36C26021Q0173_1.docx

36C26021Q0173 Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S222 Roseburg Medical Waste CBOC 98662 36C26021Q0173 01-14-2021 1:00

PM

PACIFIC TIME, LOS ANGELES, USA

N

SDVOSBC

562211 Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662 Contract Specialist Robert Giard Robert.Giard@va.gov Department of Veterans Affairs Roseburg VA Medical Center 913 NW Garden Valley Blvd Roseburg OR 97471

USA

1. The Department of Veterans Affairs intends to solicit offers for Hazardous Waste Disposal Service for the Roseburg VA Medical Center. A Statement of Work (SOW) will be included in the solicitation. The Request for Quote number is 36C26021Q0173.

2. The solicitation will result in the award of a single contract. The resulting contract will be a firm fixed-price contract. The applicable NAICS code is 562112, Hazardous Waste Disposal and the small business size standard is $41.5 Million. This procurement is set-aside for SDVSOB.

3. The intended contract period of performance is the 25 Jan 2021 through 24 Jan 2026.

4. Telephonic requests for the solicitation will not be honored. When issued, the solicitation will be available via the Federal Opportunities website, https://beta.sam.gov/ The tentative solicitation issue date is 29 Dec 2020, and the anticipated closing date is 14 Jan 2021. Interested offerors are advised to consult the actual solicitation for final dates and times.

5. Offers from all capable and responsible sources will be considered. Firms offering a response to this notice should ensure that their registration in the System for Award Management (SAM) database: https://www.sam.gov/portal/public/SAM/ is current and should ensure that the applicable NAICS code (562112) is included in the SAM profile prior to submission of quotations. Also it is required that all interested offerors are verified in VIP.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES W

HICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND

TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

653-21-2-567-0005 36C26021Q0173 12-29-2020 Robert Giard 360-816-2767 01-14-2020

1:00 PM PST

PST

36C260 Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662 X X 562211 $41.5 Million N/A X Department of Veterans Affairs VA Roseburg Healthcare System 913 NW Garden Valley Blvd Roseburg OR 97471 Y Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO

BOX 149971

Austin TX 78714-9971 See CONTINUATION Page The Contracotr shall provide Regulated Medical Waste Disposal Services in Accordance with the attached Statement for the VA Roseburg Healthcare System.

Offerors shall thoroughly review the quote preparation.

The Period of Performance is as Follows:

Base Year: 25 Jan 2021 - 24 Jan 2022 1st Option Period: 25 Jan 2022 - 24 Jan 2023 2nd Option Period: 25 Jan 2023 - 24 Jan 2024 3rd Option Period: 25 Jan 2024 - 24 Jan 2025 4th Option Period: 25 Jan 2025 - 24 Jan 2026 VAAR 852.219-10 VA Notice of Total SDVSOB Set-Aside applies to this solicitation.

See CONTINUATION Page 653-3610162-567-856700-2542 0100501Z4 X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260 Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

1. CONTRACT TITLE: Regulated Medical Waste Disposal Services for Roseburg VA Health Care System (RVAHCS)

2. BACKGROUND: The Roseburg VA Health Care System (RVAHCS) is composed of the Roseburg VA Medical Center (RVAMC), Eugene Health Care Center (HCC), Eugene Downtown Clinic, Brookings Community Based Outpatient Center (CBOC) and North Bend (CBOC) that have a requirement for storage, removal, and disposal of regulated medical waste, sharps waste, chemotherapy waste, and pharmaceutical waste as described below. This service shall include, but not limited to, providing pick-up, manifest, transportation to processing facilities and providing clean suitable containers and labels, that are OSHA, EPA, and DOT approved. Contractor shall ensure that all Local, State and Federal laws and codes for handling and transportation of Medical Waste are met or exceeded. Contractor vehicles shall meet or exceed all City, County, State and Federal licensing and vehicle requirements as mandated by the State of Oregon. Contractor shall not subcontract out the work. All waste will be incinerated for recyclable energy. The Contractor will provide weights for all materials prior to incineration. RVAHCS tracks the container weights for environmental reporting.

