36C26023Q0120.docx

36C26023Q0120

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

687-23-2-547-0015 36C26023Q0120 12-28-2022 Craig Brown 360-816-2784 01-10-2023 9am

PST

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661 X X 561210 $47 Million

NET 30

N/A X Department of Veterans Affairs Jonathan M. Wainwright Memorial VAMC 77 Wainwright Dr.

Walla Walla WA 99362 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971 See CONTINUATION Page The Walla Walla VA Medical Center has a requirement for Master Fire Alarm and Suppression Inspection, Repair and Services (Fire Safety Services).

Period of Performance - Base Period: 02/01/23 - 01/31/24 Option Period One (1) 02/01/24 - 01/31/25 Option Period Two (2) 02/01/25 - 01/31/26 Option Period Three (3) 02/01/26 - 01/31/27 Option Period Four (4) 02/01/27 - 01/31/28 Offerors shall thoroughly review the quote preparation See Section E.

Offerors, please review all clauses/provisions and complete any required certifications.

VA POC: Craig Brown at craig.brown7@va.gov See CONTINUATION Page 687-3630162-547-851100-2580 010050100 X X Sandra Snediker Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

A. Contract Title Fire Systems Master Contract for Walla Walla VA Medical Center Catchment B. Contracting Officer’s Technical Representative (COTR). TBD

C. Background The Walla Walla Veterans Administration Medical Center (WWVAMC) maintains 25 buildings and a water tower on its campus as well as oversight of 2 leased clinics at a distance from the campus. This contract seeks to consolidate fire system inspection, testing, repair/maintenance, and recordkeeping to maintain compliance with VA directives, National Fire Protection Association (NFPA) codes, State and Federal requirements, and the Joint Commission (TJC) standards. It includes fire alarm, fire sprinkler, fire damper, fire hydrants and fire/smoke door components.

D. Place of Performance

All work under this contract is to be performed at the following locations:

Walla Walla VA Medical Center, 77 Wainwright Dr, Walla Walla, WA 99362 Lewiston CBOC, 1630 23rd Avenue, Lewiston, ID 83501 La Grande CBOC, 202 12th Street, La Grande, OR 97850

E. Period of Performance

The contract period base year will begin on February 1, 2023 plus four (4) option years.

The VA CBOC lease locations are subject to change, cancellation, and or termination. At these locations the VA can cancel this contract with 30 days’ notice.

F. Scope

The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform a complete inspection, testing, maintenance and repair service of the systems in accordance with the frequency and procedures outlined in the most current edition of the Applicable publications below:

APPLICABLE PUBLICATIONS: The publications listed below form a part of this specification to the extent referenced. The publications are referred to by the basic designation only. The most current edition of these standards shall be applicable.

1. National Fire Protection Association (NFPA):

NFPA 13 Installation of Sprinkler Systems NFPA 14 Installation of Standpipe and Hose Systems NFPA 17A Wet Chemical Extinguishing System NFPA 20 Installation of Centrifugal Fire Pumps NFPA 25 Water Based Fire Protection Systems NFPA 70 National Electric Code NFPA 72 National Fire Alarm Code NFPA 80 Fire Doors and Other Opening Protectives (Fire Dampers) NFPA 90A Installation of Air Conditioning and Ventilation Systems NFPA 96 Ventilation Control and Fire Protection of Commercial Cooking Operations NFPA 101 Life Safety Code NFPA 105 Smoke Doors and Other Opening Protectives (Smoke Dampers) NFPA 291 Fire Hydrant Flow Testing and Marking NFPA 2001 Clean Agent Fire Extinguishing Systems

2. Factory Mutual Approved Guide (FM)

3. Underwriters’ Laboratories, Inc. (UL)

4. Fire Protection Equipment Directory

5. The Joint Commission (TJC) Environment of Care Manual

The two primary fire systems are:

1. Fire Suppression System

Services to include but are not limited to the performance of inspection and preventive maintenance or repair services.

A. Preventive maintenance includes but is not limited to: lubricating control valve stems; adjusting packing glands on valves and pumps; bleeding moisture and condensation from air compressors, air lines, and dry pipe system auxiliary drains; and cleaning strainers. Frequency of maintenance is indicated in the appropriate chapter of NFPA 25.

B. Corrective maintenance includes, but is not limited to replacing corroded, or painted sprinklers; correcting obstructions to sprinkler spray patterns; repairing pipe leaks; replacing missing or loose pipe hangers; cleaning clogged fire pump impellers; and replacing valve seats and gaskets.

