36C26021Q0173 0001.docx

36C26021Q0173 0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

653-21-2-567-0005

36C260

Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

Y Department of Veterans Affairs Network Contracting Office 20

5115 NE 82nd Ave, Suite 102 Vancouver WA 98662 To all Offerors/Bidders

36C26021Q0173 12-29-2020

X

X

January 18, 2021, by 9:00 a.m.

See CONTINUATION Page

653-3610162-567-856700-2542 0100501Z4

A. The purpose of this amendment is to open RFQ as unrestricted. This amendment also addresses questions. See attached.

B. Response date has changed from 14 Jan 2021 to 19 Jan 2021 by noon Pacific Standard Time.

C. There are no other changes to the solicitation as a result of this amendment.

D. The VA Contracting POC is Robert Giard at Robert.Giard@va.gov.

Continuation Page

a. The Government is providing answers to solicitation questions.

Solicitation Questions:

1. Can Historical Data be Provided for the amount of each type of waste at each location?

Government Response: No This has varied due to services and changes to waste stream. Category and estimates were provided.

2. If there is no historical data available, how many containers are currently being picked up for each type of waste at each location? Pricing without containers quantities or weights will be challenging, estimated quantities would be appreciated.?

Government Response: Current contractor does not charge by weight only transport and pickup. There are two contracts that are set to expire. Contract VA260-16-P-0323 originally was awarded for Eugene and later added Brookings CBOC. This was awarded for a Base Year plus Four (4) Option year in the amount of $108,000 – Total contract to date is $166,400. CLINS are provided from actual Contract.

CONTRACT MODIFICATION - ADDITIONAL WASTE REMOVAL PICKUP FOR ROSEBURG VA MEDICAL CENTER

CONTRACT MODIFICATION - ADDITIONAL REGULATED MEDUCAL WASTE REMOVAL PICKUP FOR NORTH BEND CBOC IAW SOW THE CONTRACTOR SHALL INOVICE MONTHLY, ONLY FOR ACTUAL PICKUP.

Contract 36C26020P0254 is six-month extension contract for Roseburg awarded for $40,468.50. These are being combined into one contract to provide service to all Roseburg VAHCS and CBOCS. CLINS are provided from actual Contract

Roseburg VA Medical Center Container pickup - IAW SOW 48gl Regulated Medial Waste tub disposal

Roseburg VA Medical Center Container pickup - IAW SOW 28gl Trace Chemo tub disposal

Roseburg VA Medical Center Container pickup - IAW SOW 8gl Sharps disposal

North Bend CBOC Container pickup - IAW SOW 48gl Regulated Medical Waste tub

3. Relative to paragraph 7(e) that says something like “There will be no subcontracting allowed due to tracking data being delayed through subcontracting and official transporters.” Relative to the paragraph cited above, is the government (VA) saying that a SDVOSB Contractor cannot partner with or have a joint venture in order to execute this solicitation? What are you really saying?

Government Response: Subcontracting within the limitations of subcontracting is authorized; however, all invoicing and documentation shall be submitted by the prime contractor.

4. The periods for pickups are shown/indicated in the schedule, however, the specific hazardous items (sharps, requirements from my review are not listed. Where is the specific hazardous waste poundage / quantities that need priced, located? Are the specifics from the previous contract or last two years available for planning estimating purposes? What is the name of the previous and or current contractor? Do you anticipate the quantities, items and or weights to change in the next two to three years? If so, how much?

Government Response:

1. Locations were listed along with types of waste to be picked up.

2. Current contracts are listed in Government response to Question #2.

3. Changes to weight and types cannot be determined due to changes in service provided by medical facilities change annually and with current environment of Health Care needs.

5. The Statement of Work requires the medical waste to be disposed of via “incineration/waste to energy”. This is not how the waste is being disposed of now and will result in a higher cost to the Government. Is this truly a requirement or will standard incineration be acceptable which is how the majority of the waste is being disposed of now? Please advise.

Government Response: Due to new recyclable/renewable energy and product goals this is highly requested by the Government.

6. Page 8 of 63 also states that “Bulk Chemotherapy Waste” is part if this bid? Bulk Chemo Waste is considered a RCRA Hazardous Waste and is not part of the contract now and must be strictly handled as a Hazardous Waste which is totally different from Non-Hazardous Regulated Medical waste disposal requirements. Please advise.

Government Response: Changing to Trace Chemo waste. This was an error on the Original SOW provided by the Government.

7. Page 11 of 63 states that the Contractor shall furnish lab packing Items for Transport and Disposal. Again, this is not a Hazardous Waste services contract and will not require Lab Packing or the provision of Lab Packing Materials. The trucks carry Spill Kits on them which include some of these items, but we are asking for clarification.