3. DEFINITIONS:

a. CONTRACTING OFFICER: The Contracting Officer (CO) named below is responsible for the overall administration of this contract. Contractor is advised that only the Contracting Officer, acting within the scope of his/her duties and responsibilities, has the authority to make changes to the contract, which affect contract prices, terms and conditions of this contract:

b. CONTRACTING OFFICER REPRESENTATIVE: A Representative of the Contracting Officer (COR) will be designated to represent the Contracting Officer in furnishing technical guidance and advice under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated.

c. REGULATED MEDICAL WASTE (RMW): “Regulated Medical Waste” means: (i) waste or reusable material known to contain or suspected of containing an infectious substance in Risk Group 2 or 3 and generated in the diagnosis, treatment, or immunization of human beings or animals; research on the diagnosis treatment or immunization of human beings or animals; or the production or testing of biological products per the definition of regulated medical waste (49 CFR 173.134); (ii) As defined in 29 CFR 1910.1030 and all other applicable laws, rules, regulations and guidelines; and (iii) trace chemotherapy discarded items which may have been contaminated provided that such items, including vials and syringes, will be “empty” as defined in applicable laws, regulations and guidelines.

4. GREEN ENVIRONMENTAL MANAGEMENT SYSTEM (GEMS):

a. The RVAHCS has a Green Environmental Management System (GEMS). The Medical Center is committed to protecting and improving the environment. Our goals are:

(1) Taking a leadership role in environmental stewardship by providing a clean and safe environment in our community

(2) Conserving natural resources and supporting their sustainability by upgrading out environmental systems

(3) Reducing the use of hazardous products and the generation of wastes

(4) Purchasing renewable, reusable, recyclable, and recycled products

(5) Working to constantly improve the immediate and long term environmental impacts of the products, services, and processes used by the RVAHCS

(6) Contractor shall follow the spirit of GEMS and recycle all applicable material and use environmentally preferable products. Contractor shall follow the GEMS guidelines provided by the medical center GEMS Coordinator and Contracting Officer Representative (COR).

5. PLACE OF PERFORMANCE:

a. Contractor shall provide all labor, supervision, materials, equipment, supplies, and transportation to perform Regulated Medical Waste Disposal Services at Roseburg VA Health Care System (RVAHCS) Outpatient Facilities located at the following addresses:

Eugene HCC 3355 Chad Drive Eugene, OR. 97408

Brookings Clinic 840 railroad Ave.

Brookings, OR. 97416

BHRRS

211 E. 11th St., 2nd Floor Eugene, OR. 97401

Roseburg VA Medical Center 913 NW Garden Valley Blvd.

Roseburg, OR. 97471

North Bend CBOC 2191 Marion Street North Bend, OR 97459

6. SCHEDULE OF PICKUP:

** Roseburg VA Medical Center and Eugene VA HCC pick up will be weekly.

**North Bend CBOC, and Brookings CBOC pick-up will be bi-weekly ** BHRRS pick-up will be bi-weekly / maximum of 1 Containers **

**This will be a Firm Fixed Priced contract with Estimated Quantities. If the quantity of a unit-priced item in this contract is an estimated quantity and the actual quantity of the unit-priced item varies more than 25 percent above or below the estimated quantity, an equitable adjustment in the contract price shall be made upon demand of either party. The equitable adjustment shall be based upon any increase or decrease in costs due solely to the variation above 125 percent or below 75 percent of the estimated quantity.

a. Pick-up Location: Various locations based on site. GEMS Program Manager can meet the contractor before or on the first day of pick up to show possible storage locations based on the facility.

b. Pick-up Time: Every Monday between the hours of 7:30 a.m. and 1:00 p.m. unless otherwise directed by COR

c. Emergency Pick-up: Must be able to respond and pick-up within 24hrs of notification to ensure compliance with Oregon Administrative Rules OARS 333-056-0040.

d. Contractor’s Work Hours.

(1) Most of the work can be completed in normal business hours. At times pickup may be required outside of normal business hours, as directed by COR.

(2) The Contractor shall perform the services as specified herein Monday through Friday with the exception of National Holidays (see below) between the hours of 7:30 a.m. – 4:00 p.m.

(3) The contractor is not required to provide service on the following U.S. Government holidays, nor will the Contractor be paid for these holidays. However, if the scheduled service date falls on a national holiday, a mutually agreed upon alternate date that week shall be scheduled.

National holidays observed by the Federal Government:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any national holiday specifically declared by the President of the United States.