C. Emergency maintenance includes, but is not limited to, repairs due to piping failures caused by freezing or impact damage, and replacement of frozen or fused sprinklers. The contractor shall not be responsible for upgrades that are required by code due to a change in occupancy, relocation of partitions, or types of materials stored by the building occupants.

D. Inspections and reporting; See section H for Periodicity of testing.

I. Notations:

(1) Each bldg. has (1) PIV and FDC

(2) Each separate system within each bldg. has: water flow alarm, 2-4 tamper switches, 2 pressure gauges

(3) All dry systems have low air alarm

(4) Testing of Electric Pump in bldg. 140 will require specialized knowledge. Contractor shall be qualified to test this equipment.

Inventory of buildings including square footage and type of Sprinkler System:

WW-148

100,000-gallon water tower

2. Fire Alarm System

Services include but are not limited to the performance inspection, testing, of a variety of fire alarm and notification systems, equipment and components such as manual alarm devices, smoke and heat detectors, remote and graphic annunciators, main fire alarm panel and components, speakers and horns and other audible and visual devices, voice alarm system, wiring circuits and junctions, all other alarm, detection and control and ancillary devices, door holders, fire/smoke door assemblies, elevator recalls, duct detectors, smoke and fire dampers, and emergency power operations.

a. Services to include preventive maintenance and repair of said items. Contractor must be able to make repairs to the proprietary fire alarm system at time of inspection including any programming changes.

b. The Contractor shall perform a full inspection and test of each device on the fire alarm system in accordance with the most recent edition of NFPA 72, National Fire Alarm Code.

Testing Frequencies from NFPA 72 shall be used.

Testing Methods from NFPA 72 shall be used.

Duties will be to inspect and test all associated with systems.

c. The Contractor will provide programming services as needed for addition or deletion of components.

d. The Contractor shall provide a telephone number where they can be reached for emergency calls 24-hours per day, seven days per week.

e. The Contractor shall have 2 hours to respond once notified of any issue(s) regarding the fire alarm system.

Contractors are encouraged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

Upon award the Contracting Officer shall designate a Representative (COR) to supervise the work performed for the duration of this contract. However, in no event, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract between the contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer, prior to completion of this contract. A copy of this designation shall be furnished to the Contractor.

Applicable Codes:

· NFPA 25, Inspection, Testing, and Maintenance of Water Based Fire Protection Systems

· NFPA 72, National Fire Alarm Code

3. Fire and Smoke Door Inspections

a. There are 64 fire rated doors and 10 smoke rated doors across the Walla Walla campus. Building 86, currently under construction until 2024, has 21 doors and Vendor should take into account this increase in their pricing. NFPA 80 requires these to be tested annually.

4. Public Fire Hydrants Testing and Maintenance

a. There are 16 hydrants across the Walla Walla campus. NFPA 291 requires these to have hydrant flow testing conducted every 5 years. The last testing was conducted in April of 2020. Annual flushing is conducted by VA Facilities personnel.

G. Notification/Coordination Five days prior to the approved scheduled inspection dates the contractor shall contact the Contracting Officer’s Representative (COR) for conformation that the scheduled date is still acceptable.

The Contractor shall report to the COR when arriving to perform the service. This check-in is mandatory. When the service is completed, the Contractor shall check out with the COR.

H. Testing Periodicity In December of 2021, a fresh start of periodicity for fire system testing and maintenance was established. Devices were barcoded and input into a web-based interface called Building Reports. The resulting master inventory, with device count, is attached for consideration (Attachment A). The expectation is that within this new contract, every device requiring annual testing shall have been tested once. Every device requiring semi-annual testing shall have been tested twice; and every device requiring quarterly testing shall have been tested four times. These tests shall meet The Joint Commission requirements of annual tests being conducted plus or minus 30 days from the last annual test; Plus, or minus 20 days for semiannual tests; 10 days plus or minus for quarterly required tests. Contractor shall verify the correct operation and shall make all necessary repairs to the system. All test methods shall follow applicable publications and shall be documented. Exact device count may vary +/- 5%.

