36C26020Q0049-0001000.docx

36C26020Q0049 0001

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-03-2020 663A Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont WA 98327 663A Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont WA 98327 To all Offerors/Bidders

36C26020Q0049 02-14-2020

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 3/13/2020 11:59 p.m.

THE PURPOSE OF THIS AMENDMENT IS TO POST QUESTIONS AND ANSWERS AND EXTEND THE QUOTATION DUE DATE/TIME.

A. Questions and Answers begin on page 2.

B. A revised Section E.2 FAR 52.212-1 ADDENDUM, paragraph 7 is attached.

C. A revised D.4 PRICE WORKSHEET is attached.

D. The response date/time for quotes is changed from 3/6/2020 to 3/13/2020 11:59 p.m.

E. There are no other changes to the solicitation as a result of this amendment, and all other terms and conditions remain unchanged.

POC at Contracting, Darlene Anderson, 253-888-4905 Darlene.Anderson4@va.gov

DARLENE ANDERSON

Contracting Officer

NCO2015L3-2479

CONTINUATION PAGE

Questions and Answers:

Question 1: Are the terms of the rest of the contract (after page 1) negotiable? (Or is it all standard, required VA boilerplate?)

Answer 1: Most of the solicitation is standard Federal Acquisition Regulation clauses and provisions or Department of Veterans Affairs Acquisition Regulations clauses and provisions.

Question 2: The document was locked; I was able to type in certain boxes by resetting parameters under “Restrict Editing” to allow “filling in forms.” Then, certain text boxes become available for inputting information. However I cannot seem to enter any info in blocks 23 or 24. Technically, how are respondents expected to complete this form? Am I using the right version? (Is it available in a fillable PDF format?)

Answer 2: It is not available in a fillable PDF format. Do not fill out Blocks 23 or 24. Some companies print out page 1 and write on it with a pen.

Question 3: Do we simply put the bed day rate in block 23. Should we estimate a number of days to get an estimated total amount?

Answer 3: Please do not fill out Block 23. Please insert your pricing on Section D.4 PRICE WORKSHEET. A new Section D.4 PRICE WORKSHEET is included in this Amendment.

Question 4: Can the rate be negotiated upward by some escalator? (CPI?)

Answer 4: Yes. A new D.4 PRICE WORKSHEET is attached.

Answer 5: Reference is made to Performance Work Statement (PWS) paragraph 2.9.2 which describes a quarterly report the contractor will submit to the VA Detox Liaison. When you respond to the Request for Quotations, please include in your submission under Technical Subfactor 2, Quality Control Plan:

e. Information about your quarterly report for PWS paragraph 2.9.2., how you will collect the data, what will be in your report.

A Revised Section E.2 FAR 52.212-1 ADDENDUM, paragraph 7 is attached. The new paragraph is in Font Color blue.

Question 6: We need more information about the subcontractor requirements. Does this only apply if we subcontract with another agency to provide detox services, or does it apply to things like cleaning, food, lab tests, etc.?

Answer 6: Subcontracting can be applied to things like cleaning, food, lab tests, etc.

Question 7: On page 53, is the "Unique Entity Identifier" the same as our DUNS number?

Answer 7: Please use your DUNS number.

Question 8: For "Past Performance" - I don't think we have a third contract. Can we submit two references; will that suffice?

Answer 8: Please submit the Past Performance references that you do have.

Question 9: Is it possible to give us a little more time? Could we move the deadline back by a week or so?

Answer 9: Yes. Responses to the VA’s Request for Quotations is changed to 3/13/2020 11:59 p.m.

A.1 PRICE WORKSHEET

Period of Performance (POP) dates may change at contract award.

Nonpersonal services. The Contractor shall provide Sub-Acute Residential Detoxification Services in accordance with the Performance Work Statement (PWS) of this contract for the VA Portland Healthcare System (VAPORHCS). Pricing is per VA-referred patient bed per day. Quantities of services are estimates; the Contractor shall invoice for actual services performed, only.

Contract Period: Base POP Begin: 04-01-2020 POP End: 03-31-2025

0001AA

Nonpersonal services. The Contractor shall provide Sub-Acute Residential Detoxification Services in accordance with the Performance Work Statement (PWS) of this contract for the VA Portland Healthcare System (VAPORHCS). Pricing is per VA-referred patient bed per day. Quantities of services are estimates; the Contractor shall invoice for actual services performed, only.

