specific types of cleaning services.

Q13. Was this site visit mandatory and only the people who went to the visit can put in a bid?

A13. Please reference section E.2., item 2. Site visit. The site visit was not mandatory.

Q14. Section 1.5.1, Key Personnel: Includes the Executive Housekeeper (EH), and Shift Leaders. Key personnel shall be available, via telephone or pager, 24 hours a day, 7 days a week.

If a call goes out to key personnel, what is the response time to respond to a situation in a different building?

A14. Reference PWS 1.18 for various response times.

Q15. Section 1.5.2.2, The EH shall possess a minimum of 5 years’ experience, which includes at least of 3 years general housekeeping experience and 2 years of specific hospital housekeeping experience.

Is a resume of experience sufficient for this requirement?

A15. Reference checks and/or documentation proving experience.

Q16. Section 1.5.3, Emergencies consist of but are not limited to accidental discharge of the sprinkler system, leaking roofs, cleanup of bodily fluids and plugged toilets.

These types of incidents typically require more clean-up in terms of time and associated tasks.

Is there a history of incidents, specifically floods or sprinkler discharge? What is the average amount of emergencies for the last three (3) years? Who is responsible for the possible additional costs associated with these emergencies? Is the Offeror responsible for force majeure emergencies or will this be handled by a third-party?

A16. No emergencies in last 3 years. The VA would hire a third party for Muldoon Healthcare Center, Domiciliary Facility and Transitional Apartments. Soldotna, Homer and Mat-Su CBOCs would he covered by the lessor. The intent of this section is housekeepers shall assist with initial and minor clean-up and mitigation techniques (i.e.

mop up water, pick up small debris items, etc.) until third party contractor performs any specialized work as applicable.

Q17. Section 1.5.3.2, Standard - Certification and Experience Requirements: Shift Leaders shall possess at least one (1) year of experience in hospital housekeeping services within the last three (3) years and meet or exceed comparable industry certifications (IEHA, etc.), training, and experience requirements to provide required service in a full-service outpatient clinic.

Is a resume of experience sufficient for this requirement?

A17. Reference checks and/or documentation proving experience.

Q18. Section 1.5.3.2, Standard - Certification and Experience Requirements: Shift Leaders shall possess at least one (1) year of experience in hospital housekeeping services within the last three (3) years and meet or exceed comparable industry certifications (IEHA, etc.), training, and experience requirements to provide required service in a full-service outpatient clinic.

What other industry certifications,. Training, and experience are acceptable besides IEHA for shift leaders?

A18. Any healthcare/medical grade housekeeping courses or housekeeping in healthcare setting.

Q19. Section 1.5.4. Standard: The Contractor shall provide designated key personnel who shall be immediately available within one (1) hour for the Government to consult, 24 hours per day, seven days per week for the Domilicary and available to consult while employees are on site at all other facility locations. The unavailability of key personnel to resolve contractual issues constitutes non-performance under the contract.

This section only calls out the Domilicary with a response time of one (1) hour. What are the response times for the other locations?

A19. Reference PWS 1.18 for various response times.

Q20. Section 1.5.7, The Contractor agrees to assign to the contract tasks those persons whose resumes were submitted with its proposal and who are necessary to fulfill the requirements of the contract as "key personnel". No substitutions may be made except with approval from Contracting Officer.

Does the Offeror need to provide resumes for key personnel with its proposal? If so, in what section or volume shall these resumes appear? If resumes are to be included as part of the Technical Approach, will they count towards the ten (10) page maximum?

A20. Reference A9.

Q21. Section 1.9.5, Immunizations

Will the Government allow employees allow employees who have started the series of immunizations such as Hep B to work while they are finishing the series?

A21. No.

Q22. Section 1.18, Cleaning Type

Can you provide the cleaning types required at each location?

A22. Reference PWS 1.18 for specific types of cleaning services.

Q23. Section 1.18.2.6, Type II Terminal Cleaning Standard: Response time for terminal discharge unit/room cleaning from 0730-1630 is no later than 30 minutes of Government notification, unless more than 4 patients are simultaneously discharged in which case the response time will be no later than one-hour Government notification.

Is there a specific time for rooms to be terminally cleaned once started? How many terminal discharge units are there and what locations? How many Type II buildings and/or rooms are there that require cleaning?