Timeline for Testing of Fire Suppression systems:

March: Quarterly June: Annual September: Quarterly December: Semi-Annual

Timeline for Testing of Fire Alarm systems:

June: Semi-Annual December: Annual

Timeline for Testing of Fire & Smoke Doors:

January: Annual

Timeline for Testing of Fire Hydrants:

April of 2025: Five-year test

I. Deliverables-

1. Reports/Binders

a) Final report will be delivered to the COR no more than 30 days after completion of inspection and testing. This will be in electronic format as well as hard copy for insertion to binder for each building. Binder to be created and maintained by Contractor.

b) Contractor shall complete an inspection form for each service as the inspection and test on each system is completed. A description of the system conditions, description of corrected measures needed and any other special notes (tests conducted and maintenance work that may need to be performed) shall be noted on the form. The form shall be signed by the service technician and submitted to the COR. Contactor shall utilize NFPA Forms 5 and 6 for the Wet and Dry system inspections and testing.

c) Contractor shall provide documentation that all alarms and troubles triggered the Fire Alarm System. This shall be coordinated with the Clinic Manager or other VA personnel approved by the COR. A copy of this documentation shall be given to the COR, who shall provide a copy to the Safety Manager.

d) The inspection report shall indicate the probable continuance of the condition of each system until the next test.

e) All services under this contract shall conform with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and Original Equipment Manufacturer standards and specifications.

f) Report the results of inspections and tests in accordance with applicable local regulations.

g) Provide 1 copy of report to building owner, for deficiency correction. The building owner is:

Jonathan M. Wainwright Memorial VA Medical Center, 77 Wainwright Drive, Walla Walla, WA 99362 POC: Aaron Bailey 509-525-5200 Ex 26554

2. Master Device/Equipment Inventory:

a) Contractor will be responsible for the continued maintenance of Building Reports tool for tracking of master inventory. Alternate platforms may be used, however, Contractor will be responsible for migration/validation of data from Building Reports to new system. This new system must allow for the VA to access database independently thru designated access. Contractor is responsible for notifying COR of replacement of ay recalled devices.

b) All fire alarm devices, including visual and audible signaling devices and door hold-open devices are bar coded and inventoried in a non-proprietary database. This shall include added or previously overlooked devices not barcoded or added to database. The barcoded inventory of devices becomes the property of the VA and will be delivered in both paper and electronic format upon demand and at the termination of the contract period.

c) Existing bar code labels may be used when present. All non-barcoded buildings and devices will require barcoding prior to initial testing. The individual device bar code labels shall be scanned when the device is tested and label information included on the test reports.

a) Any new buildings added during the term of the contract shall require barcoding of all devices and inclusion in the inventory database prior their initial inspection.

b) Any changes, updates, and/or removal of any system/equipment items shall be annotated on the red-line inventory during each incident. A revised inventory report shall be provided with semi-annual updates.

c) Existing Fire Alarm System device location drawings and Sprinkler/Standpipe System zone location drawings shall be maintained and updated by the contractor. One of two onsite working copies shall be checked out from the VA engineering office at each site visit. The drawings shall be red lined with noted changes at the time the change occurs. New updated drawings shall be provided to the VA semi-annually.

d) Current listing of all items and its location shall always be maintained, and revised copies shall be emailed to the designated COR for updating with each binder as required. Each bidder shall be responsible for scheduling a site visit to determine exact locations and quantities of the devices to be maintained. A master inventory is also attached (See Section D item D.2).

3. Maintenance Quality Control Audits When required by the Government, the inspector shall perform a maintenance quality control audit. Detail requirements shall be listed in the request for service from the Ordering Official and Authority Having Jurisdiction.

4. Repairs and Unscheduled Work- Parts Rider Upon request of the COR or COTR, the Contractor shall perform Repairs and Unscheduled Work for fire systems to NFPA standards. For these activities, the Contractor is to include a $25,000 annual allowance under a separate line item for parts, labor, and material for repairs, replacement, and adjustment outside of the routine conduct of the inspection services. Contractor shall respond within 48 hours to a report of an emergent fire protection system condition. The VA may request a hard copy of current code publications to be purchased from this parts rider as well.

5. Non-Standard Services

Non-standard services are those not listed in the Contractor's proposal, will be set forth in individual work orders. Non-standard requirements will be set forth in individual work orders. Such services shall be negotiated with the Contractor, and services shall be performed only after the scope of the work, the qualifications of the Contractor's organization to accomplish the services and the cost of the services have been agreed upon by the Ordering Official and Authority Having Jurisdiction.

J. Inspection and Acceptance Criteria

The COR or COTR is responsible for ensuring that work done under this contract is performed on time and to standard.

Maintenance and Repair Inspections. The Government reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained.

The Contractor and COR/COTR will work together to resolve deficiencies. Work not completed or not acceptable under general industry standards cannot be certified for payment.