POP Begin: 04-01-2020 POP End: 03-31-2021

0001AB

Nonpersonal services. The Contractor shall provide Sub-Acute Residential Detoxification Services in accordance with the Performance Work Statement (PWS) of this contract for the VA Portland Healthcare System (VAPORHCS). Pricing is per VA-referred patient bed per day. Quantities of services are estimates; the Contractor shall invoice for actual services performed, only.

POP Begin: 04-01-2021 POP End: 03-31-2022

0001AC

Nonpersonal services. The Contractor shall provide Sub-Acute Residential Detoxification Services in accordance with the Performance Work Statement (PWS) of this contract for the VA Portland Healthcare System (VAPORHCS). Pricing is per VA-referred patient bed per day. Quantities of services are estimates; the Contractor shall invoice for actual services performed, only.

POP Begin: 04-01-2022 POP End: 03-31-2023

0001AD

Nonpersonal services. The Contractor shall provide Sub-Acute Residential Detoxification Services in accordance with the Performance Work Statement (PWS) of this contract for the VA Portland Healthcare System (VAPORHCS). Pricing is per VA-referred patient bed per day. Quantities of services are estimates; the Contractor shall invoice for actual services performed, only.

POP Begin: 04-01-2023 POP End: 03-31-2024

0001AE

Nonpersonal services. The Contractor shall provide Sub-Acute Residential Detoxification Services in accordance with the Performance Work Statement (PWS) of this contract for the VA Portland Healthcare System (VAPORHCS). Pricing is per VA-referred patient bed per day. Quantities of services are estimates; the Contractor shall invoice for actual services performed, only.

POP Begin: 04-01-2024 POP End: 03-31-2025

Revised Section E.2 FAR 52.212-1 ADDENDUM, paragraph 7

7. Quotation Preparation Instructions:

7.1 Specific Instructions: Submit quotations via email to Darlene.Anderson4@va.gov (notice the #4 in the email address) with Subject: 36C26020Q0049. Quotations shall be complete, self-sufficient, and respond directly to the requirements of this solicitation.

7.2 Quotation Format. The contractor shall submit their quotation in (PDF or MS Word) and shall be assembled as follows:

Part I - Executed Request for Quotations:

- Section A, the offeror shall complete blocks 17a (in block 17a include company name, address, phone number, corresponding Dun and Bradstreet number, and Tax ID Number), 30a, 30b, and 30c, on SF 1449, which is Page 1 of this Request for Quotations. Acknowledge any future Amendments that may be issued.

- Section B.1 paragraph 1.a., provide contact information (name, address, phone #, email address) for person who will handle contract administration for your company.

- Section C, submit evidence of insurability addressing VAAR 852.237-7, Insurance.

- Section D, submit names of Primary and Alternate Contractor Representatives for Quality Assurance Surveillance Plan (QASP), paragraph 3 (reference RFQ Section D.1.).

- Section D, submit Name/Title for QASP, paragraph 9 (reference RFQ Section D.1.).

- Section D.2, complete and return Contractor Certification: Immigration and Nationality Act of 1952, as Amended.

- Section E, Complete and submit FAR provision 52.209-7 (not available under ORCA).

- Section E, complete all necessary fill-ins and certifications for FAR provision 52.212-3; online ORCA documentation is acceptable and preferable, https://www.sam.gov/.

Part II – Technical Capability: There are 3 Technical Subfactors. Contractor shall meet standards listed in Performance Work Statement (PWS). Companies cannot receive Unsatisfactory for any Technical Subfactor and be considered for award.

Technical Subfactor 1, Services Management Plan. Submit a Services Management Plan that provides detailed information about how the you will:

a. Meet the requirements of the Performance Work Statement. For instance, “Separate dining facilities for women will be provided by having separate meal times for men and women”;

c. Meet the requirements for referral of Veterans to follow-up outpatient care. How many and what type of staff conduct discharge planning. For instance, “All chemical dependency counselors (3) provide discharge planning services”;

d. If new staff must be hired to accommodate the needs of the contract, indicate their number and type. For instance, “The Contract will be used to hire 0.25 Full Time Equivalent (FTE) Nursing Staff and 0.5 FTE Counseling staff to accommodate Veteran admissions, case management, and referrals”.