7. GENERAL REQUIREMENTS:

a. Contractor shall furnish all labor, supervision, materials, equipment, supplies, and transportation for the pick-up, removal, transportation and disposal of medical waste for the VA Roseburg Health Care System Outpatient Clinics.

b. Contractor shall meet or exceed all City, County, State and Federal laws and codes in the transportation and disposal of medical waste.

c. If, during the performance of this contract, any transportation, destruction, or disposal takes place in a state other than Oregon, the Contractor shall fully comply with all applicable laws and regulations of that state

d. Contractor shall meet or exceed all State, Federal, OSHA and JCHAO standards in the handling and disposing of medical waste as well as the training of personnel in the handling and disposing of medical waste.

e. There will be no subcontracting allowed due to tracking data being delayed through sub-contracting and official transporter.

f. Contractor shall provide continuing education to all employees and as requested to VA staff on handling and segregation of medical waste. This will be provided once a year upon request or at turnover of new staff. Whichever is needed most to comply with the State of Oregon.

g. Contractor shall ensure that the required services are conducted in a manner that protects human health and the environment.

h. RMW shall include, but is not limited to: Pathological Waste, Biological Waste, Cultures & Stocks, and Sharps.

i. Chemotherapy Waste shall include but is not limited to: items which have been contaminated by chemotherapeutic, cytotoxic, or antineoplastic drugs and/or agents. This includes bulk and trace chemotherapy waste.

j. Pharmaceutical Waste shall include: non-Resource Conservation and Recovery Act (RCRA) drugs.

k. Contractor shall ensure that all personnel meet or exceed all training requirements for handling and disposing of medical waste as required by OSHA, EPA, DOT and JCAHO standards and that the proper documentation is available for review upon request of the Contracting Officer or the COR.

l. Contractor shall ensure that the required services are conducted in a manner that protects human health and the environment.

m. All waste pick up shall be manifested with a copy given to the VA Representative at the time of pick up. The manifest shall indicate the number and size of containers that were picked up. The manifest shall be signed by the transporter and the generator at the time the waste is picked up. After waste disposal, the contractor shall send monthly at a minimum a receipt for disposal with container weights for tracking in the Federal use and mandated Green Health Tracker System. Annually, a report of total waste weights destroyed is required to meet VA requirements for annual sharps and bio waste reporting. If the site used for destruction is a power production from waste site; VA Roseburg requests an annual report of how much energy was generated from VA Roseburg Health Care System waste.

n. The Contractor shall receive a certificate of destruction upon completion of incineration. ALL waste must be Recycling Fuel blending/energy recovery Incineration (waste to energy). Certificate of destruction will be sent to the COR.

o. No landfill options allowed due to possible patient information on lab waste. The shipper will not segregate due to a lack of staff and space for segregation, and therefore, incineration is the only disposal option. These wastes shall be incinerated at 2000 degrees F or greater, or whatever is the state minimum required temperature for incineration.

p. Contractor shall provide, but not be limited to, the following: types of containers, tape guns, and tape, all at no additional cost to the RVAHCS.

(1) 48 Gallon Sharps Container

(2) 48 Gallon Chemo Container

(3) 48 Gallon Regulated Medical Waste Container

q. Liners shall be large enough to fit into the container and provide a lip where VA personnel can grab excess material and tie off the liner.

r. All reusable containers issued to the VA, by the Contractor, shall fully sanitized by the contractor.

s. If the contractor has specific labeling requirements, then the contractor shall furnish labels, at no additional cost to the Government, and train VA personnel on these requirements.

t. Contractor shall supply proper labels for each site at no additional cost to the VA. The labels shall include the site account number, address and facility name. A bar code system receipt will be acceptable if it meets the State of Oregon DOT, DEQ, and any other transport or disposal regulations.

u. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

v. Contractor shall be responsible for providing his/her employees with protective gear for the proper handling of medical waste.

8. LOADING:

a. Contractor shall remove all containers from the designated collection point at the VA facilities and move to their vehicle.

b. At no time shall VA personnel load the contractor vehicle, assist in loading of the contractor vehicle, or provide assistance or guidance to the contractor in the positioning, backing, or parking of the contractor vehicle.

c. Any damages caused by the contractor shall be repaired to the original condition by the contractor and shall meet VA specifications, be performed at a time agreeable to the COR and Contracting Officer and approved as to manner of accomplishment and acceptability by the COR and Contracting Officer.

d. All containers, regardless of weight, shall be handled, moved, and placed in the contractor vehicle by the contractor in such manner that the structural integrity of the container is maintained, waste is properly contained, and environmental contamination is prevented.

e. Once removed from the VA, Contractor shall bear responsibility for any spills, damage to containers, or environmental contamination caused by RMW, chemotherapy waste, and pharmaceutical waste collected under the terms of this contract.

f. Contractor shall be responsible for providing contractor employees with protective gear for the proper handling of medical waste.

g. Contractor shall ensure that personnel meet or exceed all training requirements for handling and disposing of RMW as required by Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Department of Transportation (DOT), and the Joint Commission Accreditation Healthcare Organizations (JCAHO) and that proper documentation is available for review upon request. Contractor vehicles shall meet or exceed all local, State, and Federal licensing and vehicle requirements pertaining to the transportation of wastes as defined in this contract.