Government Response: Changing to all required packing items for Transport of Regulated Medical Waste.

8. Page 11 of 63 also states that the Contractor must “respond” to a request for an emergency collection service within 24 hours. Does this mean that a call from the Contractor to schedule the service is required within 24 hours or is the expectation that the service will take place within 24 hours as logistically may not be possible and would also depend on the nature of the emergency? Please advise Government Response: Yes we are asking for emergency pickup within 24 hrs.

b. The Brookings, Coos Bay/North Bend utilize a Franchise Agreement.

http://coosbay.org/uploads/PDF/Solid_Waste_Franchise_-_Ordinance_272.pdf https://www.brookings.or.us/285/Recycling Recycling Services - Residential & Commercial Recycling and garbage collection services in Brookings are administered by Curry Transfer and Recycling (CTR).https://www.currytransferrecycling.com/services/medical-waste/

C. Updated SOW.

Government Response: Changes highlighted in Yellow Updated SOW (Changes are Reflected in Yellow):

1. CONTRACT TITLE: Regulated Medical Waste Disposal Services for Roseburg VA Health Care System (RVAHCS)

2. BACKGROUND: The Roseburg VA Health Care System (RVAHCS) is composed of the Roseburg VA Medical Center (RVAMC), Eugene Health Care Center (HCC), Eugene Downtown Clinic, Brookings Community Based Outpatient Center (CBOC) and North Bend (CBOC) that have a requirement for storage, removal, and disposal of regulated medical waste, sharps waste, chemotherapy waste, and pharmaceutical waste as described below. This service shall include, but not limited to, providing pick-up, manifest, transportation to processing facilities and providing clean suitable containers and labels, that are OSHA, EPA, and DOT approved. Contractor shall ensure that all Local, State and Federal laws and codes for handling and transportation of Medical Waste are met or exceeded. Contractor vehicles shall meet or exceed all City, County, State and Federal licensing and vehicle requirements as mandated by the State of Oregon. Contractor shall not subcontract out the work. All waste will be incinerated for recyclable energy. The Contractor will provide weights for all materials prior to incineration. RVAHCS tracks the container weights for environmental reporting.

3. DEFINITIONS:

a. CONTRACTING OFFICER: The Contracting Officer (CO) named below is responsible for the overall administration of this contract. Contractor is advised that only the Contracting Officer, acting within the scope of his/her duties and responsibilities, has the authority to make changes to the contract, which affect contract prices, terms and conditions of this contract.

b. CONTRACTING OFFICER TECHNICAL REPRESENTATIVE: A Technical Representative of the Contracting Officer (COTR) will be designated to represent the Contracting Officer in furnishing technical guidance and advice under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated.

c. REGULATED MEDICAL WASTE (RMW): “Regulated Medical Waste” means: (i) waste or reusable material known to contain or suspected of containing an infectious substance in Risk Group 2 or 3 and generated in the diagnosis, treatment, or immunization of human beings or animals; research on the diagnosis treatment or immunization of human beings or animals; or the production or testing of biological products per the definition of regulated medical waste (49 CFR 173.134); (ii) As defined in 29 CFR 1910.1030 and all other applicable laws, rules, regulations and guidelines; and (iii) trace chemotherapy discarded items which may have been contaminated provided that such items, including vials and syringes, will be “empty” as defined in applicable laws, regulations and guidelines.

4. GREEN ENVIRONMENTAL MANAGEMENT SYSTEM (GEMS):

a. The RVAHCS has a Green Environmental Management System (GEMS). The Medical Center is committed to protecting and improving the environment. Our goals are:

(1) Taking a leadership role in environmental stewardship by providing a clean and safe environment in our community

(2) Conserving natural resources and supporting their sustainability by upgrading out environmental systems

(3) Reducing the use of hazardous products and the generation of wastes

(4) Purchasing renewable, reusable, recyclable, and recycled products

(5) Working to constantly improve the immediate and long term environmental impacts of the products, services, and processes used by the RVAHCS

(6) Contractor shall follow the spirit of GEMS and recycle all applicable material and use environmentally preferable products. Contractor shall follow the GEMS guidelines provided by the medical center GEMS Coordinator and Contracting Officer Representative (COR).

5. PLACE OF PERFORMANCE:

a. Contractor shall provide all labor, supervision, materials, equipment, supplies, and transportation to perform Regulated Medical Waste Disposal Services at Roseburg VA Health Care System (RVAHCS) Outpatient Facilities located at the following addresses:

Eugene HCC 3355 Chad Drive Eugene, OR. 97408

Brookings Clinic 840 railroad Ave.