Technical Subfactor 2, Quality Control Plan. Submit a Quality Control Plan that provides information about how the you will:

a. Measure numbers of VA-funded admissions, detox completions vs drop outs, referrals to VA Substance Use Disorder (SUD) programs, referral completion statistics, and the number and type of adverse clinical events, in order to address the measures in the Quality Assurance Surveillance Plan (QASP [reference RFQ Section D.1.]);

b. Maintain records such that Veterans can be easily identified in the record-keeping system;

c. Improve performance in areas that do not meet the standards set forward in the Performance Work Statement (PWS [reference RFQ Section B.5.]) or Quality Assurance Surveillance Plan (QASP [reference RFQ Section D.1.]).

d. Address billing processes, corrections, and reconciliation.

e. Information about your quarterly report for PWS paragraph 2.9.2., how you will collect the data, what will be in your report.

Technical Subfactor 3, List. Submit a list of accreditations (Joint Commission, Commission on Accreditation of Rehabilitation Facilities [CARF], or regional), certification, and other monitoring agencies (agencies related to Health and Human Services, Oregon or Washington State Health Departments, Oregon or Washington Alcohol and Drug Abuse Program) currently involved with your Detoxification Program, indicating last inspection date and current status.

Part III –Price: Insert proposed unit and extended prices in Section D.4, PRICE WORKSHEET Contract Line Item Number (CLIN).

All prices shall be represented in two decimal positions only. Example: $0.27, not $0.27458.

Note: Quantity listed is estimated and does not commit the Government to that quantity. The contractor shall invoice only for services requested by the Government and provided by the contractor.

The Government will evaluate offeror’s price using various price analysis techniques and procedures including, but not limited to, comparison of prices received in response to the solicitation, and comparison to the Independent Government Estimate (IGE), and reasonableness.

The evaluation will consider the possibility that the FAR 52.217-8 option can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract. The evaluation will assume that the price for any option exercised under FAR 52.217-8 will be at the same rate as that in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic has the same effect on the total price of all quotes relative to each other, and will not affect the ranking of quotes based on price, unless, after reviewing the quotes, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

Part IV – Past Performance: Using “Past Performance References” (attached at Section D.5), submit contact information on other contracts for your services for Sub-Acute Residential Detoxification Services; submit past performance information regarding 3 recent (within the last 3 years) and relevant (Sub-Acute Residential Detoxification Services in similar dollar range as you are quoting on the Section D.4, PRICE WORKSHEET.) Your references may be Government or nongovernment. If your company has no past performance information, specifically state that your company has no such past performance. References may be contacted. The Government reserves the right to obtain past performance information from other sources. The Government will review available past performance data in the Government’s Past Performance Information Retrieval System (PPIRS). However, the Government reserves the right to obtain past performance information from any available source, and the Government may contact sources other than those identified by the offeror when evaluating past performance.

Part V – SDVOSB/VOSB Status/Participation: SDVOSB/VOSB Status/Participation. In accordance with VAAR provision 852.215-70 and VAAR clause 852.215-71, submit the following information:

_____ Offeror is a Service Disabled Veteran-Owned small business registered and verified in the VetBiz.gov VIP database (http://www.vetbiz.gov).

_____ Offeror is a Veteran-Owned small business registered and verified in the VetBiz.gov VIP database (http://www.vetbiz.gov).

_____ Offeror is a non-veteran proposing to use service-disabled veteran-owned small businesses or veteran-owned small businesses as subcontractors. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database (http://www.vetbiz.gov).

_____ Offeror is a non-veteran and is not proposing to use service-disabled veteran-owned small businesses or veteran-owned small businesses as subcontractors

Part VI - Subcontracting Plan. ATTENTION LARGE BUSINESSES: A subcontracting plan is required in accordance with Federal Acquisition Regulation (FAR) clauses 52.219-8 and 52.219-9 and VAAR clause 852.219-9. Subcontracting plans must be submitted with initial offers. The Subcontracting Plan shall include the items in FAR 52.219-9 paragraph (d) (FAR available at http://farsite.hill.af.mil/vffara.htm ). The Subcontracting Plan will be incorporated into any resultant contract. If no subcontracting possibilities exist, the large business offeror shall state this and shall submit supporting reasoning. VA Department-wide Small Business Program Goals are as follows:

3% Service-Disabled Veteran-Owned Small Business 5% Veteran-Owned Small Business 5% Small Disadvantaged Business 3% Hubzone Small Business 5% Women-Owned Small Business 17.5% Small Business