A23. There is not a specific length of time to be completed once started.

Domiciliary Facility = 50 beds

709 Hoyt Transitional Housing Apartment = 8 beds

932 12th Ave Transitional Housing Apartment = 8 beds

944 12th Ave Transitional Housing Apartment = 8 beds

Q24. Section 1.18.4, Type IV Services (Admin/Office): Type IV service areas shall receive 1-day cleaning on Friday with limited-service Monday through Thursday.

If a Type IV is requires a full service 1x per week, which buildings does this Type IV service apply to? What time of day is the Offeror required to provide this service?

A24. This applies to all administrative and office areas at Muldoon Healthcare Center, Domiciliary Facility, Soldotna, Homer and Mat-Su CBOCs. Type IV must be completed after hours. See updated PWS 1.18.4.

Q25. Section 1.19, PROCESSING OF REGULATED MEDICAL WASTE (RMW) TASKS

Our understanding of this statement is the Offeror is to provide such services. Will disposal of RMW after it has been placed in containers be the responsibility of Government-provided third-party or responsibility of the Offeror?

A25. Disposal of RMW is third party requirement.

Q26. Section 1.19.4, Maintain and Clean RMW Areas and Handling Equipment Standard:

Contractor may be required to prepare and package RMW for transport within AVAHS and for pick-up in Government/Contractor provided transport containers.

Does the Government provide RMW Transport Containers or shall the Offeror be responsible to provide these containers? Are there existing RMW Transport Containers on site to be used by the Offeror?

A26. The VA provides containers and they are already on site.

Q27. Section 1.19.6, RMW Loading/Transporting Requirements Standard: Eight hours of Hazardous Waste/ Regulated Medical Waste training shall be provided to all key personnel annually.

Who provides the annual training for HAZMAT and RMW?

A27. VA Safety Officer

Q28. Section 1.23.1, This Task includes Skylights, Overhead Canopies, Smoking and Bus Stop Shelter Glass.

What is the frequency of these services (monthly, bi-annually, or annually)? Where are the skylights located and how many? Where are the overhead canopies located and how many?

Where are the smoking and bus stop locations and how many locations are there?

A28. There is only 1 bus stop at Muldoon Healthcare Center. Other areas are removed from PWS. The bus stop shall be cleaned monthly unless an incident occurs. See updated PWS 1.23.1.

Q29. Section 1.25.16, Cubicle Curtains Standard: The Contractor shall establish a schedule to ensure all cubicle curtains are cleaned bi-annually or when visibly soiled. Contractor will replace curtains to be cleaned from a stock of AVAHS-provided curtains. AVAHS will make arrangements for curtain cleaning. Contractor will maintain documentation (preferably attached to each curtain) indicating when curtain was cleaned and/or hung.

Which locations require bi-annual replacement? How many curtains are at each location?

A29. Cubicle curtains are at Muldoon Healthcare Center, Domiciliary Facility, Soldotna CBOC, Homer CBOC, and Mat-Su CBOC. Each exam room has a cubicle curtain.

Q30. Section 1.26.1, Muldoon Building

What is the interior building height in the lobby area?

A30. Approximately 43 feet.

Q31. Section 1.26.2, High Dusting - Standard: Regardless of height and location, high dusting shall be accomplished semi-annually during the 2nd and 4th quarters of the fiscal year. Safety precautions must be adhered to for all elevated work. Contractor shall coordinate the schedule with the COR. High Dusting is required for all listed locations.

What buildings require high dusting?

A31. Reference PWS 1.26.2 “all listed locations.” Muldoon Healthcare Center, the Domiciliary Facility, Transitional Housing Apartments, Soldotna Community Based Outpatient Clinic (CBOC), Homer CBOC and Mat-Su CBOC.

Q32. Section 1.26.3, FAIR AND EVENT CLEANING: Six (6) events are anticipated per year.

What is the window of time for event cleaning, during event or after? How many events have been scheduled in the last two years?

A32. After event – reference PWS 1.26.3. for clarification. Less than 12 events scheduled in the last two years (Retirements, Holiday Parties, Heritage Months).

Q33. Frequency Schedule, Can you provide a frequency schedule for each location?

