S02 Amendment 36C26024Q0385 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

23 Apr 2024

531 24 3 5076 0030

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

To all Offerors/Bidders

36C26024Q0385

X

X X

X 1

1. The purpose of this amendment is to incorporate Questions and Answers received in response to the solicitation.

2. See Questions and Answers 1-14 below.

3. There are no other changes as a result of this amendment.

4. All other terms and conditions remain unchanged.

Questions and Answers

Q1. Could you kindly provide an estimate of the amount of linen that would need to be cleaned on a daily basis?

A1. Approximately 1800 lbs of combined VA owned and contractor owned linen per day.

Q2. Is there currently an incumbent for Notice Id : 36C26024Q0385? If so, what is their name?

What is the contract number ? and what is the contract value?

A2. Contract: 36C26019C0019, Contractor: St. Luke's Regional Medical Center, LTD., Current Contract Value (base plus 4 option years and 52.217-8, 3-month extension):

$1,633,906.02

Q3. Just confirming that subcontracting on this is okay?

A3. Yes, but please reference FAR clauses 52.219-8 and 52.219-9 (incorporated through FAR clause 52.212-5) for planning purposes.

Q4. Could you specify the minimum daily quantities required for each item to be rented in the linen rental portion of the contract? This will help us determine the initial delivery amount and ensure that the stock is maintained at that level every day, even though billing is based on weight.

A4. Available approximate leased counts in circulation: Pillow cases – 500 , full sheets – 350, ½ sheets – 50 , small towels – 220, lg bath towels – 80, wash cloths – 700, cotton blankets – 300 , telemetery gowns – 60 and isolation gowns – 60. The Government COR and/or POC will notify the Contractor on a daily (Monday-Saturday) to request additional linens if necessary. The leased item count may fluctuate depending on time of year (winter versus summer), patient and VA employee staff need, etc.

Q5. Under B.2 Price/cost schedule the quantity of 248,000 and also 310,000 pounds. My question is,is the quote based on this amount being washed over the entire period or on a monthly basis or weekly basis?

A5. Quantity of 248,000 (VA owned linen) and 310,000 pounds (contractor owned linen) is an approximate yearly amount of pounds to be processed based on current and forecasted volume. The vendor shall invoice on a monthly basis for actual pounds processed during the month timeframe.

Q6. What is the Historical Annual Volume for this facility?

A6. Historically, 435,156 lbs total for both VA owned and contractor owned linen. The facility anticipates higher volumes moving forward, hence the 248,000 (VA owned linen) and 310,000 pounds (contractor owned linen).

Q7. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

A7. See A1.

Q8. Is there an incumbent? If so, what is the contract number?

A8. See A1.

Q9. Name of the incumbent; Contract number; and any changes to the scope from the current contract?

A9. See A1. Minor changes in general to the PWS such as inclusion of performance objectives, quality assurance surveillance plan, defined meetings and emergency back-up plan.

Q10. The rows in the “Price/Cost Schedule” are numbered as follows: 0001, 0002, 0003, 2001, 2002, 2003, 3001, 3002, 3003, 4001, 4002, 4003. We then have the following “Items Included In Contract:”

a. Bed Sheet, flat – leased

b. Robes – VA owned

c. Bed Sheets, OR/Surgical Unit – VA

d. Tele Gowns - Lease

e. Bed Sheet, fitted – VA

f. Pajama tops and Bottoms – VA

g. Pillowcases – VA and leased

h. Wash cloth – leased

i. Scrubs – VA

j. Bath Towel – Leased

k. Bibs – VA

l. Huck Towels –VA

m. Dish Towels (with red stripe) – VA

n. Restraints - VA

o. Bed Pads – VA

p. Slings - VA

q. Mattress Pads – VA

r. Rags – VA

s. Bed Spread – VA

t. Dust Mops- VA

u. Blanket, Thermal – Leased

v. Wet Mops - VA

w. Blanket, Cotton (Bath) – Leased

x. Uniforms (Name on collar) - VA

y. Patient Gowns – VA

z. Warm-Up Jackets (Name on collar) – VA

aa. VA Shirts, trousers, coveralls, scrubs, lab coats – VA

bb. Special item hospital linens upon request

Why doesn't the cost/price schedule match up with the different linen types/items to be laundered? Given the mismatch, is there a different list that the cost/price schedule is referring to?

A10. Line items 0001, 1001, 2001, 3001 and 4001 refers to any VA owned laundered linen. VA owned linen would include items listed in the PWS such as robes, bed sheets OR/surgical unit, bed sheet fitted, etc. Reference section 4 for complete list.

Line items 0002, 1002, 2002, 3002 and 4002 refers to any contractor leased and laundered linen. Contractor leased linen would include items listed in the PWS such as bed sheet flat, tele gowns, wash clothes, etc.). Reference section 4 for complete list. For line items 0002, 1002, 2002, 3002 and 4002, the Contractor shall provide the linen for the VA’s use and launder the linen; therefore, the Contractor shall include all pricing related to leasing and laundering these items on a pound basis.

Line items 0003, 1003, 2003, 3003 and 4003 refers to the pickup and delivery charge on a monthly basis.

Q11. How should we proceed with submitting our proposal?

A11. For specific submission instructions, including all items that must be included in the submission and how to submit, please refer to RFQ section E.2. ADDENDUM TO FAR

52.212-1. ADDITIONAL QUOTE PREPARATION INSTRUCTIONS AND QUESTIONS.

Q12. We would like to request an extension for the submission of our bid from April 30th, 2024, to May 10th, 2024, and an expansion of the processing facility radius (Task No. 9) from 100 miles to 200 miles.

A12. Extension deadline and expansion past 100 miles cannot be granted at this time.

Q13. Approximate count for the contractor provided linen be provided?

A13. See A4. This is the available information at this time.

Q14. Do I just email this (submission) to you?

A14. See A11.

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Questions and Answers