Brookings, OR. 97416

BHRRS

211 E. 11th St., 2nd Floor Eugene, OR. 97401

Roseburg VA Medical Center 913 NW Garden Valley Blvd.

Roseburg, OR. 97471

North Bend CBOC 2191 Marion Street North Bend, OR 97459

6. SCHEDULE OF PICKUP:

** Roseburg VA Medical Center and Eugene VA HCC pick up will be weekly.

**North Bend CBOC, and Brookings CBOC pick-up will be bi-weekly ** BHRRS pick-up will be bi-weekly / maximum of 1 Containers **

**This will be a Firm Fixed Priced contract with Estimated Quantities. If the quantity of a unit-priced item in this contract is an estimated quantity and the actual quantity of the unit-priced item varies more than 25 percent above or below the estimated quantity, an equitable adjustment in the contract price shall be made upon demand of either party. The equitable adjustment shall be based upon any increase or decrease in costs due solely to the variation above 125 percent or below 75 percent of the estimated quantity.

a. Pick-up Location: Various locations based on site. GEMS Program Manager can meet the contractor before or on the first day of pick up to show possible storage locations based on the facility.

b. Pick-up Time: Every Monday between the hours of 7:30 a.m. and 1:00 p.m. unless otherwise directed by COTR

c. Emergency Pick-up: Must be able to respond and pick-up within 24hrs of notification to ensure compliance with Oregon Administrative Rules OARS 333-056-0040.

d. Contractor’s Work Hours.

(1) Most of the work can be completed in normal business hours. At times pickup may be required outside of normal business hours, as directed by COTR.

(2) The Contractor shall perform the services as specified herein Monday through Friday with the exception of National Holidays (see below) between the hours of 7:30 a.m. – 4:00 p.m.

(3) The contractor is not required to provide service on the following U.S. Government holidays, nor will the Contractor be paid for these holidays. However, if the scheduled service date falls on a national holiday, a mutually agreed upon alternate date that week shall be scheduled.

National holidays observed by the Federal Government:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any national holiday specifically declared by the President of the United States.

7. GENERAL REQUIREMENTS:

a. Contractor shall furnish all labor, supervision, materials, equipment, supplies, and transportation for the pick-up, removal, transportation and disposal of medical waste for the VA Roseburg Health Care System Outpatient Clinics.

b. Contractor shall meet or exceed all City, County, State and Federal laws and codes in the transportation and disposal of medical waste.

c. If, during the performance of this contract, any transportation, destruction, or disposal takes place in a state other than Oregon, the Contractor shall fully comply with all applicable laws and regulations of that state

d. Contractor shall meet or exceed all State, Federal, OSHA and JCHAO standards in the handling and disposing of medical waste as well as the training of personnel in the handling and disposing of medical waste.

e. There will be no subcontracting allowed due to tracking data being delayed through sub-contracting and official transporter.

f. Contractor shall provide continuing education to all employees and as requested to VA staff on handling and segregation of medical waste. This will be provided once a year upon request or at turnover of new staff. Whichever is needed most to comply with the State of Oregon.

g. Contractor shall ensure that the required services are conducted in a manner that protects human health and the environment.

h. RMW shall include, but is not limited to: Pathological Waste, Biological Waste, Cultures & Stocks, and Sharps.

i. Chemotherapy Waste shall include but is not limited to: items which have been contaminated by chemotherapeutic, cytotoxic, or antineoplastic drugs and/or agents. This is for trace chemotherapy waste only.

j. Pharmaceutical Waste shall include: non-Resource Conservation and Recovery Act (RCRA) drugs.

k. Contractor shall ensure that all personnel meet or exceed all training requirements for handling and disposing of medical waste as required by OSHA, EPA, DOT and JCAHO standards and that the proper documentation is available for review upon request of the Contracting Officer or the COTR.

l. Contractor shall ensure that the required services are conducted in a manner that protects human health and the environment.

m. All waste pick up shall be manifested with a copy given to the VA Representative at the time of pick up. The manifest shall indicate the number and size of containers that were picked up. The manifest shall be signed by the transporter and the generator at the time the waste is picked up. After waste disposal, the contractor shall send monthly at a minimum a receipt for disposal with container weights for tracking in the Federal use and mandated Green Health Tracker System. Annually, a report of total waste weights destroyed is required to meet VA requirements for annual sharps and bio waste reporting. If the site used for destruction is a power production from waste site; VA Roseburg requests an annual report of how much energy was generated from VA Roseburg Health Care System waste.

n. The Contractor shall receive a certificate of destruction upon completion of incineration. ALL waste must be Recycling Fuel blending/energy recovery Incineration (waste to energy). Certificate of destruction will be sent to the COR.

o. No landfill options allowed due to possible patient information on lab waste. The shipper will not segregate due to a lack of staff and space for segregation, and therefore, incineration is the only disposal option. These wastes shall be incinerated at 2000 degrees F or greater, or whatever is the state minimum required temperature for incineration.

p. Contractor shall provide, but not be limited to, the following: types of containers, tape guns, and tape, all at no additional cost to the RVAHCS.