A33. No frequency schedule is available at this time. Reference 1.26.3; Generally, these events are held at Muldoon Clinic but can include other facilities identified in the PWS.

Q34. Schedule, Can you provide the hours of operation for each location?

A34. Facility open hours are as follows and subject to change:

Muldoon Healthcare Center: 7:30 AM – 4:30 PM Mon - Fri

Domiciliary Facility: 24 hours

Transitional Housing Apartments: 24 hours

Soldotna: 7:30 AM – 4:00 PM Mon - Fri

Homer: 8:00 AM – 4:00 PM Mon - Wed

Mat-Su: 7:30 AM – 4:00 PM Mon - Fri

Q35. Schedule, Can you provide the custodial hours for each location?

A35. The contractor shall adhere to the PWS section 1.18. for cleaning timeframes and provide a cleaning schedule that is within the PWS cleaning timeframes and specifications.

Q36. Shifts, What locations require day shift services?

A36. Reference A35.

Q37. Shifts, What locations require night shift services?

A37. Reference A35.

Q38. Contractor Staffing, Can you provide the current incumbent's level of staffing for each location?

A38. The Government is not able to provide this information.

Q39. Building Occupancy, Can you provide the building occupancy for each location?

A39. All buildings are Business Occupancy. Exact capacity #s are not available at this time.

Q40. Visitors/Patients, Can you provide the monthly average of visitors/patients at location?

A40. The Government is not able to provide this information.

Q41. Holiday Schedule, Can the Government provide a holiday schedule for each location?

What locations require services on holidays?

A41. Domiciliary Facility requires service on holidays.

The 11 holidays observed by the Federal Government are: New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Veterans Day, Christmas Day, Memorial Day, Independence Day, Thanksgiving Day, Juneteenth Day and any other day specifically declared by the President of the United States to be a National Holiday.

Q42. Closures, What is the procedure for inclement weather closures for each location?

A42. COR will notify the EH in the event of closures.

Q43. Site Visits, Will the Government provide a list of attendees from all of the site visits?

A43. RSVP’ed list for the site visit is attached.

Q44. Bathrooms, How many bathrooms are in each location?

A44. See available floor plan for each location. No other information is available at this

Q45. Breakrooms, How many breakrooms are in each location?

A45. See available floor plan for each location. No other information is available at this

Q46. Kitchens, How many kitchens are in each location?

A46. See available floor plan for each location. No other information is available at this

Q47. Bedrooms, How many bedrooms are in each location?

A47. See available floor plan for each location. No other information is available at this

Q48. Administrative Offices, How many admin offices are in each location?

A48. See available floor plan for each location. No other information is available at this

Q49. Visitor/Patient Rooms, How many patient rooms are in each location?

A49. See available floor plan for each location. No other information is available at this

Q50. Incumbent Transition Period, Will there be a transition period from the incumbent contractor to the awardee?

A50. Period of Performance is expected to begin 17 June 2024. However, the award date is expected before this start of the period of performance to maximize contractor’s onboarding and mobilization. The Government can not guarantee any exact length for the “transition period.”

Q51. Building and Floor Plans, Can you provide building and floor plans for each location?

A51. See available floor plan for each location. No other information is available at this

Q52. Flooring, Can you provide type of floors in each building, as well as square footage for each type of flooring?

A52. See available floor plan for each location. No other information is available at this time. Square footage is referenced in the line items.

Q53. Floor Plans, We kindly ask the Government to provide floor plans for each location covered under this contract.

A53. See available floor plan for each location. No other information is available at this

Q54. The employees working at Muldoon, Domiciliary and Transition Housing are represented by the Industrial Technical Professional Employees Union. As such, their wages and benefit plans are determined by a Collective Bargaining Agreement (CBA), not the DOL wage determination. There is no reference in the RFP documents to the CBA. The Wage Determination No. 2015-5681 included in the RFP applies to Mat-Su only. Please modify the solicitation to clarify the differing rates at different locations and to include the current Collective Bargaining Agreement.

A54. A current CBA Agreement has been incorporated. CBA applies to “Anchorage Area” locations: Muldoon Clinic, Domiciliary and Transition Housing. Wage Determinations 2015-5681 and 2015-5687 are applicable to corresponding Mat-Su, Homer and Soldotna CBOC locations.

Q55. Who is to provide soap and soap products? B3 -Paragraph 1.3 Performance Work Statement states that the Contractor is responsible for providing soap products. Paragraph

1.16.6 states that the Government will provide VA approved hand hygiene products (soaps, foams, sanitizer, liquids, etc.). Please clarify this conflict in the Request for Proposal.

A55. Government will provide all soap and hand hygiene products and dispensers. PWS

1.16.6 is updated, references in PWS 1.3 and 1.17.8 are removed.

Q56. The VA has facilities that are owned by the Government and also uses leased facilities.

Does the Government require the same high dusting standard for leased facilities as is required in Government owned facilities? Are window washing and high dusting services provided by the landlord of the leased facilities? Are there any restrictions that need to be coordinated or with leased facility landlords?

A56. Same standards at all locations, owned and leased. There are no restrictions.

Q57. Conference Room setup information. The VA's RFP requests that the contractor propose on a block of 120 Setups. I believe that this number is grossly understated by a factor of 4 and timelines posted to request setup services are not followed. How would a contractor recoup costs for setup services that go over the 120 stated?

A57. In the event more than 120 conference room set-ups are required, a contract modification will be requested by the Contracting Officer and mutually agreed upon. See clarified section 1.25.18.

Q58. Pet Policy. During the walkthrough of facilities, it was observed that there are several patients with pets. What is the VA Policy regarding pets in the VA facilities?. One pet relieved itself on a support column. Real trained comfort animals are trained regarding this type of conduct in public. Are housekeeping services required to clean up after pets?

A58. Housekeeping services are required to clean up after pets inside the facility if the owner of pet fails to do so.

Q59. Domiciliary Facility. Requested service required is that Type I services are required 7 days a week to include holidays. Will there be VA Staff available at this facility performing DOM Services or will the facility be on a modified schedule for holidays?

A59. There is VA staff at the Domiciliary 24 hours a day 7 days a week.

Q60. Does the VA not require Representations and Certifications? If they are required, please indicate where in the proposal to place them.

A60. Part I. See updated E.2 section.

Q61. Page 113, Factor 1 Technical Approach states:

“The Government will evaluate the extent to which the narrative:

• Provides a level of detail, specificity….”

The proposal requires a narrative detailing our experience providing custodial services, recruitment procedures/plan, onboarding/training procedures, supervision plans, and employee absences. It is simply not possible to provide “details and specificity” for all the items listed above in only 10 pages.

Please increase page limit to 20.

A61. Reference A11.

Q62. There is a Conflict/discrepancy found in paragraphs 1.16.6 & 1.17.8: (in red)

1.16.6. Consumable Supplies: The Government will provide the following consumable supplies:

• Red trash liners for Regulated Medical Waste.

• All Sharps Containers.

• All tape and container materials for RMW transportation.

• VA approved hand hygiene products (soaps, foams, sanitizer liquids, etc.)

• VA approved Cleaner and Disinfectant Wipes such as CAVIWIPES 10X12

1.17.8. Contractor is responsible for furnishing all supplies and equipment necessary to support performance of this contract. This includes but are not limited to toilet tissue, paper towels, soap dispensers including hands free dispensing paper/soap products, liquid hand soap, cake soap, plastic trash bags suitable for general trash, partition trash liners for restrooms, toilet seat sanitary covers, feminine hygiene products (to go into Government-provided dispensers), floor wax, cleaning and disinfecting chemicals, deodorant blocks, urinal screens, buffers, floor machines, carpet cleaners, housekeeping carts, recycle supplies and personal protective equipment.

Please clarify.

A62: Reference A55.

Will the contractor be provided office space on-site? If so, what utilities will be provided?

A63. Reference PWS 1.16.2.

Q64. Is this a union contract?

A64. Reference Q54.

Q65. The PWS mentions recycle supplies. What constitutes recycle supplies (i.e. please provide examples)?

A65. Does not apply. Reference removed from PWS 1.17.8.

Q66. Please provide the following information:

• Total number of restrooms & stalls for each facility

• Total square footage of carpeted areas for each facility

• Types of flooring for each facility

• Total soap dispensers for each facility

• Total number of vehicles utilized now and to which facility each vehicle is assigned

A66. See available floor plan for each location. No other information is available at this

Q67. Is there any required snow equipment due to the PWS requirement to maintain 100ft from entrances?

If yes, please provide equipment list.

A67. No

Q68. Please provide the sizes of toilet tissue (i.e., size of the rolls), sizes of paper towels (single fold, multi-fold, and/or rolls), and sizes of liners for trash cans.

A68. Paper towel rolls: 10 in x 800 ft

Multifold paper towel: 9.2 in x 9.2 in 1 ply packs of 250 sheets

Toilet Paper: 4 in x 4 in 500 sheets (2 Ply)

Trash can liners: 24 in x 33 in (10 to 16 gal)

40 in x 48 in (40 to 45 gal)

Q69. Is there a requirement to purchase supplies/chemicals from Ability One?

A69. No.

Q70. Please provide floor plans/maps for all eight (8) VA locations included with this contract.

A70. See available floor plan for each location. No other information is available at this

Q71. Does the VA currently own/provide or does the incumbent currently utilize a lift to high dust/clean the windows at the Muldoon Clinic where it’s an open two story area?

A71. The VA does not own nor provide equipment for the purposes of high dusting or cleaning of windows.

Q72. Does the VA currently own/provide or does the incumbent currently utilize work vehicles between locations (especially the more distant locations)? If so, is there a current count that the VA feels is acceptable for this contract?

A72.The VA does not provide work vehicles.

Q73. Does the VA have a IMFE/propack available that details statistics or data on contractor-provided chemicals and disposables/materials?

A73. Not available, but reference PWS 1.17.4. for standards product must meet.

Q74. Please provide a current equipment list.

A74. Reference section 1.16. for all Government provided supplies and equipment.

1.16.8 for floor scrubber for granite flooring has been added.

Q75. Please provide the sign-in sheet from the site visit.

A75. RSVP’ed list for the site visit is attached.

Q76. Please provide an employee listing for each site.

A76. The Government is not able to provide this information.

Q77. Please provide the number of FTEs for each site.

A77. The Government is not able to provide this information. The contractor will be responsible and develop their own FTEs for each site to ensure contract requirements are met.

Q78. Please provide seniority lists for each site.

A78. The Government will follow guidance per FAR clause 52.222-41 which was included in current contract. The Government does not currently have a seniority list and the seniority list is not due not less than 10 days prior to completion of any contract.

Additionally, there is no guarantee of transition of staff.

Q79. Does the VA not require a Table of Contents for each Part? If it does, please exclude it from the page count.

A79. Reference A11.

Q80. Please allow contractors to include a Cover Page (including Disclosure Statement) that is not included in the page count.

A80. Reference A11.

Q81. 1.5.2.1. “Copies of Certifications shall be made available to the Government within five (5) calendar days after award or within five (5) calendar days after a new EH has been hired (Deliverable 1)”. Is there an EH currently on the incumbent staff that the VA wants to retain for the new requirement?

A81. Reference A78.

Q82. Given that there are no EH’s in the area to hire, it would be a significant expense for us to put someone through the program before an award has been made. This leads me to ask, if the incumbent EH does not desire to switch employment with the new contractor, could this requirement be revised to allow more time for the new contractor to put a manager through IEHA certification?

A82. Yes and depends on resume/ experience and probability individual will obtain the certification.

Q83. 1.25.17. “Bed Bug Standard” Is the contractor responsible for buying bed bug traps or the government?

A83.Contractor will not be required to place traps. PWS has been updated, reference PWS section 1.25.17.

Q84. 1.26.3 “FAIR AND EVENT CLEANING” Historically, how many special events are held each year?

A84. Reference A32.

Q85. What is the size and quantity of windows the contractor is responsible to clean per clinic?

A85. See available floor plan for each location. No other information is available at this

Q86. What is the breakdown of floor type and square footage that the contractor is responsible to maintain per clinic?

A86. See available floor plan for each location. No other information is available at this time. Square footage is referenced in the line items.

Q87. How much are you currently playing for janitorial on the monthly bases or annual?

A87. Reference A1.

Q88. Is the staff happy with the current janitorial staff & can they possibly be retained by my company to ensure a smoother transition period?

A88. Reference A78.

<end Q&A>