K. Standards and Qualifications

1. Fire Alarm Testing and Maintenance

a. All Fire Alarm Technicians shall be certified by the National Institute for Certification in Engineering Technologies (NICET). Technicians shall also hold a Washington State low voltage electrical license (Current Seattle FA1 Card).

b. Number of Employees. The Contractor shall always have available a sufficient number of capable and qualified employees to enable the contractor to properly, adequately, and safely perform all work required under the terms of this contract.

c. Fire Alarm Systems Engineering Technicians. Fire Alarm Systems technicians performing contract work shall meet NFPA 72's qualifications and hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems. Additionally, the Technician must have experience in the past five years in fire alarm system testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract.

d. Addressable Systems. Technicians modifying the fire alarm control panel of systems shall be factory trained and currently certified for the operating system, including software version, of the fire alarm system, and shall provide documentation of this certification per NFPA 72.

e. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

f. Documentation. The Contractor shall provide to the Contracting Officer Representative (COR) or Contracting Officer Designee documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

g. Manufacturer Authorization. The Contractor must provide certifications or OEM designation letters proving it or its subcontractors are an authorized: 1) Siemens distributor and 2) Premier Notifier distributor. Technicians must be factory trained by Siemen and Notifier.

h. Damage to Fire Alarm System. Any damage to the fire alarm or associated equipment (e.g. fans, elevators, generators, pumps) caused by normal testing shall be repaired by the Contractor at no additional cost to the Government. At its discretion, the Government may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the Contractor.

2. Sprinkler Testing and Maintenance

a. All Fire Sprinkler Technicians shall have the experience and training to perform the work and hold a current license for installation of the systems involved.

b. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

c. Documentation. The Contractor shall provide to the Contracting Officer Representative (COR) or Contracting Officer Designee documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

3. Public Hydrant Flow Testing and Maintenance

d. All Technicians shall have the experience and training to perform the work and hold a current license for testing of the system involved.

e. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

f. Documentation. The Contractor shall provide to the Contracting Officer Representative (COR) or Contracting Officer Designee documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

L. Work Hours

Work Hours are defined as Monday through Friday from 8 a.m. to 4:30 p.m., excluding federal holidays or as otherwise arranged with the Contracting Officers Representative.

After Hours. The Contractor shall be required to perform some work, inspections, and tests outside the normal working hours of the building occupants. Any scheduled work that is disruptive to the tenants (testing audible devices, elevator capture, fan shutdown, etc.) shall be performed after the building occupant's normal working hours. The Contractor shall coordinate with the Safety Office or Contracting Officer Representative (COR) or Contracting Officer Designee to coordinate after-hours access to the building.

The holidays observed by the Federal Government are New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.

M. Risk Control

The Contractor shall comply with all applicable Federal, State, and local laws and regulations to include responsibility to conform by current Occupational, Safety, Health Administration (OSHA) & Environmental Protection Agency (EPA) regulations while working on this facility. Contractor shall comply with Walla Walla VA safety, security, and COVID screening requirements.

Without additional expense to the Government, all Contractors’ shall obtain all licenses, and permits required to perform work under this contract.

Contractor is responsible for all reports required or requested by Federal, State and Local ordinances that pertain to any duties contained in the contract.

All Contractor employees must wear a reflective vest or suitable substitute.

All equipment operators shall yield to all pedestrians and traffic. All carts, ATV’s and low speed vehicles must have Slow Vehicle Signs/symbols prominently displayed on them.

Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any Contractor’s representative, or others, as well as for any damage to any personal or public property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

Asbestos: Fire alarm System maintenance and repair may impact asbestos containing materials (ACM). ACM is often found in sprayed-on fireproofing (on ceiling slabs and support beams); insulation (on pipes, valves, boilers) and within wall materials. The Government shall inform the Contractor of any known ACM in an individual building. If the Contractor must disturb materials he suspects may contain ACM, the Contractor shall immediately report it to the Contracting Officer Representative (COR) or Contracting Officer Designee, and the Contracting Officer Representative (COR) or Contracting Officer Designee will investigate and instruct the Contractor how to avoid an airborne asbestos exposure.

Lead -Based Paint: Fire alarm System maintenance and repair may impact lead-based paint. The Government shall inform the Contractor of any known lead-based paint in an individual building. If the Contractor must disturb materials he suspects may contain lead-based paint, the Contractor shall immediately report it to the Contracting Officer Representative (COR) or Contracting Officer Designee, and Contracting Officer Representative (COR) or Contracting Officer Designee will investigate and instruct the Contractor how to avoid lead-based paint contamination.