9. DISPOSAL & TRACKING:

a. Contract will ensure that wall RMW collected is disposed of as Recycling Fuel blending/energy recovery Incineration (waste to energy).

b. Contractor shall provide a receipt of waste collected to the COR or designee at the time of collection. Receipt shall document the number and size of containers collected, type of material collected, and weight of material collected. Receipt shall be signed by the contractor and VA representative at the time of collection.

c. Contractor shall provide COR with documentation, such as a manifest or cradle-to-grave tracking, of all RMW, sharps waste, chemotherapy waste, and when applicable pharmaceutical waste removed within the 35-day requirements per the EPA.

d. The Contractor shall receive a certificate of destruction upon completion of incineration. Contractor shall provide COR with a certificate of destruction or deactivation, date accomplished, and an annual waste disposal report. ALL waste must be incinerated, no landfill options. The shipper will not segregate due to a lack of staff and space for segregation, and therefore, incineration is the only disposal option. These wastes shall be incinerated at 2000 degrees F or greater, or the required state minimum temperature for incineration.

e. Contractor shall identify contingency plans to be used in the event that they are unable to dispose of RMW, chemotherapy waste, and pharmaceutical waste through their primary established system. This includes situations that may have the waste pick-up delayed or dropped off at a Treatment, Storage, and Disposal (TSD) facility.

f. Contractor shall provide detailed monthly statements to include:

(1) Date of collection

(2) Type of material collected

(3) Weight of material collected

(4) Price per container

(5) Total payment

10. UNSCHEDULED COLLECTION:

a. Collections. Contractor may be required to make unscheduled collections or disposals, for special events or other occasions. Contractor shall respond to these requests within 24 hours of notification. Unscheduled services shall be ordered and billed to the current purchase order / contract. The cost for unscheduled collection will be in accordance with the unit pricing established in the Price/Cost Schedule.

11. INCREMENT WEATHER:

a. Contractor shall collect waste during periods of inclement weather. In cases of severe weather, exceptions may be granted. When exceptions are granted by the COR, contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless additional time is authorized by the COR.

12. PACKAGING REQUIREMENTS: Contractor shall furnish lab packaging items for transport and disposal. Items shall include: labels, sorbent materials, and containers according to EPA, DOT, and Oregon State requirements for proposed use.

13. LICENSES & PERMITS:

a. Contractor shall, without additional cost to the Government, provide and maintain all licenses and permits to handle, store, package, transport, and dispose of RMW, chemotherapy waste, and pharmaceutical waste.

b. Drivers shall carry valid and current licenses with the proper endorsements at all times.

c. Vehicle(s) to be used for collection shall be properly registered with the DOT and the state of vehicle residence.

d. Contractor shall be responsible for obtaining all necessary licenses, permits, vehicular insurance, DOT registrations and certifications, Workman’s Compensatory Liability Insurance, and property liability insurance. Contractor shall provide a copy of all necessary license, permits, liability insurance and DOT registration and certificates to the COR annually.

14. INVOICING:

a. Contractor shall utilize Financial Services Center (FSC) mandatory electronic invoice submission as required by VAAR Clause 852.232-72 Electronic Submission of Payment Requests (Nov 2012). Information regarding e-invoicing can be found: http://www.fsc.va.gov/einvoice.asp. A copy of the invoice shall also be emailed to the COR.

b. All invoices submitted shall contain the following information:

(1) Contract Number

(2) Current Purchase Order Number

(3) Contractor Name

(4) Invoicing Period

(5) Facility Location

(6) Services Provided

(7) Date of collection

(8) Type of material collected

(9) Weight of material collected

(10) Price per container

(11) Total payment

15. PERFORMANCE MONITORING:

a. Performance will be monitored by periodic inspections and observation of work. Work will be observed by the COR, or designee.