(1) 48 Gallon Sharps Container

(2) 48 Gallon Chemo Container

(3) 48 Gallon Regulated Medical Waste Container

q. Liners shall be large enough to fit into the container and provide a lip where VA personnel can grab excess material and tie off the liner.

r. All reusable containers issued to the VA, by the Contractor, shall fully sanitized by the contractor.

s. If the contractor has specific labeling requirements, then the contractor shall furnish labels, at no additional cost to the Government, and train VA personnel on these requirements.

t. Contractor shall supply proper labels for each site at no additional cost to the VA. The labels shall include the site account number, address and facility name. A bar code system receipt will be acceptable if it meets the State of Oregon DOT, DEQ, and any other transport or disposal regulations.

u. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

v. Contractor shall be responsible for providing his/her employees with protective gear for the proper handling of medical waste.

8. LOADING:

a. Contractor shall remove all containers from the designated collection point at the VA facilities and move to their vehicle.

b. At no time shall VA personnel load the contractor vehicle, assist in loading of the contractor vehicle, or provide assistance or guidance to the contractor in the positioning, backing, or parking of the contractor vehicle.

c. Any damages caused by the contractor shall be repaired to the original condition by the contractor and shall meet VA specifications, be performed at a time agreeable to the COR and Contracting Officer and approved as to manner of accomplishment and acceptability by the COR and Contracting Officer.

d. All containers, regardless of weight, shall be handled, moved, and placed in the contractor vehicle by the contractor in such manner that the structural integrity of the container is maintained, waste is properly contained, and environmental contamination is prevented.

e. Once removed from the VA, Contractor shall bear responsibility for any spills, damage to containers, or environmental contamination caused by RMW, chemotherapy waste, and pharmaceutical waste collected under the terms of this contract.

f. Contractor shall be responsible for providing contractor employees with protective gear for the proper handling of medical waste.

g. Contractor shall ensure that personnel meet or exceed all training requirements for handling and disposing of RMW as required by Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Department of Transportation (DOT), and the Joint Commission Accreditation Healthcare Organizations (JCAHO) and that proper documentation is available for review upon request. Contractor vehicles shall meet or exceed all local, State, and Federal licensing and vehicle requirements pertaining to the transportation of wastes as defined in this contract.

9. DISPOSAL & TRACKING:

a. Contract will ensure that wall RMW collected is disposed of as Recycling Fuel blending/energy recovery Incineration (waste to energy).

b. Contractor shall provide a receipt of waste collected to the COR or designee at the time of collection. Receipt shall document the number and size of containers collected, type of material collected, and weight of material collected. Receipt shall be signed by the contractor and VA representative at the time of collection.

c. Contractor shall provide COR with documentation, such as a manifest or cradle-to-grave tracking, of all RMW, sharps waste, chemotherapy waste, and when applicable pharmaceutical waste removed within the 35-day requirements per the EPA.

d. The Contractor shall receive a certificate of destruction upon completion of incineration. Contractor shall provide COR with a certificate of destruction or deactivation, date accomplished, and an annual waste disposal report. ALL waste must be incinerated, no landfill options. The shipper will not segregate due to a lack of staff and space for segregation, and therefore, incineration is the only disposal option. These wastes shall be incinerated at 2000 degrees F or greater, or the required state minimum temperature for incineration.

e. Contractor shall identify contingency plans to be used in the event that they are unable to dispose of RMW, chemotherapy waste, and pharmaceutical waste through their primary established system. This includes situations that may have the waste pick-up delayed or dropped off at a Treatment, Storage, and Disposal (TSD) facility.

f. Contractor shall provide detailed monthly statements to include:

(1) Date of collection

(2) Type of material collected

(3) Weight of material collected

(4) Price per container

(5) Total payment

10. UNSCHEDULED COLLECTION:

a. Collections. Contractor may be required to make unscheduled collections or disposals, for special events or other occasions. Contractor shall respond to these requests within 24 hours of notification. Unscheduled services shall be ordered and billed to the current purchase order / contract. The cost for unscheduled collection will be in accordance with the unit pricing established in the Price/Cost Schedule.