Fire Alarm System Operability: The Contractor shall ensure that the fire alarm system is always maintained operable except while being tested or repaired. It is essential that the contractor carefully schedule with the Safety Office all non-emergency shutdowns of the fire alarm system and that back up protection be provided by the contractor (arrangement of additional personnel stationed at the fire alarm system control panel) any time that the fire alarm system is out of service. In addition, regardless of the duration of the shutdown, the affected portion of the system shall be tested to ensure that the protection has been restored.

Housekeeping. The Contractor shall leave areas where he performs work neat, clean and orderly.

Safety Data Sheets. The Contractor shall provide current Safety Data sheets (SDS) for all hazardous materials brought into the building. This information will be provided to the Building Manager

All damage done by the Contractor shall become the Contractor’s responsibility.

Contractor and/or Sub-contractor shall not have any history of previous safety violations at the Walla Walla VA campus.

N. Security Requirements

Following Contract award, the Contractor is required to present a list of personnel and their qualifications, to include a contract manager that will supervise the performance of this contract to the Contracting Officer. All supervisory Contractor personnel shall be able to communicate well with the COR or designee. All Contractor employees are subject to current Medical Center Directives applicable to their conduct.

O. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Not applicable

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

WWVHA Campus 02/1/23 thru 01/31/24- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service Contract Period: Base POP Begin: 02-01-2023 POP End: 01-31-2024

La Grande CBOC- 02/1/23 thru 01/31/24- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service

Lewiston CBOC- 02/1/23 thru 01/31/24- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service

Repair Rider

WWVHA Campus 02/1/24 thru 01/31/25- Fire Alarm, Fire Suppression, Fire Damper, Fire/Smoke Door and 5 yr Fire Hydrant Inspection, Testing, Maintenance and Repair Service Contract Period: Option 1 POP Begin: 02-01-2024 POP End: 01-31-2025

La Grande CBOC- 02/1/24 thru 01/31/25- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service

Lewiston CBOC- 02/1/24 thru 01/31/25- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service

Repair Rider

WWVHA Campus 02/1/25 thru 01/31/26- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service Contract Period: Option 2 POP Begin: 02-01-2025 POP End: 01-31-2026

La Grande CBOC- 02/1/25 thru 01/31/26- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service

Lewiston CBOC- 02/1/25 thru 01/31/26- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service

Repair Rider

WWVHA Campus 02/1/26 thru 01/31/27- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service Contract Period: Option 3 POP Begin: 02-01-2026 POP End: 01-31-2027

La Grande CBOC- 02/1/26 thru 01/31/27- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service

Lewiston CBOC- 02/1/26 thru 01/31/27- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service

Repair Rider

WWVHA Campus 02/1/27 thru 01/31/28- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service Contract Period: Option 4 POP Begin: 02-01-2027 POP End: 01-31-2028

La Grande CBOC- 02/1/27 thru 01/31/28- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service

Lewiston CBOC- 02/1/27 thru 01/31/28- Fire Alarm, Fire Suppression, Fire Damper and Fire/Smoke Door Inspection, Testing, Maintenance and Repair Service

Repair Rider

GRAND TOTAL

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: The publications listed in the statement of work, Scope F.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: The appropriate organizations that manage/distribute the established standards listed in the statement of work.

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause) C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.7 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVOSB”:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.101, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA’s Vendor Information Pages (VIP) database at https://www.vetbiz.va.gov/vip/; and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR parts 121 and 125, provided that any reference therein to a service-disabled veteran-owned small business concern or SDVO SBC, is to be construed to apply to a VA verified and VIP-listed SDVOSB, unless otherwise stated in this clause.

(2) The term “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term “small business concern” has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term “small business concern owned and controlled by Veterans with service-connected disabilities” has the meaning given the term “small business concern owned and controlled by service-disabled veterans” under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) of this clause).

(b) General. (1) Offers are solicited only from VIP-listed SDVOSBs. Offers received from entities that are not VIP-listed SDVOSBs at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed SDVOSB who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70.

(d) Agreement. When awarded a contract action, including orders under multiple-award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406(b) and 13 CFR 125.6. Unless otherwise stated in this clause, a requirement in 13 CFR parts 121 and 125 that applies to an SDVO SBC, is to be construed to also apply to a VIP-listed SDVOSB. For the purpose of limitations on subcontracting, only VIP-listed SDVOSBs (including independent contractors) shall be considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required certification requirements in this solicitation (see 852.219-75 or 852.219-76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VIP-listed SDVOSBs (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products. (i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CRF 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not VIP-listed SDVOSBs.

(5) Subcontracting. An SDVOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

__X__ By the end of the base term of the contract or order, and then by the end of each subsequent option period; or ____ By the end of the performance period for each order issued…