16. SECURITY REQUIREMENTS:

a. All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities.

b. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM’s e-QIP Questionnaire. The Contractor is required to fulfill all of the security requirements. The Contractor, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access.

c. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days. Cost for obtaining a background investigation is approximately $300. The position sensitivity impact for this contract has been designated as Low Risk and the level of background investigation is NACI.

d. Background investigation forms will be provided upon contract award, and are to be completed and returned to the Contracting Officer within 5 days for processing.

e. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

17. INFECTION CONTROL COMPLIANCE:

a. Contractor shall provide infection control training to employees used in the performance of this contract. Contractor shall comply with the Blood borne Pathogens Standards, 29 CFR Part 1910.1030 (http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10051). Contracting Officer or his/her designee may request certification of infection control training.

18. SMOKING POLICY:

a. Roseburg VA Health Care System is a smoke-free environment. Smoking is not permitted in any of the facilities or on the any of the federal grounds leased or owned.

19. HAZARDOUS SAFETY CONCERNS:

a. The medical center environment can pose many hazards. Such hazards are chemical, biohazards, infectious waste, asbestos, etc. The Contractor shall adhere to all warning signs and labels. If an accident should occur, the Contractor shall immediately notify the COR. Further information may be requested by the Contractor regarding these hazards by contacting the COR. Contractor shall maintain safety in his/her work area in accordance with OSHA, NEC, NFPA, and other national, state, and local requirements. Contractor’s employees shall be knowledgeable and trained to follow the applicable regulations regarding their work.

b. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any contractor representative, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the contractor’s fault or negligence.

c. Contractor shall be responsible for providing his/her employees with protective gear for the proper handling of medical waste.

20. HIPAA COMPLIANCE:

a. Contractors and any subcontractors shall adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996. This includes both the Privacy and Security Rules published by the Department of Health and Human Services (HHS). As required by HIPAA, HHS has promulgated rules governing the use and disclosure of protected health information by covered entities. The covered entity component of the Department of Veterans Affairs is the Veterans Health Administration.

b. Contractors shall follow VHA privacy policies and practices. All contractor and business associates must receive privacy training annually. For contractors and business associates who do not have access to VHA computer systems, this requirement is met by completing VHA National Privacy Policy training, other VHA approved privacy training or contractor furnished training that meets the requirements of the HHS Standards for Privacy of Individually Identifiable Health Information as determined by VHA. Proof of training is required.

B.3 PRICE/COST SCHEDULE

BASE YEAR 01/25/2021 – 01/24/2021

Weekly pick up RMW - Roseburg VA Medical Center 913 NW Garden Valley Blvd, Roseburg OR, 97471 Contract Period: Base POP Begin: 01-25-2021 POP End: 01-24-2022

Weekly pick up RMW - Eugene Health Care Center 3355 Chad Dr., Eugene, OR 97408 Contract Period: Base

Bi-weekly pick up RMW - North Bend CBOC 2191 Marion St., North Bend, OR 97459 Contract Period: Base

Bi-weekly pick up RMW - Brookings CBOC 840 Railroad St., Brookings, OR 97415 Contract Period: Base

Bi-weekly pick up RMS - Eugene Downtown Clinic 211 E. 11th Ave, Suite 118, Eugene OR 97401 Contract Period: Base

