S06 36C26024Q0645 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

07-19-2024

648-25-1-5104-0001

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

To all Offerors/Bidders 36C26024Q0645

07-19-2024 X

X X

X 1

1. The purpose of this amendment is to incorporate Questions and Answers received in response to the solicitation as well as minor adjustments to the Performance Work Statement to clarify and correct errors. See updated "S02 RFQ 36C26024Q0645 Bend Janitor Rev 18Jul24" (changes are in red text).

2. See continuation page below for all Questions and Answers.

3. Quote deadline remains 07-24-2024 at 5:00pm PT.

4. There are no other changes as a result of this amendment.

CONTINUATION PAGE

Question & Answer

Q1. How often is the site to be serviced (weekly, bi-weekly, monthly)? Any special instructions?

A1. Reference section 4. Specific Tasks of the PWS.

Q2. Amount awarded to the previous winning bid?

A2. The total contract award previously awarded was $361,400.00 (base plus 4 option years).

Q3. How can I schedule a meeting with your office?

A3. No meetings may be scheduled.

Q4. What was the total contract value including all option years?

A4. Reference A2.

Q5. Who is the incumbent and what is the current contract number?

A5. KB FEDERAL MAINTENANCE, INC., 36C26020P0539

Q6. What is the population of the FTE in the building?

A6. If this question is pertaining to the VA clinic staff, the VA clinic has 91 staff members as of 7/15/2024. Contractor janitorial staff FTE is not available.

Q7. Has the scope of work changed at all from the last time this effort was completed?

A7. Some changes due to updates in VHA guidance.

Q8. Is there a square foot breakdown of flooring by type?

A8.Data is not available.

Q9. I see that the contract is 100% set-aside for SDVOSB. Does this make us ineligible to bid directly?

A9. All eligible vendors will need to be registered in SAM and as this is SDVOSB set-aside, all vendors will also need to be registered as SDVOSB in VetCert: https://veterans.certify.sba.gov/ -see VAAR 852.219-73 for more information.

Q10. Is there an incumbent?

A10. Yes, reference A5.

Q11. Does this project have a governing CBA in place?

A11. No.

Q12. What types of flooring are in the facility?

A12. Carpet, VCT, non-finished lament, ceramic tile, etc. This list may not be inclusive of all flooring types and is the best available information.

Q13. Will there be a daytime porter needed or strictly after-hours cleaning?

A13. All cleaning is after hours, except for the quarterly secure room clean which may be scheduled at 1600 with advance notice and coordination with the site.

Q14. Please confirm that all Contractor cleaning is to take place Monday – Friday, after normal business hours of 7:30am – 4:30pm.

A14. Correct, other than one exception. Cleaning is required after clinic hours, except for the quarterly secure room clean which may be scheduled at 1600 with advance notice and coordination with the site.

Q15. Are there any significant additions or deletions from the incumbent contract Performance

Work Statement (PWS) to the current PWS for this solicitation?

A15. Cubical curtain changes, addition of the quarterly clean of secure rooms as well as wipe down of seating areas with a germicidal wipe.

Q16. Is there an incumbent contractor, and if so, what is the current monthly contract amount?

A16. Reference A2 and A5 for available information.

Q17. How many full-time employees are currently working on the incumbent contract?

A17.Information is not available.

Q18. How many part-time employees are currently working on the incumbent contract?

A18.Information is not available.

Q19. Is there currently an On-Station Supervisor assigned to the incumbent contract? Or, is this a new requirement?

A19. This has always been the requirement.

Q20. What, if any, has changed in the Scope of Work from the incumbent contract to the new contract?

A20. Reference A15.

Q21. Are trash liners to be provided by the Contractor or the VA?

A21. Contractor shall provide these. PWS is updated.

Q22. Approximately how many supply closets/janitorial closets/storage areas are there on-site for Contractor use?

A22. Two (2) janitor closets: 1st floor room 128, 2nd floor room 202.

Q23. Are all incumbent employees currently badged and have completed the security clearance process? If not, how many still need to go through the process?

A23. Only 1 pending request for badging. All other staff are complete.

Q24. Please confirm the number of restrooms on each floor of the Bend CBOC.

A24. Six (6) on 2nd and 1st floor

Q25. Please advise on the amount of battery powered dispensers on site. Is the Contractor responsible for supplying the batteries to the dispensers if there are any?

A25. None of the towel dispensers are touch free at this location.

Q26. Please advise on the amount of paper towel dispensers at the Bend CBOC.

A26. One (1) in each rest room, exam room and break room typically.

Q27. Please advise on the amount of toilet paper dispensers at the Bend CBOC.

A27. One (1) either single or dual roll dispenser in each of the six (6) restrooms.

Q28. Please advise on the amount of trash receptacles to be serviced at the Bend CBOC.

A28. All present trash receptacles. VA does not have a can count.

Q29. Please advise on the amount of sanitary napkin dispensers at the Bend CBOC.

A29. There are three (3) dispensers throughout the facility.

Q30. Please advise on the approximate daily population counts at the Bend CBOC (i.e. VA employees, patients and visitors).

A30. 91 staff. Patient count varies and is dependent on the day.

Q31. When was the last State or Federal survey & house keeping score?

A31. Not applicable.

Q32. Is that report available to view?

A32. See A31.

Q33. Can you provide the Infection Control requirements referenced on page 7 of the PWS?

A33. CDC guidance and VHA guidance will be provided for distribution.

Q34. What service time is preferable during business hours or after business hours?

A34. See A14.

Q35. Can you provide the confidential document handling and disposal standards?

A35. All shredding is handled by another Contractor. The Clinic follows certain guidelines regarding handling and disposal of confidential documents and these are not placed in the trash. In the event a confidential document is in the trash, the janitor should notify the COR and secure the document until further guidance.

Q36. Can you specify which rooms need to be stripped and waxed?

A36. All rooms with VCT tile. Please reference A12.

Q37. Are site visits usually required in Government contracting, or just suggested? Do you accept bids from companies who were unable to attend the visit? Do you offer one offs?

A37. The site visit was not mandatory. A company need not attend a site visit in order to provide a quote. No other site visits will be scheduled.

Q38. Could you please clarify which rooms require a strip and wax service?

A38. Please reference A12.

Q39. There are two line items for carpet cleaning. One monthly and one semi-annually. Can you explain the difference?

A39. Carpet extraction is monthly. Biannual was an error. PWS has been updated.

Q40. Is there floor finish on the vinyl flooring in the exam rooms? If so, what type? If they need stripping and re-waxing, do the exam beds get moved? How do we go about making that happen effectively?

A40. This would be an after hours requirement.

Q41. Will there be a storage area to keep a small floor machine and small carpet extractor?

A41. See A22

Q42. Is there a list of preferred cleaning chemicals? Provider preference?

A42. Chemicals must be EPA approved and list submitted to the COR Chief and Deputy

Chief of EMS.

Q43. Is there any estimate of the amount of supplies needed each month, i.e. paper towels, tp, trash liners, etc?

A43. There is no estimate since VA does not procure.

Q44. How many existing shifts are there?

A44. There are three (3) VA clinical staff shifts throughout the day currently; however, staff is usually out by 1800. This does not change after hour start time of 1630. To our knowledge, the incumbent contractor only has one (1) shift.

Q45. How many employees are on each shift?

A45.Not available.

Q46. What is the total of on-site contract staff?

A46. Not available.

Q47. Is current staffing adequate to meet the needs of the new requirement?

A47. Area is being adequately cleaned.

Q48. What is the quantity, dimensions, and maximum height of windows the contractor is responsible for cleaning?

A48. The contractor is responsible for cleaning all interior windows in the Clinic. The exact quantity, dimensions and maximum height of windows is not available. The exterior is excluded from this requirement. Updated PWS.

Q49. What is the square footage of the carpet that needs to be extracted/steamed?

A49. Not available.

Q50. What is the square footage of the VCT that needs stripping and waxing?

A50. Not available.

Q51. Stripping the floors frequently can shorten the life of the adhesive used for the flooring.

With that in mind, do you know if the frequency of stripping the floors quarterly is correct?

A51.This is a VA standard and will remain as is per PWS. .

Q52. Can the Sustainable Action Plan be an attachment to our technical response, or is it counted against our 15-page limit?

A52. The total technical approach response is 15 pages. If your company has any additional information they choose to include as technical information (over the required submission), it will be counted toward the 15-page limit.

Q53. Could you please confirm whether small businesses that are not SDVOSB are still eligible to apply for this contract?

A53. This is 100% SDVOSB set-aside.

<end Q&A>