11. INCREMENT WEATHER:

a. Contractor shall collect waste during periods of inclement weather. In cases of severe weather, exceptions may be granted. When exceptions are granted by the COR, contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless additional time is authorized by the COR.

12. PACKAGING REQUIREMENTS: Contractor shall furnish all required packing items for Transport and Disposal of Regulated Medical Waste. Items shall include: labels, sorbent materials, and containers according to EPA, DOT, and Oregon State requirements for proposed use.

13. LICENSES & PERMITS:

a. Contractor shall, without additional cost to the Government, provide and maintain all licenses and permits to handle, store, package, transport, and dispose of RMW, chemotherapy waste, and pharmaceutical waste.

b. Drivers shall carry valid and current licenses with the proper endorsements at all times.

c. Vehicle(s) to be used for collection shall be properly registered with the DOT and the state of vehicle residence.

d. Contractor shall be responsible for obtaining all necessary licenses, permits, vehicular insurance, DOT registrations and certifications, Workman’s Compensatory Liability Insurance, and property liability insurance. Contractor shall provide a copy of all necessary license, permits, liability insurance and DOT registration and certificates to the COR annually.

14. INVOICING:

a. Contractor shall utilize Financial Services Center (FSC) mandatory electronic invoice submission as required by VAAR Clause 852.232-72 Electronic Submission of Payment Requests (Nov 2012). Information regarding e-invoicing can be found: http://www.fsc.va.gov/einvoice.asp. A copy of the invoice shall also be emailed to the COR.

b. All invoices submitted shall contain the following information:

(1) Contract Number

(2) Current Purchase Order Number

(3) Contractor Name

(4) Invoicing Period

(5) Facility Location

(6) Services Provided

(7) Date of collection

(8) Type of material collected

(9) Weight of material collected

(10) Price per container

(11) Total payment

15. PERFORMANCE MONITORING:

a. Performance will be monitored by periodic inspections and observation of work. Work will be observed by the COR, or designee.

16. SECURITY REQUIREMENTS:

a. All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities.

b. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM’s e-QIP Questionnaire. The Contractor is required to fulfill all of the security requirements. The Contractor, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access.

c. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days. Cost for obtaining a background investigation is approximately $300. The position sensitivity impact for this contract has been designated as Low Risk and the level of background investigation is NACI.

d. Background investigation forms will be provided upon contract award, and are to be completed and returned to the Contracting Officer within 5 days for processing.

e. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

17. INFECTION CONTROL COMPLIANCE:

a. Contractor shall provide infection control training to employees used in the performance of this contract. Contractor shall comply with the Blood borne Pathogens Standards, 29 CFR Part 1910.1030 (http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10051). Contracting Officer or his/her designee may request certification of infection control training.

18. SMOKING POLICY:

a. Roseburg VA Health Care System is a smoke-free environment. Smoking is not permitted in any of the facilities or on the any of the federal grounds leased or owned.

19. HAZARDOUS SAFETY CONCERNS:

a. The medical center environment can pose many hazards. Such hazards are chemical, biohazards, infectious waste, asbestos, etc. The Contractor shall adhere to all warning signs and labels. If an accident should occur, the Contractor shall immediately notify the COTR. Further information may be requested by the Contractor regarding these hazards by contacting the COTR. Contractor shall maintain safety in his/her work area in accordance with OSHA, NEC, NFPA, and other national, state, and local requirements. Contractor’s employees shall be knowledgeable and trained to follow the applicable regulations regarding their work.

b. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any contractor representative, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the contractor’s fault or negligence.

c. Contractor shall be responsible for providing his/her employees with protective gear for the proper handling of medical waste.

20. HIPAA COMPLIANCE:

a. Contractors and any subcontractors shall adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996. This includes both the Privacy and Security Rules published by the Department of Health and Human Services (HHS). As required by HIPAA, HHS has promulgated rules governing the use and disclosure of protected health information by covered entities. The covered entity component of the Department of Veterans Affairs is the Veterans Health Administration.

b. Contractors shall follow VHA privacy policies and practices. All contractor and business associates must receive privacy training annually. For contractors and business associates who do not have access to VHA computer systems, this requirement is met by completing VHA National Privacy Policy training, other VHA approved privacy training or contractor furnished training that meets the requirements of the HHS Standards for Privacy of Individually Identifiable Health Information as determined by VHA. Proof of training is required.

image3.png image4.png image5.png image1.png image2.png