UNSCHEDULED PICK-UP OF RMW REQUIRED FOR ANY SAFETY OR REGUALTION FINDINGS

Contract Period: Base

OPTION YEAR 01: 01/25/2022 – 01/24/2023

Weekly pick up RMW - Roseburg VA Medical Center

Contract Period: Option Year 1 POP Begin: 01-25-2022 POP End: 01-24-2023

Weekly pick up RMW - Eugene Health Care Center

Contract Period: Option Year 1

Bi-weekly pick up RMW - North Bend CBOC

Contract Period: Option Year 1

Bi-weekly pick up RMW - Brookings CBOC

Contract Period: Option Year 1

Bi-weekly pick up RMS - Eugene Downtown Clinic

Contract Period: Option Year 1

UNSCHEDULED PICK-UP OF RMW REQUIRED FOR ANY SAFETY OR REGUALTION FINDINGS

Contract Period: Option Year 1

OPTION YEAR 02: 01/25/2023 – 01/24/2024

Weekly pick up RMW - Roseburg VA Medical Center

Contract Period: Option Year 2 POP Begin: 01-25-2023 POP End: 01-24-2024

Weekly pick up RMW - Eugene Health Care Center

Contract Period: Option Year 2

Bi-weekly pick up RMW - North Bend CBOC

Contract Period: Option Year 2

Bi-weekly pick up RMW - Brookings CBOC

Contract Period: Option Year 2

Bi-weekly pick up RMS - Eugene Downtown Clinic

Contract Period: Option Year 2

UNSCHEDULED PICK-UP OF RMW REQUIRED FOR ANY SAFETY OR REGUALTION FINDINGS

Contract Period: Option Year 2

OPTION YEAR 03: 01/25/2024 – 01/24/2025

Weekly pick up RMW - Roseburg VA Medical Center

Contract Period: Option Year 3 POP Begin: 01-25-2024 POP End: 01-24-2025

Weekly pick up RMW - Eugene Health Care Center

Contract Period: Option Year 3

Bi-weekly pick up RMW - North Bend CBOC

Contract Period: Option Year 3

Bi-weekly pick up RMW - Brookings CBOC

Contract Period: Option Year 3

Bi-weekly pick up RMS - Eugene Downtown Clinic

Contract Period: Option Year 3

UNSCHEDULED PICK-UP OF RMW REQUIRED FOR ANY SAFETY OR REGUALTION FINDINGS

Contract Period: Option Year 3

OPTION YEAR 04: 01/25/2025 – 01/24/2026

Weekly pick up RMW - Roseburg VA Medical Center

Contract Period: Option Year 4 POP Begin: 01-25-2025 POP End: 01-24-2026

Weekly pick up RMW - Eugene Health Care Center

Contract Period: Option Year 4

Bi-weekly pick up RMW - North Bend CBOC

Contract Period: Option Year 4

Bi-weekly pick up RMW - Brookings CBOC

Contract Period: Option Year 4

Bi-weekly pick up RMS - Eugene Downtown Clinic

Contract Period: Option Year 1

UNSCHEDULED PICK-UP OF RMW REQUIRED FOR ANY SAFETY OR REGUALTION FINDINGS

Contract Period: Option Year 4

Base Year Total

Option Period One (1) Total

Option Period Two (2) Total

Option Period Three (3) Total

Option Period Four (4) Total

Contract Value Grand Total

B.4 DELIVERY SCHEDULE

Roseburg VA Medica Center 913 NW Garden Valley Blvd Roseburg, OR 97470

USA

12.00

Eugene Heath Care Center 3355 Chad Dr.

Eugene, OR 97408

12.00

North Bend CBOC 2191 Marion St.

North Bend, OR 97459

12.00

Brookings CBOC 840 Railroad St.

Brookings, OR 97415

12.00

Eugene Downtown Clinic 211 E. 11th, Suite 118 Eugene, OR 97401

12.00

Eugene Heath Care Center 3355 Chad Dr.

Eugene, OR 97408

12.00

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired—

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

(c) In the performance of this contract, the Contractor shall—

(1) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(2) Submit this report no later than—

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

(End of Clause) C.3 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (JAN 1997)

(a) "Hazardous material," as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract.

(c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No. 313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered nonresponsible and ineligible for award.

(e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No. 313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government's rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to—

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials;

(ii) Obtain medical treatment for those affected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with subparagraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

(End of Clause)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of Clause)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.6 52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (MAY 2011)

(a) Definitions. As used in this clause— "Toxic chemical" means a chemical or chemical category listed in 40 CFR 372.65.

(b) Federal facilities are required to comply with the provisions of the Emergency Planning and Community Right-to-Know Act of 1986 (EPCRA) (42 U.S.C. 11001-11050), and the Pollution Prevention Act of 1990 (PPA) (42 U.S.C. 13101-13109).

(c) The Contractor shall provide all information needed by the Federal facility to comply with the following:

(1) The emergency planning reporting requirements of Section 302 of EPCRA.

(2) The emergency notice requirements of Section 304 of EPCRA.

(3) The list of Material Safety Data Sheets, required by Section 311 of EPCRA.

(4) The emergency and hazardous chemical inventory forms of Section 312 of EPCRA.

(5) The toxic chemical release inventory of Section 313 of EPCRA, which includes the reduction and recycling information required by Section 6607 of PPA.

(6) The toxic chemical and hazardous substance release and use reduction goals of section 2(e) of Executive Order 13423 and of Executive Order 13514.

(End of Clause) C.7 52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN SERVICE AND CONSTRUCTION CONTRACTS (AUG 2018)

(a) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired—

(1) Competitively within a timeframe providing for compliance with the contract performance schedule;

(2) Meeting contract performance requirements; or

(3) At a reasonable price.

(b) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

(End of Clause) C.8 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.9 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause.